Specifications - Fluke Equipment Service Contract.pdf

RFx 6100064009

SPECIFICATIONS

NO SUBSTITUTION PROCUREMENT

I. SCOPE OF WORK:

The Department of Environmental Protection (DEP), Bureau of Radiation Protection, requires a Contractor to provide calibration of various radiation protection instruments on an as-needed basis.

This is a No Substitute Procurement based on the manufacturer’s requirements.

II. CONTRACT TASKS:

A. Calibration - Calibration services are required for the instruments listed within this solicitation. Note: The RaySafe X2’s and 452 Units can only be calibrated and issued a quality control check by the manufacturer (Fluke Electronics Corporation, 28775 Aurora Rd., Cleveland, OH 44139). All costs for calibration and quality control checks must be included in the unit price bid.

B. Shipping/packing – DEP Bureau of Radiation Protection shall pay required shipping/packaging costs to and from the Contractor’s facility. There are three offices the equipment will be shipped to and from:

UPS Shipments

PA DEP SCRO PA DEP SERO PA DEP SWRO

Radiation Protection Radiation Protection Radiation Protection 909 Elmerton Ave. 2 East Main St. 400 Waterfront Dr.

Harrisburg, PA 17110 Norristown, PA 19401 Pittsburgh, PA 15222

Contractor shall send invoices to:

BRP Administrative Assistant DEP, Bureau of Radiation Protection PO Box 8469 Harrisburg, PA 17105-8469

III. CONTRACT TERM:

The term of the contract commences on 10/1/2025 or the date of the last required Commonwealth signature (“Effective Date”) and expires 9/30/2030, unless earlier terminated by the parties through a letter of mutual consent. In no circumstances may the term be extended longer than five years from the Effective Date. The selected Offeror shall not start the performance of any work prior to the Effective Date of the contract, and the Commonwealth shall not pay the selected Offeror for any service or work performed or expenses incurred before the Effective Date of the contract.

IV. INSTRUCTIONS TO BIDDER:

The Department of Environmental Protection (DEP), Bureau of Office Services, is requesting price bids for the following items listed in the Invitation for Bid (IFB) item list section. The bidder shall supply a price for all items. THIS IS A NO SUBSTITUTION PROCUREMENT. Award will be made based on the lowest grand total price.

V. AGENCY CONTACTS:

A. Technical questions must be directed to Dwight Shearer, email: dwshearer@pa.gov, phone:

717-783-5403. Email communication is preferred.

B. Bidding procedure questions must be directed to Brady Fries, email: bfries@pa.gov, phone:

717-783-8381. Email communication is preferred.

VI. BID SUBMISSION:

A. All Bids must be submitted electronically through the Department of General Services’ (DGS) eMarketplace website. The eMarketplace website is located at http://www.emarketplace.state.pa.us. DEP is not responsible for the maintenance of the eMarketplace website.

B. DGS’s Supplier Service Center (https://www.dgs.pa.gov/Materials-Services- Procurement/Supplier-Service-Center/Pages/default.aspx) is available to assist vendors with registration, bidding, and account management. For questions regarding registration help, send an email to RA-PSC_Supplier_Requests@pa.gov or call (877) 435-7363, choose option 1. For questions regarding bidding help, send an email to srmhelp@pa.gov or call (877) 435-7363, choose option 2.

C. DEP is not responsible for the support or functionality of any Department of General Services website.

VII. ESTIMATED QUANTITIES:

The quantities contained in the IFB section are estimated only and may increase or decrease dependent upon the needs of DEP. Ancillary items may be added to this acquisition (purchase order) at the discretion of both parties at a mutually agreed upon price.

VIII. PAYMENT TERMS:

DEP shall make Payment to the Contractor on a prepaid service program basis at the unit bid price for the quantities supplied.

mailto:dwshearer@pa.gov mailto:bfries@pa.gov http://www.emarketplace.state.pa.us/ https://www.dgs.pa.gov/Materials-Services-Procurement/Supplier-Service-Center/Pages/default.aspx https://www.dgs.pa.gov/Materials-Services-Procurement/Supplier-Service-Center/Pages/default.aspx mailto:RA-PSC_Supplier_Requests@pa.gov mailto:srmhelp@pa.gov

IX. BID AWARD:

A. Award will be made to the responsible responsive bidder based on the lowest grand total price.

B. Bidders are required to complete and return the “Reciprocal Limitations Form” electronically attached to the IFB file. Reference see Title 62 Pa C.S. Section 107.

C. Bidders should include point of contact information including name, address, phone, and email address.