SPE1C120R0102_0001_attachment.pdf

REFERENCE SOLICITATION SPE1C1-20-0102, DATED 5/20/2020, THE FOLLOWING CHANGES

HEREBY ARE INCORPORATED:

1. Reference Page 1, Check Block 28 as it applies to subject solicitation:

Contractor is Required to sign this document and return 1 copy to issuing office (Stephanie.gallagher@dla.mil). Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified.

2. Reference Page 3- 15 , DELETE SECTION B - SUPPLIES OR SERVICES AND PRICES OR

COSTS, AND REPLACE WITH:

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

Continuation of Blocks from SF 1449

1. Block 8 Offer Due Date/Local Time: See Block 8 “OFFER DUE DATE/LOCAL TIME” on page 1

A 10:00 PM EST closing time is intentionally set to avoid any potential recipt issues due to electronic tramission delays such as fire walls. Each offer is encouraged to submit proposals as early as possible and avoid waiting until too close to the closing time to allow system transmission time and to ensure a timely proposal. TIMELINESS OF AN OFFER WILL BE BASED UPON THE RECEIPT IN

THE CONTRACTING OFFICER’S EMAIL INBOX NOT THE OFFEROR’S SENT TIME STAMP.

2. Block 9

CAUTION:

Offerors shall submit a copy of the solicitation with all of the required clauses completed/filled in to Stephanie.gallagher@dla.mil. It is the offeror’s responsibility to ensure their offer is submitted on time Due to the current and ongoing fluid situation evolving around the COVID-19 pandemic, mailed and facsimile offers are not authorized for this solicitation.

In addition, submission of proposals through the DIBBS website is NOT authorized for this solicitation.

It is the responsibility of the Offeror to address and mark offers as specified in FAR 52.214-5 – SUBMISSION OF BIDS or FAR 52.215-1– INSTRUCTIONS TO THE OFFERORS –

COMPETITIVE ACQUISITION.

3. Block 17a › Offeror’s assigned Unique Entity Identifier Number:_______________

(If you do not have a Unique Entity Identifier number, SEE BELOW *) › Offeror’s assigned Contractor and Government Entity (CAGE) Code:__________________

Offerors that have registered in SAM but have not received their CAGE codes may submit an offer under the subject solicitation. However, the offerors are cautioned that in order to be eligible for award they must have a CAGE code and be registered in SAM. DLA will not hold up award decisions pending CAGE code establishment and registration in SAM.

*The contracting officer is unable to establish a Unique Entity Identifier. Please reference FAR 52.204-6 UNIQUE ENTITY IDENTIFIER, www.sam.gov is the designated entity for establishing unique entity identifiers.

UNIQUE ENTITY IDENTIFIER (OCT 2016)

(a) Definitions. As used in this provision - Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier.

The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

4. Block 17b Remittance Address: (if different from Contractor/Offeror address in block 17a of the SF 1449.)

5. Blocks 19-22 Item No., Schedule of Supplies/Services, Quantity, Unit:

SUPPLIES

Item: Mask, Surgical NSN: To be determined; a NSN will be established and provided after award

PREFERENCE FOR CERTAIN DOMEST COMMODITIES and DOMESTIC OF NON-AVAILABILITY

DETERMINATION

There are two different and distinct lots under the subject solicitation.

Lot 0001:

Lot 0001 is subject to the Berry Amendment as defined by DFARS clause 252.225-7012 for the clothing and textiles FSC 8415.

DLA Troop Support Solicitations include the Defense appropriations and authorization acts and other statutes (including what is commonly referred to as “The Berry Amendment”) which impose restrictions on the DoD’s acquisition of foreign products and services. Generally, Clothing and Textile items (as defined in DFARS clause 252.225-7012), including the materials and components thereof (other than sensors, electronics, or other items added to, and not normally associated with clothing), must be grown, reprocessed, reused, melted or produced in the United States, its possessions or Puerto Rico, unless one of the DFARS 225.7002-2 exceptions applies.

In plain terms, ALL components down to the raw materials and fibers must be grown or produced in the United States, it possessions or Puerto Rico. For example, material that is woven in the United States may not be Berry Compliant. In order for that material to be Berry Compliant, the raw materials/fibers have to be grown or made in the United States or its possessions or Puerto Rico, the raw materials/fibers have to be spun in the United States or its possessions or Puerto Rico; and the weaving and dying must also take place in the United States or its possessions or Puerto Rico;

and finally all cutting and sewing must take place in the United States or its possessions or Puerto Rico Lot 0002:

For Lot 0002 only a Domestic Non-Availability Determination has been approved.

Offerors are cautioned that the Buy American Act (DFARS 252.225-7000 and 252.225-7001) is applicable to this lot. The subject item is considered a COTS item.

Government Requirement:

Minimum Quantity: 20,000,000 each Estimated Quantity: 68,000,000 each Maximum Quantity: 140,000,000 each

The Government intends to make multiple award to fulfill the above requirement within 90 days to include a minimum quantity of 20,000,000 each and a maximum or not to exceed quantity of 140,000,000 each. The following award scenarios apply:

SCENARIO 1 (LOT 1)- BERRY AMENDMENT COMPLIANT¹, 100% DOMESTIC SOURCE

Minimum Quantity: 20,000,000 each Estimated Quantity: 68,000,000 each Maximum Quantity: 140,000,000 each

In Scenario 1, the Government intends to award Lot 0001 in its entirety to Domestic Sources in compliance with the Berry Amendment. See Footnote listed underneath Scenario 2.

SCENARIO 2 (LOT 2)- NON-BERRY COMPLIANT, < 100% DOMESTIC SOURCE, BAA applies In scenario 2, the Government is unable make enough award(s) to achieve the full requirement under Lot 0001; the balance of the Minimum Quantity, Estimated Quantity, and Maximum Quantity from Lot 0001 may then be awarded under Lot 0002, which is subject to the Buy American Act.

For instance if the total quantity award(s) under Lot 0001 consist of a maximum quantity of 68,000,000 each; the balance of 72,000,000 each may be awarded under Lot 0002. The award(s) will be made in accordance with the evaluation procedures listed within subject solicitation.

Footnote:

1. THE DEPARMENT OF DEFENSE IS PROHIBITED BY THE PROVISIONS OF THE BERRY

AMENDMENT FROM PROCURING ITEMS OF CLOTHING THAT HAVE NOT BEEN GROWN

OR PRODUCED IN THE UNITED STATES OR ITS POSSESSIONS. Section 833 of the National Defense Authorization Act for Fiscal Year 2006 Act added language to 10 U.S.C. 2533a (Berry Amendment) requiring that all articles or items of “clothing”, including the materials and components thereof, purchased by the Department of Defense be grown, reprocessed, reused, or produced in the United States, other than sensors, electronics, or other items added to, and not normally associated with, clothing (and the materials and components thereof).

2. Please note that the surgical facemask being acquired under this solicitation is considered to be an item of clothing for purposes of the Berry Amendment.

This acquisition features a pricing structure, which requires the offeror to provide an offered price for the items being acquired for the performance period; the price offered is the Total Unit Price offered to the Government, which includes Manufacturing Costs and Transportation Costs.

IMPORTANT NOTE:

Above indicates the estimated minimum, estimated, and maximum quantities required by the Government; however, you are to fill in the quantity and country of manufacture for which your firm is offering.

The goal of this acquisition is to promote and support domestic manufacturing of Personal Protective Equipment (PPE) items needed to help prevent the spread of COVID-19. As such, Lot 0001 is subject to DFARS 252.225-7012 Preference to Certain Domestic Commodities (Dec 2017) as contained in solicitation. In order to assist in this evaluation, offerors are required to provide a complete listing of all manufacturing locations and CAGE codes for all end item cut and sew operations under the Place of Performance clause located on pages 61 of the subject solicitation. In addition, offerors are required to list all their component material suppliers and their manufacturing locations under the Identification of Sources for All Components For Clothing/Textile Items Procurement Note located on page 75 of the subject solicitation.

In the event the Government does not receive multiple proposals/are not able to make multiple awards covering the complete requirement for a minimum quantity of 20 million each, an estimated quantity of 68 million each, and a maximum quantity of 140 million each, the Government intends to dissolve the balance of Lot 1 and will seek to award the difference under Lot 2.

