Guam_17RS001_Continued.docx

Continuation of Blocks on the SF 1449

Block 8, Offer due Date/Local Time

Offer Due Date/ Local Time Is: April 5, 2017 AT 3:00 P.M., HAWAII TIME ZONE.

Any /All offers/proposals received after this closing date & time will be treated in accordance with FAR 52.212-1(f), Late Submissions, Modifications, Revisions and Withdrawal of Offers.

Block 9, Issued By

All offers/modifications/withdrawals must be EMAILED with the subject line: Solicitation number, Closing date, and Time Set for the receipt of offers.

Offerors should return ALL pages of the solicitation with their offer, including completed spreadsheet.

· Emailed proposal submissions are authorized under this solicitation. Address and Submit “email” offers to:

Amy.Wong@dla.mil and copy to Jean.Ross@dla.mil

· “Hand Carried”, “faxes,” and “mailed” offers will not be ACCEPTED.

Offers/modifications/withdrawals must be plainly marked on the subject line with the solicitation number, date, and time set forth for receipt of offers.

It is the offeror’s responsibility to ensure that the offers are received by the contract specialist, phone number (808) 474-2944 to confirm receipt. Please allow sufficient time to email the offers. It is recommended that you email the solicitation package at least one to two hours prior to the time solicitation closes to allow for transmission.

Block 15 (Continued):

SEE DELIVERY SCHEDULE CUSTOMER LIST IN ATTACHMENT #1

Block 17A (Continued):

· OFFERORS: SPECIFY PRIMARY EMAIL ADDRESS: __________________________________

ALTERNATE EMAIL ADDRESS: __________________________________________

· OFFEROR’S ASSIGNED CONTRACTOR AND GOVERNMENT ENTITY (CAGE) CODE: __________________________________

OFFEROR’S ASSIGNED DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER:

Block 17B (Continued):

Remittance Address: (if different from Contractor/Offeror address in block 17a of the SF 1449.)

Offeror’s assigned DUNS number: ________________________________________________________

Authorized Negotiators:

The offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list names, titles, telephone numbers, facsimile (FAX) numbers and emails for each authorized negotiator.

Blocks 19-24, Item No., Schedule of Supplies/Services, Quantity, Unit

SEE SCHEDULE OF ITEMS – ATTACHMENT #2

Caution Notice

This procurement is being solicited on an unrestricted basis. This solicitation is designed to place market ready items, all fully competitive, on a contract for the customers indicated in the attachment. The resultant contract will be a fixed price Indefinite Quantity Contract (IQC) with fixed price for all items, for an indefinite quantity, within stated limits, of specific supplies or services to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the contractor.

This acquisition is based on Low Price/Technical Acceptability. Technical Acceptability is determined to be the contractor’s ability to provide in accordance with the specification/items descriptions and in compliance with the delivery schedule. An offer will be technically acceptable if, as submitted, it meets all the requirements of this solicitation. THE GOVERNMENT INTENDS TO AWARD TO THE RESPONSIBLE OFFEROR THAT CONFORMS TO THE SOLICITATION REQUIREMENTS AND OFFERS THE LOWEST PRICE.

TIER (1)

The first pricing tier shall begin on the award date and be for a 24-month performance period (Sunday, June 18, 2017 through Saturday, June 15, 2019).

TIER (2)

The second pricing tier shall be for the following 12-month performance period (Sunday, June 16,, 2019 through Saturday, June 20, 2020).

The effective ordering period for any contract resulting from this solicitation shall be a term of thirty-six (36) months (three (3) year period).

Sunday, June 18, 2017 through Saturday, June 20, 2020.

Based on the Buy American Act, all bakery products must be produced and manufactured in the United States (DFARS 25.2225-7012).

If you have any questions, please contact the Contract Specialist that is associated with this procurement: Amy Wong, (808) 474-2944 or amy.wong@dla.mil. .

VENDOR INFORMATION

CONTRACTOR’S CODING SYSTEM:

WITHIN 48 HOURS OF RECEIPT OF NOTICE OF AWARD, CONTRACTOR WILL SUPPLY EACH

ORDERING ACTIVITY WITH THE CONTRACTOR’S CODING SYSTEM (PULL DATE, COLOR CODES, ETC.) THIS IS A MANDATORY REQUIREMENT.

INDICATE YOUR REGULARLY SCHEDULED NON-BAKE DAYS:

IS YOUR COMPANY EDI CAPABLE? (Please circle a response) YES NO EDI Code (if applicable): ______________

Note: All Troop Support customers are currently processing orders and receipts through EBS. Provide the following information for ordering, invoicing and payment purpose:

Point(s) of Contact for ORDERING:

Phone Number:

Email & Fax Number: __________________________________________________________________

Point(s) of Contact for INVOICING & PAYMENT:

Phone Number:

Email & Fax Number: ___________________________________________________________________

ESTIMATED TOTAL AGGREGATE

Insert Estimated Total Yearly Value for each Tiered period.

TIER (1)

The first pricing tier shall begin on the award date and shall be for the following 24-month performance period (June 18, 2017 – June 15, 2019).

ESTIMATED TOTAL YEAR VALUE TIER 1: $

TIER (2)

The second pricing tier shall be for the following 12-month performance period (June 16, 2019 – June 20, 2020)

ESTIMATED TOTAL YEAR VALUE TIER 2: $

COMBINED ESTIMATED TOTAL OF ALL TIERS: $

FINAL VALUES SHOULD BE COMPARED TO VALUE RESULTING FROM THE USE ON THE MS EXCEL SPREADSHEET PROVIDED.

GOVERNMENT QUALIFICATION:

The Government expects to award all items within a Group but reserves the right to award a contract with less than all listed items if determined to be in the Government’s best interests.

All items will be awarded to one offeror.

The Government reserves the right to award a contract of less than all items if deletion of any item will be in the Government’s best interest. This contract will be awarded based on the lowest awardable Estimated Total Aggregate dollar value and Technical Acceptability according to the criteria referenced in this solicitation.

For award evaluation purposes only, the evaluation of offers will be made using the unit price specified per pound for each individual line item of the schedule. Conversion to package unit price will be made by the offeror according to the per ounce unit price. Please note the unit of issue per line item and offer accordingly.

State your company’s facilities, personnel, capabilities to fulfill this requirement successfully.

QUALIFICATION PERTAINS TO ANY CONDITIONS, DEVIATIONS, OR CONTINGENCIES UPON WHICH OFFERED PRICES ARE BASED.

OFFEROR QUALIFICATION:

IMPORTANT: Though a shorter lead-time is preferred, no award preference will be given to an offeror that agrees to a shorter lead-time versus an offeror that does not. Please check off your firm’s required order lead-time:

( ) 48 Hour Order Lead-Time ( ) 72 Hour Order Lead-Time ( ) 96 Hour Order Lead-Time

FAR 52.215-6 -- Place of Performance (Oct 1997)

(a) The offeror or respondent, in the performance of any contract resulting from this solicitation, [check applicable block], [ ] intends does not intend [ ] does not intend to use one or more plants or facilities located at a different address from the address of the offeror or respondent as indicated in this proposal or response to request for information.

(b) If the offeror or respondent checks “intends” in paragraph (a) of this provision, it shall insert in the following spaces the required information:

(End of Provision)

SPECIFY LOCATION OF WHOLESALE PRICE LOCATION

A

B

C

D

All orders are to be delivered on the specified delivery date, except for Federal holidays as outlined below. When a scheduled delivery day falls on one of these days, or one designated by your firm, delivery should occur on the next scheduled business day, unless otherwise agreed to by the customer.

Holidays celebrated by your firm other than those specified above must be listed below. Also specify your policy for celebrating holidays that fall on the weekend.

Submission Information

A. Submission Requirements

Offeror is REQUIRED to complete ALL information requested on the Schedule of Items pricing spreadsheet. Spreadsheet is available in Attachment 2.

NOTE: The estimated twelve (12) month usage value column shown in the schedule of items/pricing spreadsheet for each group represents the total estimated pounds to be used in a twelve (12) month period for each individual item.

All items to be awarded will be awarded to one offeror. Offerors should submit prices by the “Unit of Issue (UoI) and the spreadsheet includes an auto calculation to convert the specified UoI size/price to the estimated usage price per tier. The price per “LB” will be used for evaluation of offers; however, the price per “PKG” may be used for ordering/billing. All columns should be completed for each CLIN#. Offerors will indicate their regularly scheduled non-bake days.

THIS SPREADSHEET MUST BE USED TO INSERT THE REQUIRED PRICING DATA. ALL FIELDS IN THE SPREADSHEET MUST BE COMPLETED.

THE COMPLETED SPREADSHEET MUST BE INCLUDED WITH THE PROPOSAL EMAIL THE SPREADSHEET TO THE CONTRACTING OFFICER LISTED BELOW AND CALL THE CONTRACTING OFFICER TO CONFIRM RECEIPT.

FAILURE TO CORRECTLY AND COMPLETELY PROVIDE THE INFORMATION ABOVE COULD LEAD TO YOUR COMPANY’S BID BEING CONSIDERED NON-RESPONSIVE AND WILL NOT BE EVALUATED FOR AWARD. PROVIDING THIS INFORMATION IS NOT OPTIONAL, IT IS REQUIRED.

NOTES:

Offeror must furnish a copy of their current catalog, price list, wholesale price list with their offer.

B. Evaluation – The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government reserves the right to conduct discussions in the event that any issues arise requiring negotiations as per FAR 52.212-1. If an offeror takes an exception to the terms and conditions of the solicitation, its offer may be excluded from consideration for award. The following factors shall be used to evaluate offers:

1. TOTAL EVALUATION PRICE

Pricing is required for all items found in the Schedule of Items (for each Group, if applicable). The Government will perform an aggregate price analysis on all items found in the Schedule of items (for each Group, if applicable). To determine an offeror’s evaluated aggregate price, the estimated quantities in the Schedule of Items will be multiplied by the offered Price per Pound, on an individual line item basis, and will be evaluated to determine fair and reasonableness with the ultimate award decision being based on the lowest evaluated aggregate price per group. The Government reserves the right to remove item(s) from the Schedule of items or do a common item comparison if offerors do not submit pricing for all items.

C. NEGOTIATIONS - For the subject acquisition, the Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct negotiations if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest, and waives informalities and minor irregularities in offers received. If discussions are held, initial responses to negotiations shall be in a form of communication customary in the industry for transmitting information to include phone, facsimile transmission, letter, in-person and e-mail. However, any information provided during negotiations, to include all changes to the initial offer, must be reduced to writing and transmitted to the DLA Troop Support Business Opportunities Office by the time and date specified at the time of Final Proposal Revisions. Information not submitted to the DLA TROOP SUPPORT Business Opportunities Office by the specified date and time will not be considered by the Government during final evaluations.

D. Initial Offer. Award under this commercial item solicitation may be based on initial offers received. Offerors are advised to submit initial offers accordingly. However, once initial offer(s) are received by DLA Troop Support, the Contracting Officer reserves the right to make a determination, if it is in the Government interest to conduct negotiations/discussions with offeror(s).

CAUTION - CONTRACTOR CODE OF BUSINESS ETHICS (OCT 2015)

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733)

If this solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; the contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733). When FAR 52.203-13 is included in the contract, contractors must provide a copy of its written code of business ethics and conduct to the contracting officer upon request by the contracting officer.

NON-COMPETITION CLAUSE

The offeror warrants that it will not actively promote, encourage, or market any of the customers on this acquisition away from the resultant DLA Troop Support contract and onto a contract of any other Government agency or commercial entity. This prohibition applies both on a pre-award basis and post-award basis. The Contracting Officer reserves the right to re-solicit the requirement should the vendor violate this provision. The Contracting Officer may also authorize the offeror to sell commercially products to our customers due to exceptional and compelling circumstances. ALL COMMERCIAL PRODUCT SALES TO DLA CUSTOMERS MUST HAVE PRIOR WRITTEN APPROVAL FROM THE CONTRACTING OFFICER. THERE ARE NO EXCEPTIONS TO THIS REQUIREMENT.

Unit prices (PRICE PER PKG) Unit prices (PRICE PER PKG) shall be limited to a maximum of two decimal places. For evaluation and award purposes, offers containing a unit price of more than two decimal places shall be rounded off to two decimal places. For administrative purposes, the extended line item and total dollar amounts will be rounded to two decimal places and may not precisely reflect the quantity (ies) times the unit prices(s). Payment shall be accomplished on a unit price basis.

REVERSE AUCTION

IMPORTANT: The Government may elect to utilize on-line Reverse Auctioning as a means of conducting price discussions under the subject solicitation. If the Government elects not to conduct a reverse auction, award may be made based on acceptance of initial offers or opening discussions that do not involve use of reverse auctioning as a pricing technique. The Government will notify offerors should it elect to conduct price negotiations using on-line reverse auctioning.

Public Key Infrastructure (PKI) Certificate Effective October 1, 2006, a Department Of Defense (DoD) Public Key Infrastructure (PKI) Certificate is required for all DoD users accessing Market Ready WEB Invoicing and accessing the Reconciliation Tool (Recon-Tool).

Effective November 1, 2006, a DoD PKI Certificate will be required for all Contractor users accessing the Market Ready WEB Invoicing and the Reconciliation Tool. The requirement for PKI certificates is implemented in accordance with DoD security policy promoting secure electronic transactions.

Obtaining a PKI certificate:

Contractors who do not work at a Department of Defense facility may purchase a DoD PKI certificate from one of three External Certificate Authorities (ECAs). The ECAs are vendors who provide digital certificates to DOD's industry partners who are using their own equipment or working in non-government facilities. A list of ECAs is available at http://www.cpars.navy.mil/pki_info.htm. Each contractor employee accessing Market Ready WEB Invoicing and the Reconciliation Tool will need an Identity Certificate (An Encryption Certificate is not required). Certificate prices range in from $99 - $115 per certificate per year, with volume discounts at some ECAs.

Each contractor must fully comply with the DoD requirement to implement PKI in order for our information systems to remain secure and viable.

