SRC0000029552.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

INVITATION TO BID FOR: HEA 2713, DOH501420, Window Booklet Envelope

BID NUMBER: SRC0000029552

BID NOTICE DATE: April 3, 2025

OPENING DATE: April 10, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at e-mail:

tim.riley@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide envelopes for use by the Ohio Department of Health.

2. QUANTITY 100,000 (Exact Quantity) HEA 2713, DOH501420, 9.5” x 7.5” Custom Window Booklet Envelope

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: HEA 2713, DOH501420, 9.5” x 7.5” Custom Window Booklet Envelope, 24# brown Kraft, custom window envelope printed in black ink, one side, (clear poly patch window) is 3.5” x 1.5”, .75" from left, 5.185” from top, back of envelope has side seams, printed with “peel and seal” flap at top. Two separate delivery locations, 50,000 envelopes to each location.

A. SIZE: 9.5” X 7.5”

B. STOCK: 24# brown Kraft

C. PRESSWORK: Offset, one side, one color

D. INK: Black

E. BINDERY: 9.5” X 7.5” Custom Window Booklet Envelope, with a 3.5” x 1.5”, .75" from left, 5.185” from top, back of envelope has side seams, printed with “peel and seal” at top.

F. SUPPLIED TO VENDOR: Adobe Acrobat PDF File WILL BE FURNISHED TO THE SELECTED VENDOR. Return all state supplied materials to the proof to person.

G. PROOF: A digital (PDF) proof showing window size, position and flap location shall be emailed to Jamie Lathem at jaime.lathem@odh.ohio.gov.

H. PACKAGING: Box item in 500’s and label with title and quantity. Carton pack and label with title “HEA 2713, Certificate Mailing Envelope” and quantity. Carton weight not to exceed 35 LBS. All cartons must contain equal quantity with the exception of last carton.

ADDITIONAL SPECIFICATIONS:

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:jaime.lathem@odh.ohio.gov

5. DELIVERY: REQUESTED JUNE 1, 2025, OR SOONER. Shall deliver to:

Quantity of 50,000 envelopes to: Bureau of Vital Statistics, Attention Jaime Lathem, 4200 Surface Road, Columbus, OH 43228.

Quantity of 50,000 envelopes to: Ohio Department of Health, Warehouse, 900 Freeway Drive, North, Bldg. 8, Columbus, OH 43229.

PRINTER SHALL CONTACT ODH WAREHOUSE, RICH HUDKINS AT 614-468-8914, 24 HOURS PRIOR TO DELIVERY.

Large jobs 50 cartons or more must be palletized and off loadable with pallet jack, off- loading by hand unacceptable for large jobs. Pallets must be 48" length by 40" wide.

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES SHALL REFERENCE: JOB NUMBER SRC0000029552 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: