ZL0121_TRD_18OCT2019.docx

Version: 23 Jun 2017

TECHNICAL REQUIREMENTS

ZL0121, PROCUREMENT OF AN/MLQ-44B(V)1 PROPHET ENHANCED SPARE PARTS

VERSION REVISIONS

TABLE OF CONTENTS

[KO/KS: Update the Table of Contents when the document is complete.]

APPLICABLE DOCUMENTS

Military and Federal Standards

Military and Federal Specifications

Other Documents

Commercial Documents

Security Documents

Description of Action: The Communication-Electronics Command (CECOM), Integrated Logistics Support Center (ILSC), Intelligence, Electronic Warfare & Sensors (IEW&S) Directorate requires a new 5-year indefinite delivery/indefinite quantity (IDIQ) supply contract through Defense Logistics Agency (DLA) acquisition. The contract is for the acquisition of spare parts to support the AN/MLQ-44B(V)1 Prophet Enhanced.

The appropriation utilized for this effort will be Army Working Capital Funds (AWCF). The period of performance for this contract is 5 years from the date of execution. Individual task orders may have performance periods exceeding this 5 year ordering period.

Description of Supplies/Services: The spare parts being procured under this contract are part of the Prophet Enhanced system. Prophet Enhanced systems have been fielded and the CECOM ILSC is required to provide spare parts. Contractor must be able to prove that the parts to be delivered will enable the Prophet Enhanced system to satisfy the requirement in the U.S. Government's specification. Contractor must be able to fulfill orders upon contract award, with production lead time allowed for long lead materials and production ramp-up.

Contractor must also resolve diminishing manufacturing sources and material shortages or obsolescence issues. This requirement is for non-commercial parts, and no Government-Furnished Equipment (GFE) or Government-Furnished Property (GFP) will be provided to sources to execute the contract. Reverse engineering is not applicable to this effort.

The items listed in Table 1, when delivered to the U. S. Government (USG), shall meet all form, fit, function and interface requirements necessary for each item to successfully operate when used with or in the Prophet Enhanced system, AN/MLQ-44(B)1 and in accordance with each item’s functional, physical and performance attributes, including all design requirements specified in the configuration baseline paragraph below.

CONFIGURATION BASELINE

The applicable Configuration Baselines (CB), for the listed Configuration Item (CI) are as listed in the Table 1 below.

Table 1.

Departures from Configuration Baseline (CB). No changes or departures from the CB are acceptable except for changes or departures which are submitted in accordance with CDRL A001 DI-MISC-80711A and are approved by the Government and which are made applicable to the contract by the PCO. This requirement does not apply to Class 2 changes. Class 2 changes are defined as those that do not affect form, fit, or function, and do not affect cost or delivery schedules. Class 2 changes do not require the submission of configuration control documents.

Baseline Changes. The Contractor shall be responsible for maintaining the configuration of the baselined components and shall be maintained in the configuration previously delivered to the Government, as documented in the Provisioning Parts List and technical manuals, and other logistics documents previously provided to the Government. It is anticipated that there will be changes to the configuration of the Prophet Enhanced CB as a result of obsolete parts or other changes that the Contractor determines necessary. Configuration changes may also affect the delivered logistics data, to include but not limited to the TMs, PPL and SDFP. The contractor shall revise and deliver these products IAW the governments updated control process. The contractor shall provide the deliverables IAW the CDRLs and DIDs provided under this contract.

Any change to System Specifications, technical and/or logistics data used by the Government to operate and maintain the equipment, including technical manuals, PTD (PPL and SDFP) requires Government approval. No Class 1 changes to these documents or delivered Prophet Enhanced spares that conform to these documents will be allowed without prior formal Government approval through the submission of a Class 1 ECP, its approval and issuance of a contract modification for its implementation.

Configuration Management (CM). The Contractor shall maintain a Configuration Management system for the control of all aspects of the listed CB to include but not limited to documentation and processes.

Configuration Management Plan (CMP). The configuration management process shall include specific, approved processes for identification of changes which may instigate engineering change proposals or deviations from designs and architectures presented to or reviewed by the Government. The principles contained in ANSI/EIA-649B, National Consensus Standard for Configuration Management, Jun 2011 and MIL-HDBK-61A, Military Handbook: Configuration Management Guidance, may be used for guidance. The Contractor shall designate a CM representative to serve as a primary POC to the Government for all CM matters and be responsible for any Sub-Contractor CM efforts. The Contractor shall notify the Government of any changes, which affect the Contractor‘s established CM process.

Obsolescence Management Requirements / Obsolete Components and Materials The Contractor shall be responsible for managing Obsolescence/Diminishing Manufacturing Sources-Material Shortages (DMSMS) to include identify, resolve and implement a solution for all obsolescence issues occurring during the period of performance of this contract for the AN/MLQ-44B(V)1 Prophet Enhanced Spare Parts. This proactive obsolescence management responsibility includes obsolescence risk analysis, and an ongoing review and identification of actual and potential obsolescence issues, including to obsolescence of components, assemblies, sub-assemblies, piece parts, and material (hereafter referred to for purposes of this section only as "parts and/or material"). Any configuration changes due to obsolescence shall be approved in accordance with (IAW) the Configuration Management requirements of this technical requirement document.

The following tasks shall be performed as part of this DMSMS Program.

a. Notification: The Contractor shall provide the USG an early warning identification/notification for Parts & Material that become obsolete within 30 days of contractor’s knowledge of Parts & Material obsolescence IAW CDRL B001 DI-MGMT-81941.

b. Analysis of Solutions: The Contractor shall analyze alternative solutions that would mitigate the Obsolescence/DMSMS event. Alternative solutions may consist of one or a combination of the following:

· Form-Fit-Function Replacements for Parts and/or Material

· Qualified Alternate Sources

· Last time buy & hardware quantity by contractor or sub-tier supplier

· Engineering Change Proposal (ECP) and/or Modification Work Orders (MWO) Developments

c. Reporting: The Contractor shall submit a contracts letter identifying recommendation on quantity of hardware to be purchased to mitigate the DMSMS issue for USG approval 90 days prior to decision needing to be made. Based on USG approval, contractor shall purchase the parts. The Contractor shall provide a status of DMSMS inventory on-hand. The Contractor shall prepare and submit the DMSMS Report to include implementation of alternative solutions IAW CDRL C001 DI-MISC-80711A.

Part Revisions All contractor proposed changes to the requirements described in configuration control documents shall be made by one of the following means. Forms referenced are available at the following website: http://www.apd.army.mil/.

Engineering Change Proposal (ECP). The costs to prepare and submit ECPs are not reimbursable. The ECP shall be sufficiently detailed to allow the Government to evaluate its technical, logistics, cost and programmatic impact. ECPs shall be submitted IAW CDRL D001 DI-SESS-80639D. The DD Form 1692, Engineering Change Proposal or Government approved equivalent are the only authorized forms approved for the submission of ECPs to the Government. MIL-HDBK-61A, establishes uniform requirements for the preparation of the DD Form 1692. ECP. Class I and II engineering changes will apply to the Prophet Enhanced spare parts IDIQ contract. The Contractor shall submit to the Government for approval any Class I ECPs that result from new parts, performance requirements, safety requirements, or upgrades to already delivered systems or documentation to a new configuration, or Class I ECPs that change contractual provisions, cost or scope. The ECP shall be sufficiently detailed to allow the Government to evaluate its technical, logistics, cost and programmatic impact. The preparation costs of unsolicited contractor proposed ECPs are not reimbursable. All classifications of ECPs shall be submitted to the Government for approval. Unsolicited Class 1 ECPs shall be submitted to the Government for approval. The cost of implementing the ECP shall be negotiated under the “Changes” clause of the contract. A copy of each Contractor internal Class 2 ECP shall be furnished for informational purposes only at no cost to the Government. The implementation of a Class 2 Engineering Change shall not impact contract cost. If implementation of a Class 2 Engineering Change impacts schedule the Government may seek consideration.

ECPs that are initiated by the Contractor shall be solely the Contractor’s responsibility relative to cost. However, when an ECP is determined to be required, the Contractor shall notify the Government as soon as the ECP enters the Contractor’s configuration control process. The Class I ECP shall be developed as described in this paragraph. The contractor shall include cost and impacts to Prophet Enhanced spare parts documentation, provisioning data, and other logistics documentation, which was previously delivered to the Government. ECPs that the Government requests or requires the Contractor to deliver as a result of a Government initiated change shall be delivered IAW this paragraph, and the cost of generating those Class 1 ECPs will be separately priced and funded by the Government. DRAFT Class I and Class II ECPs, highlighting the description and the need for the change, shall be submitted to the Government, prior to the ECP entering the Contractor's configuration control process, and IAW CDRL D001 DI-SESS-80639D, Engineering Change Proposals. The Government reserves the right to challenge the contractor's classification of the ECP. Class I ECPs shall be submitted IAW CDRL D001 DI-SESS-80639D, Engineering Change Proposals. Classification of Engineering Changes are as follows:

a. Class I. A change will be classified Class I if:

· The functional configuration documentation or allocated configuration document is affected to the extent that any of the following requirements would be outside specified tolerances:

i. Performance

ii. Reliability, maintainability, or survivability

iii. Weight

iv. Interface characteristics

v. Electromagnetic characteristics

vi. Other technical requirements in the performance specification

· A change to the product configuration documentation, once established, that affects one or more of the following:

i. Safety

ii. Interfaces to vehicles or humans

iii. Compatibility or specified interoperability with interfacing configuration items (CIs), support equipment or support software

iv. Configuration changes to the extent that retrofit action is required

v. Delivered operation and maintenance manuals for which adequate change/revision funding is not provided in existing contracts

vi. Preset adjustments or schedules affecting operating limits or performance to such an extent that new identification numbers are required

vii. Interchangeability, substitutability, or replaceability as applied to CIs and to all subassemblies and parts except the pieces and parts of non-repairable subassemblies

viii. Sources of CIs or repairable items at any level defined by source-control drawings

ix. Skills, training, or human engineering design

x. Environmental impact and health hazards

b. Class II. An engineering change that does not impact one or more of the Class I criterion specified above will be classified Class II.

c. Request for Variance (RFV) (formerly known as waiver or deviation). The costs to prepare and submit RFVs are not reimbursable. RFVs shall be submitted IAW CDRL E001 DI-SESS-80640D, DD Form 1694, and Request for Variance (RFV). Acceptance/ approval by the Govrnment will be considered on a case by case basis. The DD Form 1694 or Government approved equivalent are the only authorized forms approved for the submission of RFVs to the Government. Contractor shall identify the impact of the RFV on performance, operational readiness and logistics support of the affected CIs. The Government will require compensation for any RFV.

d. Notice of Revision (NOR). When an ECP is approved, the Contractor shall submit change notices as appropriate in accordance with this docment and CDRL F001 DI-SESS-80642D, Notice of Revision (NOR). Both Class 1 and Class 2 ECPs shall be uniquely and sequentially numbered starting with 0001. The costs to prepare and submit NORs are not reimbursable. The submitter of a formal ECP shall include all necessary changes to each affected document on the NOR IAW CDRL F001 DI-SESS-80642D. The DD Form 1695, Notice of Revision, or Government approved equivalent are the only authorized forms approved for the submission of NORs to the Government. The NOR shall clearly and completely describe the change to each drawing, dataset, specification, associated list, or other affected document and shall describe both the current state of each document and the proposed modification (i.e. change from/change to). A minimum of one NOR shall be provided for each affected document (except as stated in MIL-STD-3046, Paragraph 5.5.4.1 –Tabulated NORs). Use of alternates to the NOR form (for example, alternate format forms, electronic data transfer, etc.) are acceptable provided both acquiring and supplying activities agree and the alternate method clearly and completely communicates the recommended change to each document. The MIL-STD-3046, Appendix C, establishes uniform requirements for the preparation of the DD Form 1695.

CHEMICAL AGENT RESISTANT COATING (CARC)

IAW OEM’s Part Specifications & Drawings.

Paint Colors IAW OEM’s Part Specifications & Drawings.

Attachment 000x SPRBL1-xx-R-xxxx Page 1 of 17 Issue: dd Month Year

PACKAGING

The Contractor shall utilize ASTM D3951-15 Standard Practice for Commercial Packaging and strive to obtain the most efficient methods to meet shipping requirements. The contractor shall use a flexible approach that is expected to control and decrease costs.

SPECIALIZED TESTING

N/A

CONTRACT SECURITY REQUIREMENTS

N/A

CONTRACT DATA REQUIREMENT LIST (CDRL) DD 1423-1

CDRL List

Individual CDRLs

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item) Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

TDP TM OTHER

Prophet Enhanced Spares

Digital Systems Engineering Inc.

17. PRICE GROUP

18. ESTIMATED TOTAL PRICE

INSERT

IN

N/A

b. COPIES

SECT. B

SUBMISSION

a. ADDRESSEE

Draft Final

Reg

Repro

16. REMARKS:

Data Item Description DI-MISC-80711A: Delete block 10 instructions entirely and follow instructions in Technical Requirements.

Item 12 &13: The contractor shall prepare and submit Configuration Control Documents in accordance with the Technical Requirements section for Configuration Control when a change to or departure from a contractual baseline document is deemed necessary.

Item 14: Data shall be submitted and exchanged electronically in Microsoft Office suite of applications (MS Word, Excel, Power Point, Access, and Project). Alternate formats may be allowed subject to Government review and approval.

PCO

COR

QAR

AMSEL-LCW-IW

SFAE-IEW-EP

Colin Jones, PRD Engineer, 443-861-3014

Branch Chief, 443-861-1557 04/26/2019

CONTRACT DATA REQUIREMENTS LIST

Form Approved

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

TDP TM OTHER

Prophet Enhanced Spares

Digital Systems Engineering Inc.

17. PRICE GROUP

18. ESTIMATED TOTAL PRICE

INSERT

IN

N/A

b. COPIES

SECT. B

SUBMISSION

a. ADDRESSEE

Final

16. REMARKS:

Block 10, 11, 12: The Contractor shall submit an alert notice for parts that become obsolete within 30 days of contractor’s knowledge of Parts & Material obsolescence

See DI-MGMT-81941 for Format and Content requirements.

Block 14: Provide deliverables in searchable format of Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, Rich Text, text digital file, or other format authorized by the PCO. Submit the deliverables via electronic mail, FTP, SharePoint, or other means, with concurrence of the requiring office.

PCO

COR

QAR

AMSEL-LCW-IW

SFAE-IEW-EP

Colin Jones, PRD Engineer, 443-861-3014

04/26/2019

CONTRACT DATA REQUIREMENTS LIST

Form Approved

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

TDP TM OTHER PSSS

Prophet Enhanced Spares

Digital Systems Engineering Inc.

17. PRICE GROUP

18. ESTIMATED TOTAL PRICE

INSERT

IN

N/A

b. COPIES

SECT. B

SUBMISSION

a. ADDRESSEE

Final

16. REMARKS:

Block 10, 11, 12: The Contractor shall deliver an initial report within 30 days of receiving the Government’s request. The Government will provide comments NTL 60 days after receipt of the initial report.

Block 10, 13: The Contractor shall deliver a final report, if necessary or requested, shall be submitted NTL 15 days after receipt of Government’s comments.

See DI-MISC-80711A for Format and Content requirements. The contractor shall prepare and submit DMSMS Alternative Solutions Reports in accordance with the Technical Requirements section for Obsolescence Management

Block 14: Provide deliverables in searchable format of Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, Rich Text, text digital file, or other format authorized by the PCO. Submit the deliverables via electronic mail, FTP, SharePoint, or other means, with concurrence of the requiring office.

PCO

ACO

QAR

AMSEL-LCW-IW

SFAE-IEW-EP

Colin Jones, PRD Engineer, 443-861-3014

04/26/2019

CONTRACT DATA REQUIREMENTS LIST

Original Form Approved

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Advise Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

TDP TM OTHER SESS

Prophet Enhanced Spares

Digital Systems Engineering Inc.

17. PRICE GROUP

18. ESTIMATED TOTAL PRICE

DI-SESS-80639D

INSERT

IN

N/A

b. COPIES

SECT. B

SUBMISSION

a. ADDRESSEE

Final

16. REMARKS:

Block 12: As required. Allow 30 days for Government to review and determine acceptance on Class I. Allow 10 days for Government to review and determine acceptance on Class II.

Block 13: As required. Allow 30 days for Government to review and determine acceptance on Class I. Allow 10 days for Government to review and determine acceptance on Class II.

Block 14: A cover letter shall accompany the report with date of submission. Both cover letter and the ECP shall be submitted and exchanged electronically in Microsoft Office applications (MS Word, Excel, Power Point, Access, and Project). Alternate formats may be allowed subject to Government review and approval.

PCO

COR

QAR

AMSEL-LCW-IW

SFAE-IEW-EP

Colin Jones, PRD Engineer, 443-861-3014

04/26/2019

CONTRACT DATA REQUIREMENTS LIST

Original Form Approved

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Advise Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

TDP TM OTHER SESS

Prophet Enhanced Spares

Digital Systems Engineering Inc.

17. PRICE GROUP

18. ESTIMATED TOTAL PRICE

DI-SESS-80640D

INSERT

IN

N/A

b. COPIES

SECT. B

SUBMISSION

a. ADDRESSEE

Final

16. REMARKS:

Block 12: As required. Allow 30 days for Government to review and determine acceptance.

Block 13: As required. Allow 30 days for Government to review and determine acceptance.

Block 14: A cover letter shall accompany the report with date of submission. Both cover letter and the RFV shall be submitted and exchanged electronically in Microsoft Office applications (MS Word, Excel, Power Point, Access, and Project). Alternate formats may be allowed subject to Government review and approval.

PCO

COR

QAR

AMSEL-LCW-IW

SFAE-IEW-EP

Colin Jones, PRD Engineer, 443-861-3014

04/26/2019

CONTRACT DATA REQUIREMENTS LIST

Original Form Approved

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Advise Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

TDP TM OTHER SESS

Prophet Enhanced Spares

Digital Systems Engineering Inc.

17. PRICE GROUP

18. ESTIMATED TOTAL PRICE

DI-SESS-80642D

INSERT

IN

N/A

b. COPIES

SECT. B

SUBMISSION

a. ADDRESSEE

Final

16. REMARKS:

Block 12: As required. Allow 30 days for Government to review and determine acceptance.

Block 13: As required. Allow 30 days for Government to review and determine acceptance.

Block 14: A cover letter shall accompany the report with date of submission. Both cover letter and the NOR shall be submitted and exchanged electronically in Microsoft Office applications (MS Word, Excel, Power Point, Access, and Project). Alternate formats may be allowed subject to Government review and approval.

PCO

COR

QAR

AMSEL-LCW-IW

SFAE-IEW-EP

Colin Jones, PRD Engineer, 443-861-3014

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