SF30_SPE8EJ18R00010004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

4. REQUISITION/PURCHASE REQ. NO.

See Block 14

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE8EJ 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE8EJ18R0001

X

2018 NOV 16

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, X is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA TROOP SUPPORT

CONSTRUCTION & EQUIPMENT (SOE)

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

See Attached Continuation Sheet(s).

(X)

CHECK ONE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

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SPE8EJ18R0001 - 0004

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The following are additional questions submitted by interested parties and the Government’s responses. An offeror’s question may not appear in the exact wording or in the format submitted. All page numbers listed are referring to the

RFP

1. QUESTION: What percentage of delivery orders are composed of incidental services? How will incidental services be priced and performed once a contract is issued?

RESPONSE: The Government will not be providing percentages. Per the Statement of Work, section 2. Items Covered, subsection b. Incidental Services, “Incidental services are usually requested at the same time the item of supply is ordered and will generally have a separate line item requesting the services.” Incidental services will be priced in accordance with section 7. Information Technology (IT)/Order Receipt Processing, subsection b. Ordering/Request for Quote Process Overview. Following the competition process, the selected awardee will supply the item and perform the incidental service.

2. QUESTION: How is travel priced (FFP, CR, etc.) in the sample incidental services and the subsequent contract execution?

RESPONSE: Per Clause 52.216-1 Type of Contract (APR 1984) FAR, included in the solicitation, “The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.” Per 52.212-1 -Instructions to Offerors - Commercial Items (Jan 2017) FAR, section D. Instructions to Offerors Price Proposal (Volume II), subsection

b. TAB 2 - Incidental Service Scenario, page 63, “Offers shall submit a total price based on the scenario provided in the Price Proposal Spreadsheet.” During contract performance and the post-award delivery order competition, awardees shall also submit a total price for an incidental service, which would include any applicable travel.

3. QUESTION: Please elaborate on what incidental services may be included under this contract? Please describe any additional reporting requirements associated with such services?

RESPONSE: An example of incidental services is included with the Attachment 1 Price Proposal Spreadsheet – Tab 2 Incidental Service. There are no additional reporting requirements.

4. QUESTION: How many customer visits are anticipated per year? Customer Visits carry a cost. Will the Government please provide any potential locations to include in our travel basis of estimate for the contract? The offeror understands that travel is not a separate CLIN for the Government.

RESPONSE: As stated in the Statement of Work, section 6. Customer Support, subsection c. Customer Visits, page 42, “All customer visits must be coordinated through DLA Troop Support and shall be authorized only when the customer specifically requests a visit.” The resulting contracts will require support to all authorized customers worldwide.

As delivery is not authorized directly to the CENTCOM AOR, customer visits would not be authorized as well.

5. QUESTION The government has provided the representative listing of items to be priced for the proposal submission.

However, the SOW indicated that each year over 25,000 line items are ordered. Is it possible for the government to provide a price redacted listing of everything ordered for FY2017 so we can better understand the totality of the program?

RESPONSE: A redacted list will not be provided. As stated in 52.212-1 -Instructions to Offerors - Commercial Items (Jan 2017) FAR, section D. Instructions to Offerors Price Proposal (Volume II), subsection 2.a, page 62, “The price evaluation list is a representative sample of the types of items purchased by DLA Troop Support.”

6. QUESTION: How will the metric of 90% quote rate be measured – at the end of the 1st base year, quarterly, other?

RESPONSE: Quote rates are monitored monthly and will be recorded annually in the Contractor Performance Assessment Reporting System (CPARS).

7. QUESTION: Will DLA please provide a % of orders, which are Routine versus Urgent versus Emergency? Will DLA please provide a % of orders, which are Routine versus Urgent versus Emergency? Urgent or Emergency orders will necessarily require additional resources/cost. Can the government please provide the statistics on how many shipments were 72 hours and how many we 24 hours. Additionally can the government please provide the listing of where these shipments were typically delivered?

RESPONSE: The government will not be providing percentages or statistics. As stated in the Statement of Work, section 8. Delivery Requirements, subsection b. General Information for all Delivery Requirements, page 49, “The contractor may be required to provide numerous urgent/emergency orders per month.” Attachment 2 shows the potential delivery locations by State or Country based on the most recent historical data.

8. QUESTION: For OCONUS urgent and emergency orders shipped via commercial carrier; some destinations are not able to have a delivery in 72hrs or 24hrs respectively without a chartered flight (i.e. Sudan or other African countries).

How does the Government recommend the offeror to price the individual line item ceilings for FOB destination with the pricing for routine and the pricing for emergency being the same unit price?

RESPONSE: Offerors must make business decisions with regards to their Proposal. As stated in the RFP under FAR 52.212-1 Instructions to Offerors – Commercial Items, D. Instructions to Offerors Price Proposal (Volume II), page 62, “the price evaluation list is a representative sample of the types of items purchased by DLA Troop Support. The prices for the PEL and Acceptable Alternates will be Ceiling Prices after contract award. It is the maximum unit price that the Government will pay during the base period and each applicable option period for items on the PEL. Pricing shall be for new/unused product. The prices are to be FOB Destination prices worldwide and include all applicable costs including preservation, packaging, and MIL- STD-129.”

9. QUESTION: Page 61, will the Government please clarify that the 95% line item fill rate is the performance metric to be described in this section as described in 9(a) in the SOW?

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RESPONSE: Yes it is.

10. QUESTION: Statement of Work, Section 8. Delivery Requirements, page 50, requires that OCONUS shipments to CENTCOM must be coordinated thru the DLA Distribution offices. Does this also apply to those shipments required within 72/24 hours?

RESPONSE: Yes.

11. QUESTION: Reference Statement of Work 6a. Customer Support, what is the response time for the 24x7 coverage for both telephone and email support? Is there a time standard?

RESPONSE: There is no time standard. However, the success of the SOE TLS Program will depend greatly on the successful management of its contracts by the awardees. The SOE TLS Program provides logistical support to authorized customers worldwide in support of their missions related to Special and Conventional Warfare, which includes Tactical and Survival, Homeland Security, Mobile Security, Coastal Warfare, Port Security, Aircrew Life Support, Flight Deck Applications, Explosive Ordnance Disposal, Diving and Salvage, Search and Rescue, Safety, Ships Husbandry, Hyperbaric, and Enclosed Space Diving and Lifesaving. Per the Statement of Work, Section 7. Information Technology (IT)/Order Receipt Processing, subsection b. Ordering/Request for Quote Process Overview, (1) h, p. 45, “The date and time for receipt of quotes will be specified on each RFQ and generally will be within three (3) business days; however, Contractor's may be required to provide quotes within hours to one (1) business day for urgent or high priority requirements.” Per section 10. Readiness Plan, page 51, “awardees under this program must maintain a readiness plan for customer support, product support, and distribution to respond to urgent requirements. Awardees must be prepared to provide support around the clock for increased quantities and/or rapid acquisition and accelerated deliveries for all items and incidental services provided.”

12. QUESTION: Reference Statement of Work, 6d. Marketing, pages 42 to 43, how many DLA Troop Support sponsored industry/customer conferences are anticipated per year? Will the Government also provide potential locations for travel planning?

RESPONSE: The Government does not have a projection for DLA Troop Support sponsored/customer conferences or potential locations. These requirements are determined based on the marketing needs of the program, the C&E Supply Chain, and DLA Troop Support.

13. QUESTION: Reference Statement of Work 6d. Marketing, pages 42 to 42, will online / electronic media satisfy the requirement for ‘literature’ if they otherwise comply with the information requirements specified in the paragraph?

RESPONSE: Yes, online/electronic media will satisfy the requirement if they otherwise comply with the information requirements specified in the paragraph.

14. QUESTION: Reference Statement of Work 7. Information Technology (IT)/Order Receipt Processing, b. Ordering/ Request for Quote Process Overview, (1)(j), page 45, what is the current frequency of utilization of online reverse auctions? What reverse auction system will DLA use to conduct these competitions? Will the contractor be responsible for any additional fees assessed by the reverse auction provider?

RESPONSE: Reverse auctions have been utilized intermittingly. The reverse auction program is contracted out.

There are no additional fees by the reverse auction provider.

15. QUESTION: The Government states that it intends to award a minimum of 3 contracts. Does the Government have a maximum of contracts it would award?

RESPONSE: There is no maximum. Per 52.212-2 Evaluation - Commercial Items (OCT 2014), page 66, “Awards will be made to offerors whose proposals are most advantageous to the Government considering non-price evaluation factors and price.”

