Specifications.pdf

Procurement Division

Request For Bid (RFB)

Project: Biohazard Cleanup and Remediation Services

Ref #: RFB-27-009

SPECIFICATIONS

It is the City of Yuma’s intent of these specifications to set the minimum standards to be used for the bidding of the products/services. Any references to Make, Model and Manufacturer are only to indicate minimum specifications for quality and performance. They are not intended to be restrictive in nature or to eliminate use of any manufacture’s products.

1. Scope of Work

The City of Yuma seeks a qualified Contractor to provide on‑call and scheduled biohazard cleanup and remediation services across City‑owned property and the public right‑of‑way. Incidents may include human feces, urine, blood and other bodily fluids, blood‑contaminated bulk items (e.g., mattresses, bedding, furniture), used needles/sharps, and other potentially infectious materials (OPIM). Services are needed outside of active emergency response and must safeguard public health while complying with OSHA, ADEQ, DOT, and EPA requirements.

1.1. Objectives:

1.1.1. Protect public health and safety through timely, professional cleanup and disinfection.

1.1.2. Ensure proper packaging, transport, and disposal of biohazard waste via approved facilities.

1.1.3. Standardize activation, response, documentation, and acceptance procedures for all incidents citywide.

1.2. Definitions:

1.2.1. Biohazardous Waste / OPIM: Waste products and materials with risk of carrying human pathogens; includes blood, bodily fluids, sharps, and contaminated items.

1.2.2. Small/Minor Blood Spill: ≤ 10 sq ft or ≤ 0.5 liters of fluid; manageable with minimal decontamination resources. (Used here as a threshold for non‑emergency categorization and vendor activation decisions.)

1.2.3. Large/Major Blood Spill: Greater than the small spill threshold or involving semi‑solid tissues and/or bulk items. Requires commercial contractor expertise.

1.2.4. City Designee: The City’s authorized representative(s) responsible for requests, coordination, monitoring, and acceptance under this contract.

1.3. Service Categories & Deliverables: The Contractor shall furnish all labor, PPE, materials, disinfectants, tools, equipment, containment supplies, transportation, and disposal needed to safely and effectively deliver the services below:

1.3.1. Human Waste Cleanup (Feces/Urine) - assessment, containment, removal, disinfection, deodorization; restore site to sanitary condition.

1.3.2. Minor Blood/Bodily Fluid Cleanup (≤10 sq ft) - cleanup, disinfection, and proper packaging/disposal per OSHA/ADEQ.

1.3.3. Major Blood/Bodily Fluid Cleanup (>10 sq ft or bulk items) - extended remediation, multi‑person crew as needed, removal of contaminated soft goods/furniture;

comprehensive disinfection and site restoration.

1.3.4. Sharps/Needle Pickup or Area Sweeps - hazard assessment, sharps collection, placement into approved containers, area sweeps per plan; disposal via approved methods.

1.3.5. Removal of Contaminated Bulk Items - mattresses, bedding, tents, clothing piles, couches/chairs, cushions, foam pads, carpets/rugs, pallets, large debris; handle as biohazard and dispose through approved channels.

1.4. Response Time Requirements:

1.4.1. Non‑Emergency Response: Contractor arrival within 24 hours of notification (unless otherwise approved).

1.4.2. Emergency Response: Contractor arrival within 3 hours of notification (including after‑hours/weekends/holidays).

1.5. Methods & Procedures:

1.5.1. Site Safety & Control - establish containment, signage/barriers, and PPE; minimize public exposure.

1.5.2. Cleanup & Disinfection - use EPA‑approved disinfectants; apply industry‑recognized remediation procedures; ensure sanitation level suitable for public re‑use.

1.5.3. Sharps Handling - collect and containerize per OSHA/DOT; render sharps non‑hazardous prior to final disposal, where applicable.

1.5.4. Site Restoration - remove all waste and debris; return area to clean, sanitary, hazard‑free condition.

1.6. Waste Handling, Transport, and Disposal:

1.6.1. Compliance - Contractor shall handle, package, label, transport, and dispose of biohazard waste per ADEQ, OSHA (29 CFR 1910.1030), and DOT requirements; use ADEQ‑approved treatment/storage/disposal facilities.

1.6.2. Acceptable Treatment Methods - use only ADEQ‑recognized technologies; sharps must be rendered incapable of creating a stick hazard prior to final disposal.

1.6.3. No Co‑mingling - Contractor shall not co‑mingle biohazard waste with non‑waste goods during transport/storage.

1.7. Safety, Training & PPE: Contractor personnel must be trained and certified to perform biohazard remediation tasks, including bloodborne pathogen training, exposure control, PPE use, hazard communication, containment, and decontamination. Contractor shall always supply appropriate PPE.

1.8. Documentation & Reporting:

1.8.1. Service Report (per incident): For each service performed, Contractor shall provide brief Service Report that includes:

1.8.1.1. Date of Service

1.8.1.2. Location where services were performed (address, alley, park, or facility area)

1.8.1.3. Timeline, including arrival and departure times

1.8.1.4. Summary of Services Performed

The completed Service Report shall be submitted to the Environmental & Safety Program Manager within 48 hours of the service being completed.