Special Notice Attachment A - 652-24-103 AE SOW SF330.docx

Central Virginia VA Health Care System 11/22/2022 Hunter Holmes McGuire VAMC 1201 Broad Rock Blvd Richmond, VA 23249

ARCHITECT-ENGINEER DESIGN SCOPE OF WORK

IMPROVE SURGICAL ACCESS

H.H. MCGUIRE VA MEDICAL CENTER

PROJECT NO: 652-24-103

PROJECT NAME: Improve Surgical Access ESTIMATED CONSTRUCTION MAGNITUDE: IAW (VAAR) 836.204 (h)(1) is between $10,000,000 and $20,000,000

1. SUMMARY OF SERVICES

Provide professional Architect/Engineer (AE) and healthcare planning services necessary to renovate approximately 11,500 s.f. of vacated clinical lab space into operating rooms with support spaces. Services required of this A/E contract shall include, but are not limited to:

· Part I – Preparation of Existing Conditions and Conceptual Design –Investigative Services: Preparation of existing conditions plan and schematic design SD(15%) which includes site investigation for civil, structural, architectural, interior design, equipment/ furnishings, conveying equipment, mechanical, plumbing, fire protection, electrical, electronics/ security, telecommunications, healthcare technology systems and devices and environmental (asbestos abatement including but not limited to survey and sampling). Perform project site investigation in accordance with the ‘Site Investigations’ section of this scope of work.

· Part II – Preparation Drawings and Specifications – Design Development: Preparation and submission for VA review interim design development document packages DD1, and DD2. Design development packages shall be submitted in accordance with the terms of the ‘Design Package Submission Schedule’ section of the Scope of Work. Packages shall contain a complete set of documents as specified in the ‘Design Requirements/Submissions’ section of this scope of work. The A/E shall develop a design necessary to meet the requirements listed in the ‘Project Scope’ section. Design services shall include the following disciplines: civil, structural, architectural, interior design, healthcare architect/planner, equipment/furnishing, conveying equipment, mechanical, plumbing, fire protection, electrical, electronic/security, telecommunications, healthcare technology systems and environmental.

· Part III – Preparation of Drawings and Specifications - Construction Documents Preparation of construction bid documents, CD1(95%), CD2(100%) and BD (Final Bid Documents) at the completion of the design development process in accordance with the ‘Design Package Submission Schedule’ section. Final construction document packages shall contain a complete set of documents as specified in the ‘Design Requirements/Submissions’ section of this scope of work. The AE shall finalize the design that meets the requirements in the ‘Project Scope’ section of this scope of work and the construction budget. Design shall include the following engineering services: civil, structural, architectural, interior design, healthcare architect/planner, equipment/ furnishings, conveying equipment, mechanical, plumbing, fire protection, electrical, electronics/ security, telecommunications, healthcare technology systems and devices and environmental.

· Part IV - Construction Period Services: Review and provide concise direction on all submittals, shop drawings, product data, samples, RFI’s, change order proposals, etc. in accordance with ‘Construction Period Services’ section of this statement of work. Services shall also include:

· Third party asbestos monitoring that will be performed during construction performed by a certified IH.

· Commissioning for HVAC systems in lieu of a VA hired 3rd party agent.

· Construction Laboratory Testing services as required by design specifications

· Providing record drawings based on finalized contractor red-line as-builts.

· Part V - Site Visits: Visit the site at the request of the VA in accordance with section ‘Site Visits’ in this scope of work. The AE shall respond on site within a two-hour period when requested. A total of forty (40) site visits (at 1 person per visit) during construction shall be included. Each site visit shall be documented through a field report denoting the purpose and results of the site visit.

2. PROJECT SCOPE

2.1 General Requirements

AE is responsible for providing all services necessary for design of this project – i.e. demolition, civil, structural, architectural, interior design, equipment/ furnishings, conveying equipment, mechanical, plumbing, fire protection, electrical, electronics/ security, telecommunications, healthcare technology systems and devices and environmental. The AE is responsible for performing a Pre-TAB of existing impacted HVAC systems in accordance with VA Master Specification 23 05 93 as part of the site investigation.

AE will review needs identified by the Integrated Project Team for the area under consideration for design and provide recommendations. A minimum of three layout options that address the identified needs will be presented to the VA for review. If necessary, the project shall be phased to minimize the impact to the Medical Center and patient care. Prior to submission of Schematic Design material, the AE shall meet with the VAMC’s COR to discuss any proposed phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The AE shall be responsible for documenting the phasing requirements.

The AE shall provide an evaluation, cost estimate, and conceptual plans to determine the feasibility of completing the project within project budget for each of the three options submitted. Disadvantages and advantages will be provided including impacts to patient care/medical center operations and order of magnitude cost estimates (with cost of patient care factored into the economy/feasibility).

Design will have modern finishes selected in coordination with VA. Finishes shall incorporate recycled materials. AE shall provide finish boards at the DD2 (65%) and CD1 (95%) submissions with samples, manufacturer names, series, colors, etc. for easy clarification. Project design will require the construction contractor to recycle demolished materials such as carpet and ceiling tile. Documented quantities, disposal method and final certified documents noting that demolition materials have properly been recycled.

At the CD1 (95%) design submission phase provide one (1) framed project rendering of the interior of the finished space. Provided as a 20 in. x 28 in. landscape sized color renderings and fact sheets in addition to the regular design package requirements.

At the CD1 (95%) design submission, the AE shall finalize a construction plan showing temporary conditions for construction, per phase, to ensure general conditions, life safety and infection control requirements are designed, identified and specified including:

· Infection Control Risk Assessment (ICRA) classification sheet on construction plan, denoting:

· requirements for how negative the space must be maintained (in inches of water)

· requirements for negative air monitoring and alarming

· negative air achievement during construction by capping all HVAC ducts in the area

· denote all existing rated barriers (vertical and horizontal) and identify requirements for demolition of existing systems and installation of new systems in or through these barriers (patch and fill requirements and timeframes after demo)

· denote temporary construction barrier wall and construction entry door/frame types and ratings for separation of construction areas to other areas (all barriers between construction areas and other areas shall be maintained with a minimum of a one hour fire barrier until final installation of ceiling and sprinkler system). All temporary construction barriers shall be finished immediately upon installation and the finishes shall mirror and be cohesive with surrounding areas.

· identify requirements for all fire protection systems during construction:

· will sprinklers, smoke detectors, pull stations, etc. remain active? fire watch required?

· will a heat detection system be installed due to a compromised fire protection system?

· will construction barriers re-route egress or necessitate egress signage change outside of construction space?

· identify contractor laydown area, trash, delivery, and pedestrian/construction routes.

· identify temporary utilities for contractors use as necessary

· identify utilities/systems passing through construction space or that require bypass during construction to be maintained/bypassed to ensure continuity of services in adjacent areas

· denote legionella water concerns through construction (temporary water temperature ranges maintained, no stagnant water, no dead legs, flushing/heating of the system prior to tie-ins and before turnover to VA, etc.)

The following items shall be addressed with the design:

· Patient privacy criteria are met (i.e. computerized information, patient privacy, HIPPA)

· Fully sprinklered and fire protection systems integrated into existing system

· Integrated Nurse Call/Cable TV/Patient Education to each patient location. Nurse Call system to be specialized to meet the requirements of the unique patient population and be integrated into the facility’s Get-Well Network

· HVAC integrated with Johnson Control DDC system; each room to have separate environmental controls

· All rooms shall be ADA compliant and meet VA Barrier Free Design Standard

· Structural Shielding Design Reports and Certifications shall be completed by qualified individuals registered with the Virginia Department of Health who can perform shielding designs and surveys. Ensure that structural shielding design reports and shielding surveys conform to NCRP Report No. 151 or current document. The finalized structural shielding design reports for equipment shall be prepared and provided to the CO/COR for review and approval by the local Radiation Safety Office prior to construction.

· Provide specialized analysis of radiation and environmental requirements by a physicist with experience in radiation shielding requirements within a healthcare setting. Design shall comply with all requirements of NRC, DER, VA/DOH/RHP, NCRP, NHPP, and other applicable controls.

· Bring the existing renovated spaces up to compliance requirements for radiation shielding to provide for the safety of staff/patients occupying spaces inside, outside, above, below, adjacent to, etc. the equipment while the radiation producing equipment is in operation.

· Complete a structural shielding survey and radiation measurements after the installation of the radiation producing equipment and prepare and submit report. The finalized shielding survey reports shall be prepared and provided to the local radiation safety office for review and approval after equipment installation in each area. Should the shielding be found inadequate, the AE shall provide a corrective design solution, revised construction documents, and construction administration at no cost to the VA.}

· Patient and Hospital Wi-Fi in all areas

· Providing certified industrial hygiene services to perform asbestos survey investigations, bulk sampling and development of specifications and drawings.

· Always minimize impacts to continuity of care. Phase construction as required to minimize impacts to continuity of care as the work is being completed.

AE shall retain the services of a registered Fire Protection Engineer to design and review the entire project for code compliance. Guidance on Fire Protection Engineer Consultant Services can be found at the following links:

· http://www.cfm.va.gov/til/ae/fp_engr.doc

· http://www.cfm.va.gov/til/aeDesSubReq.asp At the CD-1 (95%) design submission phase, the VA will retain the services of a 3rd party registered Fire Protection Engineer to review the design for fire and life safety code compliance in accordance with the latest edition of VHA Directive 7712 Fire Protection Code Reviews of Delegated Construction Projects. The AE shall incorporate all comments into the design prior to finalizing the design.

2.2 Specific Requirements

Provide professional engineering services for the design and construction administration to renovate approximately 11,500 square feet of the vacated 3rd floor clinical laboratory space into operating rooms and associated supporting spaces.

The renovation shall involve all the space indicated in Attachment G, Project Location Plan. The project design will outline and specify (but is not limited to) the following construction activities:

1. Demolition of the existing interior walls, flooring, ceilings, finishes and equipment.

2. Demolition of serving utilities in the interstitial above the third floor (domestic water, HVAC distribution, electrical, telecom, medical gases and so forth).

3. Demolition of serving utilities in the interstitial below the third floor (sanitary, and so forth).

4. Installation of new utilities and structures above and below the third floor to service the new OR’s and associated spaces.

5. Installation of new interior walls, flooring, ceilings, finishes and equipment in accordance with the VA Surgical and Endovascular Services Design Guide.

6. Installation of new independent HVAC systems to provide conditions in the new spaces in accordance with the VA HVAC Design Manual. The new system shall also incorporate additional supercooling chiller/duct coil systems for the individual OR’s to provide more precise humidity, temperature and pressure control in each of the individual OR’s.

A concept plan for the area is included in Attachment H, OR Feasibility Study dated 17 June 2019 to provide the general direction of the project and outline some of the basic needs being addressed by the design. The study also outlines adjacent projects that are planned for the future.

This renovation project must also functionally mesh with the currently completed design for the Minor project 652-323 Improve Surgical Operating Access and Correct Facility Deficiencies. A copy of the architectural floor plan is included in this scope of work as Attachment I and the complete design is available upon request.

The estimated cost of construction for this project must always be within the programmed construction magnitude. In accordance with VAAR 836.204 Disclosure of Magnitude of Construction projects (h)(1) the magnitude is between $10,000,000 and $20,000,000. If during the design process the estimated cost of construction exceeds the budget, the A/E is to immediately notify the VA and work with the IPT to reduce the scope of the design to bring the project within the construction budget. Once measures to reduce the estimated cost are finalized the A/E shall provide a summary of the changes to the design scope for VAMC and VISN 6 approval.

3.0 SITE INVESTIGATIONS

3.1 As-Built Investigations

The AE will make site visits as necessary to survey and document all existing conditions. The AE shall make site visits, as required, to determine the existing as-built conditions of areas contained in this project. Information, including drawings and other documentation, provided to the AE shall be used as reference only. Original as-built and historical drawings are available upon request. The AE shall verify all as-built condition related to this project despite the presence of as-built drawings. The AE shall coordinate visits with the COR as assigned at the NTP. The AE shall arrange for and oversee the performance of such investigations necessary for the proper design of the project. AutoCAD background drawings may be provided by the VA upon request and shall be used as reference only.

The AE shall field verify every physical aspect that relates to the project using onsite investigation methods.

3.2 Utility Loading Investigation

The AE will conduct onsite metering of utilities that will be utilized as part of the design. This utility loading information will be used to determine the best location for connecting utilities that will not impact current hospital operations once the project is complete and in operation. At a minimum the AE shall investigate the following utilities.

3.2.1 Electrical

The AE shall conduct a load analysis of electrical usage at the service vault that is anticipated will be used for electrical power for the final project. This load analysis will be conducted for a minimum of 30 days to determine KWH and KVA loading of the anticipated vault circuit. If after completing the analysis, it is determined that the selected circuit is overloaded, the AE is responsible to select a new circuit and conduct a new load analysis to verify its capacity. This will continue until a suitable circuit is determined.

3.2.2 Steam

The AE shall conduct a steam load analysis to determine a suitable location to connect the existing steam system that will meet anticipated design loads while not impacting other functions in the Hospital.

3.2.3 HVAC

The AE shall conduct flow measurements/test for all existing HVAC systems being modified by the final design. This Pre-TAB of the existing HVAC systems shall be conducted in accordance with VA Specification 23 05 93 as part of the mechanical site investigation to determine existing conditions.

3.2.4 Chilled Water

The AE shall conduct a chilled water capacity analysis to determine a suitable location to connect the existing chilled water system and to determine that the chilled water system will meet anticipated design loads while not impacting other functions in the Hospital.

4.0 DESIGN PACKAGE SUBMISSION SCHEDULE

The AE shall submit review packages, so they are received on the day noted in the schedule below.

Calendar Days Completion Date - Calendar Days after NTP

The issuance of the NTP may be performed virtually and will be an introduction of the AE team to the IPT. The IPT will consist of at a minimum, the following members:

· Impacted clinical services

· Impacted administrative services

· Engineering (safety, biomed and M&O)

· OIT

· Infection Control

· Quality Management

· Patient Safety

· Surgical Service

· Other members of the medical center who have vested interests in the design, compliance and accreditation for the medical center.

The period between the NTP and the initial IPT meeting shall be used for the AE to gather data/information to be well prepared to discuss their design intent and to ensure project requirement/restraints are understood to make a highly productive meeting at the initial IPT meeting. This time shall also be used to gather as-builts and begin investigative services. AE will be required to attend and take minutes at each IPT meeting. Minutes will be submitted electronically to the COR and Contracting Officer within five (5) calendar days of each meeting. AE is responsible for documenting through meeting minutes all comments received at the IPT on-site reviews including but not limited to written, typed, drawing mark-ups, verbal etc.

The first five working days of the IPT review time will be for the VA to determine minimum acceptability of the design submission. If the VA finds the design submission to be unacceptable, the AE will be required to resubmit the submission. The VA review time will not be impacted and shall remain the same number of allotted days with the first five working days for the VA to determine acceptability of the design submission. The AE will be responsible for maintaining the overall design completion date and is responsible for making up lost time due to unacceptable design submissions. An incomplete submission is defined as a submission lacking any piece of information outlined in Attachments A – F of this SOW, or failure of submission to include a required item as outlined by PG-18-15, Volume C.

All documents submitted shall comply with the CAD standards contained in the VA Building Information Model Standards.

5.0 DESIGN REQUIREMENTS/SUBMISSIONS

5.1 General Requirements

The AE shall submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/til/ae/aesubmin.doc. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate depending upon the complexity of the design, the AE may elect to delete individual submissions where not required (i.e. Do not address A. Site Development, Landscaping for interior renovation projects)

Deliver all design packages in person directly to the COR on the established dates to allow the VA IPT to meet as scheduled. A transmittal letter is required to go to the Contracting Officer on the same day as delivery.