Lot 2 is subject to Buy American Act (DFARS 252.225-7000 and DFARS 252.225-7001). In order to assist in this evaluation, offerors are required to provide a complete listing of all manufacturing locations for all end item cut and sew operations under the Place of Performance clause located on pages 61 of the subject solicitation. In addition, offerors are required to list all their component material suppliers and their manufacturing locations under the Identification of Sources for All Components For Clothing/Textile Items Procurement Note located on page 75 of the subject solicitation.

The offeror shall indicate quantity limitations below:

Offeror will not accept a contract for a Minimum Quantity less than (offeror is required to enter the number of Surgical Mask) __________________________ EACH.

Offerors are required to provide their offered Unit Prices and the quantity they can provide within 90 days of award Below:

If Offering a Fully Compliant Berry Compliant Product in response to this solicitation offerors shall complete below for consideration under Lot 0001:

Place of End Item Manufacture

Quantity Offer can Produce within 90 Days of Award

Offerors Proposed Unit Price FOB Destination to Travis Association

If Offering other than a Fully Berry Compliant Product in response to this solicitation offerors shall complete below for consideration under out Lot 0002:

Place of End Item Manufacture

Quantity Offer can Produce within 90 Days of Award

Offerors Proposed Unit Price FOB Destination to Travis Association

NOTE: If the offeror does not complete the section above they may be excluded from receiving an award. Please see the Important Notes directly below for information that may be helpful in shaping the unit prices offered.

Important Notes:

1. The resultant contract award(s) shall be Firm-Fixed Priced Indefinite Delivery, Indefinite Quantity (IDIQ) contracts with a base term from date of award through 12/31/2020. The first delivery increment shall start 30 days after contract award.

Acceleration of deliveries is permitted at no additional cost to the Government NOTE: Pre-production samples shall be delivered to DLA Troop Support 5 days after contract award. (see #2.b. below for more details)

2. The Unit Price offered to the Government should include all costs including manufacturing costs including the pre-production samples, transportation costs to include but not limited to any import taxes and/or fees associated with delivering the items to the following address:

DoDAAC: SD0131 Travis Association For The Blind AF & MC 3PL -Distribution Services 4512 South Pleasant Valley Road Austin, Texas 78744

a. Unit Price shall be based on F.O.B. DESTINATION only.

b. A pre-production sample is required prior to full scale production and will not be priced separately. All costs associated with the manufacture of the pre-production sample will be borne by the awardee. The awardee must calculate all costs associated with the manufacturing of the pre-production sample and include the associated costs in the offered unit price of the Surgical Mask.

Pre-production Sample The awardee shall provide two samples of each item being offered. For example, if the awardee is offering to provide 3 different types/sizes under this solicitation, the awardee shall provide two samples of each of the three sizes as pre-production samples (for a total of six pre-production samples). The pre-production samples are required to be delivered 5 days after date of award.

Government reserves the right to perform visual, dimensional, and/or testing to verify that the Surgical Mask being provided to the Government conform with all requirements of the solicitation.

First delivery to Travis Association for the Blind is required 30 days after date of award.

The pre-production sample shall be shipped to the address below.

DLA Troop Support Philadelphia Attn: Stephanie Gallagher/ DLA-FQB/3-B-4196 700 Robbins Avenue Philadelphia, PA 19111

3. Inspection and Acceptance: DESTINATION

4. This acquisition is utilizing BEST VALUE TRADEOFF Source Selection Procedures, FAR

15.101-1. As such, the Government intends to make an award to the firm that demonstrates the greatest probability of success and that will perform in a manner which will best meet the Governments stated requirements. See Section L&M for technical evaluation factors and criteria.

Based on the offeror(s) who are determined the best value, who is determined to be responsible in accordance with FAR 9.103 and 9.104, the Government will award to the best value, and will continue to make awards to the next best value offeror until the Government is able to reach their requrements for the Minimum Quantity (20 million each), Estimated Quantity (68 million each), and Maximum Quantity (140 million each).

DLA Troop Support will determine the Minimum Quantity, Estimated Quantity, and Maximum Quantity for each offeror based on each offerors’ quantity to be delivered on or before 90 days after award. For example, if an offeror is able to deliver 20 million each (or 29.4% of the estimated quantity) on or before 90 days their Quantities will be as follows:

Minimum Quantity: 5.88 million each Estimated Quantity: 20 million each Maximum Quantity: 41.16 million each *Monthly Maximum: 6.7 million each Delivery orders may require concurrent deliveries; however, the Government will not require more than the determined monthly maximum. *The Monthly Maximum, per clause 52.216-19, will be determined by the offeror’s stated total delivery quantity within the first 90 days divided by 3, OR based on the offeror’s monthly maximum capability provided below, whichever is the highest quantity.

Offeror shall enter the country of manufacture and the maximum number of Surgical Masks they are able to deliver in 30 days, 60 days, 90 days, 120 days, and 150 days after the date of award:

Quantity Delivered to Travis Association for the Blind

Country of Manufacture 30 days 60 days 90 days 120 days 150 days 180 days

1 ea. ea. ea. ea. ea. ea.

2 ea. ea. ea. ea. ea. ea.

3 ea. ea. ea. ea. ea. ea.

4 ea. ea. ea. ea. ea. ea.

5 ea. ea. ea. ea. ea. ea.

6 ea. ea. ea. ea. ea. ea.

7 ea. ea. ea. ea. ea. ea.

8 ea. ea. ea. ea. ea. ea.

9 ea. ea. ea. ea. ea. ea.

10 ea. ea. ea. ea. ea. ea.

NOTES:

1. If the offeror does not complete the section above they may be excluded from receiving an award.

2. Offerors are cautioned to submit a realistic quantity that they are able to deliver in 30 days, 60 days, 90 days, 120 days, 150 days, and 180 days. If an offeror is unable to meet their delivery schedule the Government reserves the right to terminate the contract.

3. Offerors are cautioned that restrictive quantity may result in exclusion from award due to the Government’s need to obtain full coverage as set forth in the above delivery schedule.

NOTES:

The Government intends to make more than one award to those offerors that are considered to represent the best value to the Government, based on each offerors’ quantity to be delivered on or before 90 days after award (and associated minimum and maximum quantities) until the Governement’s Estimated Quantity of 68 million each in 90 days is met. In the event that one offeror is able to provide 68 million Berry Compliant gowns within 90 days, the Governemnt reserves the right to make more than one award in order to ensure that more than one source is available to provide the required item. The Government will apportion the contract quantity taking into consideration the greater quantities that a vendor may be able to provide.

Evaluation will be made based on the offerors’ ability to meet the Government’s requirements set forth in Addendum 52.212-1 Instructions to Offerors – Commercial Items and Addendum 52.212-2 Evaluation – Commerical Items

CAUTION:

The Government may make multiple awards based on an integrated assessment of technical requirements, past performance, socioeconomic proposal and price in the best value to the Government. To ensure that multiple sources are available and to ensure the continuous availability of reliable sources of supply, the offeror who is selected as the best value for one award may be excluded from competition on the remaining quantity based on the authority in FAR 6.202(a)(4). Due to the varying production capabilities of each awardee, delivery orders will be issued under each separate contract in accordance with the terms and conditions of the contract and without notice to, or consideration of, any other contractor, or consideration of the terms and conditions of any other contract. The fair opportunity provisions of FAR 16.505(b) will not be applicable to orders under the resulting contracts.

CAUTION NOTICES:

AUTHORIZED NEGOTIATORS

The offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal.

Please list names, titles, e-mail addresses, and telephone numbers for each authorized negotiator.

SYSTEM FOR AWARD MANAGEMENT (SAM)

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. This consolidation is being done in phases. The first phase of SAM includes the functionality from the following systems:

* Central Contractor Registry (CCR)

* Federal Agency Registration (Fedreg)

* Online Representations and Certifications Application

* Excluded Parties List System (EPLS)

All Contractors must register on the SAM website: https://www.sam.gov/portal/public/SAM/ in order to be considered for award.

Offerors are reminded to complete all applicable representations and certifications appearing in this solicitation. Failure to complete all representations and certifications may result in the offer being removed from award consideration for failure to comply with all terms and conditions of the

SUBMISSION OF OFFERS

Offerors shall submit a copy of the solicitation with all of the required clauses completed/filled in to Stephanie.Gallagher@dla.mil..

Due to the current and ongoing fluid situation evolving around the COVID-19 pandemic, mailed and facsimile offers are not authorized for this solicitation.