16. QUESTION: REFERENCE SPECIAL INSTRUCTIONS FOR THE SUBMISSION OF PROPOSAL INFORMATION, C. INSTRUCTIONS TO OFFERORS NON-PRICE PROPOSAL (Volume I), FACTOR I - PAST PERFORMANCE - CONFIDENCE ASSESSMENT, section 2. states “this requirement applies to contracts as distinguished from delivery orders under a basic award contract”. Will the Government please clarify if individual procurement task orders (TO####) across multiple fiscal years and AORs under a multi-award IDIQ would qualify as separate contracts for evaluation of past performance confidence?

RESPONSE: They would not be considered separate contracts. Task orders and AORs would be considered equivalent to delivery orders.

17. QUESTION: With the emergent, urgent, and routine shipping requirements spanning global delivery and not currently known, will the government consider providing the bidders with a plug number / ceiling value for shipping costs?

RESPONSE: The Government will not be providing plug numbers. Offerors must make business decisions with regards to their Proposal.

18. QUESTION: Reference 252.225-7048 EXPORT CONTROLLED ITEMS (JUN 2013) DFARS, does the government intend to provide end-use certificates for those products that fall under ITAR under the terms of this contract? If contractors are required to ship ITAR controlled products under this contract, will the government amend the delivery date based on the contractor’s ability to gain the required export licenses?

RESPONSE: Although DLA intends to comply with all statutory and regulatory requirements, as applicable, regarding the sale, distribution, or transfer of export and import controlled items, DLA does not anticipate having to issue End Use Certificates or similar certificates under the terms of the SOE TLS contract(s). Consideration may be given to allow for delivery extensions on a case-by-case basis in order to allow the contractor sufficient time to obtain

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necessary certifications, licenses, registrations, etc. in the event that a delivery order requirement is subject to certain export or import controls.

19. QUESTION: Reference – Statement of Work, section 8. Delivery Requirements, d. Specialty Item Requirement, page 50, deliveries of items that are “manufactured to order” must meet deliveries specified in the order. Please confirm that the primary intent of this requirement is to ensure that delivery order dates do not slip because of delays associated with items that are manufactured to order.

RESPONSE: The intent is to ensure that items that are “manufactured to order” are accurately quoted during the post-award delivery order competition and that customers receive supplies/services in required time-frames to meet mission.

20. QUESTION: Reference – Statement of Work, section 8. Delivery Requirements, e. DLA CONUS Containerization and Consolidation Point (CCP) Requirements, does the government charge for use of DLA / TRANSCOM assets when shipping to Destination FOBs?

RESPONSE: When Government transportation is authorized, the Government does not charge vendors for use of DLA/ TRANSCOM assets. As stated in the RFP, all pricing shall be provided on the basis of F.O.B. Destination in accordance with FAR 47.303-6. Depending upon the delivery order requirement, the F.O.B. Destination point may be the customer’s CONUS location, customer’s OCONUS location, a DLA depot or storage facility, or a CONUS Consolidation Point where applicable. The contractor shall include the transportation cost (i.e. non-Government or commercial shipping costs) in the end unit price. After award, RFQs will specify if Government transportation is required for a delivery order such as delivery orders being delivered to U.S. CENTCOM.

21. QUESTION: The term “cover letters” is used only once in this RFP. However, there is a reference to the “cover page”, which is clearly the first page of the offer. Please confirm if the terms “cover letter” and “cover page” are being used synonymously and refers to the title page.

RESPONSE: They are not synonymous. “Cover page” as used within the body of clause 52.212-1 Instruction to Offerors

– Commercial Item (Jan 2017) FAR is in reference to the SF1449 required as part of Volume III. “Cover letter” as used in Special Instructions for the Submission of Proposal Information, a. Proposal Organization/General Information on page 59 is in reference to the Non-price Proposal.

22. QUESTION: Reference 52.212-1 -Instructions to Offerors - Commercial Items (Jan 2017) FAR, C. Instructions to Offerors Non-Price Proposal (Volume I), Factor II – Technical Merit, Subfactor (a) - Product Sourcing, the RFP prescribes a 95% fill rate requirement for all POs awarded under the SOE TLS program. Is the fill rate calculated as the percentage of line items filled or as the percentage of QTYs filled?

RESPONSE: As stated in the Statement of Work, section 9. Performance Metrics – Fill Rate and On-Time delivery, a, page 50, line item fill rate is based on “quantity delivered versus quantity ordered for a particular line item.”

23. QUESTION: Are OCONUS FOB Destination shipping costs to be included in ceiling prices under this contract? This may be prohibitive and is likely to reflect only a small portion of the SOE TLS shipment locations.

RESPONSE: Offerors must make business decisions with regards to their Proposal. As stated in the RFP under FAR 52.212-1 Instructions to Offerors – Commercial Items, D. Instructions to Offerors Price Proposal (Volume II), page 62, “the price evaluation list is a representative sample of the types of items purchased by DLA Troop Support. The prices for the PEL and Acceptable Alternates will be Ceiling Prices after contract award. It is the maximum unit price that the Government will pay during the base period and each applicable option period for items on the PEL.” As stated under 5. Continuation of Blocks 19-24: Schedule of Supplies/Services, C. Pricing, page 6, “Contractors are encouraged, when competing for delivery orders, to provide a quote less than their ceiling price.”

24. QUESTION: Reference L18 Surge and Sustainment Requirements (S&S) Instructions to Offerors and M07 Surge and Sustainment (S&S) Evaluation, this instruction requires a brief description of surge and sustainment requirements to be included in the “basic proposal”.

Under what Factor and Sub-factor should this content be addressed? How will this required information be scored? It is not mentioned in the “Non-Price Evaluation” priority listing of factors/subfactors used to evaluate offers (p. 66.)

Under what Factor and Sub-factor should the S&S Past Performance History be addressed?

RESPONSE: Per the Caution Notice, 11., page 9, “The items with S&S requirements are noted on the PEL with their MWRs. Offerors shall complete the CAP electronically in accordance with Procurement Note L19, print the CAP, and submit it as part of their Volume III.” Surge and Sustainment (S&S) is NOT a “Non- Price Evaluation Factor.” Surge will be evaluated in accordance with M07 Surge and Sustainment (S&) Evaluation.

25. QUESTION: Would the Government consider it a value add to have access to the contractor’s tracking system?

RESPONSE: Proposals will be evaluated in accordance with 52.212-2 Evaluation - Commercial Items (OCT 2014) FAR, beginning on page 66.

26. QUESTION: Reference 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014) FAR, PRICE EVALUATION, 4), page 69, the Government states “Note: if the surge price in the electronic CAP submission exceeds the peacetime ceiling price, the higher price will be utilized in the evaluation above.” Why would the Government chose to use the worse- case (surge) pricing to evaluate the bidder’s total proposal?

RESPONSE: As stated in the RFP under FAR 52.212-1 Instructions to Offerors – Commercial Items, d. Instructions to Offerors Price Proposal (Volume II), page 62, “the price evaluation list is a representative sample of the types of items purchased by DLA Troop Support. The prices for the PEL and Acceptable Alternates will be Ceiling Prices after contract award. It is the maximum unit price that the Government will pay during the base period and each applicable option period for items on the PEL.”

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27. QUESTION: Reference RFP pages 49-50, section 8 Delivery Requirements, it is understood that the on time delivery measurement starts when the order is placed. The solicitation infers the order is delivered when the product reaches the FOB destination point. Does the clock stop when the commercial carrier provides proof of delivery? Or does the order require a sign off by the customer or DLA before it is considered delivered? Also, for orders utilizing DLA Distribution, please confirm the FOB destination point is the CONUS DLA storage facility.

RESPONSE: The order is delivered when the customer signs off on the Proof of Delivery (POD) or Bill of Lading (BOL). DLA Distribution will advise as to the CONUS FOB Destination point based on mission requirements.

28. QUESTION: Reference Attachment 1 – Price Proposal Spreadsheet, the current format of the PEL allows the offeror to submit either the specified item OR an alternate item, but not both. Will the Government accept pricing for an alternate item as well as the specified item? If so, how would the Government like this information submitted if we are pricing the specified item as well as an alternate item?

RESPONSE: Offerors shall submit a firm fixed Ceiling Price for exact items or acceptable alternates but not both.

29. QUESTION: Reference 52.212-2 Evaluation - Commercial Items (OCT 2014) FAR, d) Non-Price Proposal Evaluation, Factor II Technical Merit, Sub-factor (a) – Product Sourcing, page 68, would the Government please define and clarify the evaluation factor (Element 4: Electronic Systems) for the requirement in Sub-Factor (a) (4)?

RESPONSE: Electronic systems is in reference to software or electronic tools.