Specs - OEM Radios 2026 .docx

Cuyahoga County Public Safety and Justice Services: Office of Emergency Management Portable Radio Project Event Number: 7282 Bids Due: 9/30/2026 @ 4:00:00 PM

BID SPECIFICATIONS

Item #1:

Seeking portable radios with the following minimum specifications:

A) Quantity: 10 radios +/- 2

B) Portable radios must meet the Association of Public Safety Communications Officials (APCO) minimum recommendations and Electronic Industries Alliance/Telecommunication Industries Association (EIA/TIA) standards for P25 Public Safety 700/800 MHz trunked radio systems. Operable on conventional P25 and analog infrastructure. Capable of simplex operation in conventional P25 and analog modes. Must be operable on 700/800 MHz conventional and trunked frequencies. Must be multi-band and capable of operating on VHF, UHF, Amateur, Marine, and 700/800 bands.

C) Compatible antenna

D) Heavy duty construction and weather-sealed cases (meeting Military Standards 810 C, D, E, F and G for shock, vibration, dust, humidity, high/low temperature and blowing rain).

E) Top-mounted rotary controls with positive stops, one (1) for volume and one (1) for channel selection.

F) Top alpha-numeric display panels.

G) Front and/or side-mounted navigation and menu buttons

H) Minimum of one thousand (1000) channels

I) Single button transmit of emergency alert using Stat-Alert, or EQUIVALENT, for sending low-speed data transmission using audio frequency shift keying at 1200 baud data rate. The emergency button must provide one-push alert activation and function the same on all radio systems.

J) An accessory receptacle for the connection of external devices such as remote microphones or combination remote speaker/microphone units (with or without antennas), vehicular adapters and mobile data computer equipment.

K) Available accessory connectivity via Bluetooth or compatible technology.

L) Programmable to allow for updating of software and operating configurations locally from a computer. A set of cables and software required to program the radios shall be part of the delivered equipment.

M) Battery pack: Lithium-Ion chemistry and general ten-hour using cycle (using standard of % talk, % receive, 90% standby).

N) User-programmable audible alert notification in the event of loss of P25 network trunked control channel (out-of-range). Once an out-of-range condition has been observed the radio must be capable of automatically seeking and affiliating with another authorized radio system, if available.

O) Bid model is Federal Communications Commission (FCC) approved and listed as such on the FCC website, or otherwise documented

P) Radio model and accessories are current products (not discontinued/unsupported) and have a five (5) year life support expectancy with an additional five (5) year support requirement after end-of-life from the time of delivery.

Q) Vendor to provide only model/tier of equipment proposed. Substituting models for balance of order, even of higher tier, not permitted.

R) All noted specifications must be verifiable with documentation included in submitted bid packet.

S) Units must be able to support multiple encryption keys of each type listed below

1. AES encryption (multi-key)

2. ADP encryption (single key required; multi-key preferred)

3. DES encryption (multi-key)

T) Units must be able to accept encryption algorithms using the Project 25 (P25) Standard Over the air rekey (OTAR)

U) Units must include Radio Authentication

Preferred Specifications:

V) Units must support Time-division Multiple Access (TDMA)

Please attach specific description of the item.

Unit Price: $__________ Item #2:

Seeking single unit 120VAC rapid chargers with the following minimum specifications:

A) Quantity: 10 rapid chargers +/- 2

B) Capable of fully charging a discharged high-capacity battery pack within a four (4) hour period

Please attach specific description of the item.

Unit Price: $__________

Item #3:

Seeking external speaker microphone with the following minimum specifications:

A) Quantity: 10 external speaker microphones +/- 2

B) Compatible with radio model submitted in response to Request Item #1

Please attach specific description of the item.

Unit Price: $__________

Item #4:

Seeking Multiple-unit charger (“gang charger”) capable of simultaneously charging multiple radios from a single power source

A) Quantity: 1 Multiple-unit charger +/- 1

B) Compatible with radio model submitted in response to Request Item #1

C) Unit must support charging 12 portable radios simultaneously

Please attach specific description of the item.

Unit Price: $__________

Item #5 Please provide information regarding any price reductions you provide for purchasing multiple units at one time. What is the number of units required to be purchased to receive the price reduction and what is the estimated reduction? _______________________________________________________________

Warranties:

Bidder must include manufacturer’s warranty with bid proposal.

Unit Price: $__________

Shipping Costs:

Shipping must be included in vendors’ submitted bid if the cost is expected to be invoiced. Cuyahoga County will not pay any shipping cost not noted in awarded vendor’s bid. Neither the County nor any delivery location identified in the Purchase Order will pay Direct Ship cost to delivery vendor (FedEx, UPS, etc.)

Quantity: 10 +/- 2 Unit Price: $__________ Total Amount: $__________

Special Conditions:

A) All equipment must be delivered as specified below and invoiced on or before November 30, 2026.

B) Any questions regarding the Bid Specifications, please contact Destiny Smith at 216-443-7466 (dsmith01@cuyahogacounty.gov)

C) The Awarded Contractor must be registered with the Cuyahoga County Inspector General. Information can be accessed on the Internet at www.inspectorgeneral.cuyahogacounty.us. Contact the Agency of the Inspector General (216-698-2101) for further details.

Invoicing:

No invoice shall be processed, or payment made until the Department has received the goods and/or services in accordance with the Bid Specifications.

Delivery Requirements:

A) Vendor will be required to deliver the completed units to:

Cuyahoga County Department of Public Safety and Justice Services 2079 E. 9th Street, Suite 5-200 Cleveland, OH 44115 Attn: Destiny Smith

C) All units shall be subject to inspection prior to acceptance. In the event unit is defective in material or workmanship or otherwise not in conformity with specified requirements, the County shall have the right to reject them or require acceptable correction at the vendor’s expense.