Market_Survey.doc

Market Survey Please complete the following market survey. For those questions that do not apply, please enter “N/A” (not applicable) as a response. The supplies to be covered by this action are 1) non-stocked, low demand NSNs and 2) non-NSN replacement parts by cage code and part number. This acquisition will replace Virtual Prime Vendor (SP0750-04-D-9704). The government intent is to purchase the prime vendor's expertise to provide logistic support to military customers by locating and providing replacement parts primarily from the commercial market as well as providing technical assistance to the customer in identifying available parts. Therefore, the part numbers furnished are merely to assist the prime vendor in item identification and shall not be construed as relieving the prime vendor of the responsibility to cross-reference and perform research for the purpose of furnishing an authorized part.

Company Information:

Company Name: ________________________________________________________

CAGE:____________________

Company Representative: __________________________________________________ Address: _______________________________________________________________

Person of Contact/Phone: __________________________________________________

Business Size __________

If small, HUBZone (Y/N)____

Woman Owned (Y/N)____

Disadvantaged (Y/N)______

Manufacturer or Dealer: _____________

Requirements:

The acquisition will require a contractor with an integrated information infrastructure and supply chain management experience to perform in the following areas:

1) Receipt of Orders

2) Commercial Distribution Systems

3) Single Point of Contact for the Customer

4) Customer Service and Technical Support-Technical Assistance to customers in areas such as part number identification, clarification of requirement, item description, obsolete item solutions, support needed prior to or after requisition is received

5) Purchase or establish a long term arrangement with suppliers for code and part number items and low demand non-stock items

6) Financial Management – provide invoices and payment receipts.

7) Information Technology (IT) infrastructure to implement EDI transactions

Scope/Volume (subject to change):

1) Current estimated number of part number items: Potential >25,000 parts numbers (Estimated-could be more or less)

2) Current estimated number of locations: approx. 2416 DODAAC’s

3) OEMs/CAGEs: Potential > 500 (Estimated-could be more or less) Questions/Remarks:

1. How many years would be your ideal Base period? 3 FORMCHECKBOX

4 FORMCHECKBOX

5 FORMCHECKBOX

a. Please provide a brief explanation as to why this length of Base Period is optimal:

b. If you feel an “ideal” base period would be less than 3 years, please explain your rationale for a shorter base period:

2. Assuming an option period is equal to one year, how many option periods AFTER the Base period would you be willing to accept? 0 FORMCHECKBOX

1 FORMCHECKBOX

2 FORMCHECKBOX

3 FORMCHECKBOX

4 FORMCHECKBOX

NOTE: If you recommend an option period of greater than one year, please explain here: __________________

3. If NONE to #2 above please explain why below:

4. Please provide any additional information that you feel would help us to set up a Base Period/Option Period structure that is most beneficial to the Government and Industry: _____________________________________

5. Would you prefer to have the pricing to be Firm Fixed Price for base year and all subsequent years for the items requiring pricing? Items for less than the micro-purchase threshold will be unpriced until an actual order is received.

FORMCHECKBOX

YES FORMCHECKBOX

NO

OR

6. Would you prefer to have the base years pricing adjusted based on the Producer Price Index (PPI) EPA?

FORMCHECKBOX

YES FORMCHECKBOX

NO

7. If YES to #6 above, do you have a recommended index that is applicable to these items. If so, please provide the index and please provide an explanation as to why you feel it’s a good fit.

8. The Government prefers that contractors offer on an FOB Destination basis. Your price would include transportation charges to any location in the United States. Is Fob Destination acceptable? FORMCHECKBOX

YES FORMCHECKBOX

NO

9. Does your price typically include FOB Destination? FORMCHECKBOX

YES FORMCHECKBOX

NO

10. Would FOB Destination impact the price compared to FOB Origin? FORMCHECKBOX

YES FORMCHECKBOX

NO

11. If YES to #9 above what is the impact on price (Example: Estimated percentage of increase in price)?

12. If NO to #9 above does this mean the price for FOB Destination and FOB Origin would be the same?

FORMCHECKBOX

YES FORMCHECKBOX

NO

13. What items do you supply commercially and/or to the government? Please provide a price list of these items.

14. What type of inventory do you normally carry?

15. Where is your inventory located/stored?

16. What percentage of sales is to the government vs. commercial customers?

17. Do you currently have a commercial distribution network?

18. Do you deal through dealers/distributors or do you prefer to deal directly with the government?

19. How frequently do you re-supply your commercial distribution system?

20. What is your best possible delivery for urgent items?

21. By what means are the items transported (e.g. truck, FedEx, USPS, etc.)?

22. Do you have EDI and Internet capability? This will be required under this proposed contract. Please describe how it is used for ordering, invoicing, and electronic funds transfer (EFT).

23. What is the current number of Government EDI order transactions your company processes annually?

24. Do you have price lists on the items you can supply? How often is your price lists updated?

25. What discounts/terms do you offer to the government?

26. Do you currently have a subcontracting plan?

27. If not, are you willing to develop and submit a plan if needed?

28. Explain your return policy for nonconforming material.

29. What is your standard warranty policy for non-commercial items?

30. What is your standard warranty policy for commercial items?

31. What is the standard length of your warranties?

32. Describe your existing IT infrastructure. Can your current IT infrastructure provide a complete integrated solution and support the above identified functional areas? If so, please identify your software by functional area. If no, please identify what areas are not integrated.

33. Do you currently perform a complete supply chain management operation for the commercial sector as described above?

34. Describe your current purchasing/contracting department. How many contracts/agreements for supplies do you manage and what volume of supplies do you provide?

35. Describe your experience with parts obsolescence.

36. Provide the estimated quantity of items, over the last year, delivered directly to DoD customers and the quantity of items delivered to DoD/DLA warehouse.

37. What is your preference for this acquisition: total small business set-aside, partial small business set-aside or unrestricted? Please explain your preference. If a partial set-aside is contemplated, please state a percentage of the set-aside as well as the rationale for the percentage set-aside.

38. Do you have a certified cost accounting system?

39. Have you ever provided certified cost and pricing data to the government?

40. If the Government determines that Cost and Price Data is needed, will your company’s accounting system be able to furnish this data as required by FAR Part 15 Table 15.2? FORMCHECKBOX

YES FORMCHECKBOX

NO