SS 26 27 67 PUR 7776_W.W. Gay ..pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICE

TITLE: W.W. Gay Mechanical Contractor, Inc.

Short description of the commodity or service desired: Chiller Repair Services

CONTACT

Name: Edward Rondeau Address: 407 S. Calhoun Street, SB-8 Mayo Building, Tallahassee, FL 32399 Telephone: (850) 617-7181 Email: Procurement@FDACS.gov

Internal tracking number, if any: SS 26 27 67

Date posted: September 2, 2026 Last day for receipt of information: September 24, 2026

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

72101511 - Air conditioning installation or maintenance or repair service

Quantity or Term (as appropriate):

Date of execution - June 30, 2027

Requestor (division, bureau, office, individual, as appropriate):

Division of Plant Industry

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Division of Plant Industry intends to purchase chiller repair services from W.W. Gay Mechanical Contractor, Inc., including labor, materials, and specialized programming needed to replace two tandem compressors, transducers, and thermistors on the south chiller at the Doyle Conner Biological Control Rearing Facility (BCRF), including refrigerant recovery and testing, replacement of drier cores, evacuation of the system, re charging, startup, and operational testing.

These repairs must be integrated with the facility’s existing JACE control system, requiring programming and commissioning expertise specific to this proprietary configuration.

Intended Single Source:

W.W. Gay Mechanical Contractor, Inc.

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Estimated Dollar Amount:

Approximate Contract Amount: $41,000.00 Approximate Contract Amount up to: $60,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

W.W. Gay Mechanical Contractor, Inc. is the only vendor with the specialized knowledge, experience, and programming capabilities required to work with the existing JACE control system operating the south chiller at the Doyle Conner BCRF. W.W. Gay has previously serviced and programmed the integrated control system and possesses the system specific expertise needed to properly commission, integrate, and restore the chiller’s operation, and is the only practical source capable of performing the programming, commissioning, startup, and repairs necessary to ensure compatibility with the facility’s existing HVAC control architecture.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Trevor Smith, Director, Division of Plant Industry Greg Hodges, Assistant Director, Division of Plant Industry Regina Fairbanks, Division Finance Officer, Division of Plant Industry David J. Joseph, Maintenance and Construction Superintendent, Division of Plant Industry Stephanie Bergozza, Purchasing Director II, Division of Administration Joey B. Hicks, Director, Division of Administration

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.