Draft_RFP_SPE4A513R0397_04-12-13.pdf

10. FOR

INFORMATION

CALL:

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT No.

SPE4A5-13-R-0397

3. SOLICITATION No. 4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)X

2013 APR 12

5. DATE ISSUED

1000007330

6. REQUISITION/PURCHASE No.

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE : In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

DESCRIPTION

25. PAYMENT WILL BE MADE BY

CODE

SOLICITATION

until (Hour) (Date)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 33 (Rev.9-97) Prescribed by GSA FAR (48 CFR) 53.214 (c)

OFFER (Must be fully completed by offeror ) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

AWARD (To be completed by Government)

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

14. ACKNOWLEDGMENT OF AMEND-

MENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

12. In compliance with the above, the undersigned agrees, if this offer is accepted within period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

CONTRACT ADMINISTRATION DATA L INSTRS., CONDS., AND NOTICES TO OFFERORS

SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(X) PAGE(S) SEC. DESCRIPTION PAGE(S)

SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

I CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

DELIVERIES OR PERFORMANCE

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

AMENDMENT NO. DATEAMENDMENT NO. DATE

G

H

SEC.

B A

C

E

D

F

(X)

FACILITY

CODE

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE

17. SIGNATURE

19. ACCEPTED AS TO ITEMS NUMBERED

23. SUBMIT INVOICES TO ADDRESS SHOWN IN22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

24. ADMINISTERED BY (If other than item 7) CODE CODE

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer )

26. NAME OF CONTRACTING OFFICER (Type or print) calendar days (60 calendar days unless a different

15A. NAME AND

ADDRESS

OF OFFER-

OR

10 U.S.C. 2304 (c) ( 41 U.S.C. 253 (c) () )

DLA AVIATION

ASC SUPPLIER OPER OEM DIVISION

RICHMOND VA 23297

USA

See Block 7

Reception Area (Bldg 33) 3:00PM 2013-Apr-26

Veronica Salazar PARFE40

A. NAME

Phone: 804-279-5647

B. PHONE/FAX (NO COLLECT CALLS)

Veronica.Salazar@dla.mil

C. EMAIL ADDRESS

X 1 X 2

X 4

X 5 X 6

X 10

X 11

X 31

X 36

X 41

15B. TELEPHONE NUMBER 18. OFFER DATE

28. AWARD DATE

20. AMOUNT

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) CALENDAR DAYS (%)30 CALENDAR DAYS (%)

21. ACCOUNTING AND APPROPRIATION

ITEM

SPE4A5

EXT.NUMBERAREA CODE

PAGE OF PAGES

(4 copies unless otherwise specified)

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED

SPE4A5-13-R-0397

Page

NAME OF OFFEROR OR CONTRACTOR

50336-101

US GOVERNMENT PRINTING OFFICE 1990-262-081

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NOTICE TO INDUSTRY – DRAFT REQUEST FOR PROPOSAL (DRFP)

1.0 In accordance with FAR 15.201(c), the DRFP herein is being issued to promote exchanges with industry to garner feedback on the Ogden Aviation Logistic Center (OO ALC) and Worldwide (WW) Long Term Contract, acquisition process to potentially identify and resolve concerns regarding the acquisition strategy and requirements identified within the DRFP.

2.0 The government requests industry review and comment regarding Section C, Section L, and Section M. In addition, the government has highlighted fourteen (14) specific aspects of the requirement for industry awareness, consideration and response. These questions or comments are numbered and identified in bold, with proceeding “DRFP NOTICE:” text. General industry comments/questions as well as responses to the Notices herein are requested by April 26, 2013 to be returned via email to the Contracting Officer Veronica Salazar at Veronica.Salazar@dla.mil. Emails shall be titled with the Subject line as follows: DRFP

SPE4A5-13-R-0397.

2.1 Industry responses to this DRFP are not offers and cannot be accepted by the government to form a binding contract. The government does not intend to award a contract on the basis of this DRFP or to otherwise pay for information received in response to this DRFP. Responders are solely responsible for all expenses associated with responding to this DRFP.

2.2 All information received in response to this DRFP that is marked Proprietary will be handled accordingly.

2.3 Responses to the DRFP will not be returned, however, industry questions and comments submitted will be addressed by the Contracting Officer via a question and answer “DRFP Q&A” document posted to Federal Business Opportunities (www.fbo.gov), making the industry-submitted question/comment publically available. The Contracting Officer will post a projected response date to the questions and comments via fbo.gov by May 10, 2013. The response date will be driven by the volume of questions and comments received.

3.0 The government is considering hosting a Pre-Proposal Conference after issuance of the formal solicitation. More information regarding any Conference will be made available as the acquisition progresses.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION C -- DESCRIPTION / SPECIFICATIONS / PERFORMANCE WORK STATEMENT

C.1 GENERAL

C.1.1 DLA Aviation is currently supporting parts requirements for the F-16 Wing and Maintenance effort via traditional transactional support processes. Current support includes multiple contracts and emergency buys. The requirements identified in this solicitation are designed to improve support for this critical population of items.

C.2 SCOPE

C.2.1 The purpose of this effort is to establish a Firm Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) Contract that will improve support for items identified in the maintenance of the F-16 Aircraft, Wing. The goals of this initiative are to improve Production Lead Time, Administrative Lead Time, improve forecasting, reduce unfilled orders, reduce set up costs, and reduce unit prices. The items identified by attachments 1A and 1B are military unique and will be supported on two separate schedules. This effort will encompass Customer Direct (CD) Delivery to the Industrial Customers at Ogden Hill AFB and DLA Direct replenishment for World Wide Operational Customers, as outlined in Section C.4. Future NSNs may be added for Program support as they are identified throughout the contract term.

C.2.3 The F16 Wing and Maintenance Project is anticipating a contract with a base period of performance of _____ years; and a potential _____-year option period, to be exercised at the discretion of the Government.

1) DRFP Notice Reserved for comment regarding contract term.

C.3 CONTRACT TRANSITION & IMPLEMENTATION

C.3.1 The total length of the contract implementation/transition is 180 days. The implementation/transition period shall begin on the date of the contract award. Transition requirements are provided in _____, and on hand quantities of material are provided in Attachment ___.

C.3.2 During implementation, the Contractor shall perform all functions necessary to enable full performance of the contract after the ____ day transition period. These functions include, but are not limited to: establishing (or modifying) business partnerships and supplier agreements, materiel, establishing systems (e.g. EDI testing) and providing customer service necessary to perform the requirements herein.

2) DRFP Notice Section Reserved for Comment regarding functions to be complete during the transition period.

C.3.4 Implementation Reporting

C.3.4.1 The Contractor shall submit incremental status reports to update the Contracting Officer on its implementation progress during this period. At a minimum, these status

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

reports are to be submitted, in writing to the Contracting Officer, at the following milestones and corresponding no later than (NLT) timeframes:

5% of Implementation Plan executed – NLT day 30 of implementation period 25% of Implementation Plan executed – NLT day 45 of implementation period 50% of Implementation Plan executed – NLT day 90 of implementation period 75% of Implementation Plan executed – NLT day 120 of implementation period 95% of Implementation Plan executed – NLT day 165 of implementation period

C.3.4.2 Status reports must be submitted at a rate reflecting progress and actual completion of events toward implementation (i.e., those chronological events listed in the Contractor’s Implementation Plan as required in Section L), such that the Contracting Officer can form a reasonable belief that full performance will be achieved by the end of the Implementation Phase, and that the corresponding percentage of completion has been achieved at each milestone.

C.3.4.3 During the last month prior to full execution, the government reserves the right to request additional implementation status reports, at no additional cost.

C.3.5 Performance Review Boards (PRBs)

C.3.5.1 While not solely applicable to contract implementation/transition, PRBs will be held at 90 days and 150 days after the contract start date--and quarterly thereafter for the first two contract years. The intent of the PRBs is to monitor and assess contract performance, to coordinate responses and foster solutions to challenges encountered during and after Contractor implementation.

C.3.5.1.1 For the remainder of the base period and single option period, if contractor performance warrants it, the Contracting Officer expects to extend the PRB periods to semi-annually and will provide the Contractor with notification prior to the final PRB during the second base year.

C.3.5.2 PRBs shall alternate between in-person and telephonic (or video, if available) conference meetings with the first PRB being conducted in-person. The Contractor shall host the first PRB at its location (selected to encourage maximum participation from the government) and the government will alternate hosting subsequent PRBs.

C.3.5.2.1 Less formal in-process meetings, occurring telephonically, are anticipated to occur throughout the contract term for day-to-day activities in ensuring successful contract performance to all customers.

C.3.5.3 The PRBs will be co-chaired by DLA Aviation and the Contractor and Contractor participants shall include those key personnel as identified at L.10.3.2. The Contractor shall develop an agenda (in accordance with C.3.5.4 below and as approved by the Contracting Officer) and distribute the agenda to perspective attendees no later than 5 days before the PRB. Meeting slides and resulting minutes for these reviews shall be submitted in the Contractor’s format (as approved by the Contracting Officer) and made

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

available to attendees in electronic format by encrypted email, email with password-protected file or via access through the Contractor’s website.

C.3.5.4 During the PRB, the Contractor shall provide status of schedules, program goals and any process improvement initiatives and, at a minimum, provide status on the following Program elements:

Program Overview – to include overall schedule status Transition Issues (as applicable), Delays, Concerns Industrial and Operational Metric Performance Quality/ Safety Issues Quality Assurance Issues Customer Service Support Obsolescence Issues Other Issues or Challenges, as approved by the Contracting Officer Previous PRB Open Action Items/New Action Item

C.3.5.5 The Contractor will submit PRB minutes for approval by the Contracting Officer within 10-days after each PRB. Other Program Reviews may be conducted as mutually agreed between the Government and the Contractor. The Contractor is responsible for tracking and resolving (as appropriate), action items identified during the PRB.

C.3.6 Contractor Support during Transition & Implementation During the transition & implementation period, DLA will continue to support customer demands via traditional means.

C.4 CUSTOMER SUPPORT

C.4.1 Industrial Customer Support at OGDEN ALC The Industrial Customer is defined as

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

any order received by the Contractor, for the Customer: Ogden ALC DODAAC, FB2029.

C.4.1.1 Contractor Services The contractor is required to provide logistical support for the NSNs listed in Attachment 1A. Logistical support means complete delivery orders within the timeframes established in Section 4.1.6. The contractor is also responsible for determining and performing the complete set of services necessary to provide the required level of support. The set of services will include forecasting, purchasing, inventory management, quality control, receipt, storage, packing, shipping, and obsolescence management.

C.4.1.1.2 Interface with Customer The contractor shall interface with the customer, and the respective COR, at the customer site. The contractor shall keep abreast of consumable requirements as they develop, and to ensure that the customer’s support requirements are filled to the customer’s satisfaction. The Contractor will be responsible to facilitate improved forecasting, maintenance and production planning, materiel expedites to prevent work stoppages, and warranty problems as well as provide a Contractor focal point to assist with any engineering and technical issues. The contractor focal point may need to attend production and supply planning meetings with Air Force Maintenance Planners and DLA Forward Presence Personnel on an as needed basis. The focal point may be the same individual tasked to maintain the onsite inventory.

C.4.1.1.3 Store Front or Warehouse Facility The Contractor may need to plan and pre-position appropriate levels of their inventory, at a facility on or near the base in order to support the industrial customer performance requirements identified in Section 4.1.6.

C.4.1.1.1.3A Store Front A store front location may be made available to the Contractor as a government-furnished space in accordance with FAR 52.245-1.

3) DRFP Notice Section Reserved for Comment regarding facility requirements. The contractor should submit comments regarding dimensions and size appropriate to support the demands in Attachment 1A.

4) DRFP Notice Section is Reserved for Comment regarding MHE / overhead lift / licensing and loading dock proximity and availability The contractor should submit comments regarding MHE requirements appropriate to support the demands in Attachment 1A.

C.4.1.1.1.3.3 Store Front Hours of Operation The F-16 Wing Shop days and hours of operation are Monday through Friday, 0700-1545 Mountain Daylight Time (MDT)/ Mountain Standard Time (MST) and the Contractor is expected to have its store front manned during these hours.

C.4.1.1.1.3.4 As mission requirements dictate, the Wing Shop may work a Saturday shift. The decision for a Saturday shift is made no later than 1200 (MDT/MST) the Thursday prior to the Saturday shift. The Contractor may be required to man its store front during this Saturday shift and if so required, shall support customer demands in accordance with the performance requirements at

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

C.4.1.6 below.

C.4.1.1.1.3.4 Facility Preparation The Government will be responsible for vacating the space to be assigned to the contractor and ensuring the area is secure and controllable by the contractor.

C.4.1.1.1.3B Warehouse Facility Should the government not have space available for a store front on the base, the contractor may be required to obtain a warehouse facility within 10 miles of the base in order to comply with the performance metrics outlined in Section C.4.1.6.

5) DRFP Notice Section Reserved for Comment regarding delivery requirements locations and processes if government furnished store front is not available.

C.4.1.1.4 Base Access HILL AFB access clearance requirements shall apply. The Contractor shall comply with Hill Air force Base Access Guidebook at Attachment 3A and complete the Hill Air Force Base AMFC Form 493 at Attachment 3B for each employee requiring regular base access and return the completed forms with its proposal and the information required at AF FARS 5352.242-9000, incorporated herein, as described in Section L below.

C.4.1.1.1.1 DLA security officials will complete a background check for each Contractor employee requiring Hill AFB access. Upon contract award, the Contractor shall provide to the Contracting Officer the personal information for each of these employees including, but not limited to, name, address, date of birth and Social Security Number. The Contractor shall be required to maintain a record of this information and update it throughout the life of the contract.

C.4.1.2 Government Responsibilities The government will provide stock levels and consumption rates for NSNs on the contract at the beginning of the contract.

C.4.1.3 Inspection & Acceptance

6) DRFP Notice Section is reserved for Inspection and Acceptance requirements which are currently being reviewed by ESA.

C.4.1.4 Packaging & Marking

C.4.1.4.1 Packaging shall be commercial pack in accordance with ASTM D-3951.

C.4.1.4.2 The Contractor shall comply with all applicable labeling, marking and documentation requirements specified by MIL-STD-129P, Standard Practice for Military Marking.

C.4.1.5 FOB Point & Transportation The shipping terms for industrial site support are FOB Destination. Industrial site material will be picked up at the store front by the

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

customer.

C.4.1.6 Performance Metrics for Ogden Industrial Customer Support requires Availability on Demand (AOD) detailed at Table 1 below. Delivery order creation and issuance, as used in this section, is defined as the date of the EDI XXX. The metric “clock” is based on the hours of operation at C.4.1.2.3 above. The Performance Metrics and Standards for the Ogden ALC Industrial Customer, listed in Table 1 below apply to the NSNs listed in Attachment 1A.

Table 1: Ogden ALC Industrial Customer Performance Metrics and Standards

Category Replacement Factor (RF)

Number of NSNs

Delivery After Receipt of

Order Performance

Standard

Category A ≥ 20 % RF 161 1 Day 90 % AOD

Category B < 20% RF 280 180 Days 90 % AOD

C.4.1.6.1 Availability on Demand is measured on a requisition by requisition basis. To be successful the contractor must meet the required delivery in accordance with the timeframes established at Table 1 for each requisition. Performance Fee and measurement is outlined in Section C.4.11.

C.4.1.6.1.1 AOD is measured from the time of customer demand/Contractor receipt of order and starts with the Contractor’s EDI 997 functional acknowledgement and is completed upon customer materiel receipt.

C.4.1.6.1.2 AOD is reported as a percent of orders receipted within 1 Day for Category A and within 180 Days for Category B.

C.4.1.9 Delivery shall be as specified in Table 1 of Section 4.1.6, except for the Federal holidays indicated below and other base closures. When a scheduled delivery requirement falls on one of these days, delivery will take place on the next business day (in accordance with the hours of operation at C.4.1.1.1.3.3. If the holiday falls on a Saturday, the holiday is celebrated the preceding Friday. If the holiday falls on a Sunday, the holiday is celebrated the following Monday.

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day Presidents’ Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

7) DRFP Notice Section Reserved for Comments regarding Performance Metrics and Delivery.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

C.4.1.7 The Government may convert NSNs from one Category to another at any time due to change in demand through bilateral modification.

C.4.1.7.1 The offeror will provide to the Contracting Officer a list of potential NSNs it recommends converting from one Schedule to another on a quarterly basis each December, March, June, and September.

8) DRFP Notice Section is reserved for pricing comments regarding moving

NSNs from one Category to another.

9) DRFP Notice Section is reserved for comments regarding delivery of items that require First Article Delivery Days.

C.4.1.11 Disincentive Plan The contractor may be subject to a monetary disincentive should the contractor fail to meet the performance requirements outlined in Section C.4.1.6.

4.1.11.1 Disincentive Fee: A maximum of ____% disincentive fee may be repaid to the government if a 90% performance level is not achieved as outlined in Section C.4.1.6. The disincentive fee of _____% (maximum) is a reduction to the annual fixed service fee. A disincentive will apply, if a 90% MA level is not achieved, in accordance with the performance table below:

Ramp- Up Period

Reserved for Items With FAT

Quarterly Performance Disincentive

A O

D

90 and above 0.0% 0.0% 88 to 89.99 % 0.0% - __.__% 86 to 87.99 % 0.0% - __.__% 84 to 85.99 % 0.0% - __.__% 82 to 83.99 % 0.0% - __.__% 80 to 81.99 % 0.0% - __.__% Below 80 % 0.0% - __.__%

Disincentive Penalty Structure

4.1.11.2 Fee Reconciliation A total of ____% will be added to the unit price. A quarterly fee reconciliation process will occur upon reaching agreement on the AOD performance score. The Government will calculate the actual fixed service fee paid through delivery orders in the quarter and compare the difference to the fixed service fee owed. The disincentive amount is dependent upon the level of performance according to the performance fee chart above.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

10) DRFP Notice Section reserved for comments regarding Fee reconciliation.

4.1.11.5 Delivery Order Cancellations Any order that is due in the quarter of evaluation and cancelled in the same quarter will not be evaluated for performance for that quarter. If an order was evaluated for performance in one quarter and the same order is cancelled in a future quarter, there will be no adjustments made in performance or fee. Once a quarter is evaluated for performance and the fees are agreed upon and reconciled, the orders in that quarter are closed.

4.1.11.6 Challenge Process A challenge period will be opened at the end of each quarter which will allow the contractor to take exception to the AOD performance score. If a delivery order that failed the metric is challenged, it is the contractor’s responsibility to present information to the Contracting Officer so that a thorough review of the problem can occur. The contractor has 20 days from the date the report is received to provide notification to the Contracting Officer challenging the calculations for the metrics. No response from the contractor within these 20 days will be considered acceptance of the performance measurement for the quarter.

4.1.11.7 Performance Score Calculation The AOD performance score will be calculated as follows, all orders are solely for DODAAC FB2029:

Total Orders Pass AOD metric / Total Orders Due in Quarter = AOD Percent

4.1.11.8 Evaluation Periods The evaluation of performance will be on a quarterly basis. The contractor will be notified quarterly of their performance, however the disincentive fee will be based on the annual AOD performance.

Performance Period FY Quarter by Months XX Oct, Nov, Dec XX Jan, Feb, Mar XX Apr, May, June XX Jul, Aug, Sept

4.1.11.9 End of Contract Support for Ogden ALC The Government will notify the offeror twelve months before contract end if a decision is made to continue the program. If the program will not continue, buyback of inventory will apply. The Government will purchase residual inventory and committed inventory up to 100% of the actual demand experienced in the 24 months preceding buyback implementation.

Residual inventory is inventory that the contractor has laid in to support CD requirements. Committed inventory includes the contractor’s commitments with suppliers for parts in support of CD requirements. The Government retains the unilateral right to compute the actual demand figure for the buyback process, in

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

accordance with the criteria stated above. The Government may purchase a higher quantity than what is contractually required depending on the circumstances for the individual item with concurrence from the offeror.

C.4.2 Operational Customer Support

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

C.4.2.1 Operation Customer Support: The contractor will become the DLA source of supply for Operational Customer Support (worldwide demand) as part of this contract.

Operational Customer Support is defined as any order received by DLA from a customer other than the OO-ALC Wing Shop (DoDACC FB2029). This contract will be managed using a dual channel process where requisitions from the OO-ALC Wing shop will be directed to the contractor at his facility at Hill AFB and requisitions from any other customer will be directed to the appropriate DLA activity for fulfillment.

C.4.2.1 Contractor Support The contractor will serve as DLA’s supplier for the items at Attachment 1B. These items will be managed by DLA. DLA will provide delivery orders to the contractor when material is required. Delivery orders may be produced to replenish DLA wholesale or retail stocks or for use by a Service or FMS customer. The Contractor will ship these items to the DLA stock depot or customer specified in the delivery order.

Contractor support means complete delivery orders within the timeframes established at Attachment 1B. The Contractor will deliver items that meet all the technical, quality and packaging requirements described. DLA will maintain the responsibility for demand planning and customer service for operational customers.

C.4.2.2 Operational Customer Support For the worldwide demand component of this contract, the Contractor will deliver ordered items to the DLA Supply Depot(s), or other designated sites, in strict accordance with the Delivery Orders issued. Delivery standards will be a production lead time after receipt of the order. Production Leadtimes (PLTs) will be provided by the offeror as part of the proposal. PLT’s will be added to Attachment 1B and provided electronically so DLA’s files can be updated. The contractor shall have the ability to receive electronic orders from DLA in support of worldwide demand shipments to the DLA. The contractor shall submit invoices, and any required reports, to reflect the Delivery Orders issued under the contract.

C.4.2.2 Inspection & Acceptance

11) DRFP Notice Section is reserved for Inspection and Acceptance requirements which are currently being reviewed by ESA.

C.4.2.2.2.2 The following additional requirements apply solely to Critical Safety Items (CSI) designated by an “N” (or “AF & N”) under the CSI column at Attachment 1A.

1. The Contractor shall provide the CSI manufacturer’s compliance with

AS9100 requirements. Evidence of compliance includes: a) the CSI manufacturer’s Certificate of AS9100 Registration or b) Contractor’s assessment report of AS9100 compliance, showing the relevant dates, scope, limitations, final findings and conclusions, and re-examination requirements.

2. The Contractor shall provide Mill test report(s)/certificate(s) identifying the material test values and chemical analysis, heat/lot number (if applicable), OPTIONAL FORM 336 (4-86)

Sponsored by GSA and lot/batch number (if applicable) traceable to CSI work order(s).

3. The Contractor shall provide special process certificates for processes, inspections, and tests conducted external to the supplier, identifying the special process provider, certificate number, processes performed and date, and results.

4. The Contractor shall provide Work Order Process Sheets, Operation Sheets, and/or Job Traveler(s) showing:

the purchase order number, item part number(s), applicable drawing(s) and revision; quantities ordered, and date(s) of manufacture, required manufacturing processes, operations, and workmanship requirements;

required in-process inspections/verification points, final inspections/test requirements, and all inspections performed, inspection results (e.g. pass/fail or actual values when specified) with inspector stamps, initials, or electronic signatures and date(s) of inspections;

if serialization is required, inspection data for each serialized item;

raw material certificate information identifying the original mill to enable traceability of the work order to the material source;

special process requirements, identification of the special process provider(s), and special process certification information to enable traceability of the work order to special processors.

5. If the CSI is an assembly, the Contractor shall provide documented evidence that the constituent parts of the assembly were: 1) manufactured and inspected properly, 2) the assembly was properly constructed and inspected, and 3) the assembly was tested in accordance with the applicable drawing or acceptance test.

6. The Contractor shall provide any other technical information regarding additional process, operations, inspections, or test performed by the Contractor prior to presenting the CSI for acceptance. Such Contractor activities include actions taken by the Contractor at the CSI supplier’s facility, at a Contractor facility, or by a third party facility.

7. The Contractor shall provide a Contractor Certificate of Conformance, specific to the part number(s) and delivery order, certifying that the supplies conform to all applicable drawings and/or specifications and that all other contract, purchase order, and quality requirements have been met.

8. If special packaging is required, the Contractor shall ensure the products meet those requirements and that the packaging has not been compromised in a way that could materially affect the items.

OPTIONAL FORM 336 (4-86)

9. The following evidence may also be considered, when required in writing, by the Contracting Officer:

a. Evidence that either: 1) the CSI part numbered item was subject to First Article Inspection (FAI) in accordance with AS9102, or 2) that the supplier successfully manufactured the CSI part numbered item for the Contractor within two years prior to the date of manufacture of the items offered for acceptance.

b. If there were non-conformances on the CSI(s), material review records, “use as is” findings or rework or repair requirements, and inspections on reworked or repaired item(s).

C.4.2.3 Packaging & Marking

C.4.2.3.1 Packaging shall be commercial pack in accordance with ASTM D-3951.

C.4.2.3.2 The Contractor shall comply with all applicable labeling, marking and documentation requirements specified by MIL-STD-129P, Standard Practice for Military Marking. Military Shipping Labels (MSLs) shall be generated from the Vendor Shipment Module (VSM), detailed at C.4.2.4 below.

C.4.2.3.3 Radio Frequency Identification (RFID) requirements shall apply consistent to the requirements set forth at DFARS 252.211-7006.

C.4.2.4 FOB Point & Transportation

12) DRFP Notice Section is Reserved for determination of the requirement of FOB Point for Operational Customer

C.4.2.5 Delivery The contractor shall deliver Operational Customer requirements a lead-time away. The contractor shall establish delivery lead times for each NSN and shall deliver the items on or before the due date.

C.6 SMALL BUSINESS SUBCONTRACTING PLAN

C.7 SURGE & SUSTAINMENT

C.7.1 The Contractor shall plan for surges in demand within its or its suppliers’ production capacities and its own stocking plan. Surge quantities, identified as the Monthly Wartime Rate at 1C are required every 30 days at S&S execution.

C.7.1.1 The MWR is represented as an exact number and is above and beyond the estimated demands (i.e. the ADQ) at Attachment 1A and 1B.

OPTIONAL FORM 336 (4-86)

C.7.1.2 S&S MWR requirements will be validated at time of award and updated by the Contracting Officer no less than annually and subsequently provided to the Contractor.

C.7.2 The following DLAD clauses/provisions apply: DLAD clauses 52.217-9006, 52.217- 9007 Alternate I, 52.217-9010 and DLAD provisions 52.217-9008 Alternate I and 52.217- 9009.

C.7.3 Any order for S&S quantities shall be clearly defined as an S&S order; however, the Contractor shall not ship S&S quantities without written confirmation from the Contracting Officer.

C.7.4 An order or series of orders that exceed the MWR, but are not identified by a delivery order notice that S&S applies, are NOT S&S requirements.

C.8 QUALITY CONTROL & QUALITY MANAGEMENT SYSTEM

C.8.1 The Contractor shall ensure the material conforms to the requirements at the Purchase Order Text (POT), incorporated as Attachment 5A or 5B.

C.8.2 The Contractor shall maintain a quality system that meets the requirements of the most recent AS9100.

C.8.2.1 The Contractor’s quality management system/program shall be designed to promptly detect handling, storage and warehousing conditions that adversely affect performance and quality.

C.9 OBSOLESCENCE MANAGEMENT

C.9.1 The Contractor is responsible for managing obsolescence of the applicable F-16 Wing population of items throughout the life of the contract by providing the timely notice and obsolescence briefs identified below.

C.9.1.1 The Contractor shall provide the government with immediate, written notification of any known manufacturer discontinuations, including a recommendation for and potential substitute or replacement items and substantiation of such recommendation.

C.9.1.2 The Contractor shall provide obsolescence status briefs as a part of the PRBs required under the contract, as identified in C.3.5.4 herein.

C.10 CONFIGURATION CONTROL

C.10.1 The government will maintain configuration control and change authority for all modifications or changes regarding OO-ALC F-16 Wing Shop Program support. The Contractor shall initiate configuration control issues, in writing, to the Contracting Officer.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

C.10.1.1 The Contractor may review configuration of F-16 Wing items and recommend other known available items that meet or exceed the current application of the item(s) and represent a better value to the government.

C.10.1.2 The Contractor shall submit for approval by the Contracting Officer all known configuration changes that affect the supply of the applicable F-16 Wing items to include impacted system(s), old and new part numbers, and the reason for the proposed change.

C.10.1.3 Any Engineering Change Proposals (ECPs) shall be submitted in accordance with FAR 52.248-1, incorporated herein.

C.10.2 The Contractor shall not supply any item under the contract that incorporates a known departure from technical or contractual requirements unless a request for a deviation, submitted from the Contractor to the Contracting Officer, has been approved by the ESA.

Authorized deviations are a temporary departure from the requirements only and do not authorize a change to the item’s configuration baseline.

C.10.2.1 Deviation requests shall be prepared in accordance with DI-CMAN-80640C- Request for Deviation. Guidelines for preparing deviations may also be found in MIL- HDBK-61A, Configuration Management Guidance and ANSI/EIA-649, National Consensus Standard for Configuration Management. For all items supplied by the Contractor under the resulting contract, deviations, waivers or engineering change proposals are not permitted until authorized in writing by the Contracting Officer.

C.11 ADDITION/DELETION OF ITEMS

13) Draft RFP Section is Reserved for Comments regarding parameters to add items to Contract and pricing of add items.

C.11.2 The government may unilaterally delete items from the Contract after providing a 30 day advance notice to the Contractor. Prior to the item being deleted from the contract, the government will consider purchasing remaining conforming inventory prior to the Contractor attempting sale in the commercial marketplace.

C.12 REQUISITION PROCESSING

C.12.1 Order placement shall be by Electronic Data Interchange transmissions in accordance with ANSI X12 Standards through a registered Value Added Network (VAN). An EDI transmission from the Contracting Officer constitutes a binding order; the Contractor is required to commence performance upon receipt of a binding order.

C.12.2 In general, the process will work as follows: the government customer submits a requisition, requisition follow-up or requisition cancellation to DLA. The customer requirement is then forwarded to the Contractor via a Delivery Order issued from the DLA procurement system that will format (i.e. translate) the government requisition into the appropriate EDI transaction set.

C.12.3 EDI Transactions will be determined.

OPTIONAL FORM 336 (4-86)

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C.13 CONTRACTOR REPORTING REQUIREMENTS LIST

C.13.1 Following is a list of the Contractor reporting requirements established for OO-ALC & Operational Customer support and required for submission to the Contracting Officer.

Report Name Report Definition Report Frequency

(submitted to the Contracting Officer)

Reference Location

1. Implementation Report

Indicate the applicable percentage of completion and identify how said percent was achieved based on completed tasks identified in the Contractor’s Implementation Plan

Submitted at identified percentages of Milestone completion (or more frequently, when requested by the Contracting Officer)

C.3.4

2. Contractor Personnel

Report identifying name, address, date of birth and Social Security Number of Contractor personnel accessing OO-ALC in performance of contract and updated, when personnel information changes or new personnel are added to OO-ALC schedule of support

No more than 60 days after award and as needed throughout contract term

C.4.1.1.1.1

3. FMS

Performance

Report identifying Contractor performance to terms at C.4.3.5 and its subparts

Monthly - no later than 15 days from the reporting period’s end

C.4.3.5.6

4. Small Business Support

Report shall identify subcontracting dollars and percent of subcontract dollars by small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantages business (to include 8a), and woman-owned small business

Semi-annually – no later than 14 days from the reporting period’s end

C.6.1

5. Contract Closeout Inventory

Report shall identify the Contractor’s on-hand inventory balances and due-ins by

NSN

Monthly, on the 1st of the month beginning 12 months prior to contract expiration

C.14.1

6. Contract Closeout Materiel Forecast

Materiel forecast data by NSN, indicating anticipated quantity demands, by month, for the next 12 months

Monthly, on the 1st of each month beginning 90 days prior to contract close-out

C.14.1.2

7. Contract Supplier Report

Report shall identify the NSN, part number, supplier name, Contractor and Governmental Entity (CAGE) code (if applicable), quantity procured, and date of purchase for all materiel purchases during the contract term

Once, submitted no less than 90 days prior to contract expiration

C.14.2

C.13.2 Report Format All reports shall contain the minimum elements identified at P2 – 15.0 above and be submitted in a Microsoft Excel format (for raw data) and Microsoft PowerPoint or Word (for charts pertaining to raw data), unless otherwise directed by the Contracting Officer.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

C.13.3 Additional reporting elements may be required by the Contracting Officer and shall be provided at no additional cost to the Government.

C.14 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

C.14.1 The contracts awarded are subject to CPARS reporting.

C.15 CONTRACT CLOSEOUT & EXIT

C.15.1 Contract closeout is the period before the expiration of the contract on its own terms or execution of one of the termination clauses in the contract. Other than in the event of termination, contract closeout shall begin twelve (12) months prior to the final expiration of the contract. Beginning on the 1st of each month during contract close-out, the Contractor shall provide an inventory listing to include on-hand assets and due-ins, by NSN.

C.15.1.1 DLA reserves the right of first refusal to buy back all or part of residual stock and place delivery orders for materiel to cover logistical support for the period necessary for DLA to resume management or transfer management to another, follow-on contract.

C.15.1.2 DLA will consider the procurement and administrative lead times to obtain parts in addition to asset balances and forecasted demand in determining whether or not to place these types of buy-back orders. Throughout contract closeout, the Contractor shall provide the Contracting Officer its materiel forecast data for this analysis and determination. The initial data set shall be provided to the Contracting Officer 90 days prior to commencement of contract closeout with following submissions provided on the 1st of each month during closeout, along with inventory levels and due-ins as requested at C.13.1 above.

C.15.1.3 Materiel not selected for purchase by the government and not attrited by the Contractor under normal contract support during the closeout period may be sold in the commercial marketplace and/or proposed for sale directly to any follow-on contractor in accordance with the Contractor’s independent business decisions.

C.15.2 In addition to the forecasting data, no less than 90 days prior to contract expiration, the Contractor shall provide a materiel sourcing report for all procurements completed during the contract term. The report shall identify the NSN, part number, supplier name, Commercial and Governmental Entity (CAGE) code (if applicable), quantity procured, and date of purchase.

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OPTIONAL FORM 336 (4-86)

Sponsored by GSA

SECTION L INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 336413 and 1,000, respectively.

(b) Submission of offers. Submit signed and dated offers to:

VIA MAIL: DLA AVIATION

ATTN: BID CUSTODIAN

8000 JEFFERSON DAVIS HIGHWAY

RICHMOND, VA 23297-5770

VIA FACSIMILE: NOT AUTHORIZED

L.1 Proposals for each portion of the acquisition will be evaluated in terms of both price and other evaluation factors in accordance with the evaluation criteria contained in this solicitation.

Offerors should thoroughly read and understand the terms and conditions contained in the solicitation. Failure to provide any information requested in the solicitation may result in proposal rejection by the Contracting Officer and thus, preclude it from any further consideration for contract award. Offerors shall ensure that the information contained in their proposal is factual, accurate, and complete. If the Government accepts the offer, it will contractually bind the contractor to the terms and conditions of the solicitation.

L.2. Minimum Acceptance Period The period of acceptance of offers in FAR 52.212-1(c) is extended from 30 calendar days to 180 calendar days.

L.3 Communications Between the Government and Offerors Prior to Closing

L.3.1 Communications are exchanges between the Government and offerors.

Communications prior to proposal submission may occur for the purpose of clarifying elements of the solicitation. They will be conducted as follows:

L.3.1.1 Requests for clarification, questions and/or information concerning this solicitation shall be submitted in writing via electronic mail to the following:

Primary: Veronica Salazar, Contracting Officer

Email: Veronice.Salazar@dla.mil Subject: Solicitation SPE4A513R0397

Secondary: Martha Tuck, Division Chief Email: Martha.Tuck@dla.mil Subject: Solicitation SPE4A513R0397

L.3.1.2 The Government will acknowledge receipt within one business day. Offerors not receiving an acknowledgement within one business day should assume the request was

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

not received and resend. The Government assumes no responsibility for delay or loss of correspondence.

L.3.1.3 Request(s) for clarification and/or information concerning this solicitation shall include the appropriate solicitation reference (i.e. section, page, and/or paragraph), contractor question and contract point of contact information.

L.3.1.4 No information concerning this solicitation or requests for clarification will be provided in response to offeror-initiated telephone calls. All such requests must be made in writing and submitted to the above addresses. Inquiries will be answered in writing and provided to all offerors. However, because of response time, requests may not be answered if received by the above addressee within seven (7) days of the due date for offers as specified in this solicitation.

L.4 Intent to Award without Discussions The Government intends to select the best-value offeror without conducting discussions; therefore, the offeror’s initial proposal should contain the offeror’s best terms for all evaluation aspects outlined in this requirement. The Government reserves the right, however, to conduct discussions if the Contracting Officer later deems it necessary.

L.5 Discussions

L.5.1 In accordance with FAR 15.306(d)(2), the objective of discussions is "to maximize the Government's ability to obtain best value, based on the requirement and the evaluation factors set forth in the solicitation.” If the Contracting Officer determines that discussions are necessary due to a proposal weakness, deficiency, uncertainty or other issue which must be addressed before award, discussions will be conducted. Discussions will be held with only those offerors determined to be within the competitive range.

L.5.2 Competitive Range Determination: If the Contracting Officer decides to conduct discussions, the Contracting Officer will establish a competitive range comprised of the most highly rated proposals based on the ratings of each proposal against all evaluation criteria.

The Contracting Officer reserves the right to further reduce those offerors selected for the competitive range for purposes of efficiency pursuant to FAR 15.306(c)(2).

L.5.3 Discussions will be accomplished in a timely manner via the most efficient/economical means. Where discussions are applicable, Evaluation Notices (ENs) will be provided to the offerors in the Competitive Range, identifying areas of proposal deficiency, weakness, uncertainty or lack of clarity. Offerors shall respond to ENs during discussions in accordance with guidance provided by the Contracting Officer.

L.5.4 Once discussions have concluded offerors will be afforded an opportunity to revise their proposals and will be requested to submit proposal revision(s) to the Government.

Upon completion of evaluation of all proposal revision(s), the Government will select the offeror representing the best overall value to the Government.

L.6 The contract will be awarded at the negotiated price that, after consideration of all evaluation factors, represents best value to the government.

OPTIONAL FORM 336 (4-86)

L.7 An Offeror’s proposal shall be prepared and authored by a person or persons regularly employed by the offeror. The proposal should state the name of each person contributing to the authorship of the proposal, the person’s position within the offering firm, the portion(s) of the proposal the person wrote or contributed to, and the position the person will hold in relation to the proposal should the proposal be awarded. The proposal should be prepared simply and economically, and must be clear, legible, practical, specific, and complete, as described in the format and instructions below. No samples or descriptive literature are to be specially prepared for submission with your proposal.

L.8 Format for Proposals

L.8.1 Written proposals shall be submitted in four (4) volumes in loose-leaf binders as outlined below. Offerors shall attach a binder cover sheet to the outer cover of each volume, which clearly identifies each volume by volume number, volume name, and copy number (i.e., Volume 2, Technical Proposal, copy 2 of 4), solicitation number, date of submission, and the offeror's name. This information shall also be placed on the edge of the binder where it can be seen when placed in a vertical position in a storage cabinet.

*The Subcontracting Plan is excluded from the 10-page page limitation above.

L.8.2 The Offeror's proposal shall be prepared on standard 8.5 x 11-inch paper using Times New Roman font style at no smaller than 11-point in size (exception: no smaller than 8-point font size is acceptable for tables, charts, graphs and figures). The proposal pages shall be printed double-sided (with each side counting as a page toward the page limit as indicated in the table above), numbered, and punched with a 3-hole punch along the left margin. The offeror must ensure that printed area is readable. If offerors require fold-out pages, one fold-

PROPOSAL PART

PAGE

LIMITS

NUMBER

OF COPIES

VOL 1 Price 20 Original + one copy

VOL 2…