SF30_AMENDMENT_0005_TO_SPE600-16-R-0501.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE J

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

March 22, 2016

4. REQUISITION/PURCHASE REQ. NO.

N/A

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

SP0600 7. ADMINISTERED BY (If other than Item 6) CODE SP0600 DLA Energy

8725 JOHN J. KINGMAN RD., SUITE 2945

FT. BELVOIR, VA 22060-6222

BUYER/SYMBOL – Roderick Estrada/DLA Energy-FESAA

PHONE - (703) 767-1986

Email – roderick.estrada@dla.mil 6.1

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SPE600-16-R-0501

9b. DATED (SEE ITEM 11)

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ x ] is extended, [ ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _______ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: I2.06 CHANGES-FIXED PRlCE(ALT II,) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ X ] is required to sign this document and return ___1____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The closing date for this solicitation is extended to March 30, 2016 at 1:00 PM, Fort Belvoir, VA local time. All questions and answers in regards to the solicitation are addressed in the following pages of this amendment.

- See attached updated PWS (attachment I)

- See attached Gila bend AFB AZ, MOU’s (attachment II)

- See attached Columbus AFB MS, MOU (attachment III)

- See attached CBA addendum for Columbus AFB, MS (Attachment IV)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER (Type or print)

Ivan R. Hargrove

15B. NAME OF CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C.DATE SIGNED

2/10/2016

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Columbus AFB, MS Gila Bend AFB, AZ

CONTRACTOR QUESTIONS:

1. Solicitation Section L page 109, Sec 2 Past Performance: i. A minimum of 3 referenced contracts with a point of contact information (i.e. phone number and e-mail address) shall be included…The Government will evaluate the offeror’s submitted past performance to include questionnaire from three (3) current or previous… Is the government going to evaluate only three (3) past performance references?

The Government will evaluate a minimum of three (3) Past Performance reference. However, the Government will evaluate all references received.

2. Are you expecting a separate proposal for each site?

Only one price proposal is required. However, one technical proposal is required, with a site specific appendix for each location.

3. Sec M – Factor 1. Page 116: The sub factors listed are not consistent with the factors provided in (i) Technical/Management; on pages 114 and 115. Some of the sub-factors are redundant. Please clarify.

See Page 15-19 of this amendment for the revised ADDENDUM TO 52.212-2 – EVALUATION –

COMMERCIAL ITEMS (OCT 2014).

4. Reference PWS Paragraph C-5.2.6 Quality Surveillance/Laboratory: The paragraph states that the

Contractor shall provide all necessary laboratory supplies and replacement equipment without additional government funding. Please provide a detailed listing of all laboratory supplies the Contractor is to provide (both locations).

PROGRAM MANAGER RESPONSE: It is the contractor’s responsibility to determine the laboratory supplies and equipment required if not provided IAW Appendix AF. AFI 42B-1-1, Appendix B provides a recommended listing for consideration.

5. Reference PWS Paragraph C-5.2.6 Quality Surveillance/Laboratory: The paragraph states that the

Contractor shall provide all necessary laboratory supplies and replacement equipment without additional government funding. Please provide a detailed listing of all laboratory equipment the Contractor would have to replace (both locations).

PROGRAM MANAGER RESPONSE: It is the contractor’s responsibility to determine the laboratory supplies and equipment required if not provided IAW Appendix AF. AFI 42B-1-1, Appendix B provides a recommended listing for consideration.

6. Reference PWS Paragraph C-5.2.6 Quality Surveillance/Laboratory: The paragraph states that samples are to be prepared and shipped to off-site laboratories. Is the shipping of samples a Government provided service (both locations)?

PROGRAM MANAGER RESPONSE: Shipping of required samples is provided by base Transportation contract services.

7. Reference PWS Paragraph C-5.2.6 Quality Surveillance/Laboratory: The paragraph states that the

Contractor is to maintain laboratory sampling and testing equipment and supplies. Please provide historical costs for the maintenance of testing equipment (both locations).

PROGRAM MANAGER RESPONSE: Testing of GFE laboratory equipment is provided by the base.

8. Reference PWS Paragraph C-5.3 Maintenance: Will the Government provide all the facilities necessary for the Contractor to manage and perform the Fuels Management services (both locations)?

PROGRAM MANAGER RESPONSE: Facilities to be provided are identified IAW Appendix AF.

9. Reference RFP Paragraph L-0002. (c): The paragraph requires a socioeconomic plan submission in Volume II; however, we do not see any evaluation criteria associated with this portion of the submission.

Please clarify how it is to be evaluated by the Government.

According to the clause, a socio economic plan is APPLICABLE TO LARGE, SMALL, VETERAN-

OWNED SMALL, HUBZONE SMALL, SMALL DISADVANTAGED, AND WOMEN-OWNED SMALL

BUSINESSES. As this is an 8(a) set-aside, the plan is not required.

10. Reference RFP Additional Instructions for all Prospective Offerors: The second paragraph states that technical questions are to be submitted by February 29th. As the closing date for proposal submittal is only 4 working days later, March 4, we respectfully request an extension to the proposal deadline. This will allow time for the questions and answers to be released, and for potential offerors to be able to incorporate the answers into their proposal.

Closing dates has been extended to allow enough time to submit proposals.

11. Reference RFP Additional Instructions for all Prospective Offerors: The second paragraph states that technical questions are to be submitted by February 29th. As the closing date for proposal submittal is only 4 working days later, March 4, we respectfully request an extension to the proposal deadline. This will allow time for the questions and answers to be released, and for potential offerors to be able to incorporate the answers into their proposal.

RESPONSE: SEE QUESTION 10.

12. Do the R-11s have vehicle mounted radios or is all LMR communication done via handheld bricks?

PROGRAM MANAGER RESPONSE:

R-11s are equipped with vehicle mounted radios. Additionally, hand held radios are available as listed in Appendix AF.

13. Who maintains the LMRs?

PROGRAM MANAGER RESPONSE: The Contractor is responsible for care and safeguarding of LMRs, but maintenance of LMRs is the responsibility of the base.

14. Will you please load all applicable attachments and exhibits into FBO?

PWS and CBA could not be uploaded into FBO due to technical difficulties. Attachments was provided via email to all that requested.

15. Will the Government provide Nitrogen for the ATG’s at each location?

PROGRAM MANAGER RESPONSE: Nitrogen for the ATGs is provided by the base.

16. Hours of Operation: table indicates Cryogenics and Bulk should use Operations hours – it’s highly unlikely there will be any Bulk/Cryogenic activity between 1600-2300 daily. Please confirm this requirement to staff?

PROGRAM MANAGER RESPONSE: The question pertains to Laughlin AB Appendix AF. Cryogenics and Bulk Storage functions other than fillstand support normally occur during day shift. Fillstand support for operations typically entails full hours coverage as for Operations. Ultimately, it is the Contractor’s responsibility to ensure appropriate staffing to accomplish all required PWS including response to variations such as increased operations tempo, delayed tank truck receipts, etc.

17. Hours of Operation: for FSC indicates Sun 2300 thru Fri 2300. Please confirm that this is a 24-hour operation even though none of the other functional areas are?

PROGRAM MANAGER RESPONSE: The question pertains to Laughlin AB Appendix AF. Per the Laughlin AFB COR, FSC is 24hrs as indicated and individual(s) will be qualified to provide full support to wing as required. During Normal Hours of Operation periods when only FSC or Operations are indicated as open, the Contractor must maintain contact with the MOCC, be capable of dispatching, refueling/defueling aircraft, and logging transactions in FMD. The temp during these periods has historically been met with one personnel on duty during the time indicated, but it is the Contractor’s responsibility to ensure aircraft servicing requests are properly accomplished.

18. Who is responsible for maintenance of the R-11’s?

PROGRAM MANAGER RESPONSE: Typical operator/checkpoint maintenance is the responsibility of the contractor. Maintenance above operator/checkpoint will be provided by Transportation Refueling Maintenance.

19. Will the contractor be reimbursed for travel expenses associated with the Government-provided training as identified in PWS C-5.7.1?

PROGRAM MANAGER RESPONSE: The Government only provides the training allocation. All associated costs and travel expenses are the responsibility of the contractor.

20. At the site visit, there appeared to be some confusion as the minimum and maximum number of contracts the contractor is required to submit for past performance. Can the Government please clarify?

See response to Question 1.

21. At the site visit, it was stated that in addition to the 50 page limit to the technical proposal, the Government is requesting a maximum 10 page addendum (10 pages for each location) discussing specific requirements at each location. Will Section L be updated to reflect this new 10 page addendum requirement as well as the new 50 page limit?

See Amendment 0002 with corrected language.

22. Can the Government please inform the contractor of the specific maintenance requirements associated with the cryogenic storage tanks?

PROGRAM MANAGER RESPONSE: Maintenance requirements are specified in AF Technical Order 37C series publications.

23. What software is currently used for tracking maintenance?

PROGRAM MANAGER RESPONSE: FMD is available to track maintenance in addition to standard AFTO Forms for manual tracking.

24. Can the government provide contractors copies of the MOUs that are mentioned in the PWS for both locations?

See Attachments for MOUs.

25. Does the Government provide the maintenance tracking software for facilities and vehicles? If so, is it part of FMD or is it a standalone software product?

PROGRAM MANAGER RESPONSE: The Government does not provide a standalone maintenance tracking software product. FMD is provided for Contractor use which may be used for maintenance tracking.

26. Does each employee require a CAC and access to the base LAN?

PROGRAM MANAGER RESPONSE: Yes.

27. Is a CDL required for all drivers?

PROGRAM MANAGER RESPONSE: Yes

28. Is there a contract turnover period?

FESAA RESPONSE: 10 days per E29.01CONTRACT TURNOVER INSPECTION (DLA ENERGY MAR 2002) of the solicitation.

29. Are trucks required to be pre-positioned on the flight line as outlined in the PWS?

PROGRAM MANAGER RESPONSE: See Question 45.

30. Aside from base access requirements, what minimum requirements does the Government set for fuels operators?

PROGRAM MANAGER RESPONSE: See PWS Appendix D.

31. PWS paragraph C-5.2.2 requires the contractor to escort tank truck deliveries to and from the base gate.

During our site visit, we discovered this requirement was not being performed. Can the government please clarify this and if not required, will the PWS be revised accordingly?

PROGRAM MANAGER RESPONSE: IAW PWS paragraph C-5.2.2, “The Contractor shall escort tank truck deliveries from the base gate to bulk storage and returning as required.” Thus, for example, in the event of heightened security or a driver not being cleared, the Contractor may still be required to perform this task.

32. It was stated at the Randolph site visit that the Assistant Terminal Superintendent position was not a requirement. However, in the TS’s absence a qualified individual shall be designated. Will the PWS be revised to reflect this requirement?

PROGRAM MANAGER RESPONSE: The PWS will not be revised related to Assistant Terminal Superintendent (ATS). It is the Contractor’s responsibility to determine if a full-time ATS will be offered or if the requirement will be met through other means such as collateral duty of another management employee.

33. Is Past Performance required for last three years or last five? Vicki Hahn stated at site visit that it might change from three years to five?

The past performance submission requirement is established at the last three (3) years.

34. Reference: PWS, Appendix C-I. Directives, page 25

Comment: The AFI states that we should have 2 people when offloading tank fuel (1 operator and 1 truck driver)

Question: In the case of 2 or more trucks, does the Government require us to have 1 operator and 1 driver for each truck in order to meet the requirement of 2 persons when offloading a fuel tank?

PROGRAM MANAGER RESPONSE: It is the Contractor’s responsibility to determine the staffing required to ensure any operation can be safely performed considering the operation itself, distances involved, facility and equipment utilized, etc.

35. Are personnel with a secret clearance required at both locations?

PROGRAM MANAGER RESPONSE: For both locations, sufficient personnel with appropriate clearance levels are required to potentially access classified information and to prepare and submit Petroleum Contingency Reports (REPOL) as required.

36. Please confirm that this is a commercial vs. government based award.

This requirement is considered commercial.

37. Is a facility clearance required at either location?

PROGRAM MANAGER RESPONSE: See Question 35

38. The consolidated PWS indicates the requirement for a Terminal Manager and assistant. The assistant may have collateral duties. Does the assistant have to be an exempt position or can they be part of the bargaining unit?

PROGRAM MANAGER RESPONSE: See Question 32

39. Section L instructs offerors to indicate on the Cover Page of the Price Proposal to “provide a summary of the responsibility of each teaming partner and sub-contractor.” This type of summary could be longer than a single page. Would the government consider revising this requirement to allow submission on more than the cover page?

There is no page limit for the price proposal.

40. In the Past Performance section offerors are asked to submit information to “…demonstrate evidence of experience in performing Environmental Response Services for DoD bulk storage terminals…” This experience seems to not match the requirements of the PWS. Please clarify.

If there is no experience in performing Environmental Response Services (i.e. taking care of fuel spills or contaminated fuel), please state NONE. Information was outlined in the PWS under C-5.6 Environmental Protection and C-6.1.6 Environmental Protection Plan.

41. Instructions for Section III – PRICE for the Price Proposal volume directs offerors to submit “Electronic pricing spreadsheets prepared using Attachment I…”. Will Attachment I be posted to the Federal Business Opportunities website, or will it be emailed to those that request it?

FESAA RESPONSE: Electronic pricing spreadsheets are not applicable and is hereby deleted.

42. Clause L-0002 L2.01-1 PROPOSAL PREPARATION INSTRUCTIONS AND PAST PERFORMANCE AND SOCIOECONOMIC PLAN SUBMISSIONS (DLA ENERGY FEB 2015) indicates that a Past Performance Submission and a Socioeconomic Plan Submission is required. Which section of the Price Proposal volume should include these submissions?

The Past Performance Submission and a Socioeconomic Plan Submission are separate submissions from the Price Proposal.

43. The requested Past Performance information in clause L-0005 L2.31 PROPOSAL FORMAT AND CONTENT (DLA ENERGY JAN 2012) is different than the information requested in ADDENDUM TO 52.212-1 – INSTRUCTIONS TO OFFERS – COMMERCIAL ITEMS (APR 2014) on page 109. Should offerors submit two different Past Performance sections?

No just one is needed.

44. In the FINAL_SMALL_BUSINESS_SOLICITATION_number_1- _LEKEISHA_with_NEW_CLAUSES_FEB_8-_RE.doc, section L, 1. Volume I, Technical Proposal. b. It states, “Type font shall be 12 point Times New Roman…” Does this font and size apply to graphics and tables within the document as well?

As long as the font and size can be seen legibly

45. PWS C.5.4.2 states the contractor shall pre-position refuelers in closer proximity to aircraft or fill stands to expedite required support. Please clarify if this is required at either location (Laughlin or Randolph) in order to meet local routine response times for base assigned aircraft. If so, how many units are typically pre-positioned and during which shifts?

PROGRAM MANAGER RESPONSE: There is no requirement at either location to “typically” pre-position refuelers and operators. It is the Contractor’s responsibility to determine staffing and other support such as pre-positioning of refuelers and operators to ensure the required support is provided.

Close coordination with Maintenance Operations Control Center and adequate staffing should ensure under normal circumstances at both locations, daily operational requirements can routinely be met without use of extreme measures.

46. PWS C-5.2.4.3 - are VIL keys furnished by the government?

PROGRAM MANAGER RESPONSE: VIL keys are provided by the government.

47. PWS C-5.2.6 states the Contractor shall provide all necessary laboratory supplies and replacement equipment without additional government funding. We understand the “supplies” refers to consumables used in the normal course of sampling and testing; however, please clarify what is considered as “equipment” under this paragraph, and in particular how this relates to the government furnished equipment listed in the base specific appendices.

PROGRAM MANAGER RESPONSE: See Question 6 and 7.

48. PWS C-5.5 - please clarify the Contractor’s role in conducting background checks (NACI). In the past, the government has provided the required forms to the Contractor for submission to DLA, who in turn initiates the NACI. Has the process changed?

No the process has not changed. The contractor will provide the forms to DLA and DLA will initiate the background check.

49. PWS C-5.7.1 - The PWS states a minimum of two personnel must be graduates of the formal Fuels Cryotainer Maintenance Course. This is a change from the previous Air Force contracts that only required one graduate and we have four questions regarding this requirement:

- Does the current contract require the service provider to have two graduates?

- Will the government fund all expenses associated with training the second person?

- Will the government defer the training requirement to allow sufficient time following contract start to train the second person?

- Will commercial equivalent training be considered a satisfactory substitute for the formal training course requirement?

PROGRAM MANAGER RESPONSE: The requirement to staff with a second person who has graduated from the Lab and Cryogenics schools has been rescinded and will be removed from the PWS. The Contractor must comply with AFI 23-201 for Lab and Cryogenics personnel.

50. PWS C-5.9 requires submission of REPOL reports. This report is typically classified at the SECRET level. We have four questions associated with this requirement:

- Will any Contractor personnel be required to possess a SECRET security clearance? If yes, how many?

PROGRAM MANAGER RESPONSE: Yes. Although it is ultimately the Contractor’s responsibility to determine the number and positions of personnel possessing clearances, the Terminal Manager, Assistant Terminal Manager, accountant, and alternate accountant should possess clearances as indicated in PWS Appendix D.

51. PWS Appendix F states in part that the Contract must provide at their own expense, without any additional government funding, replacement for initially provided GFE which is not replaced by the government. GFE for these locations includes fueling units and other high cost capital items. Please clarify the intent of this paragraph. Will the contractor be allowed to request an equitable adjustment when GFE is removed or no longer serviceable? How is a Contractor reasonably expected to forecast the need to replace GFE over the life of the contract?

PROGRAM MANAGER RESPONSE: GFE vehicles; high cost, accountable equipment items; or real property installed items will be replaced by the government. It is the Contractor’s responsibility to determine their anticipated cost and risk of replacing other existing items.

52. PWS Appendix F states in part that overtime costs for extended operations are at the Contractor’s expense.

So that we can properly account for this in our price proposal, please provide the average number of annual overtime hours at each location.

PROGRAM MANAGER RESPONSE: It is the Contractor’s responsibility to determine the staffing necessary to perform the tasks of the PWS, and the Contractor’s risk or use of overtime is dependent on their staffing approach.

53. Are any spill kits provided as GFE at either location?

PROGRAM MANAGER RESPONSE: Spill kits are provided initially at the service station, Bulk Storage, Jet-A fillstands, and Fuels Distribution Facility; the Contractor is responsible to replace items and maintain the spill kits with all required clean-up and PPE items. “Kitty litter” is not used.

54. Is the Contractor required to provide spill clean-up supplies at the military service station (i.e. kitty litter)?

PROGRAM MANAGER RESPONSE: See Question 54.

55. Is PMEL support provided by the government for GFE equipment requiring calibration?

PROGRAM MANAGER RESPONSE: Yes

56. Will the base bio-environmental office provide required testing of the laboratory fume hood?

PROGRAM MANAGER RESPONSE: Base Bio-Environmental has indicated they will not provide the required testing. However, this responsibility remains with the base to obtain necessary services.

57. Is the Contractor required to enter any confined spaces at either location?

PROGRAM MANAGER RESPONSE: The Contractor proposal and Safety Plan should still include information pertaining to confined spaces to ensure proper understanding of all personnel.

58. During the site walks it was briefed that the government desired a single 50 page (or less) “core” technical proposal addressing the topics common to both Laughlin and Randolph, plus 10 pages (or less) for each base describing the individual base-specific items. Please confirm this is the case. In this instance; if we are submitting for both locations, how many copies of each portion of the technical proposal do you need?

ONE ORIGINAL AND TWO COPIES:

61. For the price proposal, if we are submitting for both bases, do you need only one copy to two separate copies (one for each base)?

ONE PRICE PROPOSAL FOR EACH BASE

62. On page 40 of the solicitation document, the Nondisplacement of Qualified Workers clause is not marked as being incorporated into the contract - is this correct?

FESAA RESPONSE: non displacement clause 52.222-17 was checked off on Amendment 0002.

63. I have a question and a concern. I know that it is to late for questions however I feel this issue should be looked at. I was told by the two members of the incumbent's management team at Gila Bend that they are using personnel from the BOS contract to assist in Fuel Operations. Personnel from Range Maintenance are trained to pump their own fuel into range equipment using the M-49 during range clearance's instead of Fuels personnel being dispatched. Weather personnel operate as dispatchers for airfield operations. The moving target discussed is fueled by Logistics personnel with 5 gallon cans, and the generator tank on top of NATO Hill is often filled by Range Maintenance personnel with a portable tank in the bed of a truck.

I have observed all of these accusations since I worked there for years (with the exception of the dispatching).

I have always considered this to be an illegal practice.

Is DLA going to take a strong look into the proper number of personnel it will take to perform the contract? If allowed this practice would completely undermine any other contractor a reasonable chance to win the contract since their manning requirements will be much higher.

Proper number of personnel will be up to the contractors estimates independent of the boss contractors involvement in the operations.

64. What is the average number of Overtime hours at both Gila Bend and Columbus.

PROGRAM MANAGER RESPONSE: It is the Contractor’s responsibility to determine the staffing necessary to perform the tasks of the PWS, and the Contractor’s risk or use of overtime is dependent on their staffing approach.

65. In Appendix AF.II Columbus AFB, MS, under Response Times, Paragraph 4, it states: In support of daily flying operations and when directed by the MOCC, pre-position a minimum of seven refueling vehicles and operators on the flight line during normal flying hours and five refueling vehicles and operators for other than normal flying hours. Does this mean that during normal airfield hours 0700-1900 or when flying is occurring, that the contractor must have the capability to provide a minimum of seven (7) refueling vehicles and operators or five (5) during other than normal flying hours at all times? Example: Flying is completed at 1800 hours, but until FSC and Operations normal duty hours are over (2400 hrs), the contractor must be able to provide five (5) refueling vehicle and drivers.

Does Q #1 also include Sunday normal airfield hours of 1200-1700 hrs?

COLUMBUS COR RESPONSE: Current PWS states this is a 24-hour-a-day, 7-days-a-week operation.

The airfield hours provided define the “normal” hours the airfield is open. The guidance provided on page 6 states in support of daily operations (which changes) or when requested by MOCC the predetermined units will be pre-positioned. This is greatly influenced by the actual flying schedule.

Provider is responsible for reviewing and interpreting the flying schedules to ensure sufficient support is always available. Night flying, as an example, changes the normal operation hours during that week.

Night flying is identified in Appendix AF II Columbus AFB, MS on page 2 under Distribution: Note 1.

For Sunday, unless scheduled as an additional fly day or make-up day. It is not a full fly day. Normally the airfield is open for cross-country returns. Again, the flying schedule determines level of support required.

66. Can you please clarify in an official amendment the required in the Columbus PWS response times. "pre-position a minimum of seven refueling vehicles and operators on the flight line during normal flying hours and five refueling vehicles and operators for other than normal flying hours." Does DLA require seven drivers to be placed on the flight line on standby during flying operations?

SEE QUESTION 64.

67. How does the government expect bidders -- to include the incumbent contractor, to price contract Phase-In?

And, what is the length of the Phase-In period? How will the bidders Phase-In price be factored as part of the Lowest-Price Technically Acceptable award evaluation?

According to Clause E29.01, the phase-in period is 10 days. All pricing should be included in the proposed monthly use charge.

68. Columbus - The Hours of Operation shown on the chart specifically the FSC/Operations hours of M-F 0400-2400 and Sun 0800-1700 are slightly different than the hours listed for the Base Specific Requirements 5 pages later. The hours listed there show the Airfield M-F 0700 through 1900 and Sun 1200 through 1700. Will the Government please state which hours of Operation should be used for the airfield? What time are the last flights scheduled?

COLUMBUS COR RESPONSE: The Hours of Operation in Appendix AF II Columbus AFB, MS page 1, Table are the normal operating hours specifically for Fuels Management. There are required tasks in support of the PWS that go beyond flightline refueling. As examples: performing inspections, inventory and preventative maintenance of equipment and facilities. These tasks must be completed prior to supporting customer requests.

The Airfield Hours provided in Appendix AF II Columbus AFB, MS page 5, are the normal hours the airfield is active, i.e. flying operations are taking place. The flying hours vary as stated in Appendix AF II Columbus AFB, MS page 2-4 Workload Projections. The flying schedule dictates level of support and when last down times occur.

69. What criteria are used to distinguish the different levels of Fuels Technicians described in the CBA? Is it time in service or a difference in assigned duties?

PROGRAM MANAGER RESPONSE: The CBA requirements are established between the Contractor and the Union.

70. Is work performed in Operations by a Fuels Master Technician paid at a higher rate than a Fuels Technician 3 performing fuels accounting?

PROGRAM MANAGER RESPONSE:

The CBA requirements are established between the Contractor and the Union.

For Gila Bend, this is not applicable. Fuels accounting is performed by Luke fuels personnel in their Fuels Service Center (FSC). Gila Bend Fuels contractors provide the daily numbers for the fuels accountants.

71. Hiring new employees under Section VIII of the CBA refers to minimum requirements for employment under the PWS. Aside from base access requirements, what other minimum requirements does the Government set?

PROGRAM MANAGER RESPONSE: Requirements are identified in the PWS including Appendix D.

72. How often are requests for fuel made for the off-site locations?

GILA BEND COR RESPONSE: Fuel support is delivered to ten separate fuel tank locations throughout the range and any equipment requiring fuel (Target Vehicle for example). Within the last year, there were approximately 25 organizational tank refuels and 12 moving target fuel ops.

COLUMBUS COR RESPONSE: As stated in Appendix AF II Columbus AFB, MS, page 2 Distribution:

paragraph a. Jet Refueling: Approximately 2 servicings every 6 months.

73. What are the normal hours for receiving fuel at Bulk Storage and the Service Station?

GILA BEND COR RESPONSE: Normal hours of bulk fuels storage and Service Station receipts are 0630-1600.

COLUMBUS COR RESPONSE: The Hours of Operation in Appendix AF.II Columbus AFB, MS page 1, Table states the hours for Bulk Storage, which includes the service station are 0630-1700.

74. If the R-11 has to be taken out of service who is responsible for the repair? The contractor typically performs minor/operator maintenance, but not major repairs.

SEE QUESTION 18.

75. During the site visit at Columbus, it was stated that sometimes the AF will fly on Saturday to make up sorties. Since this RFP gives no callout provisions, these hours must be accounted for in the proposal. Can the government provide the estimated frequency of extra fly days per year and what the working hours for these periods would be?

COLUMBUS COR RESPONSE: Appendix AF II Columbus AFB, MS page 2, Distribution Note 1:

states: weekend flying is normally very limited except for transient aircraft and returning cross country (Sunday) flights. Occasionally weekend flying is necessary to make up for inclement weather. This occurs approximately 5-10 times per year. The flying schedule and support requests from the MOCC will always determine the flying window.

76. The PWS provides airfield hours. However, it does not state the hours of operations for Aircraft Maintenance. Can the working hours for Aircraft Maintenance be provided?

GILA BEND COR RESPONSE: Monday through Friday 0700-2300 hours and Monday through Friday 0700-2330 hours during 1 Oct-31 Mar. In addition, weekend flying on the tactical ranges shall be scheduled for any two-weekend days of the month 0800-1700 hours, Saturday or Sunday.

COLUMBUS COR RESPONSE: 24/7 Maintenance contractor (L3) is on call. Monday through Friday requires 24 hour coverage Saturday Closed, unless scheduled make up day (requires 1 week notice from government) Sunday 0900-1800 Transient Alert must be staffed one hour prior to and one hour after runway lights are turned on/off.

76. In the 8A_SOLICITATION_-_FINALAmend 2.doc, section L, 1. Volume I, Technical Proposal. b. It states, “Type font shall be 12 point Times New Roman…” Does this font and size apply to graphics and tables within the document as well?

The font has to be large enough to be clearly seen.

77. We have an additional question regarding Appendix AF. The original Appendix AF issued with the solicitation on Feb 8 has a second page which states that it contains “Installation Specific Information (Provided in attached spreadsheets). However, no spreadsheets were attached and the PWS released with Amendment 0003 is missing that page. Were there supposed to be spreadsheets attached to Appendix AF? If so, please provide them as we still have no workload, hours of operation, or installation specific Government Furnished Equipment for either Randolph AFB or Laughlin AFB.

PROGRAM MANAGER RESPONSE: Spreadsheets provided.

78. Reference PWS C-5.3.6 and Appendix AF.II.Randolph: The PWS paragraph states that preventative maintenance or repair is performed by Refueling Maintenance; however, the Non-EAID listing shows both R- 11s and C-300s in it. Please confirm maintenance on the GFV is provided by the Government.

PROGRAM MANAGER RESPONSE: See Question 18 which also pertains to C-300s.

79. Reference PWS C-5.8.2.1: The revised PWS Paragraph removes the language regarding fire suppression equipment being listed as Government Furnished Items. Are Fire Extinguishers now to be provided as Contractor Provided Items?

PROGRAM MANAGER RESPONSE: No. Fire extinguishers remain base provided.

80. Reference PWS C-5.8.2.1: The revised PWS Paragraph removes the language regarding fuel bowsers being provided for reclaimable fuel operations. The site visits to both sites stated that bowsers were GFP and maintenance on them was handled by the Government. Are bowsers no longer provided as GFP?

PROGRAM MANAGER RESPONSE: No. Bowsers remain base provided.

81. Reference: Amendment 4, AF_Consolidated_PWS_Attachment_IIR, Sections C.5.8.1.3 and C.5.8.1.4

Question: Will the contractor be reimbursed for fuel purchased to perform operations with government furnished vehicles?

PROGRAM MANAGER RESPONSE: No.

ADDENDUM TO 52.212-2 – EVALUATION – COMMERCIAL ITEMS (OCT 2014).

Basis for Award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award of these contracts will be made using formal source selection procedures. The Source Selection Authority will make a final selection based on each offerors ability to satisfy the requirements of the solicitation and is determined to be the Lowest Price Technically Acceptable (LPTA) offeror. In order to be acceptable for award there must be an acceptable rating in every factor and subfactor as per source selection procedures. If one technical subfactor is rated unacceptable then the overall technical rating will be unacceptable. The following factors shall be used to evaluate offers:

Factor 1 – Technical/Management, Factor 2 – Past Performance, and Factor 3 – Price.

FACTOR 1. TECHNICAL / MANAGEMENT: The offeror’s proposal must demonstrate a clear understanding of the nature and scope of the work required. Failure to provide a realistic, reasonable, and complete proposal will reflect a lack of capability to perform the work requirements and will result in a determination that the offeror’s proposal is unacceptable. Technical/Management criteria will be rated Acceptable or Not Acceptable.

Subfactors:

Technical/Management Evaluation Sub-factor 1: Staffing - Technical, managerial, and operational details of manpower related issues to meet mission requirements.

Technical/Management Evaluation Sub-factor 2: Operations - Technical, managerial, and operational details of supporting normal and contingency operations to meet mission requirements.

Technical/Management Evaluation Sub-factor 3: Maintenance - Technical, managerial, and operational details of maintaining operational capability of facilities, vehicles, and equipment to meet mission requirements.

Technical/Management Evaluation Sub-factor 4: Safety - Technical, managerial, and operational details incorporating federal, state, and local laws and regulations to ensure safe working environment.

Technical/Management Evaluation Sub-factor 5: Security - Technical, managerial, and operational details of meeting physical, information, and personnel security requirements.

Technical/Management Evaluation Sub-factor 6: Environmental - Technical, managerial, and operational details of planning and conducting operations in compliance with environmental laws and regulations.

Technical/Management Evaluation Sub-factor 7: Training - Technical, managerial, and operational details to ensure contractor personnel have requisite skills and associated training to accomplish all government requirements.

Technical/Management Evaluation Sub-factor 8: Furnished Items - Technical, managerial, and operational details of providing and maintaining Contractor furnished items and handling government furnished items to support normal and contingency operations to meet mission requirements.

Technical/Management Evaluation Sub-factor 9: Other Performance Requirements - Technical, managerial, and operational details to ensure Contractor is familiar with special programs and periodic requirements.

Note: The ratings are established in accordance with (IAW) 52.212-2 Evaluation - Commercial Items (OCT 2014). Questions and/or comments will be addressed during negotiations. An offer can be made “Acceptable” after negotiations have been conducted. The offeror must provide additional written details for all areas marked “Unacceptable” by the date set for submission of the Final Proposal Revision.

The Technical Evaluation Team will rate the technical proposals according to the definitions below:

ACCEPTABLE Proposal clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Proposal clearly does not meet the minimum requirements of the solicitation.

Note: Any offeror who receives an overall Technical/Management rating of less than Acceptable after final proposal revisions will not be eligible for an award. Subfactors A through I are of equal importance to each other.

FACTOR 2. PAST PERFORMANCE: Past Performance will be rated as Acceptable or Not Acceptable. To be considered awardable, offerors must have an Acceptable Past Performance rating.

The Government may evaluate the offeror's recent and relevant past performance using the information from references provided by the offeror. The past performance evaluation may include a past performance questionnaire, reports from the Contractor Performance Assessment Report System (CPARS), the Past Performance Information Retrieval System (PPIRS), and the Federal Awardee Performance and Integrity Information System (FAPIIS). The Government reserves the right to consider any additional information on the offeror obtained from other sources available to the government. The relevant experience (similar work experience) of key personnel may also be considered for this factor. A record of poor performance may be considered as an indication that the offeror has failed to conform to contract requirements and/or to standards of good workmanship, adhere to contract schedules, including the administrative aspects of performance, provide reasonable and cooperative behavior and commitment to customer satisfaction, and/or display a business-like concern for the interests of the customer.

Offerors are instructed that past performance information submitted may include that for performance still in progress; however, it should have a minimum of six months of performance history and no more than three years old from the closing date of the solicitation. The past performance evaluation shall consider whether the offeror’s relevant present/past performance effort involved similar magnitude of effort and complexities this solicitation requires. The evaluation shall also evaluate the offeror’s past performance to determine how well the offeror performed on those efforts.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated acceptable or unacceptable on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability, “Unknown” shall be considered Acceptable. A record of acceptable past performance will not result in a favorable assessment of an otherwise unacceptable proposal. As a Joint Venture, each partner’s experience and past performance may be evaluated and weighted against their respective roles identified in the Joint Venture agreement. This evaluation may be combined for a final past performance rating.

A questionnaire format will be used to solicit information from an offeror’s submitted references in the following areas: (1) schedule, (2) management of key personnel, (3) quality of services, and (4) business relations. The Source Selection Evaluation Board (Contract Team) will review this past performance information and determine its quality and usefulness as it applies to the procurement.

Past Performance Relevancy Ratings

Rating Definition

Relevant Present/past performance effort involved scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Upon determining how recent past performance was, relevancy, and how well the offeror performed, past performance will be rated “Acceptable” or “Unacceptable”.

Past Performance Evaluation Ratings

RATING DESCRIPTION

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

FACTOR 3. PRICE:The Contract Team of the SSET will perform the evaluation of the offered price.

Firm Fixed Price (FFP) contract(s) will result from this solicitation. Price will always be evaluated for reasonableness. The Government will evaluate offers for award purposes in accordance with FAR 52.212-2 – Evaluation – Commercial Items and Addendum to FAR 52.212-2 as follows:

The total price offered for AETC Gila Bend for Contract Line Item Number (CLIN) 0001 (BASE PERIOD) will be multiplied by 48. The total price for the option period under CLIN 0002 (OPTION PERIOD) will be multiplied by 60. The Government may determine that an offer is unacceptable if the OPTION price is significantly unbalanced.

In accordance with FAR 52.217-8 (Option to Extend Services), the Government has the unilateral right to extend any resulting contract under the same terms and conditions for a total of not more than six months. The method for evaluating the extension is to multiply an additional six months of requirements by the offered monthly price of CLIN 0002 (OPTION PERIOD). Thus, results of this six months extension calculation will be designated as CLIN 0003. The sum of CLINS 0001, 0002, and 0003 will be the offeror’s total evaluated price.

The total price offered for AETC Columbus for CLIN 0004 (BASE PERIOD) will be multiplied by 48.

The total price for the option period under CLIN 0005 (OPTION PERIOD) will be multiplied by 60. The Government may determine that an offer is unacceptable if the OPTION price is significantly unbalanced.

In accordance with FAR 52.217-8 (Option to Extend Services), the Government has the unilateral right to extend any resulting contract under the same terms and conditions for a total of not more than six months. The method for evaluating the extension is to multiply an additional six months of requirements by the offered monthly price of 0005 (OPTION PERIOD). Thus, results of this six months extension calculation will be designated as CLIN 0006. The sum of CLINS 0004, 0005, and 0006 will be the offeror’s total evaluated price.

The Government reserves the right to perform a price realism to determine whether the offeror understands the requirements and to determine the firm’s responsibility IAW FAR 9.104-1(b). If price realism is performed and an unfavorable determination is made, the Government reserves the right to award to other than the lowest price offeror.

Competitive Range:

The Government reserves the right to limit the number of offers included in the competitive range for the purposes of efficiency in accordance with FAR 15.306(c)(2).

Ivan R. Hargrove