Include all information required for each submittal as outlined in Program Guide PG-18-15, Volume C and as outlined in the attachments A – F. The program guide is available at the following address: http://www.cfm.va.gov/til/ae/aesubmin.doc. AE shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov/til/. As a minimum, design shall comply with the applicable sections from the following VA standards and guidelines found at the web site above:

· Infrastructure Standards for Telecommunication Spaces, v3.1

· Special Design Requirements (includes asbestos, commissioning, fire/life safety and physical security)

· Sustainable Design Requirements

· Cost Estimating Requirements

· AE Quality Alerts

· AE Design Alerts

· Design shall comply with 20013 ASHRAE 90.1 Standards, as well as:

· VA Directive 0055 VA Energy and Water Management Program

· VA Directive 0056 VA Sustainable Buildings Program

· VA Handbook 0056 VA Sustainable Buildings Program

· VA Directive 0065 Climate Change Adaptation Planning

· VA Directive 0066 VA Sustainable Locations Program

· VA Directive 1061 Prevention of Healthcare-Associated Legionella Disease and Scald Injury from Potable Water Distribution Systems

· VA Directive 1116 Sterile Processing Services

· VHA Directive 1129 Radiation Protection for Machine Sources of Ionizing Radiation

· VHA Handbook 1330.01 Health Care Services for Woman Veterans

· VA Directive 7545 Cultural Resource Management

· VA Handbook 7545 Cultural Resource Management Procedures.

5.2 Cost Estimating

The AE shall manage the execution of the project within the VA programmed construction budget. The entire AE design team will take ownership of the project construction budget and be an advocate for successful execution of the project within the available funding. The cost estimator’s role must be viewed as a critical element of project cost management. Rather than limiting responsibilities to simply reporting costs, the estimator must be an integral part of the design team, continually interacting and providing input to design decisions at every stage of development.

5.2.1 Cost Estimate Objective

Cost estimates for the base bid shall be within the VA programed construction budget. If the cost estimate is outside of the construction budget, the AE is responsible for notifying the VA of potential budget issues, providing non-scope impacting recommendations to get estimate within the budgeted construction cost and providing design documents that correspond accordingly. Design submissions with cost estimates outside of the construction budget are grounds for rejecting a design submission. The final construction document submission estimate shall not be greater than the VA programed construction budget and not less the 90% of the VA programed construction budget. All cost estimates costs shall be escalated to the midpoint of the expected construction period.

5.2.2 Recapitulation

The AE shall provide a recapitulation sheet of the total project (phase by phase as appropriate) listing site work, each new building, each new building addition and each renovated building separately. This document shall precede the summary sheets. A recapitulation sheet will be required for each bid packages (deductive alternates).

5.2.3 Level of Detail

The level of detail of the estimate shall be consistent with the degree of completeness of the drawings being submitted. If a construction element is shown, it must be priced; if it is shown in detail, it must be priced in detail. For detailed elements, "lump sum" or "allowance" figures will not be acceptable. Project estimates will include all elements within the contractor’s bid such as insurance, bonds, hazardous abatement and any other such items.

5.2.4 Timing of Submission

Responsible decisions cannot be made without knowing the associated cost. Cost documentation must be delivered at the same time as other design submissions. The AE is responsible for managing workflow and communications to ensure that this can be accomplished. It is understood that some details may change in the final days preceding a submission. Cost data shall be submitted on the most up to date design information possible, with a narrative of any late developments that will affect cost.

5.3 Deductive Alternates

The AE shall provide a design identifying a minimum of 10% of the construction budget as deductive alternates. The project must remain within the construction budget with all deduct alternatives in place. Each alternate shall be progressively deductive in nature and shall be non-scope impacting. The VA and AE shall work collaboratively to ensure project remains viable for medical center operations within the allotted budget. The VA will have the final determination on the AE recommended bid deducts. Items removed as bid deducts shall be evaluated to determine impacts to the remainder of the design. Certain bid deducts could require a separate design to keep the design intent viable. Items identified as ‘yes’ in question 1 of the below decision tree shall not be removed as bid deductive alternates. Items identified as ‘yes’ in question 2, 3, or 4 of the below decision tree shall not be removed as bid deductive alternates without explicit consent from the Contracting Officer through the facility Chief Engineer. Items identified as ‘no’ in question 4 shall not be included as part of the construction project, however, utilities and site prep for such equipment (or future equipment) is permissible.

5.3.1 Decision Tree

1. Is the item necessary to meet requirements for an occupied building? This includes all governing code required items, such as fire alarm. If yes, the item is to be funded within the construction project. If no, proceed to question 2.

2. Is the item covered by OCFM's Master Construction Specifications PG-18-1, Divisions 1 through 10, 13 through 26, or 28 through 48? If yes, the item is to be funded within the construction project. If no, proceed to question 3.

3. Is the item covered in OCFM's Master Construction Specifications PG-18-1, Division 27 and not IT equipment*? If yes, the item is to be funded within the construction project. If no, proceed to question 4.

4. Is the item covered in OCFM's Master Construction Specifications PG-18-1, Number 12 31 00, 12 32 00, 12 34 00, or 12 36 00? If yes, the item is to be funded within the construction project. If no, then the equipment must be funded by the facility’s respective equipment fund from medical care appropriations.

*IT equipment includes: computers, monitors, keyboards, docking stations, phones, printers, scanners, etc. Cabling and raceways for IT equipment is not included as part of IT equipment.

Other Non-IT equipment includes: physical access control systems, data closet racks, WI-FI (both patient and medical), temp track, testing and punch down of the information systems etc.

6.0 CONSTRUCTION PERIOD SERVICES

The AE shall provide the following services during the period of project construction:

· Assist in answering bid questions during solicitation process by issuing any addendums, drawings, etc. necessary to address questions.

· Assist the VA to determine whether the construction contractor or subcontractor meets technical qualification requirements.

· Assist the VA in the review of contractor proposals for technical acceptability and provide written recommendations of any problems or litigations encountered with the proposing contractor in the past based on first-hand knowledge.

· Review all submissions and provide concise direction to the VA.

· Provide direction within 7 calendar days upon request for review of submittals (shop drawings, product data, installation instructions, samples, etc).

· Provide direction within 7 calendar days for RFI’s and change order proposals. Changes to contract documents based on errors and omissions in design will be executed at no cost to the VA, including cost estimates for the change. Contracting officer shall make final determination on what is or is not an error or omission.

· Provide certified industrial hygiene services to perform asbestos abatement 3rd party monitoring during construction period services.

· Provide a Commissioning Agent for HVAC systems in lieu of a VA hired 3rd party agent.

· Provide Construction Laboratory Testing services in lieu of a VA retained Construction Laboratory.

· Prepare record drawings based on contractor red-line as-built drawings with correspondence performed during construction. The AE shall provide a set of updated drawings and specifications on CD within 30 calendar days of construction contract completion to the COR.

· The AE fee shall include all costs for printing and miscellaneous reimbursable costs.

· Invoice payments for construction period services shall be directly correlated to the construction project progress percent complete. This amount will be coordinated with the COR throughout construction (i.e. if the construction is 20% complete, construction period services shall be billed at 20% complete).

7.0 SITE VISITS

The AE shall make site visits at the request of the VA and prepare documented field reports denoting the purpose and results of the site visit to include agreed upon changes in design as determined necessary during the construction. Visits resulting from errors and omissions in design will be at no cost to the VA. Attend the pre-bid and pre-construction conference to review and confirm project scope.

Participate in partial/final acceptance inspections (in-wall, above ceiling and final) as scheduled and generate punch list items for completion. Inspections shall cover quality of installations and locations/placement of items in accordance with the contract documents. The punch list shall reference the contract documents for specific deficiencies (i.e., specification section, drawing detail, etc.).

During construction, allow for a minimum of 40 site visits as directed and scheduled by the COR. Site visits related to Commissioning and Construction Laboratory Testing Services do not count towards the 40 site visits.

8.0 PERIOD OF PERFORMANCE

Contract Period of Performance shall be as follows:

a. Design Completion: 280 calendar days from design notice to proceed; includes VA design reviews in accordance with section 4.0

b. Procurement Timeframe: 180 calendar days from the completion of the design. Designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process during this period.

c. Construction Period Services: 365 calendar days from construction Notice to Proceed.

d. Total contract period of performance: 825 calendar days

{Include attachments in accordance with the required schedule of submissions} Attachment A

Schematic Design Submission Requirements (SD–15%)

The AE shall deliver the following (labeled with Schematic Design) and include this attachment as a checklist with your submission:

· 3 copies evaluation narrative addressing items listed in the design requirements and any additional AE recommendations for each of the three proposed layouts.

· 3 half size sets of architectural floor layouts for each of the three proposed layouts being considered based on space required and VA space criteria. Make a recommendation on the most efficient and effective floor layout and the reasons for the preference. Show equipment to be used in each room/area.

· 1 copy of the preliminary cost estimate for each option being considered.

· 1 CD containing

· All drawings in AutoCAD and pdf format

· Narrative report in pdf format

· Electronic copy of preliminary cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

***Achieve a consensus on design approach before proceeding to 35% design***

Attachment B

Design Development Submission Requirements (DD1-35%)

The AE shall deliver the following (labeled with 35% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design developed 15% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with COR, and any design calculations or analysis.

· 3 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD software.

· 2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

· 2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

· 2 copies of completed Pre-TAB of existing impacted HVAC systems.

· 2 copies of completed environmental sampling reports.

· 1 CD or Digital Download containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

· All design related calculations.

· Completed Pre-TAB of existing impacted HVAC systems.

· Completed environmental sampling reports.

Attachment C

Design Development Submission Requirements (DD2–65%)

The AE shall deliver the following (labeled with 65% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design developed 35% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with COR, and any design calculations or analysis.

· 3 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD software.

· 2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

· 2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

· 1 copy of each color board showing the interior design scheme (fabrics, finishes, furniture layout and plans) for each area, east west and center, include an inventory of materials/manufactures recommended for use for approval and prepared for order by the VA Interior Designer. This information should also be submitted on a spreadsheet for use during submittals (color, manufacturer, item number, etc.). The color, name and all applicable identifying numbers shall be placed on the board and be easily read without removing the physical samples.

· 1 CD or Digital Download containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

· All design related calculations.

Attachment D

Construction Document Submission Requirements (CD1–95%)

The AE shall deliver the following (labeled with 95% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design developed 65% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with COR, and any design calculations or analysis.

· 3 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD 2016 software.

· 2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

· 2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

· 1 copy of each color board showing the interior design scheme (fabrics, finishes, furniture layout and plans) for each area, east west and center, include an inventory of materials/manufactures recommended for use for approval and prepared for order by the VA Interior Designer. This information should also be submitted on a spreadsheet for use during submittals (color, manufacturer, item number, etc.). The color, name and all applicable identifying numbers shall be placed on the board and be easily read without removing the physical samples.

· 1 framed project renderings (20 in. x 28 in., landscape) to inform the public of the project intent to include drawing, color rendering and fact sheets.

· 1 copy of construction plan showing temporary conditions for construction, per phase, to ensure general conditions, life safety and infection control requirements are designed, identified and specified

· 1 CD or Digital Download containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Renderings in full size pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

· All design related calculations.

Attachment E

Construction Document Submission Requirement (CD2–100%)

The AE shall submit complete bid documents for final review prior to solicitation. Deliver the following packaged (labeled with 100% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design developed 95% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with COR, and any design calculations or analysis.

· 3 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD 2016 software.

· 2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

· 2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

· 1 CD or Digital Download containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

Attachment F

Construction Bid Document Submission Requirements (BD)

The final design documents shall be sealed and signed by the design professional responsible/liable for the design represented in the respective document. The seal and signature shall conform to laws and requirements for the application of seals and signatures for professionals in the state or region in which the person taking liability for the work is registered. Any errors found on the sealed set are subject to revision and resubmission by the AE at no cost to the Government.

· 1 full size set of sealed contract drawings (complete with VA signed coversheet).

· 1 copy (bound) of project specifications produced on Microsoft Word software.

· 1 CD or Digital Download containing

· All drawings in AutoCAD and pdf format (pdf drawing shall be digitally sealed)

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

Attachment G Project Location Plan

See file “Attachment G – Project Location Plan.pdf”

Attachment H OR Feasibility Study

See File: “Attachment H – OR Feasibility Study.pdf”

Attachment I – 652-323 Improve Surgical Access Floor Plan

See file “Attachment I – 652-323 Floor Plan.pdf”