Electronic Invoicing by Suppliers via Electronic Commerce/Electronic Data Interchange:

Effective February 2004, all suppliers were required to process invoices electronically. This is a condition for contract award. An electronic invoicing system will enable expeditious payments by providing a real time system for invoice processing. In an effort to ensure that your firm is paid promptly for products that you supply, we want to utilize the best business practices available. The business practices of today reflect increased utilization of Electronic Commerce/Electronic Data Interchange providing more timely and cost effective ways of information exchange. DLA Troop Support- Subsistence is migrating towards more extensive use of the electronic mediums available to conduct business with you as our business partners. The Defense Logistics Agency is currently undergoing an Enterprise Business Systems (EBS) initiative. This EBS initiative will change the way you currently invoice. EBS conforms to a strict adherence of detailed line item payment in concert with the order. The manual paperwork will no longer be a viable way to invoice. Invoices need to be submitted for payment promptly after delivery.

Our intention is to provide you a quick and easy way to submit your invoices for payment and to help ensure prompt and accurate payments. Efforts have been underway for some time to bring a resolution for you to be able to accomplish Electronic Data Interchange with the invoices. Several alternatives are available:

ANSI X12 FORMAT

1. If your company is able to exchange information electronically through ANSI X12 format, we could set your company up as an EDI vendor immediately, being able to receive orders and send invoices electronically.

2. There are companies available who for a fee will turn your flat files into EDI Invoices (810 transactions).

Web Invoicing System (WInS)

3. A web based solution is the Defense Finance and Accounting Service (DFAS) implemented Web Invoicing System (WInS). WInS application is a web-based technology that will create an EDI transaction for the DFAS payment system. For more information and sample screens go to http://ecweb.dfas.mil/notes.html. This requires creating an invoice line by line on the web and the invoice would flow electronically to DFAS.

Market Ready EDI Invoicing

4. Market Ready EDI Invoicing is another web application used to submit your invoices electronically. This system can be found on the DLA Troop Support web page for subsistence, http://www.troopsupport.dla.mil/subs/. You will be issued a User ID and Password, after properly registering for this site. This application will allow you to see on the website receipts by the customers, for your contracts only. You can review the receipt and, if in agreement you will simply type in an invoice number to submit your invoice to DFAS. This receipt information is available at this website for 8 weeks. The user will have the ability to add lines or change existing lines to reflect what was delivered. The changes will be e-mailed to your DLA Troop Support account manager who will work at resolving the differences; however, the customer must make the corrections electronically. Vendors are encouraged to wait until the receipt is adjusted to submit their invoices. The system will be updated daily from the receipt files. Invoices submitted using this website will generate an EDI invoice to flow through the paying process at DFAS.

The STORES/BSM Reconciliation (Recon) Tool web application is used to submit your invoices electronically. This system can be found on the DLA TROOP SUPPORT web page for Subsistence, https://www.stores.dla.mil/stores_web/default.aspx. You will be issued a User ID and Password, after properly registering for this site. This application will allow you to see on the website receipts by the customers, for your contracts only. You can review the receipt and, if in agreement you will simply type in an invoice number to submit your invoice to DFAS. This receipt information is available at this website for 8 weeks. The user will have the ability to add lines or change existing lines to reflect what was delivered. The changes will be e-mailed to your DLA Troop Support Account Manager, who will work at resolving the differences; however, the customer must make the corrections electronically. Vendors are encouraged to wait until the receipt is adjusted to submit their invoices. The system will be updated daily from the receipt files. Invoices submitted using this website will generate an EDI invoice to flow through the paying process at DFAS. If you need additional information on electronic or alternate electronic invoice processing contact your DLA TROOP SUPPORT Account Manager or Buyer or use the Recon Training Tool.

If you need additional information on electronic or alternate electronic invoice processing contact your DLA Troop Support Account Manager or Buyer.

One of the above methods must be used as paper invoices are no longer a viable option.

STORES (Subsistence Total Order and Receipt Electronic System)

The automated STORES (Subsistence Total Order and Receipt Electronic System) will be used to the maximum extent practical on the resultant contracts from this solicitation. Orders will be sent via a computer-generated fax (STORES purchase order). In order to facilitate the receipt and payment process, there is specific information contained on the STORES purchase order that MUST be mirrored on the vendor’s invoice. The information may have to be hand written on the invoice. Please ensure the information is correct and legible. Invoices for those customers placing orders under STORES must be submitted for payment to the following address:

DFAS BVDP (SL4701)

P.O. Box 369031 Columbus, Ohio 43236-9031

A sample STORES order is illustrated for informational purposes only. The information indicated in the five elements below is required to be identified on the vendor’s invoice in order for the vendor to be promptly paid by DFAS. These elements are on the system generated STORES purchase order, and the information needs to be transferred to the invoice.

1. Contract Number - i.e. SPM300-12-D-W500 (on attached sample). This number will remain constant throughout the life of the contract.

2. Call Number - i.e. 0006 (Lap ID number of the purchase order). This number will change with every order.

3. Lead CLIN No. - i.e. 19 (This is the item number on the purchase order). This number will change with every order.

4. Purchase Order Number - i.e. W81YMG13060865. This number will change with every order.

5. Required Delivery Date (RDD) i.e. 5/3/12. This date will change with each order.

Each order will contain similar information. Contractor is responsible to extract the correct information from the STORES order for each invoice.

