SRC0000028774 ITB.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: 2025 OHIO WINE GUIDE INSERT

BID NUMBER: SRC0000028774

BID NOTICE DATE: MARCH 12, 2025

OPENING DATE: MARCH 18, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE,

VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 11/21/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at (614)-752- 0060 or e-mail: mike.ruehrmund@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide Ohio Wine Guide Insert 2025 for use by the Ohio Department of Agriculture.

2. QUANTITY: 172,000 (exact quantity)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: Ohio Wine Guide insert, gate folded, prints offset, 2 sided, 4/4, head-to-head with bleed, heavy coverage and tight registration.

A. SIZE: The overall document size is 34 X 11.1875 and includes the bleed. There is .125" bleed on the left and right faces and the foot.

B. STOCK: 60# #3 FSC white gloss text

C. PRESSWORK: Print offset, two sides, head-to-head with bleeds, heavy coverage and tight registration. Print in four color process.

D. INK: 4 color process

E. BINDERY: 162,000 inserts Printer will need these maps supplied folded to a trim size of 8.5" x 11.1875" (need the foot bleed 0.125" plus the head bleed 0.1875" left on the pieces). Finished trim size for 10,000 inserts - 8.25 X 10.875 folded in half to

4.125 X 10.875.

F. FINISHED TRIM SIZE: Finished trim size for 162,000 inserts - Printer will need these maps supplied folded to a trim size of 8.5" x 11.1875" (need the foot bleed 0.125" plus the head bleed 0.1875" left on the pieces). They should be packed and labeled according to the instructions in "Label Information.".

Finished trim size for 10,000 wine guides - 8.25x10.875 folded in half to 4.125 x10.875. These should be carton packed in boxes of 100 guides/box and shipped to the Ohio Department of Agriculture, 8995 E. Main Street, Reynoldsburg, OH 43068

G. TYPESETTING: Set and strip in cost line information in 5 pt Helvetica type on lower back, outside panel.

H. SUPPLIED TO VENDOR: PC/Mac RIP files, Adobe pdf and cost line publication information will be furnished to the selected vendor by the designer on 3/1/25. Return all state supplied materials to the proof to person.

I. SAMPLES: No sample available

J. PROOF: Two proofs are required. The first set of double gate proofs of the front and back ships to: Ohio Grape Industries

Committee, Christy Eckstein, 8995 East Main Street, Reynoldsburg, OH 43068, (614) 728-6438, ceckstein@agri.ohio.gov. The second set of double gate proofs of the front and back ships to: Great Lakes Publishing, Steve Zemanek, 1422 Euclid Ave., Suite 730, Cleveland, OH 44115, (216) 377-3698, zemanek@glpublishing.com.

K. PACKAGING: For the 162,000-skid pack and clearly mark the skids indicating this is for “SIP magazine”. Carton pack the

10,000, 100 per carton and label with “Ohio Wine Guide Inserts”.

L. ADDITIONAL SPECIFICATIONS: Press check required.

5. DELIVERY: REQUIRED APRIL 4, 2025 OR SOONER (SPLIT DELIVERY - DELIVER 162,000 TO: HESS PRINTING

SOLUTIONS, ATTN: BONNIE SEVERT, 2765 SUNNYBROOK ROAD, BRIMFIELD, OH 44240, 330/677-7758, FAX-330/678- 8684, CELL-330/328-2453, bsevert@hessprintsolutions.com AND DELIVER 10,000 TO: ODA, ATTN: CHRISTY ECKSTEIN, 8995 E MAIN STREET, REYNOLDSBURG, OH 43068)

INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000028774 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: