SR2S Feasibility Study RFP.pdf

Issue Date: August 14, 2026

PUBLIC NOTICE FOR

CITY OF HAVRE DE GRACE

BPM056525

FEASIBILITY STUDY SAFE ROUTES TO SCHOOL

NOTICE TO ARCHITECTS & ENGINEERS

REQUEST FOR PROFESSIONAL SERVICES

The City of Havre de Grace is issuing this Request for Proposals (RFP) for a Feasibility study to assess the project goals and practicality of our Safe Routes to School project across Route 40. The study will identify opportunities for safe, accessible and connected bike/pedestrian routes from adjacent subdivisions west of US 40 to Havre de Grace Elementary, Middle and High Schools. The Consultant Firms shall be proficient in the services listed in this RFP and shall bring an experienced and expert staff to the contracts as required. Firms interested in being considered must submit a complete Standard Form (SF) 330 concurrent with the technical proposal.

The City of Havre de Grace anticipates awarding one project-specific contract for these services. The duration of the Contract will not exceed one year. The total funding authority for this contract shall not exceed $150,000. City of Havre de Grace reserves the right to modify the total funding authority. No minimum amount of work or funds is guaranteed under this Contract. The Contract will be funded with Federal Aid Highway Program (FAHP) grant funds administered by the Federal Highway Administration, with assistance from the Maryland State Highway Administration.

An Offeror, either directly or through its subcontractor(s), must be able to provide all services and meet all the requirements requested in this solicitation and the successful Offeror (the Contractor) shall remain responsible for Contract performance regardless of subcontractor participation in the work.

Firms interested in being considered for work on these contracts must submit a Technical Proposal for the contract as set forth herein.

The procurement of engineering and design related services funded by FAHP funds shall be conducted in with competitive negotiation (qualifications-based selection) procedures in accordance with the Brooks Act codified under 40 U.S.C. 1101-1104. The Contract resulting from this solicitation shall be structured as project-specific and payment methods shall include cost plus fixed fee and unit cost rates. Additional information regarding payment methods will be provided to the selected firm in the Request for Price Proposal. To standardize the method of proposal submission, and to facilitate distribution of proposal materials, it shall be necessary that all firms observe the following procedures.

All Technical Proposals shall be submitted through eMaryland Marketplace Advantage (eMMA) online at https://emma.maryland.gov. The submittal will consist of the complete Technical Proposal. The limit to the size of each individual file that is uploaded to eMMA is 300 MB. There is no limit to the number of files that can be uploaded in a single solicitation and no total limit to the size of all files uploaded in a single solicitation. eMMA accepts zipped files, but each zipped file is limited in size to 300 MB. The following information must be typed in the Response Information box. In the “Project Description,” type https://emma.maryland.gov/

“Feasibility Study Safe Routes to School Professional Services BPM056525” Technical Proposal Due September 27, 2026 by 2pm, Firm Name, Firm Address and Contact Person for this Submission.

Proposals must be submitted electronically. Proposals will not be opened publicly.

If a Joint Venture (JV) responds to this RFP, City of Havre de Grace will not accept separate Proposals from the JV constituents. A firm will not be permitted to submit on more than one (1) JV for this RFP. Also, a firm that responds to this RFP as a prime or a prime JV constituent may not be included as a designated subcontractor to another firm that responds as a prime to this RFP. Multiple responses under any of the foregoing situations may cause the rejection of all responses of the firms involved. The above does not preclude a firm that has not submitted as a prime from being set forth as a designated subcontractor to more than one (1) prime responding to this RFP.

All proposals received for this contract will be reviewed on a competitive basis. The Firm that submits the highest rated Technical Proposal will be requested to submit a Price Proposal. Salary, Payroll Burden, and Overhead limitations have been eliminated. Salaries shall be actual per-hour salary rates as supported by Certified Payroll Rosters while Prime and Subconsultants’ Payroll Burden and Overhead rates shall be supported by either a Maryland Department of Transportation Modes approval letter or by an annual overhead audit performed by an independent Certified Public Accountant in accordance with Federal Acquisition Regulations 48 Code of Federal Regulation 1, Part 31 and applicable MDOT guidelines. The annual overhead audit shall identify separate rates for both home office overhead and field overhead. If negotiations with the Firm is timely and successful, a contract may be awarded to the Firm.

City of Havre de Grace shall comply with procurement requirements established in State and local laws, regulations, policies and procedures that are not addressed by or are not in conflict with applicable Federal regulations, as specified in 2CFR Part 1201. When state and local procurement laws, regulations, policies, or procedures are in conflict with applicable Federal laws and regulations, a contracting agency shall comply with Federal requirements to be eligible for Federal-Aid reimbursement, as specified in 2CFR200.102.

A Mandatory Pre-Proposal meeting will be held on Thursday, August 27, 2026 at 2pm

RSVP to Procurement Officer Michele Widman by email, Michelew@havredegracemd.com to receive the meeting credentials no later than Wednesday, August 26, 2026 at 5pm.

Written questions from prospective Offerors will be accepted by the City of Havre de Grace Procurement Officer through eMMA only. All questions concerning submissions and procedures must be submitted via emma.maryland.gov no later than Wednesday September 9, 2026 by 5pm. All questions must be posed under the specific solicitations Discussion Q&A tab.

All addenda to this solicitation will be posted on eMaryland Marketplace Advantage (eMMA), the City of Havre de Grace’s website www.havredegracemd.gov, and on the Consultant Services Center page of SHA’s Webpage (https://roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=767). No other contact to MDOT employees or personal visits will be accepted.

eMMA is an electronic commerce system administered by the Maryland Department of General Services. The solicitation, Offeror questions and the Procurement Officer’s responses, addenda, and mailto:Michelew@havredegracemd.com http://www.havredegracemd.gov/ https://roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=767 other solicitation-related information will be provided via eMMA. To receive a contract award, a firm must be registered on eMMA. Registration is free. Go to https://emma.maryland.gov, click on “New Vendor? Register Now” to begin the process, and then follow the prompts.

Each Offeror is requested to indicate its eMMA vendor number in the Transmittal Letter (cover letter) submitted at the time of its Proposal submission to this RFP.

Before a business entity can do business in the State of Maryland, it must be registered with the State Department of Assessments and Taxation (SDAT). SDAT is located at State Office Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. The SDAT website is http://sdat.dat.maryland.gov/RealProperty/Pages/default.aspx, It is strongly recommended that any potential Offeror complete registration prior to the due date for receipt of Proposals. An Offeror’s failure to complete registration with SDAT may disqualify an otherwise successful Offeror from final consideration and recommendation for contract award.

Technical Proposals must be submitted in the format outlined within the SHA Standard Request for Proposals guidelines. The SHA Standard Request for Proposals guidelines can be found on the SHA Web Page at https://roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=767 by navigating to the Standard Request for Proposals link.

The SHA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this RFP, Disadvantaged Business Enterprises (DBE) will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, in consideration for an award.

Consultants interested in submitting a Technical Proposal must comply with the SPECIAL PROVISIONS, AFFIRMATIVE ACTION REQUIREMENTS, UTILIZATION OF DISADVANTAGED BUSINESSES, THE SURFACE TRANSPORTATION AND UNIFORM RELOCATION ASSISTANCE ACT OF 1987, ISTEA OF 1991, MAP 21 OF 2012, FAST ACT 2015, AND INFRASTRUCTURE INVESTMENT AND JOBS ACT OF 2021 located at https://roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=767 and selecting Standard Request for Proposals link).

City of Havre de Grace hereby notifies all bidders/offerors that regarding any contract entered into pursuant to this RFP, the contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts.

Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:

(1) Withholding monthly progress payments;

(2) Assessing sanctions;

(3) Liquidated damages; and/or

(4) Disqualifying the contractor from future bidding as non-responsible.

about:blank http://sdat.dat.maryland.gov/RealProperty/Pages/default.aspx

Technical Proposals received after the deadline time will not be accepted, no matter how transmitted, and will be returned unopened to the Consultant.

The City of Havre de Grace reserves the right to reject any and all Proposals received in response to this request and is not liable for any cost incurred by any Firm in connection with the preparation and presentation of Proposals.

City of Havre de Grace Feasibility Study Safe Routes to School Professional Services

BPM056525

1. Project Description

City of Havre de Grace is seeking consultant assistance to perform a Feasibility study to assess the project goals and practicality of our Safe Routes to School project across Route 40. The study will identify opportunities for safe, accessible and connected bike/pedestrian routes from adjacent subdivisions west of US 40 to Havre de Grace Elementary, Middle and High Schools.

The project’s scope of work includes completing a feasibility study to identify opportunities for safe, accessible and connected bike and pedestrian routes from subdivisions west of US 40 to local schools. Project focus is two parts. Project 1 location is planned to run North/South on the western side of Route 40 and parallel to the CSX Railway connecting to Lewis Lane and crossing over Rt. 40. More specifically, internally within the following subdivisions: Greenway Farms Subdivision, Peace Chance Dr.-Bulle Rock Subdivision, proposed Lampson Subdivision and Bayview Subdivision. Across the Lewis Lane/Rt. 40 intersection to the MS/HS and Elementary school; and Project 2 location will examine safely getting people from the roundabout at Bulle Rock Parkway on the west side of Rt. 40, down via Chapel Road using a combination of mostly public ROW and some private ROW connections and crossing over Rt. 40 intersection and ultimately to the MS/HS and Elementary school. This project will also provide connections to adjacent Havre de Hills and Grace Manor subdivisions along Lewis/Lori Lane for greater accessibility, connectivity and safety. The focus shall seek to connect safe pathways running North to South on the western side of Route 40, parallel to the CSX railway connecting to Lewis Lane, crossing over US Route 40. The subdivisions to be focused on include: Greenway Farms, Bayview, Bulle Rock and the Lampson property.

The City of Havre de Grace may award one project-specific contract for these services. The duration of the contract will not exceed one year. The total funding authority for this contract shall not exceed $150,000. No minimum amount of work or funds is guaranteed under this contract. All work performed under this contract must be for services as outlined in the contract scope of work and in conformance with all contract terms and conditions and payment provisions.

2. Consultant Services Required

The services to be performed under this contract will provide professional engineering services to evaluate the feasibility of connecting two project locations to Havre de Grace Middle/High school.

The firm may be authorized to subcontract for specialty services with prior approval of the City of Havre de Grace. The firm shall be proficient in the services and shall bring an experienced and expert staff to the project.

Listed below are the Scope of Services and Examples of Work, and Engineering Standards and Guidelines.

Scope of Services and Examples of Work:

Services to be provided will include:

The completed Feasibility study action plan shall reflect a comprehensive understanding of the shared use pedestrian facilities between the two project locations:

Project location 1: Lewis Lane Identify the potential for a bike/pedestrian path that starts at Greenway Farms subdivision, connecting Martha Lewis Boulevard to Lewis Lane, using a combination of public/private connections through subdivisions, internally from Greenway Farms Subdivision, Peace Chance Dr. - Bulle Rock Subdivision, proposed Lampson Subdivision and Bayview Subdivision to Lewis Lane and ultimately across Route 40 to the Middle/High school and Elementary school;

Project location 2: Chapel Road/Ontario Street Extended Identify the potential for a multimodal pathway (Sidewalk/Bikeway) starting at Bulle Rock Parkway-roundabout along Chapel Road down to the Route 40 intersection and ultimately to Middle/High school and Elementary school; While also connecting to adjacent Havre de Hills and Grace Manor Subdivision along Lori/Lewis Lane, both of which are a combination of public and private ROW, open space and sidewalks.

Primarily focusing on the Rt. 40 bike/ped trajectory, Intersections improvements for enhanced safety, among others, as a result of the feasibility studies for bike/pedestrian crossings.

The report must be cohesive in nature to assess project goals, opportunities and constraints, drawings, and practicality. Report shall provide recommendations to improve traffic safety at select interactions based upon coordination with the School Resource Officer (SRO) to monitor adjacent intersections to the schools, provide student and vehicular data. This will be quantifiable by establishing existing level of traffic stress and traffic level of service;

Vendor shall study existing conditions and base mapping (topographic contours, environmentally sensitive areas, utilities, data, information, environmental resources, property owners and right-of-way ownership within the subject areas; make recommendations for traffic safety improvements at select intersections for students and residents while enhancing the overall subject areas safety, developing alternatives;

Vendor shall provide opportunities for community input on recommendations from schools, students, teachers, parents, to hear input regarding safety concerns, accessibility, and overall general issues and concerns;

Expected Deliverables

Vendor shall submit a draft Feasibility Study to the City and MDOT-SHA for review within sixty (60) days from the Notice to Proceed. Special conditions noted below within the Anticipated Schedule.

The design concept shall include:

a. Preferred alternatives; shall be consistent with relevant design standards and guidelines for pedestrian sidewalks/pathways; including ADA compliance;

b. Project benefits, detailed cost estimates, and engineering/design requirements including sections, elevations, perspectives, plans and recommendations;

c. Report shall include a trail maintenance plan detailing expected cost for maintaining usability and long-term sustainability.

d. Anticipated costs to complete the project, broken down into the following categories: Engineering and oversight, Construction, Maintenance and long-term sustainability.

Anticipated Schedule

Project One:

1. Project One draft feasibility study shall be completed by Dec 31st of 2027 with a Final Draft due no later than March 1, 2028.

2. Project One will commence either concurrently or subsequently from Project 2 to ensure the later is completed on schedule in time for 2027 grant applications cycle.

3. Project One feasibility study will be used to apply for future design/build grants in April 2028 in hopes of proceeding with Project 2 design in the fall 2028.

Project Two:

4. Project Two shall have completed draft feasibility study to the Planning Department and MDOT for review and approval by the end of the year 2026, with a final draft due no later than March 1, 2027.

5. Project Two final study shall be completed by Summer 2027.

6. The draft/final feasibility study will be used to apply for future design/build grants in

April 2027 in hopes of proceeding with Project 2 Design in the fall 2027.

The Firm selected for contract award may be required to develop a knowledge and project transition plan that outlines a step-by-step process to reach a smooth transition from the current project delivery and support team to new Firms. The transition plan may include a combination of a series of meetings, documents, checklists, or other means to gather the information and project history and background to move forward effectively and efficiently without delay.

Periodically, new guidelines, processes, laws, and mandates may require additional activities not clearly cited in the RFP. All activities required to deliver a project or program, whether new or existing, unless otherwise controlled by regulation or statute, will be completed under this contract. If special skills or services are identified that are beyond the expertise of the consultant, then new subconsultants may be required to be added to the contract to support project delivery.

This is not an all-inclusive list as this contract may include other professional services related to the scope outlined above.

3. Engineering Standards and Guidelines

The Consultants shall perform all contract engineering services in accordance with good industry practice, all applicable laws and regulations, and the current editions of the following references, their interim specifications, their successor replacement references, and all other pertinent guidelines and memoranda as released by FHWA, AASHTO, and SHA including, but not limited to the following publications:

a. MDOT “General Conditions for Consulting Services” dated January 1989;

b. SHA “Specifications for Consulting Engineers’ Services” dated April, 1986;

c. SHA “Request for Proposal” dated April, 2002;

d. SHA Transportation Alternatives Program Manual

e. SHA Development Guide for Local Public Agencies and Other Sub-Recipients of Federal Funds

4. General Requirements

The Consultants shall not enter onto private property for any purpose until authorized by City of Havre de Grace. The Consultants must notify City of Havre de Grace immediately if damage occurs to property and shall be responsible for any such damage. The Consultants may also be authorized to subcontract for specialties with prior approval of SHA as direct expenses that shall be discussed during the price proposal negotiations for selected awardees.

No payment for overtime work shall be made without authorization from City of Havre de Grace. When overtime is required and authorized, and when payment therefore may involve premium costs, there shall be no payroll additive.

Premium overtime costs are reimbursable as a direct cost when an employee works more than forty (40) hours per week on City of Havre de Grace projects based upon the Consultant’s work week. Regularly scheduled paid company holidays may be included in the calculation of “hours worked”, but time off for any other leave (e.g. vacation, personal, compensatory or sick leave) is to be excluded from “hours worked” when calculating premium time reimbursement. The fact that an employee works more than eight (8) hours in a single day does not necessarily mean that premium overtime costs are allowable as a direct cost since reimbursement is determined on a weekly basis. Any premium overtime paid to employees, but not directly billable under this policy, may be allowed as an indirect cost.

5. Evaluation Criteria

The major factors/criteria and their relative weight of importance to be used in evaluating Technical Proposals are:

Item Score Technical Questions 40%

Key Staff 30% Work Plan 30%

The following items will be rated as either one of the following:

(A) Acceptable-Response demonstrates they meet requirements

(U) Unacceptable-Response fails to demonstrate they meet requirements

(N) Neutral-Lacks prior SHA experience. Not a barrier to award

a. Scope of Services;

b. Example Projects;

c. Compatibility of the size of the firm with the size of the proposed project;

d. Past Performance working on City of Havre de Grace task orders when prior work history is available, including Quality and Timeliness. (Lack of prior experience with City of Havre de Grace is in no way considered a barrier to receiving an award);

e. Capacity to accomplish the proposed work in required time;

f. Insurance;

g. Financial Responsibility; and

h. Measures of protection for the State against errors and omissions.

*Please Note: If an offeror receives a rating of "unacceptable" on three (3) of the rating criteria above, the offeror will not be further considered. The offerors’ proposal will be rejected as “not susceptible of being selected for award." COMAR 21.06.02.03(2)

6. Technical Proposal Required Information

U.S. Government forms are to be completed with standard size typing and are not to be photo reduced. Computer generated forms are acceptable; however, the format and spacing is to be identical to that of the Standard Forms 330.

With the exception of Government forms and the Organizational Chart, all pages included with your Technical Proposal submission are required to be standard 8½ x 11 size paper with a minimum of a one-inch margin on all sides and no smaller than 10-point Times New Roman font. Attachments to the Proposal are unacceptable.

The City of Havre de Grace must be notified in writing, by email to City of Havre de Grace Procurement Officer, Michele Widman at Michelew@havredegracemd.gov, of any deletions, additions, and/or substitutions of proposed Subconsultants after Technical Proposals have been submitted.

A. Cover Letter

Cover Letter on the Firm’s/JV’s letterhead – limited to 3 pages, which must contain:

i. The names, contact numbers and email addresses of the Primary Liaison, and your firm’s contact person for this procurement process.

ii. The e-mail address of the contact person for this contract. Future correspondence related to this contract, prior to award of a contract, may be transmitted via e-mail.

iii. The information that the Firm/JV have the financial capacity to provide the services and has measures of protection for the State against errors and omissions.

iv. Certification that the Firm/JV have read and fully understand the requirements set forth to be provided for this RFP.

v. Certification that the Firm/JV and proposed team possesses the expertise, resources, knowledge, and technical ability to perform all elements of the contract’s scope and deliver all the requirements set forth through its own forces and those of its subcontractors.

vi. Certification that Key Staff individuals meet the education, experience, certification/registration and expertise requirements set forth in this RFP.

vii. This letter shall be signed by the person or persons able to legally bind the Firm to the proposal.

viii. Corporate Resolutions shall be included if signed by anyone other than the President of the Firm or Executive for the JV.

B. Scope

The Consultant must submit a maximum of 10 page document certifying the contract’s Scope can be performed in its entirety through its own forces and those of its subconsultants. This section of the proposal should provide information to confirm the Offeror has a reasonable probability of success in meeting the project’s quantity, quality and schedule requirements.

C. Work Plan

The Consultant must submit a maximum of 10 page work plan detailing their ability to perform the consultant services required, scope of work, etc. to make up their Work Plan submission. Work Plan shall include, at a minimum, the following information:

i. Has read and fully understands the requirements set forth to be provided for this contract

ii. The Consultant team possess the experience, resources, knowledge and technical ability to perform and deliver all the requirements set forth in this contract;

iii. Acknowledges this is a project-specific contract and understands the requirements for schedules and/or deadlines to provide deliverables, services, etc.;

iv. Has a detailed work plan in place to ensure schedules and/or deadlines will be met;

v. The work plan includes comprehensive quality assurance and quality control program; and

vi. Other statements are at the discretion of the Consultant as this is not an all-inclusive list.

D. Standard Form 330 Parts I and Parts II

Completed US Government Standard Forms (SF) 330 Parts I and Parts II for the Prime and for each proposed subcontractor. The SF 330 forms must be completed in their entirety paying special attention to the following:

i. Outside Key Consultants (Sub-Consultants) should be documented in Part I, Section C of the SF 330.

ii. The Organizational Chart required for Part I, Section D of SF 330 shall be placed within the Standard Form 330 Parts I and Parts II of the Technical Proposal and must contain, at a minimum, the Key Personnel and defining team organization with supplemental support personnel. In addition, for every individual proposed for this contract and shown on the organization chart, the chart shall clearly show their company affiliation and their permanent office location. The Organization Chart shall be limited to an 11 x 17-inch page with Times New Roman Font size 10-point or larger.

iii. In addition, a 1-page matrix style of support personnel shall be included in the Standard Form 330 Parts I and Parts II of the Technical Proposal. Matrix style is defined as names listed on the vertical axis and Relative Experience identified on the horizontal axis. The support personnel descriptions are limited to 25 lines per individual. The support personnel Matrix shall be limited to an 11 x 17-inch page with no smaller than 10-point Times New Roman Font size and one-inch margins.

iv. Part I, Section E of the SF 330, Key Staff. A separate Section E form should be completed for each Key Staff individual proposed. Provide a resume for each of the Key Staff individuals outlined below, limited to one (1) Key Staff per page, not to exceed 10 pages total. The experience for each individual Key Staff as described below shall be recent experience performed within the last 10 years. Years of experience and applicable licenses and certifications, such as a i.e.

Professional Engineer license or Professional Traffic Operations Engineer, Certified Professional Landscape Designer, shall be clearly documented on each resume.

The Consultant must document in writing in the SF 330 Section E that the Key Staff individuals meet the following requirements:

Key Staff 1: Professional Civil Engineer with a minimum of 15 years performing traffic study work and designing traffic operations focusing on safety and efficiency employed by the Prime/JV or any of the Subconsultants, who will serve as the Project Manager and the Primary Liaison.

Key Staff 2: Professional Transportation Engineer/Planner with a minimum of 5 years expertise in the field, employed by the Prime/JV OR employed by the Prime/JV or any of the Subconsultants.

Key Staff 3: Project Manager with a minimum of 5 years; expertise in Civil Engineering projects, employed by the Prime/JV OR employed by the Prime/JV or any of the Subconsultants.

Key Staff 4: Field Support Staff with a minimum of 3 years; expertise in the industry;

employed by the Prime/JV OR employed by the Prime/JV or any of the Subconsultants.

Key Staff 5: Administrative Support with a minimum of 3 years; expertise in the industry, employed by the Prime/JV OR employed by the Prime/JV or any of the Subconsultants.

Where Maryland Registrations are required for the professional Key Staff, the Consultant shall include in Part I Section E 17 of the SF 330 the words "Maryland Registered" and the Maryland License Registration Certificate Number for the individual. Where a Firm proposes an out of state professional engineer or architect, the Firm shall include in Part I Section E 17 of the SF330 the words “Maryland Registration Pending” along with the license registration number, discipline, and the US State where the individual is currently registered. Pending status must be resolved at the time of contract Notice to Proceed. Failure of the Firm to properly document Key Personnel requirements in writing will result in the firm being precluded from further consideration for the contract.

i. SF 330 Section F – Example Projects Which Best Illustrate Proposed Team’s

Qualifications: Limited to 5 example projects, 1 example project per page for a total not to exceed 10 pages. Photos are acceptable; however, all photos count in the overall space limitations for the page and are considered illustrations and are not rated. The Example Projects set forth shall be recent relevant experience performed within the past 15 years. (Information provided in this section shall become part of the rating/evaluation criteria for this project).

ii. SF 330 Section H – This section shall be limited to 5 pages and must certify that the Key Staff individuals meet the education, experience, registration/licensure, expertise, and all other professional qualifications specified in this advertisement. Please exclude any confidential personal information.

Additional Information regarding Key Staff replacements after Final Selection:

Key Staff changes may only be requested after final selection if the Key Staff is no longer available to perform on the contract or at the request/agreement of The City of Havre de Grace. A letter outlining the reason for the change and the names of the Key Staff involved in the replacement request must be in writing on the firm’s/JV’s letterhead along with a one (1) page resume per the requirements outlined in this RFP.

Substitutions will be evaluated using the same qualifications-based technical rating criteria and the Key Staff replacement’s score must be equal or higher than the original Key Staff’s score in order to be accepted/approved by SHA. All scores will remain confidential by SHA. Instructions for completing a resume are included in Section 9 D – Standard Forms Part I and II of this RFP.

E. Technical Questions:

Technical question responses shall not exceed a total of 5 pages, limited to 1 page per question.

Reference the question number at the top of each page and use the remainder of the page for the response to the question (for example, “Question #1:”):

a. What measures does a firm take when planning and designing to install a multimodal pathway along a collector road with varying right-of-way width and ownership?

b. What should a firm do to address multimodal crossings at major intersections, such as a principal urban arterial connecting to minor urban arterials?

c. What steps should a firm take to mitigate the environmental impacts of a multimodal pathway that transects a minor riverine stream via a bridge?

d. What methods will ensure and enhance safety and security for multimodal pathways during the feasibility study's initial planning and design phase?

F. Subcontractors Commitment – no page limits as this section may vary:

The Technical Proposals are to be explicit with respect to the work to be performed by all subcontractors proposed. A Letter of Commitment is required for each proposed Sub-Consultant. While the format and overall content is at the firm’s discretion, a Letter of Commitment must at a minimum:

• Be on the Sub-Consultant’s letterhead;

• List the services proposed to be provided;

• Certify the firm is able to provide the required resources, services, etc.;

• List the applicable NAICS Codes for the services/work to be performed in support of the contract, and overall percentage of work to be performed for the contract;

• NAICS Codes must be the same as those listed in Section C 11 of the SF 330 for each subconsultant;

• Be signed and dated by the Principal/President of the firm; and

G. Time Distribution – not to exceed 15 pages consisting of the following:

The Consultant shall include a one (1) page listing of those classifications proposed for services and the percentages of time estimated for each classification. Percentages shall total one hundred percent (100%). The Consultant shall not include man-hour estimates in the Technical Proposal. A column of percentages of time estimated for each classification are to be shown for the Prime Consultant, for each subcontractor proposed, and one (1) column showing totals which add up to 100%. When multiple firms are used, the total for each firm must add up to something less than 100%. These percentages are applicable to the total dollar amount of the Price Proposal to be developed separately by the selected firm(s). The percentages are not applicable to time estimates. The Consultant shall indicate the number of simultaneous project assignments the Consultant and each Subconsultant could handle individually.

The following classifications and estimated percentages of time to be used for the contract assignments are:

Classification Est. Office Est. Field Total

Planner – PM 16% 4% 20% Civil Engineer 9% 1% 10% CADD Technician/Operator 25% 0% 25% Environmental Scientist 2% 2% 4% Structural Engineer 3% 0% 3% Landscape Architect-PM 10% 4% 14% Professional Surveyor 4% 12% 16% Traffic Engineer 4% 4% 8%

Total 73% 27% 100%

H. Financial Responsibility and Insurance Requirements:

1. The consultant shall include a letter addressed to SHA setting forth evidence that the consultant has the financial capacity to provide the services and has measures of protection for the State against errors and omissions.

2. The Consultant shall include a copy of the firm’s current certification(s) of insurance, which should contain, at minimum, the following:

• Carrier (name and address)

• Type of insurance

• Amount of coverage, which must include at a minimum of $1,000,000 per occurrence of Professional Liability

• Period covered by insurance; and

• Any exclusions

Insurance coverage will be one (1) of the areas evaluated when Technical Proposals are reviewed. Failure of the Consultant to submit satisfactorily to these requirements may result in SHA rejecting the proposal(s).

SHA requires the following minimum levels of insurance coverage for this contract:

a. Worker's Compensation and Employer's Liability

The Contractor shall, at all times, maintain and keep in force such insurance as will protect him from claims under the Worker's Compensation Act of the State of Maryland and maintain and keep Employer's Liability Insurance at a limit of One Million Dollars ($1,000,000). The $1,000,000 employer liability can be satisfied by an Umbrella/Excess Policy, as long as it is specific to “Employer’s Liability”.

b. Commercial General Liability Insurance

The Contractor shall maintain Commercial General Liability Insurance in the amount of at least One Million Dollars ($1,000,000.00) Combined Single Limit for Bodily Injury Liability and Property Damage Liability Insurance per occurrence, and One Million Dollars ($1,000,000.00) in the aggregate.

c. Comprehensive Automobile Liability Insurance

The Contractor shall maintain Comprehensive Automobile Liability Insurance (including all automotive equipment owned, operated, rented, or leased), in the amount of at least One Million Dollars ($1,000,000.00). Combined Single Limit for bodily injury and property damage.

d. Professional Liability Insurance

The Contractor shall maintain Professional Liability Insurance in the amount of at least One Million Dollars ($1,000,000.00).

I. Proposal Affidavits:

As per State Finance and Procurement Article 17-701 – 17-707 of the Annotated Code of Maryland, a firm engaging in investment activities with companies appearing on the Investment Activities in Iran list is ineligible for bid/proposal/award. The Investment Activities list is located at www.bpw.state.md.us of the Maryland Board of Public Works (BPW) website. As per the BPW Advisory No.: 2013-1, Date Issued January 1, 2013, an officer of the Firm shall provide a signed original certification as per language stated on the BPW Advisory page. If the Firm is a JV, officers from all companies forming the JV shall provide a signed original certification. NOTE – the Investment Activities in Iran certification is included in the bid/proposal affidavit.

http://www.bpw.state.md.us/

In preparing its proposal on this contract, the Offeror has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitation, selection, or commercial treatment of any subcontractor, vendor, or supplier, refused to transact or terminated business activities, or taken other actions intended to limit commercial relations, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel and its territories. The Offeror also has not retaliated against any person or other entity for reporting such refusal, termination, or commercially limiting actions. Without limiting any other provision of the solicitation for proposals for this contract, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the proposal submitted by the Offeror on this contract, and terminate any contract awarded based on the bid/proposal.

All offerors are required to submit the following completed affidavits with their technical proposal within the Proposal Affidavits section. Both documents are available on the SHA OPCM website at

• Bid / Proposal Affidavit

• Form is located under “Affidavits” section of the website

• Certification Regarding Discriminatory Boycotts of Israel

• Form is located under the “Certification Regarding Discriminatory Boycotts of Israel” section of the website

7. Progress Reports:

The Consultant must submit monthly progress reports including a detailed account of work performed that is being billed, outstanding issues, summary of additional work requests, percent completed, any anticipated delays, etc. This report must be submitted with the monthly invoice.

8. Records, Tasks and Notice to Proceed:

The Consultant shall keep accurate records documenting the time, material, and transportation utilized, etc. Contract payment(s) to the Consultant for work completed will be made on this basis only.

The Consultant must be able to provide prompt consultant services within 5 working days of the contract’s Notice to Proceed.

No work shall be performed on contract by the Consultant until a written Notice to Proceed (NTP) is received by the Consultant from the City of Havre de Grace

The Consultant must provide the required services within five (5) working days of an NTP for an approved assignment.

9. Completion Date:

The contract will terminate on the expiration date.

10. Prompt Payment

Pursuant to 49 CFR §26.29, MDOT requires prime contractors to pay subcontractors, at any tier, for satisfactory performance of their contracts no later than 30 days from receipt of each payment that City of Havre de Grace makes to the prime contractor. When the City of Havre de Grace. has made an incremental acceptance of a portion of a prime contract, the work of a subcontractor covered by that acceptance is deemed to be satisfactorily completed. To the extent that it is not inconsistent with federal law, all prime contractors shall also comply with all Maryland laws and regulations regarding the prompt payment to subcontractors.

11. Due Date Deadline for Submissions

RESPOND BY SEPTEMBER 22, 2026 prior to 2:00 PM EST. Only eMMA submissions of the Technical Proposals submitted through https://emma.maryland.gov/ will be accepted as described above.

The Procurement Officer and sole point of contact for this solicitation, unless directed otherwise within this solicitation or by SHA, is:

Michele Widman michelew@havredegracemd.gov

711 Pennington Ave Havre de Grace, MD

21078 410-939-1800 ext 1109 https://emma.maryland.gov/ mailto:michelew@havredegracemd.gov

BPM056525