SRC0000029799 ITB.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

INVITATION TO BID FOR: OHP Helmet Badge Decals, quantity of 3 each of 12 different originals, full color 1.75” x 2.5” for 12 badge originals, die cut with application tape and backing die cut, kiss cut liner for easy removal. UV ink for outdoor applications. Reflective 3M 3MIJ680CR-10 white reflective with UV Laminate 3M8519 or equal stock.

BID NUMBER: SRC0000029799

BID NOTICE DATE: APRIL 11, 2025

OPENING DATE: APRIL 17, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at e-mail:

tim.riley@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide OHP Helmet Badge Decals for use by the Ohio Department of Public Safety.

2. EXACT QUANTITY: 36 DECALS (3 EACH OF 12 ORIGINALS)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS:

A. SIZE: 1.75” x 2.5”

B. STOCK: Reflective 3M 3MIJ680CR-10 with UV Laminate 3M8519 or equal stock

C. NUMBER OF ORIGINALS: 12

D. PRESSWORK: Full color digital printing with UV ink for outdoor applications. These will be placed on helmets and need to withstand all weather conditions.

E. NUMBERING: N/A

F. INK: Full color digital printing with UV ink for outdoor applications, digitally printed with UV laminate

G. BINDERY: Laser die cut to size with application tape applied to maintain lettering positioning when applied. Kiss cut liner backing.

H. FINISHED TRIM SIZE: 1.75” x 2.5” die cut to shape

I. TYPESETTING: N/A

J. SUPPLIED TO VENDOR: A PDF will be furnished to the selected vendor. Return all state supplied materials to the proof to person.

K. PROOF: A Exact color match to size and carton and/or package label proofs shall be sent to Ohio Department of Public Safety, Printing Services ATTN: Scott Shafer An electronic proof is requested and needs to include package and carton labels and must be emailed to printrequest@dps.ohio.gov for review.

L. PACKAGING: Contents shall be wrapped and clearly identified on the outside of the package. Each package shall have an affixed label that indicates the contents.

M. REQUIRED PACKAGE LABELS: OHP Helmet Badge Decals 47067

N. REQUIRED CARTON LABELS: OHP Helmet Badge Decals 47067 and quantity in carton. All cartons must contain equal quantity with the exception of last carton.

PACKING SLIP: With delivery, provide a delivery receipt which shall include the following information: Name of ordering agency, DAS job number, ODPS order number 47067, quantity ordered, quantity shipped, requested delivery date, actual date of delivery, title of material, and change order(s), if applicable.

PALLET SPECIFICATIONS: The cartons shall be securely fastened to four-way (40 inches by 48 inches, cube form) pallets with four way entry; flush-type by using shrink-wrap or stretch film. All loaded pallets shall be in cube form, so they are stackable. The loaded cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 56 inches as measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 5,000 pounds.

5. DELIVERY: REQUESTED BY 5/16/24 (LIST DELIVERY INSTRUCTIONS)

SHIP TO: ODPS Shipley Building, 1970 W. Broad St., Columbus OH 43223 1970 W. Broad St., Columbus OH 43223

Attn: Field Ops, Lt. Streicher

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES SHALL REFERENCE: JOB NUMBER SRC0000029799 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: