SRC0000040614.pdfSRC0000040614.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division Print Procurement

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: OOD 0695 ENVELOPES

BID NUMBER: SRC0000040614

BID NOTICE DATE: July 20, 2026

CLOSING DATE: July 23, 2026 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Print Procurement at (614)-387-0012 or e-mail:

barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide OOD 0695 Envelopes for use by Opportunities for Ohioans with Disabilities.

2. QUANTITY: 1,500,000 (EXACT QUANTITY) The envelopes will be printed in lots of 500,000 envelopes

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together.

Failure to bid all items will disqualify your bid.

4. SPECIFICATION: window envelopes: White wove 28#, inside security tint,6" x 9 1/2 " booklet envelope with custom window, prints black return address, shall be constructed to high-speed insert. The envelopes will be printed in lots of 500,000 envelopes

A. SIZE: Shall be 6” x 9 ½ with full gum flap.

B. STOCK: Shall be 28# white wove.

C. DESCRIPTION FOR WINDOW: Shall be clear high transparency poly film with gummed edge for trouble-free use on inserting machines. Patch shall not pucker or warp the envelope. Window size shall be 1 ½” x 4 ½” with rounded corners. Window location shall be 4 ¼” from the left edge and ¾” from the bottom.

D. FLAP DESCRIPTION: Shall be 1 ¾” with rounded and angled edges to allow high speed inserting. Flap gum shall be resin or resin dextrin, fully and evenly applied (not self-seal). Gum shall not discolor, crystallize or warp the envelope.

E. TYPESETTING: Awarded vendor may have to typeset approx. five (5) lines from the provided sample.

F. INK: Shall be black.

G. PRESSWORK: Shall be Flexographic one side, no bleeds and no graphics.

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf mailto:barry.zimmerman@das.ohio.gov

H. BINDERY: Shall be constructed to run on a high-speed inserter.

I. PROOF: Soft proof shall be provided for approval on each order. The printer shall not print without receipt of signed approval to proceed.

J. PACKAGING: Envelopes shall be carton packed in 1,000 & labeled. Each carton shall be labeled with title and quantity on the outside of carton.

L. ADDITIONAL INSTRUCTIONS: SPECIAL TEST RUN: For the first order, a TEST RUN of 500 envelopes shall be provided after the proof is approved. Need delivery truck with liftgate as there is a ramp but no dock at this location. Also, it’s an unmanned warehouse, so we will require a phone call 60 minutes prior to the delivery so that someone can meet the driver for the delivery. The driver also needs an electric jack..

M. PALLET SPECIFICATIONS: The cartons shall be securely fastened to pallets by using shrink-wrap or strong film. The loaded cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 56 inches as measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 3,300 pounds.

5. DELIVERY: REQUESTED AUGUST 14, 2026, OR SOONER (DELIVER TO: To schedule delivery-Call Todd Gould at 614/557-

1921 ONE DAY prior to delivery)

1 hour prior - to schedule delivery at:

Opportunities for Ohioans with Disabilities 818 Freeway Drive North Columbus, OH 43229

Monday thru Friday, excluding holidays. The contractor shall be responsible for proofing each order. Proofs may be held by the state for three (3) working days. If printer's errors on proofs are serious enough to require revised proofs, the additional proof(s) may be held by the state for three (3) working days, but no additional time will be allowed in the schedule for making and checking such revised proofs. DAS, State Printing may, if requested by the contractor, extend the delivery schedule under this contract for any order requiring an exceptional amount of artwork.

6. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: