AMENDMENT_0007_SOLICITATION_SPE600-15-R-0515.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO.

Redstone Arsenal, AL

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE600 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60015R0515

X

2015 JUL 15

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor X is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

8725 JOHN J KINGMAN RD STE 4950

FT BELVOIR VA 22060-6222

USA

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

Opening/Closing Date Changed to:

2015 JUL 15 / 2015 OCT 09

TIME 3:00 PM

See Attached Continuation Sheet(s).

(X)

CHECK ONE

PAGE OF PAGES

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUED ON NEXT PAGE

1. The solicitation is hereby amended to incorporate a revised Performance Work Statement, dated August 15, 2015 (attached). This revised Performance Work Statement supersedes all previous editions.

2. The solicitation is hereby amended to incorporate the attached questions and answers.

3. All other terms and conditions of the solicitation remain unchanged.

PAGE 2 OF 132 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SPE60015R0515-0007

Attachments

List of Attachments

Description File Name ATTACH. 0007 ATTACHMENT.pdf

PAGE 3 OF 132 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SPE60015R0515-0007

ATTACHMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

FUEL OPERATIONS

AT

Redstone Arsenal (RSA), Alabama

(15 AUG 15)

PERFORMANCE WORK STATEMENT (PWS)

FOR

FUEL OPERATIONS

AT

(15 Aug 2015)

TABLE OF CONTENTS

SECTION

C-1.0 INTRODUCTION

C-2.0 BACKGROUND

2.1 Terminal Statement

2.2 Mission Statement

C-3.0 DESCRIPTION OF REQUIRED SERVICES

3.1 Area of Consideration

3.2 Storage Tank Requirements

3.3 Grade of Product

C-4.0 SCOPE

C-5.0 APPLICABLE DIRECTIVES

C-6.0 PERFORMANCE REQUIREMENTS:

6.1 Fuel Operations

6.1.1 Hours of Operations

6.1.2 Aviation Operations

6.1.3 Retail Operations

6.1.4 Fuel Delivery Operations

6.1.5 Bulk Facility Operations

6.1.6 Product Receipt

6.1.7 Product Storage

6.1.8 Product Issue

6.1.9 Inventory Management

6.1.10 10 10 Physical Inventory Management

6.1.11 FMD 8.0 Computer Software and Hardware

6.1.12 Quality Surveillance

6.1.13 Facility Maintenance

6.1.14 Operator/ Organizational Maintenance

6.1.15 Building and Ground Maintenance

6.1.16 16 16 Safety

6.1.17 17 17 Security

6.1.18 Environmental Protection

6.1.19 Spill Response

6.1.20 Training

C-7.0 OPERATIONS

7.1 Support Operation

7.1.1 Ensuring Safety

7.1.3 Provide Security

7.1.4 Ensure Environmental Compliance

7.1.5 Perform Maintenance

7.1.6 Storage Tanks Cleaning

C-8.0 General

7.1.7 Listing

8.1 Provide Automation

8.1.1 Provide Management and Administration

8.1.2 Provide Government Furnished Equipment Management

8.1.3 Contractor Manpower Reporting

8.1.4 Fire Alarm

8.1.5 Canopy Requirements

8.1.6 Auxiliary Power

8.1.7 Electric Meter Standards

8.1.8 Water Meter Standards

C-9.0 DELIVERABLES

9.1 Contractor Detailed Plans

9.1.1 Contract Compliance Plan

9.1.2 Operations Plans

9.1.3 Product Inventory Control and Accountability Plan

9.1.4 Product Quality Plan

9.1.5 Maintenance Plan

9.1.6 Safety Plan

9.1.7 Training Plan

9.1.8 Security plan

9.1.9 Environmental Protection Plan

9.1.10 Aircraft Operations Plan

Appendix A Abbreviations and Acronyms Appendix B Applicable Directives Appendix C Performance Requirements Summary Table Appendix D Terminal Specific Information Appendix E Deliverables Appendix F Fuel Delivery Missions

C-1.0 INTRODUCTION: This Performance Work Statement (PWS) is the Government’s contracted requirement for Contractor- Owned Contractor- Operated (COCO) fuel services at Redstone Arsenal (RSA), Alabama. Definitions, abbreviations, and acronyms lists are found in Appendices A through C, respectively.

C-2.0 BACKGROUND:

C-2.1 Terminal Statement: Redstone Arsenal is the home of the U.S. Army Aviation and Missile Command (AMCOM), the Space and Missile Defense Command, Program Executive Offices (PEO), Major components of the Defense Intelligence Agency, The Missile Defense Agency, Marshall Space Flight Center of the National Aeronautics and Space Administration (NASA). Redstone Arsenal Fuel Facilities have historically been Army funded, Government- Owned/Contract-Operated (GOCO) and supported all assigned and transient units, both Aircraft and Ground. Currently, Redstone Arsenal's DOL oversees the fuel service contracts which operate two bulk and retail storage facilities seven days a week during rotational training. The new contract will consolidate the aging facilities into a new Retail, Airfield/Bulk facilities.

C-2.2 Mission Statement: The Service Provider shall provide Contractor Owned Contractor Operated (COCO) support of:

Retail:

• Ethanol Fuel Blend 85% (E85)

• Ultra-Low Sulfur Diesel (ULSD)

• Unleaded Fuel.

Bulk:

• Diesel Fuel (winter and summer)

• F24

C-3.0 DESCRIPTION OF SERVICES: DLA Energy Defense Fuel Support Points (DFSP) require services at Redstone Arsenal, Alabama to receive, store, issue Bulk and retail petroleum products, protect and operate the Contractor Owned Contractor Operated (COCO) Bulk and Retail facilities and Pantographs under this contract.

Contract Performance Period: The contract performance period shall be for a period of four (4) years with three (3) five-year options.

Services Required: Services are required to be fully operational with 12-18 months after award of contract

C-3.1 Area of Consideration: Redstone Arsenal, Alabama

C-3.2 Bulk Storage Tank Requirements: Service Provider will provide a minimum of two (2) Bulk Above Ground Storage Tanks (AST) fuel tanks for F24 product.

C-4.0 SCOPE: The Service Provider shall perform tasks to include Fuel Operations, Support Operations, and Management and Administration pertaining to the receipt, storage and h a n d l i n g , and issue of Government fuel products while maintaining product quality and accountability.

C-5.0 APPLICABLE DIRECTIVES: The Service Provider shall comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. Appendix B provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all inclusive and latest version of directives will be utilized. In the event of conflicting guidance, contact the Contracting Officer and/or the Contracting Officer’s Representative (COR) for clarification.

C-6.0 PERFORMANCE REQUIREMENTS:

C-6.1 Fuel Operations: The Service Provider shall safely receive, store and handle, and issue fuel. Fuel Operations shall be specific for RSA and shall include local operating i ns t r uc t i on s . During operations, fuel quality shall be maintained at all times. The fuel shall be accounted for by quantity received, stored, and issued according to directives and acceptable tolerance levels. The Service Provider shall immediately notify the COR or d es i g n a t ed office of any issues that impact the quality, quantity, or availability of fuel in storage.

It is the contractor's responsibility to ensure that customers continue to receive uninterrupted service/support during all U.S., National, Holidays. At no time during the performance of this contract will there be a lapse in customer service. See Appendix D for base specific requirements.

C-6.1.1 Hours of Operation: See Appendix D for base specific requirements. The Contractor shall conduct fuel operations during the stated hours of operation at the fuel facilities. If directed by the Contracting Officer’s Representative (COR) to conduct operations outside normal hours, Contractor shall respond and provide required support within 2 hours’ notice.

The contractor will provide the Contracting Officer's Representative with a listing of individuals on call, contact information (telephone numbers) and base locations of employees identified to work the holiday schedule no later than 1700 hours on the day prior to a holiday. If support is required during any holiday period, it should be communicated to the contractor 72 hours in advance in order to ensure that adequate coverage can be scheduled.

C-6.1.2 Aviation Operations: Contractor shall support all of Redstone Arsenal (RSA) 60 -70, US Army Fixed winged, rotary winged and the T-34 wide body Aircraft cold refueling and defueling operations.

a. The Contractor will provide sufficient numbers of mobile aircraft refueler/defuelers to support RSA airfield Operations as listed in Appendix D. The Contractor will issue fuel to Aircraft using the aircrafts AIR Card IAW DLA Energy Interim Policy P-6. The Contractor shall post a list of contact numbers for emergencies and after hour's bulk refuels.

b. The contractor will be responsible for all Contractor Furnished Equipment (CFE) vehicle maintenance for the life of the contract. Maintenance downtime for contractor furnished vehicles does not relieve the contractor of meeting the full requirements of this contract.

c. The Contractor will provide periodic training on the operational procedures, pre and post operation checklists and required accountability paperwork to prior to refueling operations. Upon completion of contactor will return the completed checklists accountability paperwork for processing into FMD 8.0.

d. RSA Airfield Manager shall provide/maintain portable handheld two-way radios for refueling personnel during refuel operations. The contractor is required to have radio communication between themselves and the Air traffic Control Tower at all times during operational hours. If the tower is not available at the time of operations then the contractor will establish communications with Base Operations.

e. The contractor shall comply with aircraft refueling procedures and requirements outlined in this document and applicable references listed in Appendix B. The contractor shall ensure that the operational portion of their Airfield Operations Plan details instructions to complete aircraft fuel servicing. This includes the contractor completing all necessary (grounding, bonding, fueling equipment, nozzle, etc.) connections for aircraft servicing. The only exception for the fueling equipment nozzle connection is when an authorized/trained crew member/customer requests only that the crew member make the nozzle connection. If there is a discrepancy between any references listed in Appendix C, the most stringent standard will apply and any noted discrepancies will be brought to the attention of the COR and/or the Contracting Officer immediately for resolution.

f. The Contractors Refueling vehicles shall be capable of both over-wing and under-wing refueling. Refueling and defueling shall not be conducted with the same vehicle as the contractor must have a dedicated defueling capability. Contractor will conduct Aqua-Glo testing daily as part of pre- operational checks for refuelers used in the execution of along-side aircraft refueling.

C-6.1.3 Retail Fuel Operations: Retail Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, organizational level maintenance, training, safety and environmental protection functions at the ground fuel sites listed in Appendix E. The service stations will provide fuel support to authorized reimbursable Defense Working Capital Fund (DWCF) customers that have approved DLA –Energy purchase devices or have an assigned DODAAC, FEDAAC or "2A" DODAAC. See Appendix -D for additional information.

C-6.1.4 Fuel Delivery Operations: Fuel Delivery Operations: The Contractor will provide uninterrupted Fuel Delivery Operations to local RSA base ranges in support of their organization mission. The contractor will coordinate with base range personnel to establish time and frequency of fuel delivery. The contractor will also determine if additional identification is required for entrance onto specific rage location. The contractor will determine the length of time required to drive from retail point to fuel delivery location while taking in the factors of time, traffic and weather. See Appendix -F for additional information and rage locations.

C-6.1.5 Bulk Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, organizational level maintenance, training, safety, and environmental protection functions at bulk storage sites listed in Appendix D.

C-6.1.6 Product Receipt: The Service Provider shall at all times safely receive product without causing delay, interruption, or demurrage. This applies to response times for duty hours, non- d u t y hours, and extended surge operations at RSA. Site-specific response times and duty h o u r s are in Appendix C. The acceptable quality level (AQL) of performance is 100% of receipt requirements are fulfilled on time.

C-6.1.7 Product Storage: The Service Provider shall at all times safely maintain product quantity, quality, and availability to meet its intended use. The Service Provider shall m a i n t a i n the product storage facilities, as well as maintain product stock levels required to support the mission and planning requirements, within allowable limits. The AQL is 100% of the inventory goals achieved within allowable stock levels.

C-6.1.8 Product Issue: The Service Provider shall at all times safely issue fuel without causing delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations at RSA. Site-specific response times and duty hours are in Appendix D.

Automated Dispensing System Key Management (FuelMaster®): the RSA COR shall provide the Contractor with a complete data list of vehicles and equipment authorized key access to automated fuel dispensing facilities. The list shall include all information required for the Contractor’s input to the Fuel Master database. The Automated facility shall consist of latest version of DOD standard source data collection equipment (Fuel Master) and shall be designed to interface all receipts, retail issues and accounting transactions to Fuels Manager Defense (FMD).

a. The Contractor shall be responsible for receiving maintaining, issuing, reprogramming and r e v o k i n g keys as requested in writing from the RSA COR and in accordance with DLA Energy P-

5. The Contractor shall issue replacement keys within two working days after receiving the written request from the COR, and the same day for emergencies as directed by the COR. Request for replacement keys shall be verified by signature of the COR. Additional keys shall be provided to the Contractor in accordance with the ordering instructions listed in DLA Energy P-5.

b. The Contractor shall maintain databases as necessary to provide all reports required by the contract, including but not limited to, customer account numbers, responsible office for keycard holders, keycard serial numbers, and other key/card information. The Contractor shall provide required reports as prescribed by the COR/DLA-Energy.

C-6.1.9 Inventory Management: The management of fuel inventories involves a full range of actions associated with ordering/requisitioning, receipt, storage, transfer, issue, physical inventory, and use of Business System Management - Energy (FMD 8.0). The contractor shall provide a Terminal Manager (TM) and a Base Level Support Application (BLSA) operator (accountant). Terminal Managers identified by terms of the contract are contractually obligated to account diligently for and safeguard government property including DWCF energy stocks and government furnished equipment/facilities at contractor operated DFSPs. Terminal Managers are additionally responsible to comply with contract terms and DLA ENERGY published guidance. Detailed information regarding TM and BLSA roles and responsibilities may be reviewed at DoD 4140.1-R, DoD Supply Chain Material Management Regulation and DoD 4161.02-M, DoD Manual for the Performance of Contract Property Administration. Terminal Managers shall ensure daily, accurate recording and processing of all DWCF energy inventory transactions including receipts, shipments, sales/credits, and physical inventories into the Business Systems Modernization – Energy (FMD 8.0) in compliance with DoD 4140.25-M, pertinent DLA Energy Interim Policy and Procedural Instructions, and BLSA guidance. The Contractor will ensure they adhere to DLA Energy P-32 during the entire length of the contract.

C-6.1.10 Physical Inventory Management: The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses in accordance with DoD 4140.25M and DLA Energy Class IIIB Supply Chain Management Interim Policy and Procedural Guidance. Copies will be made available to the COR/PA upon request. Contractor personnel that need access to DoD Information Systems to conduct inventory management duties must meet DoD requirements to receive a CAC Card. Contractor will immediately contact the COR upon contract award to apply for CAC access. A successful background check of each contractor requiring computer access must be completed to receive a CAC Card. Additional physical inventory management duties include:

a. Ensure that all orders, receipts, transfers, issues, losses, gains and adjustments are properly documented.

b. Ensure that adequate stocks are on-hand to fully support mission requirements at all facilities and maintain the required inventory levels.

c. Maintain auditable document control files and data files for accountable records on all fuel products for the period specified in the contract.

d. Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on excessive variations.

C-6.1.11 FMD 8.0 Computer Software and Hardware: The Government will provide the appropriate hardware and software for FMD 8.0 at the fuel facilities. The exact number of computers will be coordinated at the time of contract award.

C-6.1.12 Quality Control: The Contractor shall establish a written Fuel Product Quality Control Plan (QCP) specific to each location and facility, to ensure all products handled by the Contractor remain on- specification. The Contractors written QCP plan shall ensure product quality in accordance with the most current version of MIL-STD-3004 and include (but not limited to) requirements for sampling, testing methods, equipment, documentation of tests, and record keeping. No petroleum product shall be received or issued until product quality determinations have confirmed conformance with specifications. Sampling and testing of all grades of fuel will be accomplished IAW the requirements of MIL-STD- 3004 latest version. Testing will be performed at either a commercial or military laboratory approved by a Quality Assurance Representative. Table- 1 (Fuel Samples) lists periodic receipt and bulk storage samples required by Army Policy. Additional sampling/testing may be required as determined by the COR. Test outside of the contractor’s requirement of type –C will be sent to New Cumberland, PA Army laboratory

Table -1 Additional Test Frequency

Aqua-Glow/Water: Daily

Filter Effectiveness: Every 30 Days Visual Inspection/API Gravity: Every Receipt

Receipt Sample – 1 Gallon All Level: 5 Random Samples Annually Storage Tank- 1 Gallon All Levels: Semi- Annually

Storage Tank- 1 Gallon Bottom: Annual

C-6.1.13 Facility Maintenance: The Contractor shall establish and maintain automated maintenance and supply records for all equipment and components at the fuel facilities. The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall address the frequencies, methods, and procedures for accomplishing the maintenance objectives. The maintenance records and maintenance plan shall be updated as changes occur and be made available for review by the COR upon request and turned over to the government COR at the end of the contract. The Contractor shall ensure maintenance activities are scheduled to prevent or minimize impact to operations. The Contractor shall immediately notify the COR of any maintenance downtime that could affect operational use of the system and the estimated time the system will be back in operation.

C-6.1.14 Operator/Organizational Maintenance: The Contractor will perform operator/organizational maintenance to inspect, service, and maintain all fuel distribution systems and equipment in accordance with applicable directives, Facility Operations and Maintenance Manuals, manufacturer’s specifications, and best commercial practices. The Contractor shall provide all manpower, material, tools, and equipment to perform operator/organizational maintenance during routine inspections and system use/operation. Operator/organizational maintenance would include personnel cost, housekeeping (grease valves, replace gaskets, clean/maintain equipment, tightening of bolts/nuts on equipment, general housekeeping, etc.) and related supplies.

C-6.1.15 Building and Grounds Maintenance: The Contractor shall maintain buildings and grounds in accordance with Redstone Arsenal guidelines. The Contractor will ensure buildings are clean, free of debris, and pest free to include weeding and trimming around entire leased are to include walkways, dispensing area within the fuel facility and the 25 feet outside facility fenced area. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval from the COR. Contractor shall clear snow from sidewalks and fuel dispensing areas.

C-6.1.16 Safety: The Contractor will ensure that personnel at the fuel facilities are provided with a safe and healthy work environment. It is essential that Contractor personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the principal hazards to be encountered and how to prevent or reduce these hazards in accordance with applicable DoD, Federal, State and Local guidance.

The Contractor’s safety program shall include both classroom and hands-on instruction to ensure all personnel are able to recognize and handle potential hazards to avoid dangerous exposure and to develop safe working habits, practices, and skills. Contractor shall comply with all safety requirements and base fire regulations at all times and shall maintain documentation showing compliance which shall be available to the government or designated representative at any time.

Contractor shall provide 24 hour contact information to the base fire department dispatch center.

C-6.1.17 Security: The Contractor shall incorporate necessary physical security, personnel security and information system security to ensure the integrity and safety of the fuel facilities and government furnished equipment. The Contractor shall incorporate physical, personnel, and information system security measures in the Contract Compliance Plan. These security measures shall include controlled access by authorized personnel only to fuel facilities and equipment under Contractor control, security of all gates, buildings and facilities when not in use; ensure that system valves and refueling equipment are secured when not in use; and information systems security measures appropriate to the level of computer use. The Contractor shall establish liaison with appropriate base law enforcement agencies in development of security measures. Refer to clause I119.04 for requirements for access to FMD 8.0/FES.

C-6.1.18 Environmental Protection: The Contractor shall actively protect and enhance the quality of the environment by complying with all applicable regulatory requirements and by preventing or controlling pollution at the fuel facilities. If the Contractor receives a notice of violation from a federal or Local agency, the Contractor shall immediately notify the COR and/or Contracting Officer. The Contractor shall support the Environmental Management System. COR shall ensure affected garrison environmental office is advised of violations and courses of action to resolve prior to execution. The government will provide the following environmental documents: Spill Prevention and Response Plan (SPRP), Hazardous Waste Management System, National Pollutant Discharge Elimination System (NPDES) Permits Program, Storm Water Pollution Prevention Plan (SWPPP), and applicable Garrison/Base Red Plan. Contractor will develop, maintain, and manage a facility SPRP. Contractor shall assign an Environmental Officer (EO) who is coordinating all environmental issues with the local Environmental Division. The EO shall perform the required EO online Training and attend refresher training as required.

C-6.1.19 Spill Response: In the event of a reportable fuel spill, leak, or discharge, the Contractor shall make the required notifications in accordance with the applicable Garrison SPRP and DLA Energy Interim Policy I-13.

C-6.1.20 Training: The Contractor shall establish and maintain a training program to ensure that applicable personnel receive training in the areas defined below and in accordance with all federal, state, and local laws and regulations. Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations.

The Service Provider shall ensure that each employee in the fuel operations workforce successfully completes job specific and mandatory training required by statutory and regulatory requirements, and each employee receives the requisite certifications or licenses.

The Contractor shall maintain documentation of training records which will include, but not limited to employee name, date of training, course information (synopsis), and test results, if applicable. These records will be made available to the COR upon request. This training shall include, but not limited to, OSHA Hazard Communication, Confined Space training, Hazardous Waste Operations and Emergency Response (HAZWOPER), OSHA Lock-out/Tagout, Personnel Protective Equipment, Hazardous Material Transportation , fuel operations, drivers training, and environmental compliance, IAW applicable Federal, State and local laws and regulations.

Training for FMD 8.0 for the initial Terminal Manager and Account employee hired under this contract will be funded by DLA Energy, (this includes transportation and lodging only). All other FMD

8.0 will become the responsibility of the service provider (this includes transportation and lodging).

The Contractor will follow the latest edition of DLA Energy P7 for all training requirements during the performance period of this contract

C-7.0 OPERATIONS:

C-7.1 Provide Support Operations: The Service Provider shall provide safety, security, environmental compliance, maintenance, and automation for terminal operations at RSA. The Service Provider shall promptly report to the Contracting Officer and Contracting Officer Representative the receipt of any Notice of Violations (NOVs) for alleged noncompliance with any environmental, safety, security, labor laws or regulations. Support Operations are further defined as follows:

C-7.1.1 Ensuring Safety: The Service Provider shall ensure safety in all operations according to the Safety Plan. The safety of the workforce, facilities, equipment, and practices shall be preserved while supporting the customer mission requirements.

C-7.1.3 Provide Security: The Service Provider shall provide security and antiterrorist protection for the workforce and US Government property (fuel products, facilities, equipment, and information systems) according to the Security Plan. Three minor security violations (as defined in the Security Plan) are allowed during the assessment period.

C-7.1.4 Ensure Environmental Compliance: The Service Provider shall follow the environmental Compliance and Spill Control Plan(s).

C-7.1.5 Perform Maintenance: The Service Provider shall maintain the fuel systems, e.g., facilities and equipment according to manufacturer specifications, best commercial practices, and the Maintenance Plan.

C-7.1.6 Storage Tanks Cleaning: The Service Provider shall empty, inspect, and clean each bulk petroleum storage tank and dispose of all tank bottom waste for each tank covered under this contract.

The tank bottoms should not be disposed of without approval from the DLA Energy accountable officer. Request for approvals should be staffed through the Regional Fuels Office. The Service Provider shall transfer remaining product to alternate tanks during tank cleaning. If tank cleaning is required earlier than the criteria listed below and the DLA Energy is shown to be responsible, then DLA Energy will incur cleaning, sampling, and testing costs. Tanks shall be cleaned at the following intervals:

a. Aviation fuel storage tanks:

(1) Every 4 years for uncoated storage tanks without an inlet-filter separator; for direct marine receipts, every 3 years.

(2) Every 6 years for either a coated tank without an inlet filter separator, or for an uncoated tank with an inlet-filter separator; for direct marine receipts, every 5 years.

(3) Every 8 years for coated tanks when using an inlet-filter separator for each shipment.

(4) Tanks will be emptied, cleaned, and inspected more frequently than the periods stated above when sample analysis indicates a build-up of sediment.

b. Ground fuel storage tanks will be emptied, cleaned, and inspected when sample analysis indicates a build-up of sediment in the storage tanks.

C-8.0 GENERAL:

C-8.1 Provide Automation: The Service Provider shall connect to and use the DoD System of Record for fuels inventory, accounting, and administrative functions according to DoD 4140.25-M and other applicable guidance, unless otherwise agreed upon. The Government may provide appropriate hardware and software, as required. The Service Provider shall provide connectivity.

C-8.1.1 Provide Management and Administration: The Service Provider shall have the plans, quality of service data management, training, and property management for services at Redstone Arsenal. Management and Administration is defined as follows in paragraph C.9.0 Deliverables below.

C-8.1.2 Provide Government Furnished Equipment Management. When Government property is provided, the Service Provider will provide management, accountability and reasonable care for it according to conditions listed in the solicitation and the Service Provider’s Property Management Plan. The Service Provider will afford the Government access to Government property for inspection and accountability as specified in the solicitation.

Government furnished Hand Held Radios will to the service provider by RSA Airfield Manager.

C-8.1.3 Contractor Manpower Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecrnra.rnil Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at: http://www.ecrnra.mil

C-8.1.4 Fire Alarms: A government phone line at each location for 911 access in the event of emergencies.

C-8.1.5 Canopy: The bulk and retail pump dispensing areas shall be provided with a weather canopy and lighting. The retail/bulk dispensing area, canopy, and tarmac area lighting shall be configured with Energy Efficient Lighting for 24-hour operations.

C-8.1.6 Auxiliary Power: The SP shall provide an auxiliary power source with automatic switch gear to enable the facility to be operational 24 hours per day during power outage and emergency situations.

The power source will be tested monthly under full operating conditions.

C-8.1.7 Electric Meter Standards: The following specifications are to achieve meter equipment compatibility with the Army Metering Program pursuant to Public Law 109-58, Section 103 of the Energy Policy Act of 2005. The intent is for all advanced meters to report their data to an installation-centric energy reporting and management system such as a utility monitoring and control system or http://www.ecrnra.rnil/ http://www.ecrnra.mil/ meter data management system. The advanced meters must provide data at least hourly and measure consumption of electricity every 15 minutes. The means for meter data transmission using open-protocols shall be Modbus RTU/RS485 connected to the building automation system. A key element for success will be integrating these systems with the Army’s networks supported by the local NEC.

C-8.1.8 Water Meter Standards: The typical meter is the Sensus Accumag. Itron water endpoints must be included and installed in the vault with the meter.

C-9.0 Deliverables:

C-9.1 Contractor Detailed Plans: Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the detailed plans listed below to the COR and Contracting Officer for review and acceptance. The plans are considered dynamic documents and shall be updated, as required, throughout the contract period through the COR.

C-9.1.1 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written Contract Compliance Plan (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP shall include performance based plans. General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, bulk storage operations, facility/equipment maintenance, and upkeep and appearance of grounds and facilities under Contractor control.

The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR). The Contractor shall submit an updated CCP to the Contracting Officer for review and approval within 30 days after contract award. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance

C-9.1.2 Operations Plan: The plan shall provide comprehensive and detailed step-by-step procedures covering all requirements specified in C-6.0 Performance Requirements.

C-9.1.3 Product Inventory Control and Accountability Plan: The plan shall provide comprehensive and detailed procedures to ensure compliance with the requirements of DoD 4140.25M, DLA Energy Interim Guidance, and DLA sponsored applications guidance.

C-9.1.4 Product Quality Control Plan: The Contractor shall provide a comprehensive and detailed QCP specific for each location and facility that will ensure that products handled by the Contractor remain on-specification. The QCP shall include sampling, testing methods, equipment, documentation of tests, records keeping, and actions to be taken in the event of unacceptable test results. The plan shall detail how product quality surveillance data will be documented and reported. The plan shall identify responsible parties for the functions. This plan shall be submitted within 30 days after contract award and shall be effective at the start of the contract performance period.

C-9.1.5 Maintenance Plan: The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall identify the frequencies, methods, and procedures for accomplishing the maintenance objectives set forth within and will be developed in accordance with applicable directives.

C-9.1.6 Safety Plan: The Contractor shall outline procedures necessary to maintain safety in accordance with applicable laws and regulations. At a minimum, this plan shall include Confined Space Entry, Disaster Preparedness, Fire Prevention and Protection, Personal Protective Equipment, Hazardous Waste Operations and Emergency Response, Safe Transportation of Hazardous Material, Safety and Health Standards, Hazardous Communications, Lockout/Tagout, FOD awareness/prevention, pre-accident plan, post-accident plan, and Fuel Handling Operations.

C-9.1.7 Environmental Protection Plan: The Contractor shall provide a comprehensive and detailed plan that will ensure compliance with all applicable Federal, State, Local and Redstone Arsenal Post policies, environmental laws, regulations, and other guidance.

C-9.1.8 Training Plan: The plan shall identify length of training, training sources, and a brief description of courses for federally and locally mandated and generally required safety training, environmental protection training, and job qualification training.

