SF30_SPE8EJ18R00010002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

4. REQUISITION/PURCHASE REQ. NO.

See Block 14

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE8EJ 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE8EJ18R0001

X

2018 NOV 16

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA TROOP SUPPORT

CONSTRUCTION & EQUIPMENT (SOE)

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

Opening/Closing Date Changed to:

2018 NOV 16 / 2019 JAN 15

TIME 3:00 PM

See Attached Continuation Sheet(s).

(X)

CHECK ONE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

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SPE8EJ18R0001 - 0002

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A. The closing date has been extended to January 15, 2019, 3:00 PM EST.

B. Attachment 1 Price Proposal Spreadsheet – Tab 1 PEL questions will be addressed in a subsequent amendment. A question relating to Tab 2 - Incidental Service has been answered below.

C. The following changes are hereby incorporated into the Request for Proposal (RFP):

1.The Statement of Work (SOW), section 8. Delivery Requirements, subsection b. General Information for all Delivery Requirements, the last sentence is hereby updated to read as follows: “With the exception of items on the PEL and items added with ceiling prices post-award, the item price for urgent and emergency orders will be the same as routine/non-emergency orders.”

D. The following are questions submitted by interested parties and the Government’s responses. An offeror’s question may not appear in the exact wording or in the format submitted. All page numbers listed are referring to the RFP

1. QUESTION: Will the Government be able to offer a Letter of Supply to allow contractors to obtain special pricing from the Vendors listed in the Price proposal spreadsheet?

RESPONSE: A Letter of Supply will not be provided. Per the Statement of Work, section 3. Purchasing System, page 40, “The contractor is required to have a purchasing system to support this requirement. “Purchasing system” means the Contractor's system or systems for purchasing and subcontracting, including the selection of vendors, analysis of quoted prices, negotiation of prices with vendors, and placing and administering of orders.”

2. QUESTION: Would a Compliance Matrix that cross-references each of the solicitation’s requirements to the page where the requirement is addressed within a proposal count towards the page limit?

RESPONSE: Yes, a Compliance Matrix would count towards the page limit. Per 52.212-1 Instructions to Offerors - Commercial Items (Jan 2017) FAR, the Special Instructions for the Submission of Proposal Information, page 59, “Any information included in a proposal past page 60 (with the exception of the attachment for Factor II, sub-factor (b) Distribution) will not be considered. Cover Letters and a Table of Contents are not included as part of the 60 pages.”

3. QUESTION: With regards to the Instructions to Offerors, Non-Price Proposal (Volume I), Factor II Technical Merit, Sub-Factor (b) Distribution, page 62, will the Government please define supplier / subcontractor? In this paragraph, does "supplier" include product suppliers and manufacturers? Please clarify if the Government wants written evidence from carriers, distribution centers and consolidation points, or supplier / subcontractor, or both.

RESPONSE: In the context of this subfactor, supplier/subcontractor is in reference to all carriers, distribution centers and consolidation points that are planned to be utilized in the performance of any resultant contract and are listed as part of the response to this factor.

4. QUESTION: Does the government require a written Capability Assessment Plan as well as electronic completion of the CAP?

RESPONSE: Per the Caution Notice, section 11, page 9, “Offerors shall complete the CAP electronically in accordance with Procurement Note L19, print the CAP, and submit it as part of their Volume III.”

5. QUESTION: Because this contract will be for a total of ten years, would the Government consider allowing Economic Price Adjustments based on price increases from manufacturers after the first option period?

RESPONSE: Per 52.212-1 Instructions to Offerors - Commercial Items (Jan 2017) FAR, section D. Instructions to Offerors Price Proposal (Volume II), subsection 2 (a) the Price Evaluation List (PEL), pages 62 and 63, “The price evaluation list is a representative sample of the types of items purchased by DLA Troop Support. The prices for the PEL and Acceptable Alternates will be Ceiling Prices after contract award. It is the maximum unit price that the Government will pay during the base period and each applicable option period for items on the PEL.” An Economic Price Adjustment clause is not included in the solicitation.

6. QUESTION: Will there be a formal mechanism for the government to update the scope of the contract and the PEL?

RESPONSE: Per 52.212-1 Instructions to Offerors - Commercial Items (Jan 2017) FAR, section D. Instructions to Offerors Price Proposal (Volume II), subsection 2 (a) the Price Evaluation List (PEL), pages 62 and 63, “The price evaluation list is a representative sample of the types of items purchased by DLA Troop Support.” “The Government is providing the estimated demand represented by the most recently available data. Demand has been pro-rated based on the length of the Base Period and each Option Period. Vendors should note these numbers are based on historical data and should take into account any business risk associated with these numbers. The Government is not obligated to these levels.” Per the Statement of Work, section 2. Items Covered, subsection (a), page 38, “Any item required by the ordering activity for special operational equipment that is managed by or authorized for procurement by DLA. In general, the scope includes special operational equipment and related supplies and incidental services, including but not limited to” those listed on page 38. In addition, per subsection (d), page 39, “All requests for new items will be reviewed for scope compliance by a designated representative of the DLA Troop Support Construction & Equipment (C&E) Directorate.”

7. QUESTION: Reference 52.212-1 Instructions to Offerors – Commercial Items (Jan 2017) FAR, section D.

Instructions to Offerors Price Proposal (Volume II), subsection 2(d) Alternate items, pages 63-64, furnishing legible copies of all drawings, specifications, or other data necessary to clearly describe the items and substantiate the alternate item is equal - Would the Government please define the format for the legible copies (are PDF files acceptable) and where would the Government like the substantiating data to be inserted?

RESPONSE: Printed legible copies are required. Per section D. Instructions to Offerors Price Proposal (Volume II), subsection 2(d) Alternate items, page 64, “The substantiation is to be part of the Physical Price Proposal.”

8. QUESTION: Does the Government intend to continue to use the Micro-Purchase Threshold (MPT) as the threshold above which the Government will compete delivery orders, regardless of any future increases to the MPT?

RESPONSE: Per the Statement of Work, section, 7. Information Technology (IT)/Order Receipt Processing, subsection

b. Ordering/Request for Quote Process Overview (b)(1)(a), pages 43 and 44, “All orders over the micro-purchase threshold will be competed among all awardees pursuant to the fair opportunity requirements of FAR 16.505(b), except

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the Government reserves the right to direct orders to a particular source under urgent circumstances, to meet contractual minimums, or to provide economy and efficiency as a logical follow-on to an order already issued in accordance with FAR 16.505(b)(2). Note: Orders under the micro-purchase threshold may be competed among all awardees.”

The micro-purchase threshold will reflect the current threshold as defined in DoD Class Deviation- 2018-O0018, Micro- Purchase Threshold, Simplified Acquisition Threshold, and Special Emergency Procurement Authority, and includes any future increases provided for by statute or regulation

9. QUESTION: Reference Statement of Work, section 2. Items Covered, 2 (h)(4), page 40, based on the instructions provided with the RFI and/or RFQ, the items added to the catalog of historical prices may also be added as a ceiling price and will serve as the ceiling price for the applicable period (base period and/or each respective option year period). Ceiling prices cannot be exceeded on future requirements during the applicable period (base period and/or each respective option year period). Will the Government advise the TLS Contractors prior to competing an item that a ceiling price will be established?

RESPONSE: Yes. As part of the RFI and/or RFQ, the TLS contractors will be advised if a ceiling price is being established for an item.

10. QUESTION: Reference Statement of Work, section 6. Customer Support, subsection c. Customer Visits, page 42, TLS Contractors must have representative(s) available for customer visits when required. All customer visits must be coordinated through DLA Troop Support and shall be authorized only when the customer specifically requests a visit.

Visits are at no cost to the Government. Can the Government confirm this requirement defines the "customer" as DLA Troop Support and not authorized users of the SOE TLS contract?

RESPONSE: The customers are the authorized users of the SOE TLS contract/program.

11. QUESTION: Reference Statement of Work, section 8. Delivery Requirements, subsection b. General Information for all Delivery Requirements, page 49, the contractor may be required to provide numerous urgent/emergency orders per month. The item unit price for urgent and emergency orders will be the same as routine/non-emergency orders. Would the Government consider allowing an added freight charge for expedited freight/overnight deliveries?

RESPONSE: This section is referring to the item price in lieu of the unit price and excludes PEL and items added with ceiling prices post-award. The section has been updated via this modification.

12. QUESTION: Will the Government allow partial payments to defray the impact to the Contractor when pre or partial payment is required to procure long lead items for the Government?

RESPONSE: No. Per the Caution Notice, section 9. Invoice and Payment, page 9, “Fast Payment and Prompt Payment Procedures shall be utilized.”

13. QUESTION: Will the Government assign DX ratings to S&S orders?

RESPONSE: Per the Caution Notice, section 17, page 10, “FAR 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use and FAR 52.211-15 Defense Priority and Allocation Requirements are included in the solicitation and any resultant contracts. Though the basic contract is not rated, individual delivery orders may be rated.”

14. QUESTION: Reference 52.212-2 Evaluation - Commercial Items (OCT 2014) FAR, section d) Non-Price Proposal Evaluation, Factor I - Past Performance - Confidence Assessment, page 66, Failure to provide any portion of the information required, including information on contracts that are currently or have been previously administered by DLA Troop Support, may adversely affect the offeror's past performance rating. There seems to be a disconnect between the requirements in the Proposal Instructions and the statement in the Evaluation paragraph. Proposal Instructions ask for three contracts, but the Evaluation note seems to indicate we could be penalized in our past performance rating if we don't provide information on all DLA Troop Support contracts that have been received. Will the Government please provide clarification on the italicized statement?

RESPONSE: The italicized statement is in reference to the evaluation of the contracts being provided in response to 52.212-1 Instructions to Offerors - Commercial Items (Jan 2017) FAR, section C. Instructions to Offerors Non-Price Proposal (Volume I), Factor I – Past Performance – Confidence Assessment, on pages 60 and 61.

15. QUESTION: Does DLA anticipate the Cost Recovery Rate for NSN items will remain the same for the entire period of performance of this contract?

RESPONSE: The Cost Recovery Rate is established annually.

16. QUESTION: Reference Attachment 1 Price Proposal Spreadsheet, Tab 2 – Incidental Service Scenario, what is the serial number of the vehicle involved?

RESPONSE: As a scenario, there is no specific vehicle. The incidental service is for a Teledyne Seabotix ROVSYSRPR2 as stated in the spreadsheet.

17. QUESTION: Reference Statement of Work, section 6. Customer Support, subsection b. Technical Support, page 42, TLS Contractors must have “technical experts” available to promptly provide technical support and assistance for each item offered to DLA Troop Support and authorized customers under this Program. The “technical experts” must have, at a minimum, three (3) years of experience. Please clarify what the Technical Experts must have 3 years’ experience in.

RESPONSE: Technical Experts must have experience with the items offered to DLA Troop Support and authorized customers under this Program. Per the cited section, “technical support may include but is not limited to providing advice and information regarding the proper use and ordering of special operational equipment items.”

18. QUESTION: Reference Statement of Work, section 7. Information Technology (IT)/Order Receipt Processing, subsection (g) Performance Metric - Quote Rate, page 45, all awardees (TLS Contractors) will be evaluated on Contractor Competitiveness and Participation. Is there a measurement the TLS Contractors will be evaluated against for “Contractor Competitiveness?”

RESPONSE: As stated in this section of the Statement of Work on page 45, “TLS Contractors must submit quotes on 90% of the Delivery Order RFQs.” “TLS Contractors must submit priced quotes on all RFQs for items on the PEL where they have offered a Ceiling Price and the Ceiling Price was determined fair and reasonable and accepted by the Government.”

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19. QUESTION: Per the solicitation, at a minimum, the contractor must be able to support the following American National Standards Institute (ANSI) X12 transaction sets: 810 Invoice, 850 Purchase/Delivery Order, 855 Purchase Order Acknowledgment, 856 Advanced Shipping Notice, 865 Purchase Order Change. Are there other ANSI X12 transactions DLA is able to perform for this contract? Does the government anticipate sending 840 Request for Quotation and receiving 843 Response to Quotation Response?

RESPONSE: The transactions listed in the Statement of Work, section 7. Information Technology (IT)/Order Receipt Processing, subsection a. General, page 43, are currently being utilized. Per subsection b. Ordering/Request for Quote Process Overview pages 43 and 44, “The Bidwiser Program (a DLA Troop Support Bid Processing Program) will be utilized to issue the Request for Quotes (RFQs) for the individual delivery orders and to evaluate the offers received.” In addition, per subsection f., page 49, “As the state of the art of the IT for this contract evolves, modifications may be required to accommodate the needs of DLA Troop Support, its customers, and other authorized customers under the contract.”

20. QUESTION: Does the government have a preference where proposals address items in the SOW not specifically mentioned in the Instructions to Offerors? For example, where in the proposal would the government prefer to see a plan for Customer Support and/or Marketing?

RESPONSE: Offerors shall submit their proposals in accordance with clause FAR 52.212-1 Instructions to Offerors - Commercial Items (JAN 2017) beginning on page 55 of the RFP. Per 52.212-2 Evaluation - Commercial Items (OCT 2014) FAR, section a), page 66:

“NON-PRICE EVALUATION

The following evaluation factors/subfactors shall be used to evaluate offers:

I. Past Performance - Confidence Assessment II. Technical Merit

(a) Product Sourcing

(b) Distribution”

21. QUESTION: Reference – the Statement of Work, section 8. Delivery Requirements page 50, mentions “Specialty Item Requirement” deliveries of items that are “manufactured to order.” Will DLA provide some examples or more details about what types of items might be manufactured to order for this contract?

RESPONSE: DLA will not be providing examples.

22. QUESTION: Can DLA provide the historical demand of the surge and sustainment orders on the current or previous iteration of the contract?

RESPONSE: There have been no orders under the current iteration for Surge and Sustainment as defined in Procurement Notes C06 Surge and Sustainment (S&S) Requirements (FEB 2017), L18 Surge and Sustainment (S&S) Requirements - Instructions to Offerors (FEB 2017), and L19 Surge and Sustainment (S&S) - Capability Assessment Plan (CAP) (MAY 2017) included in the solicitation. However, the program has been utilized to support contingencies within the United States (CONUS) and outside the United States (OCONUS).

23. QUESTION: Information Security Requirements, pages 48 through 49, of the solicitation, defines requirements to secure platforms in accord to NIST 800-171 and DFARS 252.204-7012. Why did DLA refer specifically refer to NIST 800-171, section 3.11.1 (solicitation para [b]) and section 3.8.9 (solicitation para [2]) to the exclusion of the balance of NIST 800-171 requirements?

RESPONSE: Offerors are required to meet all NIST 800-171 requirements as cited in the solicitation. The specific NIST 800-171 requirements cited in the Statement of Work, section 7. Information Technology (IT)/Order Receipt Processing, subsection e. Information Security Requirements, pages 48 through 49, stress the importance DLA places on Continuity of Operations (COOP) as well the need for organizations to continuously monitor and update security requirements to adequately address the risk to organizational operations.