SAMPLE OF SENT ORDER DETAILS

Receipt Date:

Number

Qty Receipt Qty

Code

Part Number

$13.56

24415

$19.80

53067

21321

$18.80

Notice to Offerors

The following attached forms require information to be furnished by each offeror. Any questions on this solicitation, please direct your questions to the Contracting Officer at the telephone number shown or email listed on the solicitation. Return one (1) completely filled out solicitation in its entirety.

1. Complete Standard Form 1449, Blocks 17a, 30a, b and c.

2. Complete all Supplies/Prices “Schedule” sheet (Offered Prices on Attachment 2) with location from Vendor Information, page 28.

3. Offerors are required to submit a Wholesale Price List with their offer.

4. Complete all of the following and any additional Offeror Representations and Certifications:

· AUTHORIZED NEGOTIATORS and Lead Time information.

· FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS. Provide copy of SAM registration or fill in the JAN 2017 version in this solicitation.

· DFARS 252.209-7991 (page 65), 252.209-7998 AND 252.209-7999 (Page 21)

· VENDOR INFORMATION (pages 26 - 28)

· PLEASE SUBMIT THE FOLLOWING IDENTIFICATION NUMBERS:

· CAGE CODE: DUNS #:

ALL VENDORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT(SAM) TO RECEIVE AN AWARD. SEE CLAUSE 52.212-4(t). GO TO HTTPS://WWW.SAM.GOV FOR DETAILS

5. All offerors are required to submit American Institute of Baking (AIB) Documentations, each third party warehouse audit (i.e. AIB Certifications, other State or Federal sanitation inspection) when REQUESTED. For additional information/ All offerors are required to submit requirements see Quality Requirements section, herein.

6. The requirements for Clause 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212) mandate annual reporting of certain statistics on a form titled "Federal Contractor Veterans' Employment Report VETS-100." The Clause is located in the body of this solicitation.

7. ADDENDUMS: Summary of Contents in the following FAR CLAUSE/PROVISION CHANGES starting on page 49:

52.212-1 Addendum updates JAN 2017 version.

52.212-2 Addendum replaces OCT 2014 version in its entirety.

52.212-3 Addendum replaces (MAR 2015) ALT 1 (OCT 2014) version in its entirety with JAN 2017.

52.212-4 Addendum updates JAN 2017 version.

STATEMENT OF WORK

I. INTRODUCTION

A. The Defense Logistics Agency (DLA Troop Support) intends to support the needs of its customers by entering into one (1) Indefinite Quantity Contract (IQC) to supply fresh Bread and Bakery Items for the Guam Area of Responsibility (AOR). Customers are stated in the attached Customer List for Guam. This solicitation contains the estimated bread and bakery requirements for each individual item in the Schedule of Items, Price List Fill-In.

NOTE: Customers may be added or deleted during the period of the contract. (SEE CONTRACT ADMINISTRATION DATA SECTION, ADDITIONAL CUSTOMERS FOR DETAILS)

B. The resulting contract will be a fixed price Indefinite Quantity Contract (IQC) that provides for an indefinite quantity, within stated limits, of specific supplies or services to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the contractor (FAR 6.504(a)). The contract will be for a three-year period. The effective ordering period of any contract resulting from this solicitation shall begin from June 18, 2017 through June 20, 2020.

C. Delivery – Items should be routinely delivered in accordance with offerors stated lead time; or an alternate delivery schedule as specified or mutually agreed and reduced to written modification. The current delivery schedule for each location is set forth on Deliveries section. Offerors shall indicate their agreement to the current schedule or propose an alternate schedule. Delivery on all products is required, no less than on a weekly basis and should be in accordance with standard commercial practice.

II. ORDER LIMITATIONS

A. MINIMUM/MAXIMUM QUANTITIES AND ESTIMATED CONTRACT DOLLAR VALUE: The quantities shown on the “Schedule of Items” represent the quantities estimated to be ordered for each year of the three (3) year contract. The tier pricing, for the each of the three (3) year is identified in the spreadsheet in a separate column. Offers will be evaluated based on the estimated quantities.

1. The contract guaranteed minimum amount to be ordered under any contract is 25% of the total estimated contract dollar amount.

2. The total maximum ceiling amount, which can be ordered under the contract is 200% of the estimated total contract dollar amount.

B. The estimated total contract dollar amount will be calculated based on the aggregate unit prices for all items at the combined estimated quantities for the three (3) year period. Actual quantities ordered may vary among the line items.

C. The delivery order(s) shall specify delivery(ies) no less than 48 hours from the date of issuance of the delivery order. Changes and/or cancellations to delivery order(s) may be made by giving contractor no less than 24-hour notice to be computed from time of receipt by the contractor of the written or oral change(s) or cancellation(s).

