J A-SPMYM2-16-Q-2158-Motorola_Radios.pdf

DEFENSE LOGISTICS AGENCY

DLA MARITIME - PUGET SOUND

467 “W” STREET

BREMERTON, WASHINGTON 98314--5100

CONTROL NUMBER 2016-008

SMPYM2-16-Q-2158

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity.

DLA Maritime Puget Sound, in support of the Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) Yokosuka Det, intends to procure the following supplies under other than full and open competitive circumstances based upon the following.

2. Description of Action Being Approved.

The purpose of this J&A is to award a Firm Fixed Price Supply contract on an only one known source basis to obtain sixty-four (64) portable APX6000 VHF radios and ancillary equipment. Award will be made in accordance with FAR part 12 and 13.5.

3. Description of Supplies/Services.

The minimum needs of the Government include sixty-four (64) portable APX6000 VHF radios and ancillary equipment from Motorola. The Motorola component part numbers are as follows:

OEM

Motorola

Item Quantity Nomenclature Description

1 64 H98KGF9PW6AN APX6000 VHF MHZ MODEL 2.5 PORTABLE

1a 64 Q498AY ENH: ASTRO 25 OTAR W/ MULTIKEY 1b 64 Q629AK ENH: AES ENCRYPTION 1c 64 Q887AT 5 YEAR SERVICE FROM THE START LITE 1d 64 QA01833AH ADD: EXTREME 1-SIDED NOISE 1e 64 QA06305AA ALT:LIION IMPRES UL/CSA RUGGED 2300M 1f 64 Q806BM ADD: ASTRO DIGITAL CAI OPERATION

IN REPLY

REFER TO

1g 64 H499JM ENH: SUBMERSIBLE (DELTA T) 1h 64 G996AU ADD: PROGRAMMING OVER P25 (OTAP) 1i 64 QA01767AT ADD: P25 LINK LAYER AUTHENTICATION 1j 64 H38BT ADD: SMARTZONE OPERATION 1k 64 Q361AR ADD: P25 9600 BAUD TRUNKING 1l 64 QA00580AC ADD: TDMA OPERATION

2 40 RMN5058A CORE L/W HEADSET

3 40 PMMN4099A AUDIO ACCESSORY-REMOTE SPEAKER

MICROPHONE,IMPRES WINDPORTING RSM,

IP55

4 8 PMNN4403B BATT STD IP67 LIION2050M 2150T

5 1 NNTN7073B CHR IMP DISP MUC INT US/NA/CA/LA

6 1 T7537B KVL 4000 PDA SNAP-ON

6a 1 CA00182AP ADD: AES ENCRYPTION SOFTWARE 6b 1 QA01767AA ADD: KVL RADIO AUTHENTICATION 6c 1 U239AD ADD: ASTRO 25 MODE 6d 1 CA01598AA ADD: AC LINE CORD US 6e 1 CA01803AA ADD: KVL 4000 SLEEVE COVER 6f 1 C724AA CABLE, KEYLOAD 6g 1 C725AA ADD: KEYLOAD CABLE FOR APX PORTABLE 6h 1 C954AB ADD: CABLE FOR SPECTRA/SPECTRO

7 1 BTRY-

MC55EAB00

BTRY:SPARE.MC55XX, 2400MAH,1X

8 10 L30KSS9PW1AN APX7500 SINGLE BAND VHF MID PO

8a 10 W382AM ADD: CONTROL STATION DESK GCAI MIC 8b 10 L999AB ADD: FULL FP W/05/KEYPAD/CLOCK/VU 8c 10 GA00318AB ADD: 5 YEAR SERVICE FROM THE START LITE 8d 10 G298AS ENH: ASTRO 25 OTAR W/ MULTIKEY 8e 10 G843AH ADD: AES ENCRYPTION APX 8f 10 GA00236AA ADD: 3 DAY KEY RETENTION APX 8g 10 G806BE ADD: ASTRO DIGITAL CAI OPERATION 8h 10 CA01598AB ADD: AC LINE CORD US 8i 10 G51AT ENH: SMARTZONE OPERATION APX 8j 10 G361AH ADD: P25 TRUNKING SOFTWARE 8k 10 G996AS ENH: OVER THE AIR PROVISIONING 8l 10 GA00580AA ADD: TDMA OPERATION 8m 10 GA01767AG APX MOBILE RADIO AUTHENTICATION

9 10 DSANT140F2 TELEWAVE (135-165MHZ) WIDEBAND

ANTENNA

10 1000 L1705A LDF4-50A CABLE: 1/2" LDF HELIAX POLY JKT

PER FOOT

11 20 DDN1088A L4TNM-PSA TYPE N MALE PS FOR 1/2 IN

CABLE

12 20 DDN1089A L4TNF-PSA TYPE N FEMALE PS FOR 1/2 IN

CABLE

13 20 DSSG1206B2A SG12-06B2A 1/2IN SURE GROUND

GROUNDING KIT

14 20 DSF1APNMNM8 (FSJ1-50A) 8FT-JUMPER W/TYPE N-MALE &

N-MALE CONNECTORS

15 10 TDN6670A 40417 CABLE TIES NYLON (1 EA= 1 BAG = 50

TIES)

16 10 DSSL120 SPD, TYPE 3, 120VAC, 15A PLUG-IN WITH

15A SIMPLEX OUTLET

17 10 F2380A MCD 5000 DESKSET

18 10 FHN7469A MCD 5000 DESKSET / RGU POWER SUPPLY

WITH USA POWER CORD

19 1 F7979A MCD 5000 DESKSET RADIO GATEWAY UNIT

(RGU)

20 1 FHN7469A MCD 5000 DESKSET / RGU POWER SUPPLY

WITH USA POWER CORD

21 10 RMN5078B SUPRAPLUS NC SINGLE MUFF HEADSET

22 10 B1914A MCC SERIES DESKTOP GOOSENECK

MICROPHONE

23 10 BLN6732B FOOT, SWITCH TRADITIONAL

24 1 FVN5847A MCD 5000 DESKSET SYSTEM CONFIG TOOL -

SYSTEM W/OUT OMC

25 11 NNTN7686A IMPRESMUC ADAPTER (PK OF 6 INSERTS)

26 12 NMN6274A IMPRES XP RSM FOR APX W/ DUAL MIC

NOISE SUPPRESSION, 3.5MM THRD JACK

27 4 NNTN7033A BATT IMP FM RUGGEDIZED LIION 4100M

4300T BLK

Joint Services throughout Japan have installed Enterprise level Motorola Trunked Radio Systems for Land Mobile Radio (E-LMR) communications (J2LMR). Using shared E- LMR trunk radio systems is more cost effective than installing and maintaining separate standalone radio systems. The existing radios at PSNS&IMF DET Yokosuka have reached end of life and require replacement. The upgrade is a part of the emergency response communication plan that is mandated by the NAVSEA 08 directive.

The estimated cost of this requirement is $ 407,979.54 for sixty-four (64) EA, hand held portable radios and ancillary equipment. The appropriate fiscal year funds will be used at the time of contract award.

4. Statutory Authority Permitting Other Than Full and Open Competition.

10 U.S.C. 2304(c)(1), Only One Responsible Source and no other supplies or services will satisfy agency requirements, as authorized by FAR 6.302-1.

5. Rationale Justifying Use of Cited Statutory Authority.

As explained above, PSNS & IMF DET Yokosuka has installed an enterprise wide emergency response communication plan using E-LMR Motorola trunked radio systems. Any replacement radios and ancillary component parts must be compatible with the E-LMR Motorola trunked radio system currently in place. Thus, although these are commercial items, only Motorola radios and other ancillary items will ensure compatibility. There are no other brand name radios, etc. that have demonstrated compatibility with the E-LMR trunked radio system. For instance, if another brand were purchased, it would disrupt encryption compliance, which alone would cause the radios to be shelved and the total cost of this procurement would a 100 percent loss. Recent similar LMR system upgrades and historical contract documents indicate there are no other LMR system manufacturers capable of providing third party solutions proven to fully integrate with Motorola systems and provide 100 percent interoperability and functionality with all components/features. Without these radios and other associated E- LMR devices, the PSNS & IMF DET Yokosuka would not have complete control of emergency responders creating safety and operational hazards. The addition of non- Motorola equipment could also cause an Information Assurance (IA) violation for the emergency response communication system which could result in additional certification costs and potential shutdown of the system.

6. Description of Efforts Made to Solicit Offers from as Many Offers as Practicable.

(a) Sources Sought/ RFI A sources sought was posted on 22 July 2016 and currently remains open. No responses were received from vendors expressing an interest in manufacturing an or equal item.

(b) Synopsis This effort will be synopsized in accordance with FAR 5.201.

(c) Market Research Based on these OEM items being proprietary to Motorola Solutions, Inc., no additional market research will be conducted as only the OEM components can be utilized.

7. Determination of Fair and Reasonable Cost.

The contracting officer will determine prior to contract award that the cost to the Government for the supplies covered by this J&A is fair and reasonable.

8. Actions to Remove Barriers to Future Competition.

For replacement components on this end item, the Navy will continue to monitor the market for opportunities to expand competition, however, there is no indication that other manufacturers of similar equipment are pursuing Japan certification or full compatibility with the currently installed Motorola trunking system and security certification. Nevertheless, should the Navy need future purchases of Motorola trunking compatible Land Mobile Radios certified for use in Japan, it will champion full and open competition.

CERTIFICATIONS AND APPROVALS

CONTRACT SPECIALIST/NEGOTIATOR

__ Signature Name (Printed) Phone No.

Date

CONTRACTING OFFICER CERTIFICATION (FAR 6.303-2(a)(12) & 6.304(a)(1))

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) Phone No. Date

LEGAL SUFFICIENCY REVIEW

I have determined this justification is legally sufficient.

APPROVAL REQUIRED BY FAR 6.304(a)(2,3,4)

Upon the basis of the above justification, I hereby approve, the solicitation of the proposed procurement(s) described herein using other than full and open competition pursuant to the authority of 10 U.S.C. 2304(c)(2).

JUSTIFICATION FOR SOLE SOURCE AND/OR URGENT PURCHASE (OVER $150,000)

FLCPS 4200/64 (REV. 7/5/2011)

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

CERTIFICATIONS

TECHNICAL / REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief and do not contain classified information.

Technical Cognizance Name (Printed) Phone

Signature Date

Requirements Cognizance Name (Printed) Phone

Signature Date

(Note that this page includes certification that the acquisition planning documents are complete and accurate.)

(If a single individual has cognizance over both technical and requirements information included in this Justification the individual may sign both signature blocks.)

REQUIRING ACTIVITY COMPETITION ADVOCATE

(Review required if such an individual has been assigned by the requiring activity.)

Name (Printed) Phone

Signature Date

Nicholas Gott 808-473-8000 x 7471

6/6/16

John M Rotter 808-473-8000 x7492

6/6/16

Dwin Crow (360) 476-4111

6/29/16

GOTT.NICHOLAS.WILLIAM.1241688123 Digitally signed by GOTT.NICHOLAS.WILLIAM.1241688123 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=GOTT.NICHOLAS.WILLIAM.1241688123 Date: 2016.06.06 09:16:39 +09'00'

ROTTER.JOHN.MICHAEL.1161953381 Digitally signed by ROTTER.JOHN.MICHAEL.1161953381 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=ROTTER.JOHN.MICHAEL.1161953381 Date: 2016.06.06 09:20:18 +09'00'

CROW.DWIN.CHARLES.1161546476 Digitally signed by CROW.DWIN.CHARLES.1161546476 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=CROW.DWIN.CHARLES.1161546476 Date: 2016.06.29 12:31:14 -07'00'