SS Determination.docx

Sole Source Written Determination - Instructions Agency Identification: Office of Intellectual and Developmental Disabilities Description of the agency need that this procurement fulfills: (See instructions on last page for guidance) Electronic Health Record (EHR) software solution for the Office of Intellectual and Developmental Disabilities. The EHR system allows OIDD to collect demographic information, assessments, service plans and authorizations to support and track waiver services for individuals to meet state and federal requirements.

Describe the Market Based on Research Performed: (See instructions on last page for guidance) Electronic Health Record (EHR) software solution for the Office of Intellectual and Developmental Disabilities. We need to renew contract for one year until BHDD can determine solution for the agency. Transition to another system will require extensive training and implementation to complete an information system changeover.

Sole Source Vendor Name: Therap Services, LLC Based upon the following determination, Agency proposes to acquire the supplies, construction, information technology, and/or services described herein from the vendor named above per SC Code Ann § 11-35-1560 and SC Regulation 19-445.2105, Sole Source Procurement.

Description of supplies, construction, information technology, and/or services vendor will provide under the contract: (See instructions on last page for guidance.)

Therap is the vendor for the EHR system used by OIDD for State Oversight functionality (eligibility, intake, level of Care, waiver enrollment, authorizations, document storage, priority list, billing), case management, provider services and reporting.

Explain why the described solution is the only solution that meets the agency’s need and how no other identified solutions were sufficient. (See instructions on last page for guidance) Therap is used by OIDD and provider network throughout the state, and therefore it will be advantageous for OIDD to utilize the Therap solution during this one-year contract period.

Note: Determination is not complete without required signatures and dates Required Signatures:

The last page contains instructions and is not required to be retained.

MMO Form 102 - 1/2 - Rev: 4/17/25 Agency Identification: (Provide Agency and Number) Description of the agency need that this procurement fulfills:

(Do not describe the vendor solution that meets the agency’s need. This is often accomplished best by describing the problem the agency is trying to solve.)

Describe the Market Based on Research Performed: (Enter a description of the market based on research you performed for this procurement including such things as commercially available off the shelf products, vendors providing solutions in the market space, barriers to entry to the market space, benefits and types of customized solutions and how and by whom those solutions are provided.

Document and retain market research in the procurement workpaper file.)

Sole Source Vendor Name: (Provide Vendor Legal and dba Name) Based upon the following determination, Agency proposes to acquire the supplies, construction, information technology, and/or services described herein from the vendor named above per SC Code Ann § 11-35-1560 and SC Regulation 19-445.2105, Sole Source Procurement.

Description of supplies, construction, information technology, and/or services vendor will provide under the contract: (Provide a description of the product(s) and/or service(s) identified that will meet the agency’s need.)

Explain why the described solution is the only solution that meets the agency’s need and how no other identified solutions were sufficient. (Provide an informed, objective explanation for the sole source procurement method, including the agency’s factual grounds and reasoning as supported by the agency’s market research. The agency’s explanation should be based on its own conclusions supported by its description of the market space.

Recommend this section be pasted into the required public notice of intent to award without competition.)

Notes:

Authorized Approver signature is the agency head unless the agency head has delegated that authority in writing to someone above the level of procurement officer and provided written notification the MMO.

Approval Date: Sole Source Determinations are required to be approved prior to contract execution. The approver should hand write the date at the time of approval.

Drug Free Workplace Act: The agency must obtain a DFWA certification from the vendor if the sole source procurement is $50,000 or greater.

Cost or Pricing Data must be addressed and documented in the file for any sole source procurement exceeding $500,000