SPRTA119R1648_Letter_Solicitation.pdf

PDF 637 KB Posted Jul 19, 2019

Attached to: Vane Compressor TF33
Solicitation number: SPRTA119R1648
Issued by: Department of the Air Force Materiel Command Lifecycle Management Center Tinker Air Force Base

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SPRTA1-19-R-1648

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DEFENSE LOGISTICS AGENCY

AVIATION AT OKLAHOMA CITY

3001 STAFF DRIVE SUITE 2B-95

TINKER AIR FORCE BASE, OKLAHOMA 73145-3015

19 July 2019

IN REPLY

REFER TO /AOAA

MEMORANDUM FOR PRATT & WHITNEY

400 MAIN STREET

EAST HARTFORD CT 06108-0969

SUBJECT: Letter Solicitation, SPRTA1-19-R-1648

Subject solicitation is issued for acquiring supplies identified on page 2 of this letter.

Please provide your best price and delivery proposal for the required part number based on the best estimated quantities (BEQ) listed. Price and delivery proposals will be negotiated upon closing of this solicitation. Electronic submission (E-mail) of your proposal is preferred.

This correspondence constitutes a letter solicitation as these items are intended to be awarded as a firm fixed-price, fixed quantity order against the Pratt & Whitney Basic Ordering Agreement (BOA), SPE4A1-15-G-0006. Be advised, this requirement has been advertised in the Federal Business Opportunities (FedBizOpps) for viewing by the general public.

Please provide your proposal at your earliest convenience, but no later than 19 Aug 2019.

If you have any questions or need more information, please contact me at (405) 855-3561, or email cory.milford@us.af.mil.

CORY R. MILFORD

Contracting Officer F100, TF33 Engines Contracting Branch

The information listed below is in support of this requirement, SPRTA1-19-R-1648:

a) BEQ: 44 each (range 1 – 66 EA); however, a fixed quantity will be determined upon receipt of the contractor's proposal and before award

b) PR: FD2030-19-01648

c) Cage Code: 52661

d) P/N: 765181

e) NSN: 2840-01-004-1799 RV

f) Noun: Vane Compressor

g) Item Unique Identification (IUID): DFARS 252.211.7003

h) IUID Marking: (See atch’d)

i) Inspection/Acceptance: Origin

j) FOB: Origin

k) Quality Assurance: Higher level quality requirements; ISO 9001:2000 or higher

l) Proposal Validity: 120 days after submission

m) Progress Payments: Proposals >SAT ($250K) shall identify if progress payments are requested (IAW FAR 15.232-16 Alt III)

n) Requested Deliveries: Early and partial shipments are authorized

L/I 0001: BEQ 44 EA / Delivery: 5 unit(s) per month starting on/before 01 Apr 2022;

Destn: SW3211

o) Ship To / Mark-For: SW3211, Tinker AFB OK; see attached Transportation Requirements (DD Form 1653)

p) Attachments:

1) Packaging Requirements; AFMC 158, 30 Apr 19, 1 pg

2) SPI; DD 2169, 14 Apr 16, 3 pgs

3) Transportation Data; DD 1653, 30 Apr 19, 1 pgs

4) IUID Checklist; 30 Jul 15, 1 pg

5) MQR-PSD-1; 12 Jul 18, 27 pg

PACKAGING REQUIREMENTS

PURCHASE INSTRUMENT NUMBER: FD20301901648-00 VERSION: 1

MIL-STD 129 REVISION: R MIL-STD 2073-1 REVISION: E

THE FOLLOWING STATEMENT IS IN COMPLIANCE WITH THE UNITED NATIONS-IMPLEMENTED RESTRICTIONS ON WOOD PACKAGING MATERIAL (WPM). THIS REQUIREMENT IS SPECIFICALLY CONCERNED WITH INVASIVE SPECIES SUCH AS THE PINEWOOD NEMATODE. WPM IS DEFINED AS WOOD PALLETS, SKIDS, LOAD BOARDS, PALLET COLLARS, WOODEN BOXES, REELS, DUNNAGE, CRATES, FRAMES, AND CLEATS. THE STATEMENT BELOW CITES THE REQUIREMENTS IN DETAIL AND COVERS LUMBER FOR BUILDING CONTAINERS AND PALLETS USED FOR DELIVERIES RESULTING IN SHIPMENTS WORLDWIDE (DIRECT, OR THROUGH AIR LOGISTICS CENTERS (ALC), CONTAINER CONSOLIDATION POINTS (CCP), OR OTHER BASES). WOODEN LUMBER, WOODEN

PALLET AND PACKAGING/CONTAINER STATEMENT:

ALL WOODEN LUMBER, WOODEN PALLET'S, AND WOODEN CONTAINERS PRODUCED ENTIRELY OR IN PART OF WOOD PACKING MATERIAL (WPM) SHALL BE CONSTRUCTED FROM DEBARKED WOOD IN ADDITION TO THE APPLICATION OF HEAT-TREATED (HT) MATERIAL (HT TO 56 DEGREES CENTIGRADE OR 133 DEGREES FAHRENHEIT FOR 30 MINUTES). CERTIFICATION/MARKING IS REQUIRED BY AN ACCREDITED AGENCY RECOGNIZED BY THE AMERICAN LUMBER STANDARDS COMMITTEE (ALSC). FOR REFERENCE DOCUMENTATION, SEE LATEST REVISION OF "INTERNATIONAL STANDARDS FOR PHYTOSANITARY MEASURES" (ISPM)NO.15), "REGULATION OF WOOD PACKAGING MATERIAL IN INTERNATIONAL TRADE."

PACRN: PACKAGING REQUIREMENT: PRESERVATION LEVEL: PACKAGING LEVEL: SPI: SPI REV: SPI DATE:

AAA MIL-STD-2073-1 / SPI MIL B F000541345 F 16105 - 14 APR 2016

ITEM(S):

2840010041799RV

CODED DATA:

QUP ICQ

PRES

METH CD

PRES

MTL

WRAP

MTL

CUSH

DUNN CT

UNIT

CONT

INT

CONT UCL

SPEC

MKG

UNIT PACK

WEIGHT

UNIT PACK

LENGTH

UNIT PACK

WIDTH

UNIT PACK

DEPTH

UNIT PACK

CUBE OPI

ADDITIONAL PACKAGING AND CONTAINER MARKING REQUIREMENTS:

SUPPLEMENTAL PACKAGING INSTRUCTION TEXT:

VENDOR PACKAGING INSTRUCTIONS:

Military Packaging and Marking Items shall be packaged in accordance with MIL-STD-2073-1, Standard Practice for Military Packaging. Shipping and storage markings shall be in accordance with MIL-STD-129, Standard Practice for Military Marking.

Shipping Container Marking Shipping containers shall be marked meeting the following criteria: (a) MIL-STD-129, Standard Practice for Military Marking. (b) Additional marking and/or bar coding requirements exceeding those of MIL-STD-129 (e.g., unit serial numbers, original equipment manufacturers (OEM) name, or OEM model number, as specified on the AFMC Form 158.

ORGANIZATION / OFFICE SYMBOL:

406 SCMS / GULAA

PACKAGING SPECIALIST:

O'Neal, Michael A

PHONE NUMBER:

405-582-9766 / 852-9766

SIGNATURE:

//SIGNED//O'Neal, Michael A

DATE:

19120 - 30 APR 2019

Page 1 of 1AFMC 158 Version 1Generated by PRPS using Jasper Reports on 03 May 2019

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DESIGN FRAGILITY G

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GROSS WT LBS

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GROSS CU FT

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AS SPECIFIED BELOW AND BILL OF MATERIALS

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PACKING

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CLOSURE

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SPECIAL MARKINGS:

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IAW MIL-STD-129

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IAW MIL-STD-2073

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ICQ

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QUP

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IAW MIL-STD-2073

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SERVICEABLE METHOD:

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CODE ID

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SPI NO (TPO)

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NATIONAL STOCK NO.

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PART OR DRAWING NO.

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CURR REV

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ORIG DATE

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ITEM NOMENCLATURE

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SPECIAL PACKAGING INSTRUCTION

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CLEANING & DRYING

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MARKING

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PRESERVATION

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PRESERVATIVE

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2840-00-054-1345 RU

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FTC

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LEVEL A:

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VANE & SHROUD ASSEMBLY, J-57 & TF-33

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AutoCAD SHX Text V3C

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AutoCAD SHX Text 80350

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SPI N0. F 00-054-1345

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AutoCAD SHX Text 98748

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SEE LEVEL OF PACK

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PART

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NO.

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QTY.

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UNSERVICEABLE METHOD:

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MATERIAL SPECIFICATION

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SIZE (INCHES UNLESS SPECIFIED)

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DESCRIPTION

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NOMENCLATURE OR

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TOLERANCES ON FRAC. 1/8,

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DECIMAL .10, ANGLES 1 .

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D. CHOI

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C. TROTTER

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COMPUTER GENERATED

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DD 2169 MOD

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DO NOT DESTROY.

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B) REUSABLE CONTAINER AND DUNNAGE

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C) NOT FOR OUTSIDE STORAGE.

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A) SPI NO. F

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ASTM-D 5118

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ITEM WT LBS

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ITEM DIM

AutoCAD SHX Text 1 1/4

AutoCAD SHX Text 27 5/8

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19 LBS

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AutoCAD SHX Text 30 3/4

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CNTNR O.D.

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LEVEL A:

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LEVEL B:

AutoCAD SHX Text N/A

AutoCAD SHX Text 30 3/4

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AutoCAD SHX Text 3 1/2

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AutoCAD SHX Text 31 7/8

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LEVEL A:

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LEVEL B:

AutoCAD SHX Text N/A

AutoCAD SHX Text 31 7/8

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AutoCAD SHX Text 3 7/8

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CONTAINER I.D.

AutoCAD SHX Text 30 3/4 X 30 3/4 X 3 1/2

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LEVEL

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SPEC

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VRTY

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CHKR

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AUTH

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LEVEL A

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LENGTH

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WIDTH

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DEPTH

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LENGTH

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WIDTH

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DEPTH

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ILL

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MAR 87

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M. HEADLEE

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ENGR

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TOP PAD

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NOTES:

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SHEET

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IAW ASTM-D 1974

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LEVEL B:

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DESCRIPTION

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REVISED & REDRAWN

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REVISIONS

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LTR

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DATE

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BOTTOM DIE CUT

AutoCAD SHX Text 30 5/8 X 30 5/8 X 1

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MIL-PRF-3420

AutoCAD SHX Text 61 X 31

AutoCAD SHX Text 65 X 35

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WRAP

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C. QUICK

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T.C. JONES

AutoCAD SHX Text 00-054-1345

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MIL-PRF-16173 OR EQUIVALENT ON RETAINING PINS

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REVISED

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AutoCAD SHX Text 91123

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DELETED TABLES & NOTES 2 & 3.

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ADDED PRESERVATIVE TO RETAINING PINS

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CHANGED PRESERVATION METHOD TO 41

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REVISED SPECIFICATIONS & VALIDATED NSN'S

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1) USE ADDITIONAL P/N , TOP PADS TO INSURE A TIGHT PACK.

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AutoCAD SHX Text 30 5/8 X 30 5/8 X 1/4

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BARRIER BAG

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ASTM D-4727, WR, DETAIL 'A'

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ASTM D-4727, WR, DW

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MIL-PRF-131

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N/A

COMPUTER GENERATED

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DD 2169 MOD

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ITEM NOMENCLATURE

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MAR 87

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SPECIAL PACKAGING INSTRUCTION

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CODE ID

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SPI NO (TPO)

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SHEET

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ITEM

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VANE & SHROUD ASSEMBLY, J-57 & TF-33

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00-054-1345

COMPUTER GENERATED

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DD 2169 MOD

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ITEM NOMENCLATURE

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MAR 87

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SPECIAL PACKAGING INSTRUCTION

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CODE ID

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SPI NO (TPO)

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SHEET

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DETAIL 'A'

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SECTION A-A

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BOTTOM DIE CUT

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27 3/4 DIA.

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VANE & SHROUD ASSEMBLY, J-57 & TF-33

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00-054-1345

TRANSPORTATION DATA FOR SOLICITATIONS

COMMODITY: See Continuation

PURCHASE INSTRUMENT NUMBER:

FD20301901648-00

DATE INITIATED:

30 APR 2019

STOCK NUMBER: See Continuation

X ORIGIN DESTINATION OTHER DATA / FIRST ARTICLE F.O.B. DESTINATION(Specify)

F.O.B. TERMS RECOMMENDED AS BEST SUITED FOR THIS PROCUREMENT

TRANSPORTATION PROVISIONS / CLAUSES FAR CITATION

F.O.B. Origin 52.247-29 Freight Classification Description 52.247-53 Contact DCMA Transportation Contact DCMA Transportation on ALL "DCMA Administered" contracts prior to shipment for shipping instructions using the DCMA Shipment Instruction Request (SIR) eTool System, at http://www.dcma.mil <http://www.dcma.mil/> for ALL FOB:

Origin, Foreign Military Sales (FMS), and FOB: Destination OCONUS/Export movements to obtain the appropriate DOD regulatory clearances, shipping documentation and instructions from your cognizant DCMA Transportation Office. If you are new to DCMA, and do not already have a SIR eTool account, you will first need to request an account via DCMA External Web Access Management (EWAM) application which can be accessed at http://www.dcma.mil. If you need additional assistance, email DCMA Transportation Group at: Transportation.Division@dcma.mil. Do not move any freight to a water or aerial port prior to contacting DCMA or it will become frustrated. Failure to contact the responsible DCMA may result in vendor incurring additional expenditures.

Vendor Transportation Instructions

IAW BASIC CONTRACT FD20301901648-00

TACRN:

AAA

TRANSPORTATION FUNDS INFORMATION:

Purchase Instrument Line LOA: 97X4930.FC04 649 47GT 15999E 01N000 00000 000000 503000 F03000 FSR: 013352 PSR: K19121

First Destination Transportation Account Code: FRS2

Miscellaneous Obligation / Reimbursement Document:

Second Destination Transportation Account Code:

FMS LOA:

Additional Funding Information:

ITEM / SHIP TO(s):

NSN / Pseudo NSN: 2840010041799RV

Purchase Instrument Line Item Number: 0001

Ship to (DoDAAC / MAPAC): SW3211

Mark For: ACCT 09

Ship To (Address): DLA DISTRIBUTION DEPOT OKLAHOMA

TINKER AFB OK 73145-8000

73145 - 8000

USA

WPOD:

APOD:

BBP / CCP:

RIC: 1

Requisition Number:

Supplemental Address:

FMS Case:

3301 F AVE CEN REC BLDG 506 DR 22

Ship To (Remarks):

EVALUATION OF PORT BID OR PROPOSAL:

SOLICITATION DATA NOTES:

OTHER TRANSPORTATION DATA:

NAME

Langford-Scott, Dorothy A

ORGANIZATION / OFFICE

SYMBOL

406 SCMS / GULAA

COMMERCIAL / DSN

PHONE

478-327-6592 / 497-6593

SIGNATURE

//SIGNED//Langford-Scott, Dorothy A

DATE

30 APR 2019

Page 1 of 1DD FORM 1653 Version 1Generated by PRPS using Jasper Reports on 03 May 2019

ITEM UNIQUE IDENTIFICATION (IUID) CHECKLIST

I. IUID DETAILS: DFARS 252.211.7003

SECTION (c) (1) (ii) APPLIES TO THE FOLLOWING:

ITEM REQUIRING IUID MARKING

NSN

2840010041799RV

VERSION NUMBER

NOUN

VANE,COMPRESSOR,AIR

INITIATOR

Babb, Michael L

ORGANIZATION CODE / OFFICE SYMBOL

AFLCMC / LPSEA3

COMMERCIAL PHONE

405-734-8699

DSN PHONE

884-8699

CAGE / REFERENCE NUMBER

MARKING IS TO BE PERFORMED IN ACCORDANCE WITH THE LATEST VERSION OF MIL-STD-130

MARKING GUIDANCE

Recommended Marking Instruction

ENGINEERING DRAWING / ECP / ECO NUMBER

MARKING TYPE

Bag/Tag

MARKING METHOD

BAG/TAG

DESCRIPTION / LOCATION

Bag/tag this item

REMARKS

Babb, Michael LNAME: 30 JUL 2015DATE:

Bag/tag

ATTACHMENT(S)

II. EMBEDDED ITEMS

SECTION (c) (1) (iii) APPLIES TO THE FOLLOWING:

NSN NOUN

CAGE / REFERENCE NUMBER

ITEM IS AN EMBEDDED ITEM FOR NSN / PSEUDO NSN: 2840010041799RV

MARKING GUIDANCE ENGINEERING DRAWING / ECP / ECO NUMBER

MARKING TYPE MARKING METHOD

DESCRIPTION / LOCATION

REMARKS

ATTACHMENT(S)

Page 1 of 1IUID Version 1Generated by PRPS using Jasper Reports on 03 May 2019

12 July 2018 MQR-PSD-1 Revision 1

MANUFACTURE QUALIFICATION REQUIREMENTS (MQR) FOR

PROPULSION CRITICAL SAFETY ITEMS (CSI) & CRITICAL

APPLICATION ITEMS (CAI)

WARNING: This Qualification Requirement (QR) does not apply to any items with an Acquisition Method Suffix Code (AMSC) of G, A, B, H, L, U or Y. AFLCMC/LPS Engineering Support Activity (ESA) must obtain a waiver for these items, except for G coded items, from the appropriate authorization office, AFLCMC/LPS or AFSC/PK, depending upon the item criticality.

1. APPLICATION. This QR applies to CSI and CAI with an AMSC code of C, D, K, M, N, P, Q, R, S, V and Z. This QR does not apply to items with an AMSC of G, A, B, H, L, U and Y.

1.1. The intent of this QR is to meet the Operational Safety, Suitability and Effectiveness (OSS&E) requirement, while maximizing competition and complying with AFMCI 23-113, Pre-Award Qualification of New or Additional Parts Sources and the Use of the Source Approval Request (SAR) and the Joint Aeronautical Commander’s Group Aviation Sources Approval and Management (SAM) Handbook.

1.2. This QR sets Qualification Waiver, SAR and Source Resubstantiation Request (SRR) requirements.

2. SCOPE.

2.1. This QR establishes the minimum technical requirements, which Potential Sources (PS) must satisfy in order to obtain ESA approval to manufacture propulsion items for the specific applications.

2.2. The PS may qualify for a number of waivers. The waiver conditions are defined in section

7. PS should submit a waiver request when one of the waiver conditions applies.

2.3. If the PS does not qualify for any of the waivers, then the PS must submit a SAR package.

The SAR requirements are defined in section 8.

2.4. Approved sources shall submit SRR packages prior to expiration of the current approval period or when any significant changes to ownership, address, process sequence, process parameters, technical data, Sub-Tier Supplier (STS) and/or significant quality deficiencies occur. The re-substantiation requirements are defined in section 9.

2.4.1. Significant changes, as defined in FAR 9.207, or unresolved quality deficiencies may result in additional testing, or revocation of source approval status, depending on the nature and extent of the changes and/or quality deficiencies.

2.4.2. If an SRR is not submitted prior to the expiration date or after significant changes have occurred, the associated CAGE shall be removed from the approved sources listing.

2.5. ESA source approval expiration is defined in section 12.

3. CONTRACTOR RESPONSIBILITY STANDARDS (FAR 9.104).

3.1. PS must submit a complete waiver request or SAR data package as defined per the category selected.

3.2. General standards as specified in FAR 9.104-1 apply.

3.3. Special standards as specified in FAR 9.104-2 apply.

3.4. Certification Regarding Responsibility Matters as specified in FAR 9.105-1 apply.

3.5. Qualifications Requirements as specified in FAR 9.2 apply.

3.6. Higher-Level Contract Quality Requirement as specified in FAR 52.246-11 apply.

4. POTENTIAL SOURCE SUBMITTAL DETERMINATION.

4.1. The forecasts contained on the Requirement Projections on the Web (RPOW) through the Strategic Alternate Sourcing Program Office (SASPO) website may or may not generate due to variability in customer demands and priorities. The forecast data is for planning purposes only and does not constitute an invitation for bid or request for proposal and is not a commitment by the government to purchase the described items.

4.2. The PS should consider submitting a SAR package for evaluation after considering the following:

4.2.1. Has the United States Air Force (USAF) listed a requirement in the Federal Business Opportunities (FEDBIZOPPs) at www.fbo.gov or the RPOW through SASPO’s website (http://www.tinker.af.mil/Home/429SMCSSASPO)?

4.2.2. Has the procurement history for the item been researched and determined to be active?

4.2.3. Has the PS established that they can conduct business with the Government?

4.3. Technical Data Request.

4.3.1. Requests Related to Procurement Announcements. Request should be submitted to the announcing Contracting Officer and specify the solicitation, specific drawing(s) and specification(s) for verification and authorization of requested data on company letter head.

The PS must provide an approved DD Form 2345.

4.3.2. Requests Related to SAR Package Approval –The PS must provide a justification letter identifying specific drawing(s) and specification(s) on company letter head to the Tinker Engineering Drawing Public Sales. The PS must provide an approved DD Form 2345.

4.3.2.1. SAR Data Request can be submitted via Mail to:

AFLCMC/LZPES

Tinker Engineering Drawing Public Sales 3001 Staff Drive, Suite 1AB82A Tinker AFB, OK 73145 Phone: 405-736-4402

4.3.2.2. SAR Data Requests can be submitted via Email to:

OCALC.LGLDO.PUBLIC@US.AF.MIL

4.4. Small Business office (SBO) contact information can be found at www.tinker.af.mil/sbo.asp and the SASPO contact information can be found at www.tinker.af.mil/429scms.saspo, along with other helpful tips.

5. SAR, WAIVER, OR RE-SUBSTANTIATION FORMAT. All financial data must be redacted from all documents submitted.

5.1. SAR(s), WAIVER(s), OR RE-SUBSTANTIATION(s) packages can be submitted in one of three ways:

5.1.1. The packages can be submitted in a 3 ring binder. The three-ring binder or a similar product will contain a table of contents and 21 A-U element tabs. This will significantly reduce the turn-around time for engineering evaluation as well as reduce the likelihood of oversight or loss of valuable data that could have a significant bearing on the outcome of the evaluation.

5.1.2. The package can be submitted on a Compact Disc (CD) in a .pdf file format. The package can be a single .pdf file with index to each element or a series of folders for each element.

5.1.3. The package can be a combination of the physical paper and CD with .pdf files.

5.2. The documentation should follow the MQR call out order. Quality Manual and supporting documentation can be submitted on a CD in .pdf file format. All CDs should be scanned for viruses prior to submitting the documentation.

5.3. A table of contents is required for both physical paper and electronic submittal.

5.4. Each package will have the required tabs. If an element is not required by the category selected, it must be labeled and the PS must state that the element does not apply.

6. USE OF PROPRIETARY DATA IN SOURCE APPROVAL REQUESTS. PSs are not to utilize intellectual property (IP) of any third parties without appropriate authorization of the IP owner. The PSs are cautioned that no part of the government QR is intended to endorse or encourage the improper use of IP developed by the Original Equipment Manufacturer (OEM) or any other third party.

7. QUALIFICATION WAIVER REQUIREMENTS. All required waiver elements are listed in Table 1 and defined in section 8.

7.1. QUALIFICATION WAIVER REQUEST DETERMINATION. The PS may apply for a waiver for part of the qualification requirements, if any of the following Source Qualification Waiver Criteria (QWC) apply.

7.1.1. QWC1: The PS submits written certification that the articles have been supplied within three (3) years for CSI or within seven (7) years for CAI to the DOD or OEM (e.g., DD Form 250, Material Inspection and Receiving Report, Purchase Order, invoice, e.g.).

This waiver condition will be used to meet the AFI 20-106 waiver conditions.

7.1.2. QWC2: The PS is qualified on the right-hand article and requests to be qualified on the left-hand article. If the right-hand and left-hand articles are mirror images of each other, then approval can generally be given.

7.1.3. QWC3: A source qualified to provide an assembly is usually qualified to provide subassemblies, major components and items of that assembly. Applies only if all the manufacturing or repair for subcomponents is conducted in-house and elements G, H, K L and M were provided during the qualification of the assembly.

7.1.4. QWC4: A source qualified to provide earlier dash numbers of a basic P/N may be qualified to provide other dash numbers of that same basic P/N, provided there is no increase in complexity, criticality or other relevant requirements.

7.1.5. QWC5: Does not Apply, PS must submit SAR CAT II.

7.1.6. QWC6: A previously qualified source, which has been purchased, sold, merged, absorbed, reformed, split, etc., may qualify, if it can be established that the qualification is currently with the PS and that the PS has the same or equivalent facilities, tooling, equipment, personnel and utilizes the original forging, castings, etc., in the manufacturing process.

7.1.7. QWC7: Other.

7.1.7.1. The PS will provide a cover letter detailing the specifics of how the waiver category applies.

7.1.7.2. SBO will forward the request to the ESA, who will determine if the QWC7 applies. If it is determined that the QCW7 applies, the ESA will specify the elements required for the waiver and the submitter will provide the required data.

7.1.8. If the waiver is granted and the offeror is awarded a contract, the offeror may be required to undergo First Article Testing (FAT) to verify production capability.

7.2. QUALIFICATION WAIVER REQUEST (QWR) REQUIREMENTS. QWC elements are listed in Table 1 and defined in section 8. The CSI production documentation will be frozen, after the ESA has granted approval or after the FAT is completed, if required. Filled in block designates a mandatory requirement.

QWC

ELEMENT REQUIRED ELEMENTS 1 2 3 4 6 7

A COVER LETTER

B TECHNICAL DATA RIGHTS CERTIFICATION STATEMENT (CRITICAL)

C BROCHURE & CORRESPONDENCE

D QUALITY ASSURANCE DOCUMENTATION

E SUBJECT ITEM TECHNICAL DATA

G SUB-TIER SUPPLIER LIST (FROZEN FOR CSI)

H QUALITY HISTORY

J SIMILARITIES/DIFFERENCES OF SUBJECT/SIMILAR ITEMS

K PURCHASE ORDERS &SHIPPING DOCUMENTS

L TRAVELERS & PROCESS/OPERATIONS SHEETS (POS) (FROZEN FOR

CSI)

M MANUFACTURE PROCESS SHEETS AND/OR INSPECTION METHOD

SHEETS (IMS) (FROZEN FOR CSI)

N PRIME CONTRACTOR’S QUALITY RATING SYSTEM REPORT

O LICENSEE AGREEMENT (IF APPLICABLE)

Q VALUE ADDED (BY PRIME OR OEM)

T GOVERNMENT/PRIME CONTRACTOR SURVEYS

U MASTER TOOLING CERTIFICATIONS

AA ESA/OEM APPROVAL LETTER

AB NOVATION LETTER

The ESA will specify the elements required for QWC7, see Section 7.1.7.

Table 1. Qualification Waiver Request Requirements

8. SOURCE APPROVAL REQUEST REQUIREMENTS. SAR elements are listed in Table 2 and defined below.

8.1. SAR Categories Determination. There are three (3) SAR categories and three (3) formats:

8.1.1. ACTUAL ITEM (Category I). This category covers PSs who manufacture the exact (Subject) item, using OEM technical data, for the prime contractor, OEM, another service, civil agencies, foreign governments or for the civil sector under Federal Aviation Administration (FAA). Category applies to CSI and CAI. The item will be manufactured and evaluated against the ESA approved technical data.

8.1.2. SIMILAR ITEM (Category II). This category covers the PSs who have not previously manufactured the subject item, but have manufactured other items similar in complexity, design, criticality, industrial processes, materials and application for the prime contractor, OEM, another service, civil agencies, foreign governments or for the civil sector under FAA. Category applies to CSI and CAI. The item will be manufactured and evaluated against the ESA approved technical data.

8.1.3. NEW MANUFACTURER OF ITEM (Category III). This category covers the PSs, who do not meet Category I or II criteria, but have the legal access to the OEM’s technical data and intends to manufacture to the ESA approved technical data with the same part number. Category applies to CAI only, and cannot be used for CSI. The item will be manufactured and evaluated against the ESA approved technical data.

NOTE: Category IV (REVERSE ENGINEERING) SARs as defined by AFMCI 23-113 are NOT covered by this QR document. The ESA will direct sources when a need arises for reverse engineered components and will provide relevant requirements at that time.

CAT IV SARs submitted under this QR will not be evaluated by the ESA.

8.2. SAR Format Determination.

8.2.1. If multiple SAR packages are to be submitted within a three month period, then the PS can submit one Master SAR (MSAR) package and a series of SAR lite packages for each additional output NSN that is submitted.

8.2.2. MSAR Package is the same as individual SAR packages.

8.2.2.1. The MSAR must be constructed in a manner that allows for the reduction of data in SAR lites by including all part numbers or providing an enterprise point of view.

8.2.2.2. The MSAR should be the most complex of parts within the set of parts that will be submitted.

8.2.3. SAR lite packages. The SAR lite packages must be submitted within three months of the MSAR submittal.

8.2.3.1. The SAR lite package will only contain the unique part data for each additional

NSN.

8.2.3.2. Each SAR lite package cover letter will reference the MSAR.

8.2.4. ASSEMBLY SAR PACKAGE REQUIREMENTS. The PS may submit a SAR package for an assembly that is separable into multiple procurable items, such as a whole engine or an engine module, using the following format. Required assembly elements are defined in Table 2.

8.2.4.1. HIGHEST LEVEL ASSEMBLY (HLA). The assembly SAR package must contain a Master SAR for the highest level assembly.

8.2.4.1.1 The HLA Master SAR must contain a matrix of all embedded parts with assigned significant Industrial processes (Appendix B) along with certifications used throughout the assembly. Methods of certification include, but are not limited to, NADCAP, OEM, DOD (Air Force, DCMA, Navy, or Army certification and/or audit), or other external audit and/or certification, will be reviewed by the ESA for process control and acceptability.

8.2.4.1.2 The HLA Master SAR must contain a matrix of all embedded parts with assigned sub-tier supplier list for all embedded parts within the HLA.

8.2.4.1.3 The HLA Master SAR must contain a matrix of all embedded parts with assigned tooling list for all embedded parts within the HLA.

8.2.4.2. ASSEMBLY SAR LITE PACKAGES. A SAR lite package must be turned in for each critical safety item (CSI) embedded within the assembly. A SAR lite package must also be turned in for any embedded part that the PS desires to become an approved source. Filled in block designates a mandatory requirement.

CAT I CAT II CAT III Remarks

CRITICALITY APPLICABILITY CI CI CAI ONLY CI – Critical Safety & Application Items

ELEMENT REQUIRED ELEMENTS M S M S M S M (MASTER) S (SARLITE)

A COVER LETTER

TECHNICAL DATA RIGHTS CERTIFICATION

STATEMENT

Include all NSN and PN

C BROCHURE & CORRESPONDENCE Submit the complete tool list.

D QUALITY ASSURANCE DOCUMENTATION

Only submit once for all the SARs *Site Survey meets requirement

E SUBJECT ITEM TECHNICAL DATA For all NSN and PN.

F SUBJECT ITEM SPECIFICATIONS For all NSN and PN.

G SUB-TIER SUPPLIER LIST (FROZEN FOR CSI)

H QUALITY HISTORY Include all NSN and PN.

I SIMILAR ITEM TECHNICAL DATA

SIMILARITIES/DIFFERENCES OF

SUBJECT/SIMILAR ITEMS

K PURCHASE ORDERS &SHIPPING DOCUMENTS

TRAVELERS & PROCESS/OPERATIONS SHEETS

(POS) (FROZEN FOR CSI)

MANUFACTURE PROCESS SHEETS AND/OR

INSPECTION METHOD SHEETS (IMS) (FROZEN

FOR CSI)

PRIME CONTRACTOR’S QUALITY RATING

SYSTEM REPORT

Only submit once for all the SARs.

O LICENSEE AGREEMENT (IF APPLICABLE) Include all NSN and PN.

P VALUE ADDED (BY PRIME OR OEM)

For all NSN and PN. Only submit once for all the SARs.

Q GOVERNMENT/PRIME CONTRACTOR SURVEYS Submit once per CAGE.

T MASTER TOOLING CERTIFICATIONS

GOVERNMENT QUALITY ASSURANCE

COMPLIANCE

Include all NSN and PN.

Table 2. Source Approval Request Requirements

8.3 Element A, Cover Letter. Provide a cover letter that includes the following information:

Solicitation Number (if applicable):

Contracting Officer POC (if applicable):

Engine Type:

Company Name:

Company CAGE:

Company Address:

Company Point of Contact: (Name, phone, fax and email):

Company Size: (Large or Small), Qualification Requirement Designation and Revision: (i.e. MQR-PSD-1, Rev 1) Qualification Waiver Criteria: (if Applicable) SAR: (SAR, Master SAR or SARlite (Master SAR Date: ______________)) Technical Data Proprietary: No, Yes or Partial (Select One) NSN(s):

Part Number(s):

Nomenclature:

Type: (New or Distributor (New)) Submittal Category: (Cat I (Subject), Cat II (Similar) or (Cat III (New Manufacturer)) ERRC Code (if known):

SAR Package Inventory: (Paper/Binder, CDs, Electronic or sample parts).

Disposition: (Return to Vendor or Destroy)

8.3.1. For proprietary technical data, the PS must provide a statement that proprietary data or processes will be used and submit an ownership statement or a Licensing Agreement that conveys the rights to specifically use the data or process in element O.

8.3.2. PS must provide a statement that the contractor is willing to provide a technical briefing on the SAR package submittal to the procuring activity or ESA, if required.

8.3.3. PS must provide a disposal statement that directs the destruction/shredding of the submitted material or the return of the submitted material at their expense after the evaluation is complete.

8.3.3.1. If no disposal statement is provided, the SAR will be shredded, after the evaluation is complete.

8.3.3.2. If the SAR is to be returned, SBO will contact the cover letter POC to obtain the authorization shipping code or label to return the submitted material.

8.4. Element B, TECHNICAL DATA RIGHTS CERTIFICATION STATEMENT. The PS must provide a certification of rights to use technical data in the format provided in Appendix A, signed on company letterhead by an authorized binding company official, President, Owner or Facility General Manager. This certificate states the data was obtained by legal means and the company has the rights to use the data supplied in the SAR for manufacture purposes.

8.5. Element C, BROCHURE AND CORRESPONDENCE.

8.5.1. Provide a company brochure and website if available.

8.5.2. Provide a synopsis outlining the applicant firm's capabilities, experience, facilities including location, number of buildings and square footage.

8.6. Element D, QUALITY ASSURANCE DOCUMENTATION. Provide a synopsis of the proposed PS's Quality Assurance System (QAS) capabilities, reporting system and its certifications.

8.6.1. Quality Assurance System (QAS)

8.6.1.1. Provide a statement that the DOD site survey approval letter with a current expiration date has been attached in Tab Q or

8.6.1.2. Provide a copy of the PS's QAS manual and all supporting/referenced documentation. A copy of the documentation may be kept by the ESA.

8.6.2. The PS’s QAS must comply with the requirements as described in this document and meet one of the following, AS9100, ISO 9001:2008, NATO AQAP-2070 or equivalent.

Provide a copy of the QAS certificate with a valid expiration date.

8.6.3. Significant Industrial Process must be certified per 8.2.4.1.1. Provide a copy of Significant Industrial Process approvals, certifications, and relevant documentation for those that require certification as denoted in Appendix B.

8.7. Element E, SUBJECT ITEM TECHNICAL DATA. The subject item technical data may include references to materials, mandatory inspections, inspection intervals, processes and specifications.

Note: Before proprietary data is submitted, the PS should determine if the data is available (see section 4.3). If so, it should be submitted in place of the proprietary marked data, else a license agreement or ownership statement will be required in Element L.

8.7.1. For Government Technical Data.

8.7.1.1. If located within the United States or Canada, provide the PS’s DD form 2345 with a valid expiration date, Engineering Data List (EDL) and the latest legible revision of all technical data required to clean, inspect, manufacture, assemble and test the subject item or a copy of the sales receipt detailing the data purchased.

8.7.1.2. If not located within the United States or Canada, provide a copy of the export control license, EDL, and the latest legible revision of all technical data required to clean, inspect, manufacture, assemble and test the subject item or a copy of the sales receipt detailing the data purchased.

8.7.2. For Proprietary Technical Data.

8.7.2.1. If proprietary data can be submitted, provide EDL and the latest legible revision of all technical data required to clean, inspect, manufacture, assemble and test for the subject item.

8.7.2.2. If proprietary data cannot be provided, submit a statement declaring that the data cannot be submitted and the licensing agreement or ownership statement that ensures the most current data will be used to perform the required work, EDL and a copy of the title page. The images may be redacted to only reveal the technical data number, title, revision and proprietary statement.

8.7.3. Provide a special tool statement detailing the tooling or tooling drawings availability, ownership, usage rights and state if the special tools will be leased, purchased or manufactured.

8.8. Element F, SUBJECT ITEM SPECIFICATIONS.

8.8.1. For Government available Subject specifications, provide:

8.8.1.1. For CAT I and III, Subject Item, provide a complete list of the applicable specifications identified on the subject item technical data and a copy of the title page of the latest revision of each specification.

8.8.1.2. For CAT II, Similar Item, provide a complete list of the applicable specifications identified on the subject and similar item(s) technical data and a copy of the title page of the latest revision of each specification.

8.8.2. For Proprietary, OEM or Prime Subject Specifications, provide:

8.8.2.1. For CAT I and III, Subject Item, provide a complete list of the applicable specifications identified on the subject item technical data and a copy of the title page of the latest revision of each specification. The images may be redacted to reveal the Specification Number, Title, Revision and proprietary statement.

8.8.2.2. For CAT II, Similar Item, provide a complete list of the applicable specifications identified on the subject and similar item(s) technical data and a copy of the title page of the latest revision of each specification. The images may be redacted to reveal the Specification Number, Title, Revision and proprietary statement.

8.8.3. For PS or Internal specifications, identify the commercial or government equivalent specification (if known/available) and provide a copy of the latest revision of each specification.

8.9. Element G, SUB-TIER SUPPLIER (STS) INFORMATION. Significant Industrial Processes approval/certification is required for those processes denoted in Appendix B.

AS9100, ISO 9001:2008, NATO AQAP-2070 or equivalent is required for all STS used to perform work on CSIs and CAIs. Provide a matrix, figure 1, with the CAGE, STS Name, Specification/Process, certification/approval date, ISO 9001:2008, and AS 9100 or equivalent for all STSs. Please select all that apply.

G. SUB-TIER SUPPLIER (STS) ( SUB-VENDOR) INFORMATION: Yes No N/A

1. Are STS used for manufacture or repair?

2. If STS are used for manufacture or repair, enter data below (all that apply): Certifications or Approval (Expiration Date)

CAGE STS Name Specification/Process Prime/

OEM

DOD NADCAP AS9100

ISO

9001:2008+

Figure 1. Sub-Tier Supplier Qualifications

8.9.1. For raw material STS, provide CAGE, STS Name and material specification/process only.

8.9.2. For STS(s) of castings or forgings, substantiate that the source(s) are currently OEM or DOD approved. If not approved by the OEM or DOD provide a rationale proving to the ESA that the casting or forging source is capable of manufacturing the replacement part to the established OEM or DOD quality standards.

8.9.3. For laboratory testing STS, provide CAGE, STS Name, specification/process, ISO/IEC 17025 or NADCAP certification only.

8.9.4. Provide copies of the current certificates or approval letter(s) and all conditions and restrictions imposed for the significant industrial processes with the expiration date highlighted.

8.9.4.1. It should be noted that ESA may specify additional testing.

8.9.4.2. If the approval does not have a defined expiration date, enter IND for indefinite.

8.9.5. Provide a copy of ISO 9001:2008, AS9100, or equivalent certifications for the STS used to perform work on Critical Items.

8.9.6. Provide a copy of NDI Level III certificate for all certified employees for all NDI Methods for the PS or/and STS.

8.9.7. For assemblies, identify all sub-assembly component sources. All Critical Item sub-components must only be supplied by government approved suppliers.

8.9.8. For STS providing proprietary industrial process support, provide a letter of support, capability and an expiration date.

8.10. Element H, QUALITY HISTORY.

Note: Nonconformance is not necessarily perceived as an increase in risk when considering alternate source qualification. In fact, identification of nonconformance can illustrate a successful quality assurance program.

8.10.1. If the PS and STS facilities have not experienced any quality deficiencies within the last three (3) years, provide a statement stating such.

8.10.2. Else, provide a PS and all STS quality history summary of Deficiency Reports experienced for the three (3) years including but not limited to, internal deficiencies, commercial deficiencies, FAA Service Bulletins, MRB actions, Quality Deficiency Reports (QDR), Laboratory Quality Review Orders (LQRO), Offeror Report of Nonconformance (ORON), Supplier Report of Nonconformance (SRON), Material Deficiency Reports (MDR), statistical reports of nonconformance and nonconforming material rejection reports for the subject and/or similar item(s).

8.10.2.1. The Company President, Facility General Manager or the Quality Assurance Manager must coordinate on the summary. If the government source inspections were conducted, the Government Quality Assurance Representative will coordinate on the summary.

8.10.2.2. The summary will include the following data: P/N, Nomenclature, feature, deficiency, quantity, date and corrective action. It can be provided for the entire company or the specific part number or NSN.

8.10.3. Provide all corrective action requests and corrective action plans or resolutions for identified deficiencies.

8.10.4. Provide the PS’s and the STS’s scrap rates.

8.11. Element I, SIMILAR ITEM TECHNICAL DATA. For Category II SARs Only

NOTE: This information may include repair manuals, technical orders, drawings (casting, forging, detail, assembly, source controlled, masters, airfoil data, schematics, etc.), specification, configuration (revision), parts list and Quality Assurance Document (QAD), etc.

as applicable.

8.11.1. For Government Similar Item Technical Data, provide:

8.11.1.1. The similar item EDL and the front page of the all similar item technical data or a copy of the sales receipt detailing the data purchased.

8.11.1.2. If not located within the United States or Canada, provide a copy of the export control license.

8.11.2. For Proprietary Similar Item Technical Data, provide:

8.11.2.1. The similar item EDL, the latest legible revision of all drawings and specifications required to clean, inspect, manufacture, assemble and test the similar item.

8.11.2.2. If proprietary similar item data cannot be provided, submit a statement declaring that the data cannot be submitted, EDL and a copy of the title page, the licensing agreement or ownership statement ensuring the most current data was used to perform the required work. The images may be redacted to only reveal the technical data number, title, revision and proprietary statement.

8.11.3. For Non-Proprietary or Non-Government Similar Item Technical Data, provide EDL, the latest legible revision of drawings and specification required to clean, inspect, manufacture, assemble and test the similar item.

8.12. Element J, SIMILARITIES AND DIFFERENCES BETWEEN SUBJECT AND