In addition, submission of proposals through the DIBBS website is NOT authorized for this solicitation.

It is the responsibility of the Offeror to address and mark offers as specified in FAR 52.214-5 – SUBMISSION OF BIDS or FAR 52.215-1– INSTRUCTIONS TO THE OFFERORS –

COMPETITIVE ACQUISITION.

It is the Offerors responsibility to ensure that offers reach the Government Point of Contact designated in the solicitation on time.

BUSINESS SYSTEMS MODERNIZATION (BSM) DELIVERY TERMS AND EVALUATION

(a) This acquisition is being conducted under business systems modernization (BSM).

Quotes/offers in response to this solicitation will be evaluated as specified in the solicitation.

(b) Delivery shall be quoted/offered in terms of a number of days after date of order (ADO). The number of delivery days requested in this solicitation is calculated based on the Government’s planned need and customer requirements. Unless delivery is identified elsewhere in the solicitation as an evaluation factor, quoters/offerors are encouraged to conform their delivery terms as closely as possible to the delivery days requested. If delivery is not identified as an evaluation factor, there will be no evaluation preference, or penalty, for quotes/offers of fewer delivery days than the number of delivery days requested by the Government. Quoting/offering a greater number of delivery days than requested may result in the quote/offer not being considered.

PRODUCTION FACILITY CHANGES

(a) The performance of any of the work contracted for in any place other than that named in the contract is prohibited unless specifically approved by the Contracting Officer. Written requests for a change in production facilities must be submitted in writing to the Contracting Officer. Changes in production facilities may be approved, provided:

(1) The new facility is also Berry Amendment compliant;

(2) Performance by small business or in labor surplus areas as required by the contract will not be changed;

(3) The change will not cause a delay in delivery or necessitate a change in the purchase description;

(4) The free on board (f.o.b.) point is not changed; and

(5) Each request is supported by a price reduction of $250.00 to cover the Government's administrative costs to process the change.

(b) The Government reserves the right to deny approval even if these five elements are met.

The Contractor shall remove or obliterate from a rejected end item and its packing and packaging, any marking, symbol, or other representation that the end item or any part of it has been produced or manufactured for the United States Government. Removal or obliteration shall be accomplished prior to any donation, sale, or disposal in commercial channels.

ELECTRONIC INVOICING AND ADVANCED SHIPMENT NOTIFICATIONS (ASN)

The Directorate of Clothing and Textiles (C&T) requires electronic invoicing on all contracts unless another method is mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office.

UTILIZATION OF WIDE AREA WORKFLOW - RECEIPTS AND ACCEPTANCE (WAWF-RA) IN

CONJUNCTION WITH DFARS 252.232-7003, Electronic Submission of Payment Requests.

The Directorate of Clothing and Textiles utilizes VIM-ASAP, which is short for DLA Virtual Item Manager ARN Supply-Chain Automated Processing, to transmit data to WAWF-RA. VIM-ASAP is the required method to electronically process requests for payment to WAWF-RA for the Directorate of Clothing and Textiles. VIM-ASAP will give you visibility of contract information, track production status and print labels. VIM-ASAP pre-populates contract data on your invoices, such as unit price, contract numbers, item numbers, addresses, and many other fields that will save you labor and time.

Advanced Shipment Notifications (ASNs) associated with DFARS clause 252.211-7006, PASSIVE RADIO FREQUENCY IDENTIFICATION are sent via VIM-ASAP to WAWF-RA processes.

Please contact the VIM-ASAP help desk at 888-940-7348 or VimSupport@dla.mil to get started today! This process can take up to 30 days!

For questions about invoice preparation, just call the DFAS Customer Service Resource Center at 1-800-756-4571, or Check out these resources:

Information regarding bill paying process and how to use Wide Area Workflow http://www.dfas.mil/contractorsvendors.html ...under the "Contractor/Vendor Pay" link.

http://www.dfas.mil/ecommerce/wawf/info.html... information regarding bill paying process and how to use Wide Area Workflow http://www.dfas.mil/ecommerce/myInvoice/gettingstarted.html myInvoice is an interactive web application developed specifically for contractors/vendors and government/military employees to obtain invoice status. It is available 24/7.

STOP SHIPMENT DELAYS AND REJECTIONS!

