SRC0000030658 ITB.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: 2025 KINGERGARTEN READINESS ASSESSMENT

BID NUMBER: SRC0000030658

BID NOTICE DATE: MAY 7, 2025

OPENING DATE: MAY 13, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at (614)-752- 0060 or e-mail: mike.ruehrmund@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide KRA-R2 for use by the Department of Children & Youth Services.

2. QUANTITY: 10,000 BOOKS (exact quantity)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together.

Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: Full color, 3-hole punch, 1 set of loose sheets plus coil bound booklet, shrink-wrapped into individual packages plus cover letter Black and white, 1-sided, 1-page cover letter (PDF), 24# bond or 80# offset to be included in every box, so quantity will vary depending on number of boxes needed to fulfill order

A. SIZE: 8.5 X 11

B. STOCK: See chart below

C. PRESSWORK: prints two sides, head-to-head

D. INK: full color

E. BINDERY: three-hole drilled and white coil binding

F. FINISHED TRIM SIZE: 8.5 X 11

G. TYPESETTING: N/A

H. SUPPLIED TO VENDOR: 3 separate PDF files and one excel file with final delivery address list and quantity per address. All files will be provided via secure link upon bid award. This is a secure child assessment and cannot be transmitted via email.

I. SAMPLES: No sample available.

J. PROOF: A proof shall be delivered to: Sophia Hubbell, 246 N. High Street, 8th Floor, Columbus, OH 43215.

K. PACKAGING: Cartons are to be labeled with total amount in carton not packaged quantity.

L. ADDITIONAL SPECIFICATIONS:

Kit Details

1) Full color, 3-hole punch, 1 set of loose sheets (see table below for paper specifications).

2) Die cut pages, last one in loose sheets (see table below for paper specifications).

3) White coil bound and 3-hole drill booklet (see table below for paper specifications).

4) Shrink-wrap all into individual packages

5) Carton pack and label boxes with content and quantity per box.

6) Maximum weight per box 25 lbs.

7) Paper requirements and assembly information listed below.

Paper requirements

Loose Sheets: full color and 3-hole drilled Page # impressions One side vs.

Two Side Paper type per recommendations

Cover (pages A,B) 2 2-sided 80 lb cover Pages (i-iv) 4 2-sided 100# text Divider 1 Selected- Response and Performance-Task Items

2 2 sided 80 lb cover

Pages (1-18) 18 2-sided 100# text Divider 2 Observational Rubric Items

2 2-sided 80 lb cover

Pages (19-22_) 4 2-sided 100# text

Page (one not numbered separate file) Manipulatives

1 1-sided 200# Tag, die cut

Coil bound: full color and 3-hole drilled Page # impressions One side vs. Two

Side Paper type per recommendations

Cover 2 2-sided 80 lb cover Page 1-16 16 1-sided 100# text Cover (plain white page) 0 NA 80 lb cover Place Loose sheets on top of coil bound booklet and shrink wrap together. This is one Kit.

5. DELIVERY: REQUESTED JUNE 16, 2025, OR SOONER (DELIVER TO: 796 ADDRESSES, INCLUDE ALL SHIPPING/DELIVERY COSTS IN BID. 8,900 KITS SHIPPED TO 795 ADDRESSES. SEE SPREADSHEET FOR ESTIMATED DELIVERY ADDRESSES AND QUANTITIES PER ADDRESS. REMAINDER (1,100) TO JFS WAREHOUSE, 2098 INTEGRITY DR. N, COLUMBUS, OH 43209)

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000030658 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: