Amendment 0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

SPM300-07-R-0004 Subsistence Prime Vendor Northern Europe, Southern Europe and Central Asia

Amendment 0005

This amendment contains two sections, Section I contains actual revisions (adds/changes/deletions) to the solicitation requirements. Section II provides answers to questions which were submitted via email. The answers in Section II are provided for clarification purposes only and may or may not change the requirements in the solicitation.

Section I

1. All changes to the schedule of items file have been updated and are highlighted in pink.

The file name is “Schedule of Items 07-R-0004 revised 4-3-09.xls” and has been sent to all offerors who requested the initial file. Offerors can request the new file if they have not received it from Tina Frederico or Teresa Jiménez.

2. Below are the Schedule of Items that has quantity changes for Zone 1, 2 and 3.

ZONE 1: NORTHERN EUROPE

Line Item Stock Number U/I

Original Estimated 2 Yr Qty

Revised Estimated 2 Yr Qty

6 8940-01-E59-1135 CO 12,312 11,844

28 8915-01-E61-0486 CO 13,320 11,928

30 8915-01-E60-7241 CO 36,216 35,988

33 8915-01-E61-0485 CO 4,684 5,016

74 8940-01-E09-4796 EA 14,688 Delete

76 8940-01-E19-7231 CS 726 Delete

94 8915-01-E61-4272 CO 6,604 5,040

111 7240-01-E08-0694 EA 12 Delete

112 7240-01-E08-0693 EA 16 Delete

147 8910-01-E61-1389 LB 448 Delete

166 8905-01-E59-2267 LB 24,440 Delete

173 8905-01-E29-9441 LB 1,258 Delete

192 8960-01-E59-8338 BX 142 Delete

196 8955-01-E59-7963 BX 324 Delete

197 8955-01-E59-7964 BX 96 Delete

219 8915-01-E61-0491 CO 42,804 41,520

273 8940-01-E59-8126 CS 54,576 758

356 8910-01-E60-5925 CO 24 Delete

363 8910-01-E60-4207 CO 40 Delete

364 8910-01-E60-5894 CO 16 Delete

377 8915-01-E60-5405 CS 9,670 Delete

380 8915-01-E09-0176 CO 3,192 Delete

381 8915-01-E59-3293 CO 43,896 52,632

501 8950-01-E09-1022 JR 760 Delete

570 8950-01-E09-1148 JR 1,872 Delete

642 8905-01-E60-2935 LB 71,280 Delete

778 8915-01-E39-0878 CO 7,320 2,184

ZONE 2: SOUTHERN EUROPE

Line Item Stock Number U/I

Original Estimated 2 Yr Qty

Revised Estimated 2 Yr Qty

15 8915-01-E09-0948 CN 3,324 Delete

16 8915-01-E29-7986 CO 6,440 7,206

Amendment 0005

Line Item Stock Number U/I

Original Estimated 2 Yr Qty

Revised Estimated 2 Yr Qty

40 8915-01-E29-8197 CO 51,648 26,064

41 8915-01-E29-7988 CO 17,520 8,760

60 8905-01-E29-7642 LB 90,990 90,592

62 8905-01-E19-5716 LB 9,872 37,042

69 8905-01-E09-2698 LB 34,510 150,360

70 8905-01-E09-2285 LB 150,360 34,950

71 8905-01-E19-4266 LB 1,800 28,884

89 8905-01-E29-4386 LB 1,600 Delete

120 8960-01-E60-7792 CO 3,432 Delete

138 8960-01-E60-1404 CO 1,068 Delete

183 8940-01-E29-5029 CS 7,274 1,424

194 8920-01-E29-1603 CN 120 6,398

254 8920-01-E29-7694 CS 2,246 2,172

258 8915-01-E29-7990 CO 1,724 6,922

271 8910-01-E29-7974 PG 8,200 2,120

321 8955-01-E29-7913 CS 318,620 1,082

432 8950-01-E09-7436 CO 1,608 Delete

435 8950-01-E19-4280 BT 972 Delete

469 8940-01-E29-8791 CS 18,580 136

474 8910-01-E09-2914 CO 256,920 51,480

488 8940-01-E29-2084 CO 80 Delete

583 8910-01-E60-9638 CS 186 Delete

587 8910-01-E60-7764 CO 90 Delete

599 8910-01-E60-7667 CO 134 Delete

614 8930-01-E29-8024 CO 240 2,496

626 8915-01-E60-5405 CS 4,874 Delete

630 8915-01-E29-8786 CS 9,716 222

664 8950-01-E19-8039 CO 720 Delete

690 8915-01-E19-7385 CN 480 4,872

716 8915-01-E29-7996 CO 1,904 2,736

726 8915-01-E09-9434 BG 107,056 43,176

744 8915-01-E29-0831 CN 6,516 5,676

751 8915-01-E29-8196 CO 9,180 10,968

752 8915-01-E29-5664 CN 4,836 4,956

753 8915-01-E29-5323 CN 3,900 4,800

765 8905-01-E29-8018 LB 12,224 10,680

815 8940-01-E60-0616 CS 124 Delete

818 8940-01-E60-0617 CS 160 Delete

844 8905-01-E60-8464 LB 14,460 Delete

859 8915-01-E60-1006 CO 32 Delete

914 8920-01-E29-7722 CS 3,368 1,694

930 8905-01-E59-9030 LB 3,160 3,360

936 8950-01-E19-0202 CO 6,096 6,176

937 8950-01-384-0706 CN 1,416 Delete

941 8950-01-E60-6727 CS 710 522

945 8950-01-E19-0574 CO 456 Delete

956 8950-01-E29-7367 CO 240 Delete

969 8950-01-E60-6626 CO 64 Delete

Amendment 0005

Item Stock Number U/I

Original Estimated 2 Yr Qty

Revised Estimated 2 Yr Qty

997 8905-01-E61-1018 LB 15,280 93,280

1027 8905-01-E60-7786 LB 13,560 Delete

1075 8935-01-E61-2302 CO 614 Delete

1123 8960-01-E60-9139 CS 346 Delete

1239 8940-01-E39-0522 LB 2,100 2,300

1246 8950-01-E29-7788 CO 6,960 7,200

1247 8950-01-E29-7788 BT 6,960 Delete

ZONE 3: CENTRAL ASIA

Item Stock Number U/I

Original Estimated 2 Yr Quantity

Revised Estimated 2 Yr Quantity

14 8950-01-E09-8874 CO 28 Delete

24 8915-01-E61-0486 CO 6,024 3,408

25 8915-01-E60-7241 CO 10,512 7,824

73 8920-01-E29-4801 PG 264 958

74 8920-01-E19-8841 CS 3,946 2,870

75 8920-00-753-5776 LB 1,148 Delete

77 8915-01-E09-4528 CO 2,352 Delete

113 8915-01-E60-7910 CO 10,824 8,136

118 8915-01-E60-7911 CO 6,792 5,136

126 8920-01-E60-0040 CS 114 Delete

185 8915-01-E61-0491 CO 15,036 10,320

192 8940-01-E59-4928 CS 81,876 455

193 8940-01-E59-4929 CS 264,106 1,467

260 8910-01-E60-5925 CO 84 Delete

261 8910-01-E60-5889 CO 488 Delete

266 8910-01-E60-4207 CO 162 Delete

268 8910-01-E60-5894 CO 118 Delete

274 8915-01-E09-1965 CN 94,270 276,384

419 8950-01-E29-9014 CO 592 Delete

424 8915-01-E12-1161 LB 52 4,282

454 8950-01-E60-3956 CO 96 600

512 8915-00-143-0983 LB 5,700 8,760

529 8940-01-E60-3502 CS 162 Delete

560 8915-01-E61-0495 CO 2,016 4,584

3. Below are Schedule of Item that are changed as follows:

8910-01-E29-6118: The UOI is changed to DZ for Zone 3.

8950-01-E60-9155: The UOI is changed to CS for Zone I and added to Zone 3.

8950-01-E61-3487: The UOI is changed to CO for Zone 3.

8915-01-E39-0878: The item description is revised to “Veg Mix, Fzn, Grn/Wax Beans, Carrots, Corn, w/or w/o Limas, 12/2.5 lb co” for Zones 1 and 3. The UOI is changed to CO for Zone 1.

8905-01-E59-4041: The description has been revised for Zone 3 to “Beef, grd, patties, preckd, fzn, flame broiled, 5.1 oz ea, 58/cs/Zartic”.

Amendment 0005

8955-01-E59-2025: The item has been replaced in Zone 3 by “8955-01-E59-8303, Coffee, rst, filter pg, grd, univ grind, high yield, 112/1.8 oz pg/Maxwell House”.

8945-01-E60-2141: The description has been revised for Zone 3 to “Margarine, solid, chl, 80% veg oil, ind wrapped in foil, 1 lb ea, 30/cs/Shedds”.

8950-01-E59-7349: The description has been revised for Zone 3 to “Mayonnaise, 12/18 oz Squeeze Co/Best Foods”.

8950-01-E09-1108: The description has been revised for Zone 3 to “Pickles, sweet, whl, cured, small gherkin, US Gr A, 4/1 gal co/Dean Premium”.

8950-01-E29-9014: The item has been replaced in Zone 3 by “8950-00-616-5477, Relish, pickle, sweet, cured, 1 gal jr, 4/cs/All Kitchens Green”.

8920-01-E09-8027: The item has been replaced in zone 3 by 8920-01-E61-1821, Toaster pastry, apple strudel, 2/pg, 72 pgs/cs/ Pop Tarts”.

4. Please note Attachment 5 was updated and redistributed on March 26, 2009 to the offerors who had requested the “Schedule of Items” file. The file was titled “Attachment 5 R0004 Distribution price categories revised 3-26-09.xls”. Offerors can retrieve the file on the FedBizOpps website or request the file from Tina Frederico or Teresa Jiménez.

Amendment 0005

Section II

1. Q. For Zone 2, Southern Europe, there is no appropriate category to assign for items:

672. 891001E099706 MILK, LF, CHL, CHOC, ESL, 1%, 1/5 gl BIB

673. 891001E099707 MILK, RF, CHL, ESL, 2% 1/5 gl BIB The closet category would be 45:

45. Beverages, Semi-Perishable, Chilled or Frozen, Dispenser Required

(Includes Soda, Sports Drinks, Juice, Coffee, Hot Chocolate, Water ((any type)) and other Drink Related Products). But due to the particular nature of the 2 items mentioned above, we recommend to add an additional category for Dairy products other than cheese and ice cream as it is for zone 3 (category 52).

A. No additional category will be added as Category 45 is the appropriate category.

2. Q. A number of Brand specific items have been discontinued by the manufacturer. How should these be dealt with? We cannot provide substitute as they are Brand specific…

A. The SOI is being revised to address these items.

3. Q. For zone 2 the schedule of items does not represent the products actually sold to the customers. This can be misleading for the offerors when they determine their distribution fees.

A. The SOI was developed on 12 months historical data for each zone.

While the items may not be on the current catalog, they were once used in the respective zones.

4. Q. How should we compile the schedule of items when there is not consistency between the UOI of the quote and the UOI of the distribution fee? (e.g. the quote is expressed in BG while the distribution fee is expressed in CS?)

A. The UOI of the quote needs to be converted into the appropriate UOI for distribution fee. In this instance, convert the number of bags to one case.

5. Q. Please clarify paragraph:

C. GURANTEED MINIMUM/CONTRACT MAXIMUM

The minimum of a contract resulting from this solicitation will be15% of the estimated contract total dollar value for each contract period; i.e., if the contract dollar value during the two-year base period is estimated at $109,476,646.02 and each 18 month option period is estimated at $82,107,484.57, the Government is required to purchase $16,421,496.90 during the two-year base period and $12,316,122.69 for each option period that is exercised. The maximum contract value will not be more than 400% of the total estimated dollar value of $273,691,615.16, which equals $1,094,766,460.64, except in case of a surge or mobilization where the maximum will be 1200%, which equals $3,284,299,381.92.

Minimum and maximum refer to the whole value of the acquisition or there will be a minimum and maximum per zone (e.g. minimum for base period zone 1 will be $6,373,764.64; for zone 2 will be $7,522,016.62; for zone 3 will be $2,525,715.65)?

A. The min/max is per Zone per contract period.

6. Q. Since DSCP decided to let the offerors assign the categories to the individual items, how can DSCP make a fair comparison of the different bids? What happens if the wrong category is assigned to an item? Will DSCP automatically assign the item to the proper category or the item to the proper category or the tem will be excluded from the calculation?

Amendment 0005

A. Evaluation is based on an aggregate total of distribution fee.

7. Q. Some quantities indicated in the schedule of items are totally wrong. As the wrong unit has been applied E.g.

321. 895501E297913 COCOA BEV PDR, SWT, 300/1 oz pg CS 318620 They should be containers and not cases,

385. 894001E594929 CREAMER, NON-DAIRY, LIQ, SS Fr van, 180/0.83 oz pg/NESTLE/CARNATION-COFFEE MATE (SKU:50000-35070-00) CS 43406

They should be containers and not cases.

469. 894001E298791 EGG ROLLS, PHILIPPINE, FZN, all meat, 160/1.5 oz ea

CS 18580

They should be each and not cases

Volume is a critical factor for establishing a correct distribution fee, and for obtaining a valid quote from the manufacturer. The two examples given above, show quantities that are more than 100 times higher than the historical values verifies for zone 2.

The wrong information given DSCP will affect the way the other offerors calculate their distribution fees and it will make it impossible to fairly compare these offers with the one submitted by the incumbent PV.

It will also negatively affect DSCP’ calculation: given a FOB price of 37.81 $/CS for the cocoa, 7.96 $/CS for the creamer, 38.00 $/CS for the egg roll, the pure cost (without any PV margin) of these items, will result in an astonishing 13,098,574 $ that represents 26% of the amount budgeted for the base period of zone 2 (50,146,777.44$).

The ones above are just examples of similar mistakes that can be found throughout the whole schedule of items.

For the reasons already explained we ask DSCP to revise the schedule of items in order to indicate volumes more adherent to the historical movements experienced for zone 2.

A. SOI has been corrected where necessary.

8. Q. On page 54 of the solicitation it mentions “the following are CURRENT land-based customers”.

This is clearly not the case (e.g. Camp Mitchell Galley, …) It would be in the interest of a fair offer to show the authentic list of customers currently served by the PV Southern Europe.

A. The current customers list is a sample of customers and does not include every current customer, more importantly are the delivery locations in the “Point of Delivery” section.

9. Q. How is the current situation with the Kyrgyzstan government voting for the Manas AB closing within 6 months going to effect the Zone 3 SOW requirements? Is this going to be deleted from the SOW with a new SOW being issued for Zone 3?

A. At this time no decision has been made regarding Manas AB, therefore Zone 3 will remain as stated in the solicitation. Should this requirement become non-existent, Zone 3 would be cancelled form the solicitation. If the base changes locations, Zone 3 would be reopened.

10. Q. Is there going to be another government owned warehouse for the eventual awardee to operate in the region such as Uzbekistan at possibly K2?

A. Since a decision has not been reached, the GoCO on Manas is the only warehouse available.

Amendment 0005

11. Q. If not, will the government expect or ask for a PV operated warehouse in the region?

A. No information is available at this time.

12. Q. How will the government protect the PV inventory assets in the event that US military bases are closed in Kyrgyzstan or Uzbekistan with either government owned warehouses or contractor operated warehouse with Central Asia?

A. Should such an event occur, the Government would assist and cooperate with the Prime Vendor and the customers to draw down any excess inventory.

13. Q. The current solicitation calls for the UK Air Force customers to be delivered 3 times a week. It is well known that the current PV has made arrangement with the AF customers in the UK to only deliver 2 times a week. Will the government require and make the current PV make 3 times a week deliveries in the future or can all bidders make the same “deal” with the customers in the UK for twice a week delivery?

A. Offers should be formulated using the delivery schedule in the solicitation. Any changes to deliveries will be made post award at the customers’ discretion.

14. Q. If the answer to the above question is yes to making 3 deliveries per week, will all bidders and eventual awardee be required to deliver 3 times a week and how will the DSCP insure that the eventual awardee will keep to this contractual obligation over the 5 years of the contract without cutting another deal to eliminate a delivery day?

Reason I ask this question is that it was a 3 day delivery requirement in the last solicitation/contract but did not prevent the current PV from eliminating a delivery day to the UK that was a considerable cost savings.

A. The deliveries cited in the solicitation are an estimate and can be changed as needed at any time during the life of the contract depending on customer needs.

15. Q. How many Navy ships were supported by DSCP/E in the past year for Northern Europe?

A. Actual Navy ship deliveries are irrelevant, offerors should base their offers on the SOI in the solicitation.

16. Q. In reference to page 63 in RFP: “Airfreight transportation charges may be included in the product price…” Question: Will current or any Air Transportation DTS routes be available under the new contract?

A. Yes, DSCP would request tender rates from DTS under USC06.

17. Q. On page 168 of the solicitation, the RFP contains the below form, which the offeror is required to complete and submit. However, future Consumer Price Indexes (CPI) are unknown at this time. In case the offeror wishes to base their distribution fee changes on the CPI, how should the Total Dollar Values be calculated? In addition to the CPI, could any other economic indices be used to indicate distribution fee changes for option periods?

“Please fill out the below based on the proposed Option Period Distribution Percentage Increase or Decrease:

Base Year (Years 1-2) Total Dollar Value:

Option Period One = _________% Increase or Decrease (Please Circle One)

Amendment 0005

Option Period One (18 month period) Total Dollar Value:

Option Period Two = _________% Increase or Decrease (Please Circle One)

Option Period Two (18 month period) Total Dollar Value:

TOTAL AGGREGATE CORE ITEMS DOLLAR VALUE FOR ALL YEARS:

Offeror must include a total $ figure for the two year base period and the option periods (Two – 18 month Periods).

If CPI is used in pricing of the option periods, the CPI should be based on “Consumer Price Index (All Urban), All Items (Consumer).” If CPI is used as the rate of change, the change should be annotated as shown in the following example:

Option Period One One half % of the CPI % increase”

A. The total dollar values will be calculated by the CAP % offered and no other economic indices will be used.

18. Q. Reference question #53 in Amendment 0002: In reference to page 76, point 4 of the solicitation (including Amendment 0001), What about partial vans?

A. The minimum booking requirements for a Twenty Foot Equivalent Unit (TEU) is 601 – 1160 cubes and a Forty Foot Equivalent Unit (FEU) for over 1160 cubes. Containers will be booked in the most efficient manner, partial vans are not acceptable.

700 Robbins Avenue Philadelphia, PA 19111 POC: Teresa Jimenez (215) 737-3629

DETAILS OF THIS CONTRACTING ACTION ARE ON THE FOLLOWING PAGES.

ALL OTHER TERMS AND CONDITIONS REGARDING THIS SOLICITATION REMAIN UNCHANGED.