III. PRICING

A. The Schedule of Items in Attachment #2 represents 100% of the estimated dollar value of this procurement for the thirty-six (36) month period. Offerors must submit pricing information on the pricing spreadsheet.

B. NOTE: The estimated yearly usage value column shown in the schedule of items represents the total estimated order quantity to be used on yearly basis for each individual item.

C. Offerors are required to submit an electronic copy of their current Wholesale Price List, Catalog Price Schedule or other documents containing commercial pricing information.

D. Prices shall be FOB Destination only.

E. Offerors are required to cross-reference the prices on the Wholesale Price List, Catalog Price Schedule or other pricing documents to the item number on the solicitation. There are several ways of accomplishing this, including writing the item number, as specified in the solicitation, next to the price and item description on the price list. Please do not submit a separate list of information especially prepared for this solicitation; the pricing catalog, complete with cross-references, is requested.

F. In order to accommodate the Government’s ordering system, the Subsistence Total Order and Receipt Electronic System (STORES), unit prices are limited to a maximum of two (2) places after the decimal point.

G. Prices for the contract(s) resulting from this solicitation will be FIRM FIXED for all items for the entire 36-month period.

IV. SCHEDULE OF ITEMS

A. IMPORTANT NOTE: Items not on STORES catalog CANNOT be ordered from the contractor under the resulting contract. Payments will not be made for items not appearing on the catalog at time of order. The STORES catalog for this contract will only consist of items solicited in the Schedule of Items of this solicitation.

B. If a customer desires to order a bread or pastry item not listed on the resultant contract, a written request to the DLA Troop Support Market Ready Contract Specialist shall be submitted to have the item added. The Contract Specialist will contact the vendor and arrange to have the item added to the STORES catalog in coordination with the Contracting Officer.

C. Prior to its inclusion in the STORES catalog, the pricing for each additional item must be negotiated and the Contracting Officer must determine that the price for the respective item is fair and reasonable.

D. The Government reserves the right to remove any items from the Schedule of Items from the Group should an (all) offeror(s) not bid on all items in any Group.

V. ADDITIONAL CUSTOMERS

A. The Government reserves the right to add DoD and non-DoD customers from the same distribution area as the successful contractor, based on a mutually agreed upon implementation plan followed by formal modification to the contract.

B. The increase in the new business will not change the contract maximum of $150,000.

C. Additional customers are limited to those that receive Federal funding.

D. The Government reserves the right to unilaterally remove DoD and non-DoD customers from the resultant award by way of formal modification.

VI. CUSTOMER SERVICE POLICY

The contractor shall treat each of the customers covered under the contract as one of its best customers. Therefore, any treatment and/or customer service policy given to other essential accounts shall also be given to the customers covered under the resulted contract.

VII. NON-MANUFACTURER / NON-DISTRIBUTOR

All offerors are required to provide product originating from a sanitarily approved source and in delivery conveyances that are subject to the Sanitary Conditions clause in the solicitation. Offerors indicating a Place of Performance (manufacturing location) that is not under the day-to-day control and management of the offeror shall submit documentation that an agreement for production and distribution is in effect at the time of offer covering the period of the contract. The documentation must be signed by the offeror and the proposed subcontractor(s). This does not include similar entities & affiliates of the offeror but applies to non-manufacturers, partners, subcontractors and similar entities that would be performing on the proposed contract but are not the offeror itself. Offerors using a consortium, joint venture or other teaming approaches shall provide evidence of experience pertaining to the execution of the requirements of the solicitation. The freshness requirement of the product being delivered may not be compromised. The offeror’s distance from the delivery location is very important. The offeror must be capable of delivering product to arrive at the delivery location the same day for emergency orders.

Ordering System

I. Subsistence Total Order and Receipt Electronic System (STORES)

A. STORES is the Government’s ordering system which is capable of accepting orders from any of the Services’, i.e. Army, Air Force, Navy or Marines, individual ordering systems and translating the orders into an EDI (Electronic Data Interchange) format. In addition, this information is transmitted to DLA TROOP SUPPORT for the purposes of contractor payment and customer billing.

B. Customers will be able to order all of their Bread and Bakery requirements through STORES.

C. Initially, a copy of the STORES Orders will be transmitted via FAX (unless they are an EDI vendor) from the customers listed in this solicitation to the successful awardee. While it is not a requirement of this solicitation, vendors are encouraged to have a separate FAX line in order to accommodate orders in a timely, efficient manner.

D. EDI capability is not a requirement for award under this solicitation; however, offerors should consider moving towards a fully functional EDI environment. In order to interface with STORES electronically, the offeror must be able to support the following EDI transaction sets:

· Catalog (Vendor to DLA TROOP SUPPORT)

· Purchase Order

· Functional Acknowledgment

· Receipt

· Invoice (optional at this time)

E. It is preferred that the successful vendor has access to the Internet and is able to send and receive electronic mail (e-mail).

F. The EDI-capable vendor must be able to conform to the Government’s format for Item Descriptions on both the catalog and the invoices. The Government’s format begins with a broad category and then continues with a more general description. For example, a 16-ounce loaf of whole wheat bread would be described as “Bread, Whole Wheat, Fresh, pan baked, round top, 16 oz. pg.”

G. Unit prices and extended prices must be formatted not more than two (2) places to the right of the decimal point.

II. Order Placement

1. Customers shall place orders via STORES to accommodate order lead time stated on contract. Orders shall generally be sent no later than 10:00 a.m. two (2) days prior to the desired delivery date (or specified lead-time on contract) in order to ensure maximum availability of product. However, a customer may decide to place an order with a longer lead-time for delivery except as noted on Section VI-A. Holidays of this Solicitation.

2. The vendor should notify the customer, no later than 24 hours after order placement, of the non-availability of an item. If it appears that the vendor will not be able to fulfill the order in time to meet the required delivery date, the vendor shall either offer the customer a substitute of equal or higher quality and of equal or lower cost, or advise the customer of its Not-in-Stock position.

3. There shall be no line-item (LSN) additions to existing STORES orders. Requirements for additional LSN's to prior/existing orders shall be ordered by customers via STORES as a new and separate STORES order.

4. All pricing is at the time the order is placed.

Purchase Orders

There shall only be one invoice per purchase order and only one purchase order per day. This will reduce invoice and payment issues. At no time is a delivery driver permitted to deliver items that do not appear on the purchase order.

DESCRIPTIONS/SPECIFICATIONS

Product Quality

A. All fresh products delivered under this contract must conform to the following freshness requirements.

1. Bread, Cakes, Doughnuts, Muffins, Pies and Rolls must be delivered no more than 24 hours after baking. Following a non-bake day/non-delivery day, these items must be delivered no more than 48 hours after baking.

2. Brown and Serve Rolls must be delivered within 36 hours after production.

3. Bakery Products shall include mold inhibitors of the proper level as allowed by the USDA.

B. Commercial standards should be used to maintain temperatures appropriae for the individual items. Bakery products shall include mold inhibitors of the proper level as allowed by the FDA.

NOTE:

All products shall be produced using good commercial practices, which will result in all items being delivered being able to be used for their intended use. All products shall be processed, packaged, and packed in such a manner, to prevent crushing or damage to the product prior to delivery. Product MUST be allowed to cool sufficiently after baking so that condensation does not occur within the bags, which could result in molding of the product.

Packaging, Packing and Labeling

A. All packaging and packing shall be in accordance with good commercial practice. Except Bread & Bakery Products, they are to be delivered in commercial type containers (Disposal Boxes) which prevents crushing of the product(s). Due to space limitations, boxes cannot exceed the following dimensions: 26” X 22”. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated there under.

B. All items must be identified with readable dates (open code dates), coded dates, or with color-coded twist ties. Contractors that do not use open dating will provide a product code number key/twist tie color listing. The product code number key/color coded twist tie listing shall explain the actual date of production or processing. After award of contract under this solicitation, the successful awardee shall provide a copy of key/color codes listing to each destination’s receiving officer and each destination’s inspection agency prior to the first delivery. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification Code.

C. All items must be adequately protected during inclement weather.

Inspection and Acceptance

A. Inspection and Acceptance of products will be performed at destination. The inspection is normally limited to identity, count and condition; however, this may be expanded if deemed necessary by either the military Veterinary Inspector, Medical Personnel, or Contracting Officer.

B. All deliveries are subject to military veterinary inspection. Contractor’s delivery vehicles will stop and report to the veterinary inspection points as designated for inspection of its products before proceeding to any other designated delivery point. In addition, the delivery vehicles may be inspected for cleanliness and condition.

C. The Food Service Officer (and/or) Authorized Receiving Official (ARO) at each delivery point (are/is) responsible for inspecting and accepting products as they are delivered. The invoice/delivery ticket shall not be signed prior to inspection of the product. All overages, shortages, and/or returns are to be noted on the delivery ticket by the receiving official and the truck driver. A signature on the delivery ticket/invoice denotes acceptance of the product.

D. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Contractor Quality Program

The contractor should develop and maintain a quality program for product acquisition, warehousing and distribution to assure the following:

· Standardized product quality;

· The usage of First-In, First-Out (FIFO) principles;

· Product shelf life is monitored;

· Items are free of damage;

· Correct items and quantities are selected and delivered;

· Customer satisfaction is monitored;

· Product discrepancies and complaints are resolved and corrective action is initiated;

· Supplier, FDA, or DoD initiated food recalls are promptly reported to customers and DLA Troop Support;

· Compliance with EPA and OSHA requirements;

· Salvaged items or products shall not be used;

The vendor is responsible to contract for independent third party warehouse audits for each proposed place of performance as part of any resultant contract. At a minimum, the third party audits are to take place annually and submitted to the contracting officer within 30 days calendar days of completion of audit. The vendor must achieve a passing score without major deficiencies in order to continue performance under any resultant contract. The vendor is to submit a copy of each third party warehouse audit (i.e., American Institute of Baking (AIB) certification other state or federal sanitation inspections) to the contracting officer prior to contract award. Failure to submit timely and complete audit reports may result in termination of the contract (Third party warehouse audits exclude Government agency audits). The vendor shall have in place the proper temperature controls in their warehouse to ensure product is stored at commercially acceptable temperature settings.

Warehousing and Sanitation Program/Stored Product Pest Management

The contractor shall develop and maintain a sanitation program and a stored product pest management program for food and other co-located non-food items that comply with industry standard programs such as the Code of Federal Regulations, Title 21, part 110, Food Manufacturing Practices, the Federal Insecticide, Fungicide and Rodenticide Act, the Food, Drug, and Cosmetic Act of 1938 as well as all pertinent state and local laws and regulations. Records of inspections performed by the firm, subcontractor, or recognized industry association shall be maintained and made available to the Government at the Contracting Officer’s request.

Contractor Quality Audits

The Government may conduct formalized audits to verify the vendor’s adherence to the contract requirements and the quality of product being supplied under any resultant contract.

Recall Procedures Requirements

In the event that a product recall is initiated by the USDA, vendor, supplier or manufacturer, the vendor shall follow the procedures as outlined below:

(1) Immediately notify the following personnel:

a. Customers that have received the recall product

b. DLA Troop Support Contracting Officer

c. DLA Troop Support Account Manager

d. DLA Troop Support Customer Safety Officer at 215 737 2922, email dscpconssafofc@dla.mil

(2) Provide the following information to the DLA Troop Support Consumer Safety Officer:

a. Reason for recall

b. Level of recall, i.e., Type I, II or III

c. Description of product

d. Amount of product

e. List of customers that have received product

f. Name and phone number of responsible person (Recall Coordinator)

(3) The vendor should provide a Final Status Report of Recall, when completed, to the DLA Troop Support Consumer Safety Officer.

(4) At the discretion of the affected customers, the vendor shall either replace at no additional cost or adjust the invoice quantity for any recalled product. Delivery of replacement product shall occur at the discretion of the customer.

Non-Compete Provision

The offeror warrants that it will not actively promote, encourage, or market any of the customers on this acquisition away from a resultant DLA Troop Support contract and onto a contract of any other Government agency or commercial entity. This prohibition applies both on a pre-award and post-award basis.

Food Defense/Force Protection

DLA Troop Support Subsistence Directorate provides world-wide subsistence logistics support during peace time as well as during regional conflicts, contingency operations, national emergencies, and natural disasters. At any time, the United States Government, its personnel, resources and interests may be the target of enemy aggression to include espionage, sabotage, or terrorism. This increased risk requires DLA Troop Support to take steps to ensure measures are taken to prevent the deliberate tampering and contamination of subsistence items. The offeror must ensure that products and/or packaging have not been tampered with or contaminated throughout the growing, storage, and delivery process. Contract awardee will ensure to complete security of all conveyances to any military installations. The offeror must immediately inform DLA Troop Support Subsistence of any attempt or suspected attempt by any party or parties, known or unknown, to tamper with or contaminate subsistence supplies. As the holder of a contract with the Department of Defense, the awardees should be aware of the vital role they play in supporting our customers. It is incumbent upon the awardees to take all necessary actions to secure product delivered to all military customers, as well as any applicable commercial destinations.

Rapid Gate

Many bases currently require enrollment in RapidGate and will not allow entry without RapidGate clearance. During the contract implementation period, the Contractor must contact all customer locations to determine whether enrollment in RapidGate or another security program is required for access to each location. If RapidGate or other security enrollment is required, the contractor must take all necessary steps to obtain this in time for the start of performance under this contract. Failure to have RapidGate clearance may result in a vendor being turned away from the base and being unable to complete delivery. The contractor is responsible for the additional cost for RapidGate enrollment and must ensure that a RapidGate enrolled driver is available for all deliveries. We currently estimate that RapidGate enrollment will cost about $250 per company and $200 per enrolled employee for 1 year of access to multiple locations, but the cost of RapidGate or other security enrollment may vary, so the contractor should contact RapidGate to determine its own costs. If more than one driver is required, RapidGate enrollment must be obtained for each driver. Note that enrollment can take several weeks, so an awardee that is not already enrolled must begin enrollment at the time of award notification at the latest. If difficulty or delay in enrollment in RapidGate is encountered during the implementation period, the contractor MUST contact RapidGate and/or the Security Officer at the applicable customer locations to resolve any issues with processing RapidGate enrollment so that the contractor will be able to deliver as required. For additional information regarding RapidGate, including enrollment instructions, please visit their website at http://www.rapidgate.com.

Warranties

The supplies furnished under the resultant contract(s) shall be covered…