Attachment 1-Statement of Work Plaque-revised-.doc

ATTACHMENT 1

Statement of Work Objective

The objective of this Requirements Contract is to purchase Wood Plaques, size ¾” x 7 ½” x 11” + or – 1/32” for the Social Security Administration.

General Requirements

The Contractor shall furnish and deliver wood plaques, size ¾” x 7 ½” x 11” + or – 1/32” at the price listed in the order. SSA estimates, but does not guarantee that it will order 12,000 plaques each year.

Specifications

Plaques must meet all specifications (see diagram on page 6).

Material

All plaques will be Grade A walnut with no knots or cracks, no open grain and sap line less that 10% on each edge.

Size

· Plaque, size ¾” x 7 ½” x 11” + or – 1/32” (see diagram page 6)

· The contractor must guarantee that the product will meet specifications.

· Size before routing, 3\4” x 7 ½” x 11” + or – 1/32” (see diagram)

· Rout to remove from face of plaque 3/8” +or – 1/64” on all four edges. Routing to be 3/8” + or – 1/64” deep (see diagram).

· Plaque is designed to be hung either vertically or horizontally.

· Vertical hanging- a centered, standard mortised keyhole hanger is required 1 ½” from the top edge.

· Horizontal hanging- a centered, standard mortised keyhole hanger is required 1 ½” from the left edge, as viewed from the back of the plaque.

· Rockwell cove router bit #43651 or equal to be used for routing purposes.

Construction Requirements

1. Plaques must be solid, manufactured in strip butt joints. All butted seams must be vertical along the longest edge.

2. Grain to run with longest measurement of plaque = long grain (see diagram on page 6).

3. Size before routing, 3/4” x 7 1/2” x 11” + or - 1/32” (see diagram).

4. Rout to remove from face of plaque 3/8” + or – 1/64” on all four edges. Routing to be 3/8” + or – 1/64” deep (see diagram).

5. All edges must be sanded smooth, no saw or heavy sandpaper marks.

6. All corners, edges and routed edges to be sharp and smooth with no gouges, chips, nicks, or torn edges due to dull router bit or saw blade.

7. Cross grain routing to be sanded smooth using properly contoured tool.

8. Back and face of plaque to be sanded to remove any planer blade marks or heavy sandpaper marks.

9. 1-1/2” face of the plaque to be sanded as to approach a dull furniture grade finish (see diagram ).

10. Finish is to be nitrocellulose clear coat spray-on lacquer. One coat is required on the face and sides of the plaque to provide a satin finish that is acceptable.

11. Plaque is designed to be hung either vertically or horizontally.

Vertical Hanging - a centered, standard mortised keyhole hanger is required 1 1/2” from the top edge.

Horizontal Hanging – a centered, standard mortised keyhole hanger is required

1 1/2” from the left edge, as viewed from the back of the plaque.

12. Packaging for shipment should be commensurate with standard practices.

13. Rockwell cove router bit #43651 or equal to be used for routing purposes (see diagram).

Production Date

Production date of the plaques shall be no greater than 30 days prior to date of delivery to SSA.

Safety Stock

The Contractor shall maintain a safety stock of 2 pallets equaling 40 boxes per pallet (2,000 plaques) on hand at all times. SSA will notify the Contractor (2) orders in advance as to when the last order will be placed so that the Contractor may deplete its safety stock.

Packaging

Deliveries shall be packaged as follows:

· Packaging for shipment should be commensurate with standard practices

· 25 plaques per box, individually wrapped in order to prevent scratches, boxes must be attached to pallet prior to the shipper arriving for pick up.

· 40 boxes per pallet

The following information must appear on all outer boxes:

Task order Number: (to be completed at time of award) Item Control Number: (ICN) 661002

· The vendor is required to package plaques in boxes of 25. The boxes must be attached to a pallet and shrink wrapped prior to the shipper arriving for pick up.

Failure of the contractor to meet packaging specifications may result in non-acceptance by SSA at time of delivery. Correction of the packaging specifications and re-shipment shall take place no later than 24 hours from the original delivery date at no additional cost to the government.

Shipping All shipping shall be on a Free On Board (FOB) destination basis.

The contractor must ship via truckload for each delivery of 1,000 Wood Plaques or more. Truckload” means:

· 48 ft. trailer equals 25 pallets (25,000 plaques)

· 53 ft. trailer equals 28 pallets (28,000 plaques)

· Pallets of plaques must have cardboard protectors where banding material come in contact with the boxes in order to prevent marks on boxes/plaques from banding material. Each pallet should be shrink-wrapped and secured with banding material around each pallet, allowing no double-stacked pallets in transport trailer. The pallet size is 40" x 48.

Delivery Instructions

Before delivering any item to the receiving dock at the SSA Supply Building, the Contractor shall notify the Contracting Officer’s Technical Representative (COTR) that the shipment will arrive at the Supply Building and provide the following information:

· Contractor name,

· Truck logo (carrier name),

· Order number, and

· Delivery date.

If available, include also:

· The truck driver's name, and

· The truck tag number.

The driver must have an ID with him/her along with a copy of the shipping ticket/commercial bill of lading or other delivery document. Inside delivery required.

Frequency of Ordering / Delivery Schedule Information SSA anticipates placing an order at least once every three months requiring delivery of up to 4,000 plaques. When ordered, shipments are due no later than fifteen days from receipt of order. Additional orders may be placed outside the three month intervals.

The contractor shall notify the COTR of any anticipated delays in the scheduled delivery at least 5 federal business days prior to the scheduled delivery date. In this event, SSA may be able to accept partial shipments. Alternatively, based on in-house inventory, the SSA Project Officer may grant a grace period on the delivery schedule of not more than 10 federal business days.

Delivery Location

Deliveries shall be to the SSA Supply Building Warehouse at the below address. In the event SSA is unable to receive the scheduled shipment at the designated location below, the SSA COTR will notify the contractor via email (for documentation purposes) at least 5 federal business days prior to the scheduled delivery date, at which time an alternate delivery location will be provided. Any alternate delivery location will always be in the Baltimore Maryland metropolitan area.

Social Security Administration

Supply Building ATTN: Sandy West or Roger Crouse 6301 Security Blvd.

Baltimore, MD 21235

Receiving Hours are 6:15 a.m. – 3:00 p.m.

Telephone Number: (410) 965-2026 or (410) 965-1089 Delivery Tracking System

SSA is moving to an “Advance Notification System.” To accommodate this, the contractor should have a web-based application, such as an ‘Order Tracking Page’ attached to the contractor web site that allows SSA to track all scheduled deliveries. Information on this page should include order tracking identifiers; date stock was released for delivery, amount of stock released, estimated date at destination and carrier contact information.

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