SSJ_Credentialed_NECO.pdf

Subject: J&A 10189-13 Location: Naval Hospital, Pensacola, FL LFO TOPR #46

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY

1. Identify the agency and contracting activity.

This justification is executed by the Naval Medical Logistics Command, Fort Detrick, Maryland on behalf of Naval Hospital, Pensacola, FL and its Branch Clinics hereafter referred to as the medical treatment facility (MTF).

2. Nature/description of the action/contract type.

The government intends to negotiate a logical follow-on Task Order with Medtemps for the existing dental services currently being provided under Contract N62645-11-D-5024, Task Order 0013. The contract has an ordering period ending 31 May 2016.

3. Description of supplies/services.

The follow-on task order are for Dental Hygienist services (6 FTEs and 4PTEs) that Medtemps is currently providing. The follow-on task order will have a performance period of 01 October 2013 through 30 September 2014. The estimated value of this requirement is $734,348.00.

4. Identification of the exception to fair opportunity.

In accordance with FAR 16.505(b)(2)(i)(C), the new work is a logical follow-on to an original order which was competed in accordance with the applicable contract ordering procedures. Due to the nature of the acquisition for medical services currently being performed by Medtemps under the Southeast Dental Multiple Award Task Order (MATO), it is in the best interest of the Government to negotiate a logical follow-on allowing for the most effective use of resources. Recompeting the services currently being filled would result in substantial duplication of cost to the Government that is not expected to be recovered through competition. Such costs include the time of technical and contracting personnel to review and evaluate the requirement, proposal and task order; as well as the costs associated with re-credentialing if a new contractor is chosen. The current position will be followed on with Medtemps based on there being no change in scope to the current requirement.

5. Determination by the ordering activity Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

In order to determine whether the contractor’s proposed price is fair and reasonable, the Contract Specialist and Contracting Officer will review the proposed price against current market research information available. If the contractor’s proposed price appears to be questionable for reasonableness, a justification from the contractor will be required in order to determine whether the proposed price is fair and reasonable. The Contracting Officer will determine the price to be fair and reasonable before awarding a new task order.

6. Any other facts supporting the justification.

This contractor is successfully providing services and has already worked through recruitment costs and has established a system for tracking and providing staff that works well at the requiring MTF. Changing contractors could require a complete change in current staff, adding the costs associated with reviewing new credentialing packages and conducting orientation (during which time no services are provided).

7. Statement of actions to remove or overcome barriers that led to the exception to fair opportunity.

At this time there are no actions being taken to remove or overcome barriers leading to the exception to fair opportunity under this contract. However, depending on the success under other contracts, it is possible that option periods may be added to future competitive task order proposal requests (TOPRs) to allow contractors to propose pricing and competitively be awarded a task order that would include services for the current and subsequent years of service. The

Subject: J&A 10189-13 Location: Naval Hospital, Pensacola, FL LFO TOPR #46 use of options for TOPRs would eliminate the need to issue logical follow-on task orders which require the use of the exception to fair opportunity.

8. By signing in block 11, the Contracting Officer certifies that this justification is accurate and complete to the best of their knowledge and belief.

9. By signing below, the technical or requirements personnel certify that any supporting data that is their responsibility and which forms a basis for the justification is complete and accurate.

TECHNICAL COGNIZANCE

Marguerite Walker 301-619-0051 Date Program Analyst Code 07

REQUIREMENTS COGNIZANCE

Christopher T. Cullen 301-619-7009 Date Two Levels Above Technical Cognizance if over $550,000.

Code 07

LEGAL SUFFICIENCY AND CONCURRENCE

Julia Hatch 301-619-7491 Date Assistant Legal Counsel Code 00L

10. By signing in block 11, the Approving Official determines that circumstances at FAR 16.505(b)(2)(i)(C) apply to this task order.

11. Signatures

CONTRACTING OFFICER/APPROVING OFFICIAL below $650,000

Lorri Loveland 301-619-9331 Date Contracting Officer Code 02

COMPETITION ADVOCATE/APPROVING OFFICIAL $650,000 or above

Competition Advocate 301-619-3095 Date Code 00