SPRMM1-18-R-HA33.pdf

CONTINUATION SHEET

SPRMM1-18-R-HA33

Page 2A of 57

(PLEASE NOTE THAT SECTIONS B THROUGH H MAY NOT BE IN ALPHABETICAL ORDER.

PLEASE READ SOLICITATION IN ITS ENTIRETY).

SECTION A

GENERAL INFORMATION FOR OFFERORS

1. The purpose of this solicitation is to establish an indefinite-delivery type contract for the supplies listed in

Section B, that will provide stock coverage for customers both overseas and in the United States, including

Alaska and Hawaii, and our possessions.

2. Under this solicitation, the resulting contract will be a Firm-Fixed-Price, Indefinite-Quantity Contract issued under FAR Part 15, with a 3-year base period and two, 1-year option years. The total contract period will be 5 years. The terms “year” or “contract year,” as used in this solicitation, mean a period of 365 days beginning on the contract start date and every 365 days thereafter, except for a leap year, in which the contract year shall be 366 days.

3. The method used to place orders under this contract will be: Delivery Orders placed by DLA Maritime at

Mechanicsburg (DLA-Mech). DLA-Mech will issue delivery orders with the awardee for the supplies cited in Section B.

4. The proposals received in response to this solicitation will be evaluated under “Lowest Price Technically

Acceptable” procedures as described in Section M of this solicitation.

5. Some clauses/provisions may not appear in the correct section (D-M), due to system constraints.

6. The contract minimum will be $8,508.50. The minimum value is calculated as ten (10) percent of the estimated annual demand value (ADV) for this item. The contract maximum during the contract period* will be $638,138.00. The maximum value is calculated as seven hundred and fifty (750) percent of the estimated

ADV.

*Note: Contract period as defined in this clause means the extended contract shall be inclusive of any/all option periods.

7. Contract Data Requirements List (CDRL) – Offerors must take note of the CDRLs (Exhibit A) when preparing proposals.

8. First Article Test (FAT): FAT units (2 each) may be required. If required, the FAT units will be requested upon placement of the initial delivery order and due to NRL within 45 days after date of order.

SECTION B – SCHEDULE OF SUPPLIES

This solicitation is for the acquisition of items manufactured per stated specifications. Award will be made on an all or none basis.

1. Offerors shall provide their prices in the Section B Pricing Spreadsheet found below. NOTE: Pricing is not being requested until evaluation of Technical Proposals and Bid Sample Testing is complete.

Offerors will be notified of their approval via email, which will specify the price proposal due date.

CONTINUED ON NEXT PAGE

CONTINUATION SHEET

SPRMM1-18-R-HA33

Page 2B of 57

2. Section B Spreadsheet Information/Instructions.

CLIN NSN Item Description UM Specification Number

0001 6625 014294636 Pulse Frequency

Counter

EA

SCAT 4291

dated 12/05/2017

3. Section B – Pricing Spreadsheet.

CLIN NSN ADQ

Quantity Ranges

FROM

Quantity Ranges

TO

Base Year

Base Year

Base Year

Option Year

Option Year

0001 6625 014294636 17 1 3

4 10

11 15

16 20

21 25

ADQ: Estimated Annual Demand Quantity

Quantity Ranges: Step-ladder pricing

Base Year One – Option Year Two: Offeror shall fill in each base year and each option year unit price for each quantity range. All unit prices shall be priced as FOB Origin. Unit prices proposed shall not include shipping costs.

4. Please identify the following, if different from your facility/cage. If locations are the same as offeror’s address, offeror can indicate “SAME”.

CAGE for performance: ________________

CAGE for inspection: ________________

CAGE for acceptance: ________________

SECTION F – DELIVERIES

1. ACCELERATED DELIVERIES: Accelerated deliveries in advance of the specified delivery schedule are authorized. Any accelerated delivery will be at no additional expense to the Government, unless specifically authorized by the Procuring or Administrative Contracting Officer.

2. PARTIAL SHIPMENTS: Shipments of item quantities less than each line item quantity specified in the delivery order schedule are authorized. Multiple shipments to one destination are authorized. Any partial shipment will be at no additional expense to the Government, unless specifically authorized by the Procuring or Administrative Contracting

Officer.

PAGE 57A of 57

SECTION L - CONTINUED

WSSTERMLZ99 - SUBMISSION OF PROPOSALS

This is a two-step solicitation. The first step is a request for technical proposals, and, upon acceptance of the submitted technical proposal, the second step is a request for price proposals.

Step One -

Request for Technical Proposals:

Offerors shall submit a technical proposal, excluding price, in accordance with the Purchase Description for

Microwave Spectrum Analyzer, which is attached (Attachment 2) to this solicitation. Offeror’s technical proposals shall be sufficiently detailed, specific, and complete as to enable Government personnel to make a thorough evaluation of the proposal and a sound determination that the offeror will have a reasonable likelihood of meeting the requirements and objectives of the Government. Offerors are not required, at this time, to submit a signed copy of the solicitation.

This Request for Technical Proposals is not binding on the Government and does not in any way commit the

Government to pay for any costs incurred in the preparation and submission of the requested technical proposal.

Each offeror shall submit its technical proposal by the date specified on page 1 of of the solicitation to:

Brian J. Stevens, D.Sc.

Contracting Specialist

DLA Maritime at Mechanicsburg

5450 Carlisle Pike, P.O. Box 2020, Bldg 410

Mechanicsburg, PA 17055-0788

Code ZID13

Or via email attachment to:

brian.stevens@dla.mil

Requirements and Criteria for Technical Proposals:

Format

To maximize efficiency and minimize the proposal evaluation process, each offeror shall submit its technical proposal in accordance with the format provided below. Each offeror shall submit only one technical proposal in response to this solicitation, subject to the following requirements and limitations:

• Title Page: "Unpriced Technical Proposal" The title page of the technical proposal shall include: (1) the solicitation number (SPRMM1-18-R-HA33); (2) the company name and CAGE Code of the offeror; (3) the offeror shall identify those portions of its technical proposal that contain copyrighted or proprietary or similar proposal data; (4) date of submittal.

• A table of contents.

PAGE 57B OF 57

• Contents of technical proposal shall be in accordance with the specified purchase description, and, at a minimum, provide a narrative describing line-by-line how the offeror’s equipment meets the Government’s requirements.

• Product catalog pages, drawings, pictures, etc., may be provided as supporting documentation.

Oral or Written Discussions

The Government intends to evaluate proposals and make acceptable/unacceptable determinations without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial technical proposal should contain the offeror’s best terms from a technical standpoint. The

Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Notice of Unacceptable Technical Proposals

When a technical proposal is rated unacceptable either initially, or after clarification/discussions, the DLA

Contracting Officer will notify the offeror of the basis of the determination and that a revision of the proposal will not be considered, unless it is determined that allowing revisions would be in the best interest of the

Government.

Bid Sample Test (BST)

BST units (2 each) may be required for test purposes. Contractors will be notified by the PCO whether BST units are required or if BST has been waived by the Naval Research Lab (NRL). BST units shall be provided to NRL within 30 days after notification of acceptance of the submitted technical proposal. Correction to an offeror’s BST units that may be required must be made within (# of days to be specified upon discovery of deficiency). Failure to correct deficiency within the time period specified may result in disqualification from further consideration.

Step Two –

Request for Price Proposals:

I. General

After receiving a notification of acceptable technical proposal, and, if necessary, Bid Sample Test, offerors are required to submit a proposal as follows (electronic files acceptable):

Price Proposal. Submit the completed and signed solicitation document to include the completed Section B

Pricing Spreadsheet found on page 2B of the solicitation. Offerors must respond to all requirements of the solicitation document. Offerors are cautioned not to alter or disassemble the solicitation.

PAGE 57C of 57

SECTION M – EVALUATION FACTORS FOR AWARD - CONTINUED

WSSTERMMZ99 – TWO-STEP EVALUATION FOR AWARD (Lowest Price Technically Acceptable)

This is a two-step solicitation. The first step is a request for technical proposals, and, upon acceptance of the submitted technical proposal, the second step is a request for price proposals.

The Government intends to make an award to the eligible, responsible, technically acceptable offeror with the lowest evaluated price. A technically acceptable offer is (1) one that complies with the requirements of the solicitation and does not take exception, nor object, to any of the terms of the solicitation, and (2) whose

Technical Proposal has been found acceptable by the Naval Research Laboratory (NRL). Offers that are not technically acceptable will not be considered for award. The offeror’s proposal shall be in the form prescribed by, and shall contain a response to each of the areas identified in the Section L provision entitled, “WSSTERMLZ99 - Submission of Proposals”. Only those proposals prepared in accordance with the solicitation will be evaluated.

Evaluation Criteria

(1) Technical Proposal. The Naval Research Laboratory will perform the evaluation of technical proposals.

Acceptability of each technical proposal will be based upon compliance with the requirements of the preceding notes concerning content of the technical proposal, and, at a minimum, information satisfying the elements in each paragraph of the Purchase Description, clearly demonstrating that the offeror understands the scope and nature of the RFP and Purchase Description requirements.

Evaluation of technical proposals will be conducted on an acceptable/unacceptable basis.

(2) Price. Price will be evaluated using proposed step ladder pricing. Based on historical purchase quantities and expected future demand, the RFP will specify 4 stepladder quantity price points with five yearly ordering periods. For evaluation purposes: one delivery order for a quantity at the midpoint of each quantity interval for each year will be considered.

See associated Pricing Evaluation Matrix attachment (Attachment 3) for the price evaluation methodology.

SPRMM1-17-R-HA05 Pricing Evaluation Matrix Attachment #2

CLIN QTY

OFFEROR PROPOSES THE FOLLOWING FOR CLIN 0001:

0001 (1 - 3)

(4 - 10) QTY BASE YR1 BASE YR 2 BASE YR 3 OPT YR 1 OPT YR 2

(11 - 15) (1 - 3) $5,000 $5,001 $5,002 $5,003 $5,004

(16 - 20) (4 - 10) $4,999 $5,000 $5,001 $5,002 $5,003

(21 - 25) (11 - 15) $4,998 $4,999 $5,000 $5,001 $5,002

(16 - 20) $4,997 $4,998 $4,999 $5,000 $5,001

(21 - 25) $4,996 $4,997 $4,998 $4,999 $5,000

THE OFFER FOR CLIN 0001 WOULD BE EVALUATED AS FOLLOWS:

QTY TOTAL

(1 - 3) $5,000 x 2 x 1 = $10,000

(4 - 10) $4,999 x 7 x 1 = $34,993

(11 - 15) $4,998 x 13 x 1 = $64,974

(16 - 20) $4,997 x 17 x 1 = $84,949

(21 - 25) $4,996 x 23 x 1 = $114,908

QTY

(1 - 3) $5,001 x 2 x 1 = $10,002

(4 - 10) $5,000 x 7 x 1 = $35,000

(11 - 15) $4,999 x 13 x 1 = $64,987

(16 - 20) $4,998 x 17 x 1 = $84,966

(21 - 25) $4,997 x 23 x 1 = $114,931

QTY

(1 - 3) $5,002 x 2 x 1 = $10,004

(4 - 10) $5,001 x 7 x 1 = $35,007

(11 - 15) $5,000 x 13 x 1 = $65,000

(16 - 20) $4,999 x 17 x 1 = $84,983

(21 - 25) $4,998 x 23 x 1 = $114,954

QTY

(1 - 3) $5,003 x 2 x 1 = $10,006

(4 - 10) $5,002 x 7 x 1 = $35,014

(11 - 15) $5,001 x 13 x 1 = $65,013

(16 - 20) $5,000 x 17 x 1 = $85,000

(21 - 25) $4,999 x 23 x 1 = $114,977

QTY

(1 - 3) $5,004 x 2 x 1 = $10,008

(4 - 10) $5,003 x 7 x 1 = $35,021

(11 - 15) $5,002 x 13 x 1 = $65,026

(16 - 20) $5,001 x 17 x 1 = $85,017

(21 - 25) $5,000 x 23 x 1 = $115,000

EVALUATED TOTAL = $1,549,740

OPT YR 1

OPT YR 2

OPT YR 3

OPT YR 4

EXAMPLE:

BASE YR 1

05 December 2017

NRL 5524

PURCHASE DESCRIPTION

Pulse Frequency Counter

Solicitation No: SPRMM1-18-R-HA33

SCAT: 4291

1.0 GENERAL This Performance Description (PD) identifies the requirements for a microwave pulse frequency counter, used to support NAVSEA prime equipment/system’s maintenance. Measurement and physical performance requirements are detailed in the following paragraphs.

2.0 CLASSIFICATION In accordance with MIL-PRF-28800F (paragraph 1.2), the equipment shall be designated as Class 3. Class 3 equipment is designed for operational environments where conditions are routinely encountered in a diverse, controlled climate. Examples include test equipment for bench-top, rack-mount and occasional portable use in diverse, environmentally controlled locations.

3.0 OPERATIONAL REQUIREMENTS The specifications provided below are the minimum requirements and accuracies that will meet the Government's need. The microwave pulse frequency counter shall at least meet these requirements and accuracies and may provide better performance.

3.1 Frequency Characteristics

3.1.1 Range: 500MHz to 18GHz utilizing a single input channel.

3.1.2 Frequency accuracy: <22kHz total error at max frequency with a pulse width of ³ 500 nsec.

3.1.3 Pulse width (PW) range: 100ns to 1s

3.1.4 Pulse repetition frequency (PRF) range: 20Hz to 1MHz

3.2 Input Characteristics:

3.2.1 Range: -20dBm to +7dBm

3.2.2 Sensitivity: -20dBm

3.2.3 Impedance: 50 Ohms nominal

3.2.4 Maximum input: +7 dBm

3.2.5 Damage level: +25dBm

3.3 Time Base Characteristics

3.3.1 Internal Reference:

3.3.1.1 Frequency: 10 MHz.

3.3.1.2 Aging Rate: < 5 x 10-10 per day.

3.3.1.3 Temperature Stability: < 5 x 10-9 over the temperature range (0ºC to 50°C).

3.3.2 External Reference:

3.3.2.1 Output:

3.3.2.2 Frequency: 10 MHz.

3.3.2.3 Amplitude: > 0.35 Vrms into 50 Ohms.

3.3.2.4 Connector: BNC (F).

3.3.3 Input:

3.3.3.1 Frequency: 10 MHz.

3.3.3.2 Amplitude: > 0.35 Vrms into 50 Ohms.

3.3.3.3 Connector: BNC (F).

3.4 Functional Characteristics:

3.4.1 Hold: The unit shall provide a means of holding the displayed reading indefinitely, independent of the gate time or resolution control.

3.4.2 Reset: A manual reset control that initiates a new measurement cycle shall be provided.

3.4.3 Self-check: A self-check function that verifies operation of the frequency measurement mode shall be provided.

3.4.4 Gate lamp: Front panel indicator that shows a gate action.

3.4.5 Triggering: An external trigger input with the ability to select rising or falling edge.

4.0 GENERAL REQUIREMENTS

4.1 Environmental

4.1.1 Operating temperature: 0°C to +50°C

4.1.2 Non-operating temperature: -40°C to +71°C

4.1.3 Operating altitude: 0-2000m.

4.2 Power Source MIL-PRF-28800F nominal power source requirements are invoked.

4.3 Physical Features

4.3.1 Weight: 13.6 kg (30.0 lb) maximum.

4.3.2 Dimensions (HxWxD): 4” x 17” x 15.7” (101.6mm x 431.8mm x 398.8mm) nominal.

4.4 Battery Restrictions Per MIL-PRF-28800F, Lithium and Mercury batteries are prohibited without prior authorization. If equipment qualifies for one or both of the exceptions stated below, then the offeror shall submit the required information at the time of submission of proposals. If equipment does not qualify for an exception, then a request for approval for the use of Lithium and Mercury batteries shall be submitted with production lot delivery, after contract award. Approval shall apply only to the specific model proposed.

Exception 1: Per NAVSEA S9310-AQ-SAF-010, the use of non-rechargeable lithium coin cell batteries meeting the following criteria is approved for all uses and does not require individual testing and review by the Naval Ordnance Safety and Security Activity (NOSSA).

- Unmodified, commercially available off-the-shelf (COTS) item;

- Used in single-cell configuration;

- Maximum nominal output of 3 Volts;

- Maximum rated capacity of 1 Ah.

The coin cell manufacturer, part number, nominal voltage, and rated capacity shall be provided at the time of submission of proposals.

Exception 2: Per NAVSEA S9310-AQ-SAF-010, the use of COTS electronics and equipment powered by lithium ion rechargeable (secondary) batteries meeting the following criteria is approved for all uses and does not require individual testing and review by NOSSA.

- Unmodified, COTS battery;

- Underwriters Laboratories (UL) listed;

- Used in the device as recommended by the manufacturer. Modifications to the devices may only be made in accordance with the manufacturer’s recommendations; e.g., addition of memory;

- Recharged only by devices expressly designed for recharge of the specific battery in use;

- No more than four cells in series (less than or equal to 18-Volt output);

- Rated for no more than 100 Watt-hours, as listed in the manufacturer’s specification or calculated by multiplying the capacity in Ah by the maximum working (nominal performance) voltage.

The lithium ion rechargeable cell manufacturer, part number, configuration (number of cells in series), nominal voltage and rated capacity shall be provided at the time of submission of proposals.

4.5 Remote Operation The unit shall be capable of remote operation through an

ANSI/IEEE-488 interface. Wireless communication interfaces shall be disabled.

4.6 Technical Manual The maintenance philosophy for this unit shall be level 2 (per MIL- PRF-28800F) and require maintenance to the module level of the unit. The technical manual shall conform to the level 2 maintenance philosophy. This level would be used for most equipment where maintenance and repair is an expected phase of equipment lifecycle. Board level maintenance and troubleshooting information is required. A Use and Installation manual (Operator’s Manual) shall be provided separately. Maintenance and Servicing manual shall be provided to two levels of maintenance, unit operational verification level and the module level.

Information required for performance verification shall include:

• Instructions to verify equipment performance,

• List the equipment required for verification tests,

• Step-by-step instructions for test connections,

• Acceptable result criteria,

• Calibration information,

• Self-test routines.

Maintenance information shall include:

• Parts lists to the component level,

• Schematics and component layout drawings,

• Block and schematic diagrams.

• List of required test equipment and connection diagrams, and

• Sequential instructions for disassembly, repair, replacement, and reassembly shall be provided.

• Board level maintenance and troubleshooting information,

• Step-by-step instructions for troubleshooting and fault isolation,

• Expected signal levels,

• Test data sheets will be included, and as required,

• The instructions will define localizing a defective circuit card.

Parts lists shall include:

• Parts lists shall be shown on illustrations or a separate listing that includes an index or reference to other illustrations.

• Part number, cage code, and generic description.

The technical manual shall be provided in both printed and electronic formats.

The printed format shall be otherwise normally provided. The electronic format shall be in Portable Document Format (PDF) - ISO 32000-1:2008. Two separate CD/DVDs are required, one shall contain the Use and Installation manual and one shall contain the Maintenance and Service manual.

The statement of copyright release:

“REPRODUCTION AND DISTRIBUTION OF THIS TECHNICAL MANUAL IS

AUTHORIZED FOR UNITED STATES GOVERNMENT PURPOSES.”

shall be printed in the first two pages of each technical manual and on the surface of the CD/DVD supplied.

4.7 Training materials The equipment will be provided with basic operation and maintenance training. Such material can be provided on non-volatile electronic medium at a minimum (CD, or DVD), and shall be accessible using freeware such as Adobe Reader® or similar. Flash drives (volatile memory medium) shall not be included with the equipment.

4.8 Calibration: Calibration shall be in accordance with NAVSEA TMDE Program

Policy Example: The calibration interval shall be 12 months minimum. The equipment shall be within 85% End-of-period (EOP) reliability target (meaning at the end of the interval, a minimum of 85 percent of the units shall remain in tolerance).

4.9 Source Code: As required, any electronic or software codes necessary to communicate with, modify or provide alignment/realignment internal operating parameters or impose calibration correction factors on any proposed instrument model/modules shall be provided to the Government (at no cost).

4.10 Additional Requirements

4.10.1 Human Readable Identification Labeling:

4.10.1.1 Equipment: Per MIL-PRF-28800F, a human readable label shall be provided for all production lot units conforming with MIL-STD-130N and permanently affixed on the equipment in an easily readable location. Required fields on the label are; CAGE, part number, and serial number. Size of the label shall conform to the size of the equipment.

4.10.1.2 Case labeling: When a hard transit case is required, a human readable metal plate per MIL-PRF-28800F shall be provided for all production lot units conforming with MIL-STD-130N and permanently affixed to the front of the transit case. Required fields on the label are; CAGE, part number, and serial number. Size of the label shall conform to the size of the case. Pressure sensitive adhesive transfer tape is required to hold the plate to the hard transit case such as 3M™ 9472LE. When a soft transit case is required, labeling with permanent placement such as a metal plate affixed with rivets, screws or adhesives shall be provided.

4.10.2 Shipping container: For production lot units the package or carton containing the equipment for shipment shall be marked per MIL-STD-129P.

4.10.3 Other Additional Requirements: Shall be specified in the CDRL of the solicitation.

HUMAN READABLE IDENTIFICATION PLATE. Per MIL-PRF 28800F, the equipment human readable identification plate shall be permanently affixed at two places, (1) the equipment, (2) on the transit case (Placement of labels will be discussed at Post Award Meeting). The human readable identification plate shall be marked per example below. SIZE OF THE LABEL WILL CONFORM TO THE SIZE OF THE

EQUIPMENT.

MIL-STD-130N (WITH FREE STYLE TEXT) Construct II instructions can be found in MIL-STD-130

Nomenclature: Cage, Part Number (P/N) & Serial Number (S/N) National Stock Number: Data Identifiers:

Manufacturer Name and/or Cage: 17V; 1P; S Part or Model Number:

Serial Number: 17V is Enterprise Identifier Contract Number: 1P is Part or Model number SCAT/TAMCN: S Serial Number

(IF SPACE IS AN ISSUE, WARRANTY INFO CAN BE ADDED TO THE ABOVE LABEL)

(ADDITIONALLY, METAL PLATES ARE REQUIRED FOR BOTH HARD AND SOFT

TRANSIT CASES )

Pressure Sensitive Adhesive Transfer Tape IS REQUIRED TO HOLD PLATE TO THE HARD TRANSIT CASE (Pelican type cases )such as 3M™ 9472LE . Soft cases also require a permanent placement such as rivets, screws or adhesive.

SHIPMENT PACKAGE MARKING. Package containing the equipment for shipment shall be marked per example below:

MIL-STD-129P (WITH FREE STYLE TEXT)

17JUL17 REV D

Cage: 02059

PN:102770-351

Ser: 6694

NSN 7025011415888

SCAT/TAMCN:

CONT: N00104-98-T-0023

REQ#: M95450-0111-1111

Nomenclature: Magnetic Tape

U/I: EA

QTY: 1