Statement of Need Mobile Catheter Cabinets.docx

Statement of Need Mobile Catheter Cabinets Bay Pines VA Healthcare System

1. Scope of Work This requirement is to provide mobile catheter cabinets, delivery, and assembly for Cardiac Catheterization Laboratory for C.W. Bill Young Veterans Affairs

2. Background The CWY Bill Young Cardiac Catheterization Lab will be undergoing renovation and upgrade. At that time cardiac catheterization procedures will be performed in an alternative location on campus. The current catheter storage located in the cardiac cath lab is immobile and anchored to the walls therefore, they must remain in place.

3. Place of Performance The product is to be delivered to the C.W. Bill Young VAMC, 10,000 Bay Pines Blvd., Bay Pines, FL 33744

4. Period of Performance The product is requested to be delivered within 30 days of award of the contract to the above location (place of performance).

5. Type of Contract Supply: Firm, Fixed Price.

6. Requirement Overview The Contractor shall provide the full requested quantity of NAME BRAND OR EQUAL products listed below.

6.1. Salient Characteristics

6.1.1. Mobile, double doored measuring 42” L x 27” D x 82” H (must meet this height requirement to provide adequate space for cardiac catheter storage).

6.1.2. Double hinged with tempered glass doors with handles

6.1.3. Caster wheels (2 locking/2 swivel).

6.1.4. 4” and 8” clear solid trays with clear short and long dividers, ergonomic pull handles with space for labeling

6.1.5. Pull out catheter slides

6.1.6. Flat High Pressure Laminate shelving

6.1.7. Electronic locking mechanism

6.2. Example model/products that meet the characteristics (Basis of Design is based on manufacturer MOR-STOR MEDICAL)

6.2.1. QTY 5 MOR-STOR Flex-STOR Double Mobile Cart w/ Glass Doors (Type N) (P/N: MS-CRT-6.0-NN-GD)

6.2.2. QTY 10 MOR-STOR ELECTRONIC/ KEYPADPUSH BUTTON LOCK FOR GLASS DOOR CART (P/N: CRTA-ELCK)

6.2.3. QTY 16 4 INCH MODULAR SOLID TRAY- 16X24X4 (CLEAR) (P/N: MT1624-4-CL)

6.2.4. QTY 16 8 INCH MODULAR SOLID TRAY- 16X24X8 (CLEAR) (P/N: MT1624-8-CL)

6.2.5. QTY 16 HPL SHELF (16X24) (P/N: MS-SHLF-HPL)

6.2.6. QTY 4 CATHETER BOX HOLDER (TYPE-N) NO PARTITIONS INCLUDED (P/N: MSCATH-BX- N)

6.2.7. QTY 14 CATHETER HOOK RUNNER (TYPE-N) WITH 9 HOOKS (P/N: MSCATH-N)

6.2.8. QTY 6 SHELF FOR CATHETER HOOK RUNNER (TYPE N) (P/N: MSCATH- SHLF-N)

6.2.9. QTY 32 BASKET/ TRAY STOPS(PAIR) (P/N: MS-BSKSTP)

6.2.10. QTY 32 4 INCH SOLID TRAY SHORT PARTITION (CLEAR) (P/N: PRTN-4ST-CL)

6.2.11. QTY 24 4 INCH SOLID TRAY LONG PARTITION (CLEAR) (P/N: PRTN-4LT-CL)

6.2.12. QTY 16 8 INCH SOLID TRAY SHORT PARTITION (CLEAR) (P/N: PRTN-8ST-CL)

6.2.13. QTY 16 8 INCH SOLID TRAY LONG PARTITION (CLEAR) (P/N: PRTN-8LT-CL)

6.2.14. QTY 200 VINYL BARCODE ADHESIVE POUCH (1.25"X3") (P/N: LBLHLD-1X3)

6.2.15. QTY 100 PLASTIC LABEL HOLDER CLIP – VERTICAL (P/N: LBLHLD-VER)

6.2.16. QTY 32 MODULAR BASKET / TRAY HANDLE (TYPE N) POLYCARBONATE (CLEAR) (P/N: MS-HDL-N-CL)

6.2.17. QTY 1 CUSTOM ASSEMBLY OF STORAGE CARTS AT FACILITY (P/N: INSTLL- ONSITE)

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Bay Pines VA Healthcare System records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their Bay Pines VA Healthcare System contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Bay Pines VA Healthcare System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Bay Pines VA Healthcare System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Bay Pines VA Healthcare System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Bay Pines VA Healthcare System control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Bay Pines VA Healthcare System guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Bay Pines VA Healthcare System policy.

8. The Contractor shall not create or maintain any records containing any non-public Bay Pines VA Healthcare System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Bay Pines VA Healthcare System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Bay Pines VA Healthcare System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.