SRC0000030946.pdf

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STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: 2025 Wild Ohio Magazine Issue 4

BID NUMBER: SRC0000030946

BID NOTICE DATE: 05/14/25

CLOSING DATE: 05/21/25 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are nul l and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services a t (614)-387- 0012 or e-mail: barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide 47,800 copies of issue 4 of the 2025 Wild Ohio Magazine for use by the Ohio Department of Natural Resources by July 30, 2025. This project involves printing, bind ing, and mailing specifications.

2. QUANTITY: 47,800 Total

A.) MAGAZINES TO BE PRINTED: 47,800

B.) MAGAZINES TO BE MAILED: 47,000 (max)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total pr ice of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals toget her.

Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: This is a 36 page 8.25in x 10in magazine, 32 pages of text PLUS cover (separate cover stock), saddle stitched, printed four (4) color process. The final trimmed size must be 8.25 inches x 10 inches.

A. SIZE: 8.25” x 10”. (No under-sizing allowed).

B. STOCK: Cover: White, Gloss coated 80# Cover Stock, brightness of 92 or better is required, Final size is 8.25in x 10in.

Text: White, coated 70# Text, brightness of 92 or better, Final size is 8.25in x 10in. No undercutting

C. PRESSWORK: Full color, full bleed, two-sided, saddle stitch, 32 pages plus cover.

Cover: Two-sided, full bleed, four (4) color process at a minimum of 200 dpi. The (outer) cover, front and back panels of magazine only is to have clear gloss UV coating, except where the address is imprinted.

Text: Two sided, full bleed, four (4) color process throughout at a minimum of 120 dpi.

D. INK: 1.) COVER: Four (4) color minimum process throughout at 200 dpi or higher.

2.) TEXT PAGES: Four (4) color minimum process throughout at 120 dpi or higher.

3.) ADDRESSING: One color - offset or digital (direct print or label) https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:barry.zimmerman@das.ohio.gov

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E. ARTWORK: Artwork will be ready on June 13, 2025. A high-quality print pdf with 0.25in bleeds on all sides with offset cropmarks and color conversion set to destination will be provided to the awarded vendor via email or vendor ftp portal.

F. BINDERY: All magazines will be saddle stitched, then carton packed in 200 lbs. test corrugated cardboard boxes, 100 magazines per box, and each box labeled “Jul/Aug Wild Ohio, Iss 4 2025.” The magazines that are mailed by the printer must meet USPS postal regulations regarding the packing, stacking, and sorting of periodicals.

G. SUPPLIED TO VENDOR: See section E. ARTWORK and section J. FULFILLMENT and MAILING

H. PRESS PROOF: Proof(s) will be viewed for accuracy in color, graphic links, and registration. One (1) high resolution exact color match hard copy press proof is REQUIRED. As part of the proofing stage, we require a sample that accurately represents the resolution/dot of an imprinted address.

Deliver proofs to: ODNR Division of Wildlife

Attn: Chad Crouch 2045 Morse Rd., Bldg. G-2 Columbus, OH 43229

I. PRESS CHECK: (ON SITE PRESS SHEET) The opportunity for an on-site inspection of the press sheet is REQUIRED. If attended by representative(s) of ODNR, an approved press sheet will be required prior to production. No production sheets from any form prior to a signed approval from an ODNR representative will be accepted nor count towards the final quantity.

In the event a ODNR representative cannot attend an onsite press check, a second high -resolution proof may be requested that will be retained by the client (Division of Wildlife) to ensure reasonable quality control was administered to the final product. If a second high-resolution proof is requested, then it must be provided by the vendor

J. FULFILLMENT AND MAILING: Vendor will be responsible for addressing in accordance with all USPS regulations.

1.) MAILING LIST: The mailing list will be ready on July 8, 2025. A Microsoft Excel file containing the mailing list will be made available by the ODNR Division of Wildlife to the vendor (upon request). The vendor shall imprint or label mailing addresses including customer ID numbers on the back cover of each magazine in the space provided.

2.) ALL MAGAZINES TO BE ADDRESSED WILL REQUIRE:

a.) imprinted addresses and customer ID number, the vendor has the option of printing directly onto the magazine or use of a label, b.) CASS encoded address, c.) Zip + 4 Code sort, d.) Periodical Bulk Mail count/bundle, e.) Periodical Bulk Mail, f.) Permit Number 7701 pack/ticket bag, and must run g.) CASS report/NCOA prior to imprinting the addresses.

3.) NCOA: The vendor is to process the mailing list provided through the NCOA database to ensure address accuracy.

4.) DELIVERY & ROUTING: All mailing must route through the United States Post Office at 2323 Citygate Drive, Columbus, Ohio 43218. The vendor must provide a receipt or of delivery to the USPO that indicates date and weight delivered. All postage will be handled by the Division of Wildlife. Permit issued by proof the Columbus USPO.

5.) PS FORM 3541: The vendor must supply a copy of PS Form 3541 (current version) showing the breakdown cost for this mailing to Chad Crouch via email (pdf format).

K. ADDRESS CONTENT & FORMAT: The addressing for all magazines must be in accordance with USPS regulations. All addresses are to contain the following information: identification number, expiration date, first and last name, street address, city, state, and zip. Utilize the following examples for address content and layout.

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5. DEADLINE: JULY 30, 2025 or sooner.

6. DELIVERY:

1.) Addressed Magazines (subscriptions): ALL addressed magazines must be delivered to the USPS Citygate facility on or before July 30, 2025. All mailing magazines MUST route through the United States Post Office at 2323 Citygate Drive, Columbus, Ohio 43218. It is the vendors responsibility to ensure USPS delivery guidelines are met for that facility.

2.) Remaining Magazines (not addressed): Remaining magazines that are not mailed to subscribers are to be delivered to the Ohio Division of Wildlife's warehouse AFTER the mailing magazines are delivered to the USPS to ensure subscription coverage. Carton packed in standard 200lbs. test corrugated cardboard boxes in quantities of 100 -200 magazines per box. Each box is to be labeled “Jul/Aug WildOhio, Issue 4 2025. Please notify Chad Crouch or the warehouse staff 1 day prior to estimated warehouse arrived. Ship remaining magazines to address below.

SHIP BALANCE TO: ODNR Division of Wildlife

Attn: Warehouse

1500 Dublin Rd.

Columbus OH 43215

WAREHOUSE CONTACT INFORMATION:

Please contact a staff member below prior to arrival to ensure proper site offload.

614-902-4193 (Keith McClaskey - Warehouse Staff) 614-256-7048 (Jason Gibbs - Warehouse Manager) 614-265-6339 (Chad Crouch - Project Manager) 614-644-3925 (District One front office - general)

All warehouse deliveries are to arrive prior to 4pm, Monday through Friday only. No weekend or holiday deliveries.

SHIPPING: The means of transportation of the final product is at the vendors discretion. All costs associated with the shippi ng of this project are to be accounted for by the vendor and included into the final bid. The ODNR Division of Wildlife is NOT resp onsible for additional costs incurred for shipping which includes, but is not limited to, the return of damaged or sub-standard products or the refusal of delivery (prior to off load) based on on -site visual inspection.

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000030946 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor af f irms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of of fshore services, locating State data of fshore in any way, or purchasing f rom Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

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Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed -up, or stored:

Contractor also af f irms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shif t in location of services performed by Contractor or its subcontractors before, during and af ter execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shif t in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver f rom the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Af f irmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: