Attachment 0001 - Statement of Work.pdf

13 August 2021

Statement of Work (SOW) For Spares of the

Flight Data Recorder (NSN 6610-01-580-9437) and Interconnecting Box (NSN 5895-01-564-9012) on a Firm Fixed Price (FFP) basis

1. Scope. This Statement of Work (SOW) defines the efforts required to produce and deliver the products required by this solicitation in accordance with the Documents listed below. This Contract is being generated as an Indefinite Delivery Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) ten (10) year contract. For the spare parts, it will be a base period of Five (5) years and an option period of Five (5) years. The items being purchased are the Flight Data Recorder (6610-01-580-9437) and Interconnecting Box (5895-01-564-9012) for Chinook Helicopters.

2. Applicable Documents. The following documents or the latest revisions are applicable to the extent cited.

2.1 Military and Federal Standards

Document No. Document Title Applicability MIL-STD- 129R(2) Standard Practice for Military Marking for

Shipment and Storage, 27 Sep 2019 Required

MIL-STD- 130N(1),

NOT1

Standard Practice for Identification Marking of U.S. Military Property, 26 Aug

Required

2.2 Military and Federal Specifications

NONE

2.3 Commercial Standards

ISPM 15 Regulating Wood Packaging Material in

International Trade (2009) Required

ASTM

D3951

18 Standard Practice for Commercial Packaging

Required

SPRBL1-21-Q-0033

3. Requirements. The contractor shall establish a manufacturing capability for delivering acceptable hardware on schedule at minimal costs in accordance with (IAW) this SOW. Any changes or additions will be negotiated and approved by the Procuring Contracting Officer (PCO) prior to being implemented. The functional capabilities for which the Flight Data Recorder (FDR) and Interconnecting Box (ICB) was designed shall not be changed, modified, or altered unless such changes are directed by the

PCO.

3.1. Requirements for Packaging. Preservation, packing and marking for shipment shall be in accordance with Section ‘D’ of the contract. Packaging/packing shall be in accordance with ASTM D 3951-18, Standard Practice for Commercial Packaging, Level of Protection (LOP): Commercial, Level of Pack (LPK): Commercial, Quantity Unit Pack (QUP):001. Some supplies may need military packaging depending on the destination and intended use. Packaging requirements for those items will be provided with the delivery order. Marking shall be in accordance with MIL-STD-129R(2). RFID Requirements shall be in accordance the Section ‘F’ clause, DFARS 252.211-7006, of the contract. Wood Packaging Material (WPM) shall meet the requirements below and in accordance with “Section I” of this contract.

3.1.1. Wood packaging materials shall meet the following requirements:

3.1.1.1. Wood packaging material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames and cleats.

This requirement excludes materials that have under gone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board.

3.1.1.2. All WPM shall meet the requirements of the International Standards for Phytosanitary Measures (ISPM) Number 15, “Regulation of Wood Packaging Material in International Trade”. DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

3.1.1.3. All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KDHT) in accordance with American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).

3.1.1.4. All WPM shall include certification/quality markings IAW the ALSC standard.

Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ALSC approved DUNNAGE stamp.

http://www.alsc.org/

3.1.1.5. Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

3.2. Requirements for Marking Commercial Items. Each item delivered under contract, along with each assembly, sub assembly, component and module, shall be legibly marked with the appropriate part number and manufacturer’s identification.

Hardware such as screws, nuts, bolts, etc., need not be marked. This requirement should be entirely met by the contractor’s standard commercial marking. However, if there is any question about marking, it shall be directed to the Contracting Officer for resolution.

3.3. Requirements for Item Unique Identification (IUID). The contractor shall mark all contract deliverables In Accordance With (IAW) DFARS clause 252.211-7003 in Section F of this contract and the following requirements.

3.3.1. New items: The contractor shall provide IUID, or DoD recognized equivalent, for all items delivered with an acquisition cost of $5000 or more. For long term contracts, any items that have range quantity prices established, that will exceed the $5000 unit price shall have IUID markings from the beginning of the contract. IUID markings shall be IAW MIL-STD-130N(1), NOT1.

3.3.2. Commercial Markings. All other items shall have acceptable commercial markings that meet the guidelines in Department of Defense (DoD) Guide to Uniquely Identifying Items http://www.acq.osd.mil/dpap/pdi/uid/index.html.

3.3.3. Permanency and Legibility. The IUID marking and identification plates, tags, etching, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, groups, or kits shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environment, test, cleaning, repair, and rebuild procedures specified for the item. Legibility shall be as required and verified for ready readability per MIL-STD-130N(1), NOT1.

3.3.4. Deleterious Effect. Marking of items shall be accomplished in a manner that will not adversely affect the life and utility of the item. Marking materials creating hazardous conditions shall not be used. Placement and choice of the marking shall not create hazardous conditions.

3.3.5. IUID Coding. IUID markings and readability requirements shall comply with MIL-

STD-130N(1), NOT1.

3.3.5.1. Symbology markings and the order of priority for marking the hardware shall be in accordance with MIL-STD 130N(1), NOT1. First priority is the 2D data matrix symbol (machine readable) IUID is the minimum requirement when there are severe space limitations. The second priority is the human readable characters. The third priority is the Linear Bar Code.

http://www.acq.osd.mil/dpap/pdi/uid/index.html

3.3.5.2. Markings shall be located such that they are visible during item use, provided that sufficient space is available, and does not interfere with equipment operations.

3.3.5.3. The contractor shall maintain an accurate, current list of IUIDs for all manufactured items on this contract. Dates of manufacture, substitutions, shop changes, etc. shall be included on this list. The list shall be available for inspection by the PCO or other Government representative at any time during the life of this contract.

The contractor shall provide this list to the government at the end of the contract.

3.3.6. Correction of Noncompliant Equipment and Technical Data

3.3.6.1. The contractor shall initiate the appropriate configuration control document to correct all affected drawings/specifications which conflict with or omit the marking requirements stipulated above.

3.3.7. Pricing of IUID Requirements. All efforts required by this SOW and contract, including, but not limited to, the preparation of ECPs or notification of marking deficiencies, serial number data reporting at end of contract and the actual marking of hardware, will be included in the base contract price.

3.3.8 Acceptance Test Procedures. One hundred percent (100%) Acceptance testing shall be performed during the contract.

4. Army Contracting Manpower Reporting System. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this Contract via a secure data collection site. The contractor is required to completely fill in all required data fields within System for Award Management (SAM) at https://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2022. The contractor may direct questions to the SAM/Federal Service Desk.

The required information includes:

1. Unit Identification Code (UIC) of the Army Requiring Activity that would be performing the mission if not for the contractor.

2. Command of the Requiring Activity that would be performing the mission if not for the contractor.

3. Contracting Officer (KO) and contact information.

4. Contracting Officer's Representative (COR) and contact information.

5. Federal Service Code (FSC) reflecting services provided by the contractor (and separate FSC for each subcontractor if different). If there are multiple FSCs for an Order number, enter a separate data record for each FSC.

https://www.sam.gov/

6. Location where the contractor and subcontractor(s) perform the service, including the city, state, zip code, and country. When service is performed at an overseas location, state only the city and country. If there are multiple Locations for an Order number, enter a separate data record for each Location.

7. Contractor Type (prime or subcontractor).

8. Direct labor hours (including subcontractors) for each FSC.

9. Direct labor dollars paid this reporting period (including subcontractors) for each

FSC.

10. Weapons system support indication.

If subcontractors are used in the performance of this contract including a task order, several factors must be considered. The contractor shall include, and require inclusion of, this term in all subcontracts at any tier under the contract including a task order in which services are being procured. The contractor shall also enter their data in a timely manner, as subcontractors cannot input any information into the CMRA system until the prime contractor has entered their data. The prime contractor has overall responsibility for ensuring subcontractors enter their respective data. Subcontractors are only responsible for entering location data.

5. Requirements for Quality Assurance System. The contractor shall implement and maintain a Quality Assurance System for commercial items that meets or exceeds commercial best practices. These established commercial quality requirements shall be commonly accepted practices employed by industry in both national and international manufacturing environments. The contractor shall comply with the following requirements in addition to their best practice commercial quality assurance system.

5.1. Quality System. The contractor shall establish/maintain a system for the final inspection and test of all purchased items to comply with contract or order requirements.

5.2. Inspection and Testing. The contractor shall assure that all inspections and tests were performed on completed products. The contractor shall perform any additional inspections and tests (including visual/mechanical inspections and functional tests) required to satisfy the form, fit, and function requirements of the contract or order.

5.3. Records. The contractor shall maintain adequate records of inspections and tests to demonstrate that the final product satisfies contract requirements.

5.4. Measuring, Testing, and Inspection Equipment. The contractor shall provide and maintain gages (including production tooling used for inspection purposes) and other measuring and testing equipment to assure that finished products conform to contract requirements. These devices shall be calibrated against certified measurement standards, which are traceable back to national/international standards.

5.5. Nonconforming Material. The contractor shall maintain controls for material, which does not satisfy contract or order requirements, including procedures for the identification, segregation, and disposition (rework/repair, scrap, etc.).

5.6. Corrective Action. The contractor shall promptly act to correct nonconforming materials and conditions to satisfy contract or order requirements and prevent the recurrence of this problem.

5.7. Handling, Storage, Preservation, Packaging and Shipping. The contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products.

5.8. Government Quality Assurance. Any in-process inspections performed by the Government shall be conducted in a manner consistent with contractor’s commercial practices.

6. Requirements for Configuration Management

6.1. Product Definition Information. The Product Definition Information describes a product’s performance, functional and physical attributes, including the requirements and design information (specifications, drawings, design descriptions and software).

Interfaces, including interfaces with other products, are also documented in the Product Definition Information. The Product Definition Information shall be specified by the Contractor’s Commercial Item Part Number (CIPN).

6.2. Configuration Change Process. The contractor shall establish a system for managing the configuration changes to the CIPN baseline.

6.3. CIPN Configuration Baseline. The Contractor’s Commercial Item Part Number (CIPN), as defined by the Contractor’s specifications, drawings, catalog page, etc., at the time of award of this contract, shall form the Configuration Baseline for this acquisition.

6.4. Configuration. Each unit, as developed/built and delivered, shall conform to the cited CB and (if applicable) and any subsequent CB’s that will be made contractually binding by the Procuring Contracting Officer (PCO).

7. Application Management

7.1. Application Management. The Commercial Item Part Number (CIPN) Application Management is the responsibility of the Contractor. The Contractor shall inform the Government of all Major changes that affect the Commercial Item Part Number (CIPN) specified in paragraph 3.2. A Major change is defined as any change that will impact any of the following conditions of the CIPN with regards to its form fit function or Interface (F3I) or logistical attributes:

(a) Overall performance and Form, Fit, Function and Interface (F3I) Characteristics.

(b) Reliability, Maintainability and Survivability

(c) Electromagnetic Interference (EMI), air worthiness certification, or other pertinent requirement.

(d) Safety

(e) Support, operational and training requirements

(f) Impact on Technical Manuals, Repair Parts and Special Tools Lists (RPSTLs), DMWRs, Provisioning Parts List (PPL), etc.

(g) Impact on Cost and/or Schedule.

(h) Impact on test equipment, support equipment and associated software.

(i) Software.

7.2. Application Activity. The Government is an Application Activity (AA) for changes that affect the Contractor’s CIPN. The Government does not possess document change authority over the changes affecting the CIPN. As part of the Government’s Application Management process, the Government as AA does have a right to review or be notified of changes made by the Contractor that will affect any of the conditions identified in paragraph 7.1. Any changes that affect these conditions shall be submitted for Government review or notification in accordance with (IAW) CDRL B001. Configuration changes not directly affecting the configuration baseline conditions identified in paragraph 7.1 do not require Government review or notification.

7.3. Departures from CB. Changes that affect the CIPN conditions cited in paragraph

7.1 shall be submitted for Government review or notification IAW CDRL B001. Upon receipt of notification, the Government will review the impact of the change.

7.4. Request For Change (RFC). The Request For Change (RFC) includes both the engineering change and the supporting documentation by which the change is described and suggested. An RFC describes changes to the CI/CSCI and associated Contractor documents and data (if applicable) that are affected by the proposed engineering change. The RFC also describes a full impact analysis of the effect of the change on the logistics, interface, design, cost, and schedule requirements of the CIPN.

7.5. RFCs could be generated as any of the following categories: Change Directive;

Change Request; Engineering Change Package; Engineering Change Proposal;

Engineering Change Request; Engineering Change Memo; Engineering Change Notice.

7.6. RFCs may contain some of the following elements:

a. A unique change identifier; identification of originating organization and responsible individual.

b. Change classification,

c. Identification of product(s) (including components and interfacing products) affected by the change.

d. Change description and scope (including effects on performance, operation, maintenance, servicing, operation and maintenance training, repair parts, support and test equipment, cost, schedule, and any other effect on physical, functional, and logistics characteristics of the CIPN).

e. Reason and justification for the change and consequences of not incorporating the change.

f. Estimated cost increase or savings.

g. Change implementation (and effectively) and impact on delivery schedule.

h. Criteria, if any, for retrofitting products.

7.7. Contractor-approved changes that adversely impact any of the CIPN conditions listed in paragraph 7.1 may require re-evaluation by the Government of the CIPN. Re-evaluation may include operational testing re-assessment or re-assessment of the logistics impact of the proposed change. An approved change to the design of the CIPN must be verified to ascertain that the CIPN has achieved the functional attributes and requirements specified in the baseline Product Definition Information (CIPN) and that it is adequate for its intended purposes. Changes, Engineering Change Proposal (ECP), must be submitted IAW CDRL C001. The Government is not obligated to accept any CIPNs that no longer meet the Government’s requirements as established by the CIPN at the time of contract award. In effect the Government is not obligated to procure any future items that do not meet the configuration baseline CIPN requirements of this contract.

8. Diminishing Manufacturing Sources and Material Shortages (DMSMS)/ Obsolescence Management

8.1. The prime contractor shall deliver equipment that is in compliance with the contract specifications and requirements, and is fully operational through warranty expiration.

The contractor shall investigate, evaluate, develop, and replace (where applicable) obsolete and non-obtainable parts/components for all supported systems, at no additional cost.

8.2. The contractor shall establish and maintain a proactive Diminishing Manufacturing Sources and Material Shortages (DMSMS) program using a risk-based approach for all items included in the end item deliverable including, but not limited to electronics, Commercial-Off-The-Shelf (COTS) items, firmware, operating systems, and software.

The government’s objective in this program is to cost-effectively identify and resolve DMSMS issues and maintain—to the maximum practical extent—a minimum time interval before any DMSMS issue is forecasted to occur on any LRU in the system. In this regard, the contractor shall proactively monitor these components at a frequency to commensurate with the risk of obsolescence occurring over the next two years.

8.3. DMSMS/Obsolescence definitions:

8.3.1. “Commercial item” and “commercially available off-the-shelf (COTS) item” are items that meet their respective definitions in 48 CFR 2.101 – Definitions.

8.3.2. Diminishing Manufacturing Sources and Material Shortages (DMSMS)” is the loss, or impending loss, of qualified source(s), manufacturers, or suppliers that may cause shortages in the design, manufacture, sustainment, and disposal of an item or system.

8.3.3. DMSMS Issues” are problems related to shortages or potential shortages of items caused by obsolescence, loss of qualified manufacturers or suppliers of items, legal or policy changes, etc.

8.3.4. Documented DMSMS Issues” are DMSMS Issues for which there is documentation advising that an item will be unavailable at a specific date in the future.

8.3.5. Projected DMSMS Issues” are DMSMS Issues predicted to occur that have been identified by the DMSMS monitoring process.

8.3.6. Unresolved DMSMS Issues” are DMSMS Issues that have been determined to have an impact on production and/or sustainment, but for which no solution has been approved.

8.3.7. DMSMS Impact” is the negative effect of an unresolved or projected DMSMS Issue on the ability to produce and/or support an item and/or its higher assemblies during its planned service life.

8.3.8. A “DMSMS Roadmap” is a data visualization tool, depicting the health of the products as-sustained configuration that will be used to identify, manage, and plan for the resolution of DMSMS Issues.

8.3.9. Item” means any part, assembly, software, material, chemical, etc., used in the manufacture, assembly, or operation of deliverables of this contract.

8.3.10. Obsolescence” is the condition when an item needed to produce or support the system is out of production.

8.3.11. “Standard Parts” or “Commonly Used Parts” are those parts identified in the contractor’s Parts Management or Parts Selection processes as preferred for use by their design engineers.

8.3.12. “Technology Refreshment” is a defined programmatic system management strategy to replace the electronics (including software/firmware) in a system over a specific period, usually with the goal of improved performance, reliability, and supportability. Technology refreshes can be strategically applied to prevent the occurrence of DMSMS Issues preemptively or to minimize them significantly.

8.3.13. “Bill of Materials (BOM)” is a list of the items, including but not limited to: raw materials, sub-assemblies, intermediate assemblies, sub-components, parts, chemicals, software, and the quantities of each needed to produce an end product. The BOM may include additional information that allows the user to determine the precise location of an item within an end product.

8.4 The DMSMS program shall address how the contractor will identify part DMSMS issues, assess potential risk, develop an obsolescence strategy and determine the most cost effective solution to part DMSMS issues. The program shall also address plans for the transition of DMSMS/Obsolescence activities from the contractor to the Government at the conclusion of the contract. The contractor’s plan to conduct the DMSMS/Obsolescence program shall be documented in a DMSMS Management Plan prepared and delivered IAW CDRL E001.

8.5. The contractor’s DMSMS Management Plan shall include a description of their process and procedures for selecting parts which meet the Government’s objective of utilizing parts with at least five (5) years to the end of life (YTEOL). Note that the contractor may satisfy this requirement by including a corporate Parts Management Plan (or equivalent, if one exists) as an appendix to the DMSMS Management Plan at the contractor’s discretion.

8.6. The Government can assist with monitoring DMSMS issues. The contractor shall submit an indentured Engineering Bill of Materials for Logistics and Supply Chain Risk Management (BOM) of the end item(s) deliverable IAW CDRL F001. The BOM shall include an item breakdown to the piece part level with valid commercial vendor part numbers (manufacturer's orderable part number) for all electronic parts. The contractor shall also submit a list of all commercial manufacture part numbers for all COTS parts, including a description and CAGE code, required in support of this contract. If mechanical items are required they will be specified within the DMS clause.

8.7. Contractor responsibility includes all costs associated with identifying and investigating DMSMS Issues, including the development of candidate mitigation strategies to propose to the Government. For each candidate mitigation strategy developed, the contractor shall estimate the cost to implement as well as any benefits, including cost benefits, which the Government might accrue over a five year planning horizon commencing with the an estimated implementation date.

8.8. Design changes shall be made in accordance with the Configuration Management requirements of this contract. In the event that the Government funds any redesign efforts, the Government may be entitled to technical data with unlimited rights for the redesigned item.

8.9. The Contractor shall monitor the parts and software for DMSMS Issues. Should a component be forecast for discontinuance over a rolling two year period, the contractor shall provide notification to the Government within 15 days of identifying the forecasted discontinuance. This notification shall be made through submission of an Obsolescence Alert Notice IAW CDRL D001. This includes components forecasted for discontinuance after the nominal end of this contract if the projected discontinuance is within two years of the contract end date. If the obsolete item is covered by a delivery order issued prior to determination that the item is obsolete, the notice shall be given to the Government within five (5) business days of the date of determination.

8.10. The contractor shall within seven days of identifying an obsolescence issue, establish a DMSMS Case to analyze the obsolescence issue and develop a mitigation solution. Once the case is established, the contractor shall also provide the Government with a DMSMS Case Summary and Report IAW CDRL G001. The case and summary report shall include the identified problem, the manufacturer’s part number, a statement of impact, the solution to be implemented, the cost of the solution, and the forecasted time-period the solution is expected to cover. During the last two years of the contract, DMSMS Management Cases and DMSMS Case and Summary Reports are established for those components forecasted to be discontinued after the term of this contract, and which will have no impact on contract production requirements. For these items, the case summary and report shall indicate the recommended solution (vs. implemented) for which the Government may request a priced proposal to implement during this contract at its discretion. Life-of-Type (LOT) buys mitigation strategies are generally considered interim solutions and shall not be adopted without Government concurrence.

8.11. The contractor shall notify the Government-Industry Data Exchange Program (GIDEP) of DMSMS items and material that suppliers/vendors have declared obsolete or discontinued that may impact production or logistics support of systems, subsystems, software, or equipment. The contractor shall take appropriate action and make appropriate notification in response to GIDEP Failure Experience and DMSMS reports electronically distributed, which may impact the performance of material procured hereunder. The contractor shall maintain a status of GIDEP Failure Experience and DMSMS reports and the benefits accrued thereof, and shall provide an Annual Utilization Report to GIDEP.

9. Repair Turn-Around Time (TAT)

9.1. Repair TAT for Repair Items. Turn-around time is defined as the time from contractor receipt of an inoperative unit or assembly at the contractor’s maintenance facility, and the receipt of a funded order to delivery of the repaired item back to the Government.

The Contractor shall deliver repaired units at a turn-around-time of 45 days after receipt of hardware for a quantity of 20 or less items for any combination of NSNs to be repaired and a quantity of 20 each month thereafter until completion for each NSN.

10. Deliverables

10.1 Data Item Descriptions (DIDs)

Data Item No.

Title Authority Applicability

A001 Status Report DI-MGMT-80368A PWS 1.3.2.1 B001 Notice of Revision (NOR) DI-SESS-80642E SOW 7.2, 7.3;

PWS 3.1.5.4

C001 Engineering Change Proposal

(ECP)

DI-SESS-80639E

SOW 7.7;

PWS 3.1.5.5

D001 Obsolescence Alert Notice DI-MGMT-81941

SOW 8.9; PWS

3.9.8

E001 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Management Plan

DI-MGMT-81948 SOW 8.4; PWS

3.9.3

F001 Bill of Materials (BOM) for Logistics and Supply Chain Risk Management

DI-PSSS-81856B

SOW 8.6; PWS

3.9.5

G001 DMSMS Case Summary and Report

DI-MGMT-82274 SOW 8.10;

PWS 3.9.9

H001 Foreign Influence Report DI-MISC-80508B PWS 1.1.2.1 J001 Monthly Cost Report DI-FNCL-80912A PWS 1.3.2.3 K001 Contract Government Furnished

Material Requisition and Inventory Report

DI-MGMT-82128A PWS 5.4.1

L001 Repair Status Report DI-ILSS-80620 PWS 1.3.2.2, 3.3.1, 3.3.4.2

M001 Report, Record of Meeting/Minutes DI-ADMN-81505 PWS 1.1.7.2, 1.3.1

N001 Government Property Inventory Report

DI-MGMT-80441D PWS 5.4.7