SRP38016Q0103,_MINUTES_OF_PRE-QUOTATION_CONFERENCE.pdf

Minutes from Pre-Quotation Conference of January 23, 2017

RFQ No. SRP380-16-Q-0103

Packing and Shipping Services for U.S. Embassy Manila, Philippines

Introduction

The Contracting Officer welcomed all attendees, and introduced representatives from the Contracting

& Procurement Section and Transportation Unit.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

A) Section 1 – The Schedule

(1) SF-1449 cover sheet

- Offer due date/local time: February 17, 2017 at 4pm, Philippine local date and time.

(Note: The due date of offers has been changed. Please refer to Amendment A001.)

- No offers will be accepted after 4pm.

- Electronic submissions will not be accepted.

- Offers must be submitted to the Contracting & Procurement Office, GSO Building, Seafront Compound.

(2) Subsection 1 – Performance Work Statement, page 3

(3) Subsection 2 – Period of Performance, page 3

- Base year + 3 option years. All years must be priced.

(4) Subsection 3 – Pricing, page 3

- Firm fixed price. Prices are not subject to adjustments due to any escalation in the cost of materials, tools, equipment, fuel, transportation, labor or inflation rate, or because of the contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required, or due to fluctuations in currency exchange rates.

- Receipted expenses are not part of the prices or the contract and will be handled separately by appropriate means

- VAT shall not be included in the firm fixed prices.

(4) Subsection 4 – 4.D Base Year – Grand Total Prices, pages 4-26

- All years must be priced

(5) Attachment 1 – Performance Work Statement Continuation

(6) Attachment 2 – Packing Specifications

(7) Attachment 3 – Contractor Furnished Property

B) Section 2 – Contract Clauses

- Emphasis was made on FAR Clause 52.222-50 Combating Trafficking in Persons, page 55. USG has a zero tolerance policy. Every instance of trafficking will be examined and could result in termination of employees or subcontractors, suspension of contract payments or contract terminations.

Minutes from Pre-Quotation Conference of January 23, 2017

RFQ No. SRP380-16-Q-0103

Packing and Shipping Services for U.S. Embassy Manila, Philippines

- Payment: monthly, by electronic funds transfer, net 30 days.

- Orders shall be made by issuance of task orders.

- Contract type is Indefinite Delivery/Indefinite Quantity

- COR, page 82: Shipment Supervisor

C) Section 3 – Solicitation Provisions, page 83-87

Each offer must consist of the following:

- Volume 1 (2 copies, original + 1 duplicate)

- Volume 2 (4 copies, original + 3 duplicates)

- 52.204-7 SYSTEM FOR AWARD MANAGEMENT (SAM), page 86

(Your offer may be ineligible for award without proof of registration in SAM).

- To register in SAM please go to www.sam.gov or refer to the attached quick guide

- A video guide has also been provided in our website on the link below:

https://ph.usembassy.gov/embassy/manila/local-contracts-procurement/

- A Data Universal Numbering System (DUNS), and NATO Commercial and

Government Entity (NCAGE) Code are pre-requisites in obtaining a SAM registration.

Please refer to the links:

http://fedgov.dnb.com/webform http://www.dlis.dla.mil/Forms/Form_AC135.asp

D) Section 4 – Evaluation Factors, page 88

- The Government intends to award a contract to the lowest priced, technically acceptable offeror, who is a responsible contractor.

- The Government may elect to award to two or more sources under this solicitation

E) Section 5 – Representations and Certifications, pages 90-105

- All portions should be filled up. Put n/a if not applicable, but do not leave anything blank.

Conclusion

All questions and answers, minutes of the meeting and amendments (if any) will be posted on the

FedBizOpps website. Also, it should be noted, although written questions were received during the

Pre-Quotation conference, no answers were provided.

The Pre-Quotation Conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

http://www.sam.gov/ https://ph.usembassy.gov/embassy/manila/local-contracts-procurement/ http://fedgov.dnb.com/webform http://www.dlis.dla.mil/Forms/Form_AC135.asp