C-9.1.9 Security Plan: The plan shall clearly identify staffing and procedures necessary to maintain security and incorporate all elements of the concept plan.

C-9.1.10 Airfield Operations Plan: The plan shall identify operational, staffing, and equipment requirements to successfully meet the requirements for Redstone Arsenal Army Airfields as stated in Appendix-D. The contractor's proposal and follow-on aviation refueling plan shall address which publications within Appendix B is to be followed for aircraft refueling procedures.

In the event there is a conflict between “Fuel Management operating procedures, FM 10-67-1 and NFPA 407, Standard for Aircraft Fuel Servicing, the contractor will utilize the most stringent method to perform aviation operations.

In all cases, contractor will apply grounding procedures as stated in FM 10-67-1 for parking of all tank vehicles and for all aviation refueling operations. The Airfield Operations Plans shall detail all required/specific refueling procedures for all types of aircraft listed in Appendix D. Airfield Operations Plan shall additionally address all necessary training requirements as it pertains to operating procedures, safety, accountability, equipment, facilities and quality surveillance.

APPENDIX A

ABBREVIATIONS AND ACRONYMS

API – American Petroleum Institute AQL - Acceptable Quality Level ASTM - American Society for Testing Materials BSM-E - Business System Modernization – Energy CFR - Code of Federal Regulations COR - Contracting Officer's Representative COTR - Contracting Officer's Technical Representative CQAP - Contract Quality Assurance Plan DESC - Defense Energy Support Center DFAMS - Defense Fuels Automated Management System DFSP - Defense Fuel Support Point DLA - Defense Logistics Agency DLA - Energy Defense Logistics Agency - Energy DoD - Department of Defense DOL - Department of Labor DoT - Department of Transportation EPA - Environmental Protection Agency FMD – Fuel Manager Defense GFE - Government Furnished Equipment MIS - Management Information System NOV - Notice of Violation OSHA - Occupational Safety and Health Administration PQCP - Product Quality Control Plan QAR - Quality Assurance Representative TOS - Terminal Operation Service UFC Unified Facility Criteria

APPENDIX B

APPLICABLE DIRECTIVES

***This list is not all-inclusive and is only intended to call the offeror/ Service Provider’s attention to certain potentially applicable requirements. This list may change over time or vary according to the location of the terminal facility. The Service Provider remains responsible for knowing and complying with all applicable federal, state, and local laws and/or regulations throughout the term of this contract. Use current editions.

Federal Acquisition Regulation Defense Federal Acquisition Regulation Supplement DoD 4140.25-M, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal DoD 4140.25-M, DESC Interim Guidance DoDD 4140.25, DoD Management Policy for Energy Commodities and Related Services DoDI 4170.11, Installation Energy Management Fuels, Lubricants, and Related Products DoDD 5202.1, DoD Executive Agent DoDD 5101.8, Department of Defense (DoD) Executive Agent (EA) for Bulk Petroleum MIL-HDBK-201B, Notice 1, Petroleum Operation MIL-STD – 161, Military Standard Identification Methods for Bulk Petroleum Products Systems MIL-STD- 3004C, DoD Standard Practice Quality Surveillance for Fuels, Lubricants and Related Products 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response 29 CFR 1910.132, Personal Protective Equipment 29 CFR 1910.134, Respiratory Protection Program 29 CFR 1910.146, Confined Space Entry 29 CFR 1919.147, Energized Equipment, Lockout/Tagout 29 CFR

1910.1025 Toxic Substances - Lead

29 CFR 1910.1200, Hazardous Communication Program 29 CFR 1904, Reporting of Occupational Injuries and Illnesses 29 CFR 1925, Safety & Health Standards for Federal Service Contracts 33 CFR 154, Oil Pollution Prevention Operations Manual 40 CFR 112, Oil Pollution Prevention 40 CFR 122, NPDES Permit Plan 40 CFR 260-268, EPA Hazardous Waste Management System Plan (2nd link) 40 CFR 280, Underground Storage Tanks 41 CFR 50-204, Safety & Health Standards for Federal Supply Contracts 49 CFR 171, Hazardous Materials Regulations 49 CFR 172, Hazardous Materials Regulations 49 CFR 195 (Pipeline Safety – Where Applicable) Oil Pollution Act of 1990 National Fire Protection Association (NFPA)/Uniform Fire Code (UF) NFPA 30, Flammable and Combustible Liquids Code Unified Facilities Criteria (UFC), UFC 3-460-01, Petroleum Fuel Facilities UFC 3-460-03F, Operation and Maintenance: Maintenance of Petroleum Systems API 510, Pressure Vessel Inspection Code: Maintenance Inspection, Rating, Repair, and Alteration API 570, Pipeline Inspection Code API 620, Design and Construction of Large, Welded, Low-Pressure Storage Tanks API 650, Welded Steel Tanks for Oil Storage

API 653, Tank Inspection, Repair, Alteration and Reconstruction API 2610, Design, Construction, Operation, Maintenance, and Inspection of Terminal & Inspection of Terminal & Tank Facilities API Manual of Petroleum Measurement Standards (MPMS) Chapter 3, Method of Gauging Petroleum Products API MPMS Chapter 4, Proving Systems API MPMS Chapter 5, Metering API MPMS Chapter 7, Methods of Measuring the Temperature of Petroleum Products API MPMS Standards Chapter 8, Sampling API MPMS Chapter 9, Section 1 Density Determination API MPMS Chapter 11.1, Vol Correction Factors API MPMS Chapter 12, Calculation of Petroleum Quantities, Section1 – Calculation of Static Petroleum Quantities, Part 1 – Upright Cylindrical Tanks and Marine Vessels API MPMS Chapter 17 Marine Measurement, All Sections National Fire Protection Association (NFPA) NFPA 407, Standard for Aircraft Fuel Servicing Air Transport Association (ATA) Specification 103, Standard for Jet Fuel Quality Control at Airports FM 10-67-1, Concepts and Equipment of Petroleum Operations AR 200-1, Environmental Quality, Protection, and Enhancement AR 380-5, Army Information Security Program AR 600-55, The Army Driver and Operator Standardization Program RSA 200-6, Redstone Arsenal Hazardous Materials/Waste Management Program Redstone Arsenal Oil and Hazardous Substance Spill Response Plan RSA Airfield Operations Manual (AOM) Installation Design Guide

APPENDIX C

PERFORMANCE REQUIREMENT SUMMARY TABLE

Introduction: This Performance Requirements Table identifies DLA Energy’s eight (8) standardized and specific fuel service performance requirements and related standards: 1. Operations; 2. Inventory Management; 3. Quality Surveillance; 4. Maintenance; 5. Safety; 6. Environmental; 7. Training and 8.

Security. The Acceptable Quality Level (AQL) in the table is a measure allowing a degree of performance variation from the contracted standard. It is a point at which the Contractor will receive 100% or less than 100% of the designated monthly payment, depending upon the level/% of service the Contractor delivers to the government. Using the Performance Standard and the Surveillance Method, a government Contracting Officer Representative (COR) observes and rates Contractor performance on the 8 requirements and determines if the AQL was or was not met. The COR will evaluate performance using valid methodology.

Para

Performance Standard

Acceptable Quality Level

Surveillance Measure Performance Measure

1. Operations/ See PWS ¶

- C-4.0

- C-6.1

- C-9.1

All operations conducted to meet normal & surge response, & operating timerequirements.

100% of requirements fulfilled.

Periodic – Monthly sampling by COR in regards to timeliness of response & customer satisfaction using operating hours, product receipt, product issues, and customer complaint data.

ACOR and Customer Observation and feedback of Contractor daily performance of all Operations required and services performed on time. (See note 1)

2. Inventory Management/ See PWS ¶

- C-6.1.5

- C-9.1

Manageinventory levels and follow fuel accounting procedures IAW Policynumber DLA Energy-P-1, using BSME & key card systems.

Monthlyaccount reconciliationIAW DLA Energy -I-4.

100% of all transactions processed daily to FES; FMD and FES ledgers identical;rejected transactions cleared w/n 2 business days;

inventories corrected to 60 degrees F;

100% inventory goal achieved.

Periodic – Monthly sampling by COR in regards to proper documentation, adequate stocks, records and minimal gains/losses.

Monthly sampling by COR, account must be reconciled, an investigation initiated if necessary.

Effectiveness – Goals:

- Transactionsprocessed daily to the Fuels Enterprise System

(FES)

- Fuels Manager Defense (FMD) and FES ledgers are reconciled/identical

- Rejected transactions cleared w/n 2 business days Inventories corrected to 60 degrees F.

before processing to FES Monthly inventory, gain/loss adjustment processed to FES w/n 48 hrs after last day of month

- DLA Energy Form 24 out of tolerance rpt prepared, investigated and sent for excessive gains/loses.

3. Quality Surveillance / See PWS ¶

- C-6.1.8

- C-6.9.5

At all times safely ensure fuel quality according to the applicable product specs. and the Product Quality Control Plan.

100% on specification. Periodic sampling and review of lab reports Lab test reports. Quality Deficiency Reports (QDRs). QAR visits.

(See note 1)

Para

Performance Standard

Acceptable Quality Level

Surveillance Measure Performance Measure

4.

Maintenance/ See PWS ¶

- C-6.1.9

- C-9.1.5

Maintain the fuel systems, e.g. facilities and equipment according to manufacturers’ specifications, best commercial practices and the Maintenance Plan.

The Service Provider shall provide the manpower, materials, tools and equipment to establish and implement a maintenance program. The facilities and equipment in commission rate shall be at 90% or better, with preventive maintenance conducted in a timely manner and properly recorded.