For deliveries to New Cumberland depot or the 3PL-Third Party Logistics locations, ensure your Government or Commercial Bills of Lading are correctly annotated with the following information in the description of articles:

* Weight

* Pieces

* National Stock Number(s) (NSNs)

* Contract Number

* Shipment Number

For New Cumberland only, also include:

Door #s 113-134 - Mission Delivery (storage) -- or -- Door #s 135-168 - Container Consolidation Point (CCP) Delivery (OCONUS) (which ever applies to your freight)

Delivery appointments are required for these locations. Your truckers/dispatchers/brokers/etc. should have the above information readily available when calling to schedule delivery appointments as follows:

New Cumberland, PA DDC – 717.770.6969 Travis Association for the Blind (Austin, TX) – 512.647.4675 Peckham Vocational Industries (Lansing, MI) – 517.316.4110 or email:vpvcustserv@peckham.org LVI (Pendergrass, GA) – 706.693.1918, Option #1 Tracy, CA DDC – 209.839.4307

Don’t let the following common invoicing errors delay your payments any longer:

• Missing or Erroneous Contract Number

• Missing Call/Delivery Order Number

• Missing or Erroneous Shipment Number

• Failure to Mark DD250 as an Original Invoice

• Failure to Distribute a Copy of the DD250 to the Contract Administration Office Terminal mailto:VimSupport@dla.mil http://www.dfas.mil/contractorsvendors.html http://www.dfas.mil/ecommerce/wawf/info.html http://www.dfas.mil/ecommerce/myInvoice/gettingstarted.html

• Contract Line Item Number (CLIN) is Omitted, Incorrect or Does Not Match that Appearing in the Contract

• Missing or Erroneous Unit of Issue

• Quantity and Price are Incorrect

• Wrong Pay Office on Invoice

Here are three things you can do to speed your invoice payments:

• Be sure your original invoice is properly completed and legible.

• Submit your invoices electronically using the Web Invoicing System (WInS). It's fast, accurate, and costs you nothing! Learn more at the WInS Home Page, at:

https://www.ecweb.dfas.mil/notes/,and start using WInS with your next invoice! Or

• If you currently receive delivery orders electronically, you could benefit by using an 810-invoice transaction.

Web Invoicing eliminates postage, snail mail, and much paperwork, and gets the invoice/voucher into the DFAS system usually within 24 hours. Web Invoicing is free to vendors doing business with the Government. You just enter the appropriate information and send your invoice to DFAS electronically. It provides help text and pull-down menus in many fields. For more specific questions, contact Janice Hockman (703) 607-5111, Kirsten Larco (703) 607-4920 or Debra Jones

(703) 607-2082.

For questions about sending Electronic Data Interchange invoices (810-invoice transactions), contact Mr. Bud Wellens at (215) 737-2778

For questions about paper invoice preparation, just call the DFAS Customer Service Resource Center at 1-800 756-4571, or

Call DLA Troop Support DFAS liaisons listed below for assistance:

Camille Conaway (215) 737-4406

Check out these resources:

• http://www.dfas.mil/money/vendor the DFAS Contract Payment Booklet… an excellent desk reference for contractor Accounts Receivable personnel, as well as the status of outstanding invoices.

• http://www.dfas.mil/ information regarding bill paying process and additional points of contact.

CAUTION NOTICE – CHANGE TO VIM

Please note: Vendors under contract with DLA Troop Support Clothing & Textiles are able to use a web-based application called VIM, or Virtual Item Manager (https://vim.dla.mil). VIM allows manufacturers to generate and transmit contract documents such as Delivery Orders (DD1155s) and Material Inspection and Receiving Reports (DD250s). Previously, vendors registered using a user ID and password; however, soon all vendors must use an ECA certificate to access VIM. Please see below for more information.

Why is VIM requiring access via ECA certificate?

DoDI 8520.2 Mandates the use of DoD PKI identity certificates when accessing DoD information systems. The DoD established the External Certification Authority (ECA) program to support the issuance of DoD- approved certificates to industry partners and other external entities and organizations. ECA certificates enable contractors to securely communicate with the DoD and authenticate themselves to DoD Information Systems.

What are ECA Certificates?

ECA Certificates are individually issued digital identity credentials. The DoD relies upon these credentials to ensure the identity of the user in online environments or when a certificate holder tries accessing DoD Information Systems. ECA Certificates are stored either on hardware devices (smart cards or USB devices) or software versions (stored on your computer’s hard drive). You will use your certificate to:

1) Establish your identity when trying to access a protected site

2) Legally "sign" a document, form or application

3) Encrypt messages (email) or documents to ensure confidentiality Much like a driver’s license or a passport, they are unique to each individual, and cannot be shared. It is against DoD Regulations to share a username and password or allow someone to access another's ECA certificate for any reason. Violation of this policy will result in the immediate revocation of the original owner’s certificate.

How can I obtain an ECA Certificate?

The following are the three entities authorized by the DoD to issue ECA Certificates. Review and apply for an ECA Certificate from one of the below organizations to access your VIM account:

1) IdenTrust: http://www.identrust.com/certificates/eca/index.html

2) ORC (Operational Research Consultants): http://eca.orc.com/

3) VeriSign: https://eca.verisign.com/ I have an ECA Certificate, how do I access VIM now?

Simply log into VIM with your existing User ID and Password as usual and then follow the steps:

1) Under Menu, click the “Certificate Registration” option

2) Read the brief instruction and then click “Continue”

3) Your certificate will display in a pop-up. Select the certificate and click “Continue”

4) You will be prompted to enter your current password for confirmation and click “OK”

5) The message displays “Your Certificate has been successfully registered…” Click “OK” to complete the process. You will be logged out of VIM and prompted to login with your certificate.

6) Click “Accept” to the Terms and then select “Certificate Login”.

7) Your certificate will display in a pop-up. Select the certificate and click “OK” and you will be logged into your VIM account.

Remember, your old login credentials will no longer be valid and you will use your certificate to login into

VIM.

Foreign Military Sales (FMS) requisitions may be satisfied through the resultant IDPO award.

• ISSUE: Editing capability in Wide Area Workflow (WAWF) and VIM-ASAP

– Electronic submission and processing of Payment Request and Receiving Reports

(RR)

– Vendor mandate 252.232-7003

– Action: Depending on status in WAWF and VIM-ASAP

– Submitted Status (WAWF)

– Rejected Status (WAWF)

• Vendor must contact VIM-ASAP Help desk at 1-888-940-7348

– Recognized mistakes submitted to VIM-ASAP within the 1 st hour can be removed

– Vendors can recall shipments not signed (accepted) by Quality Assurance Representative (QAR)

– After voiding submission, Modulant will “un-finish” the submission and vendor will enter correction.

– Vendor must contact DFAS to ask for a rejection of invoice submission

– Call 1-800-756-4571 option 2 then option 2

– DFAS representatives may request an e-mail with contract specifics

DFAS will reject invoices NOT the RR

TRANSPORTATION OF MATERIAL

Under this solicitation, material are transported to and from the Depots and the Contractor's Plant.

It is the Contractor's responsibility to find a Carrier that is responsible and understanding of the specific procedures associated with transporting material. The inside of the carrier must be clean and free of residues. The material must be loaded in the carrier according to packaging specifications. The Contractor is solely responsible for any damage to the material during the Contractor's transport of the material.

PAST PERFORMANCE INFORMATION (SPRS)

SPRS is the Department of Defense’s single, authorized application to retrieve suppliers’s performance information. SPRS is web-enabled enterprise application that gathers, processes, and displays data about the performance of suppliers. The Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 213.1 requires contracting officers to consider this data for supply contracts valued at less than or equal to $1 million.

SPRS compiles supplier’s past performance data in areas of product delivery and quality to determine risks and creates a Supplier Risk Score used by procurement specialists. The quality and delivery classifications identified for a supplier in SPRS will be used by the contracting officer to evaluate a supplier’s past performance in conjunction with the supplier’s references (if requested) and other provisions of the solicitation under the past performance evaluation factor.

It is imperative that vendors validate their performance data in SPRS. Vendors must register at the PPIRS website https://www.ppirs.gov for access to view their past performance scores and negative delivery and quality records affecting the scores. The PPIRS-SR User's Manual provides information concerning vendor scoring, negative & positive performance data utilized to calculate vendor scores, and the process in which to challenge discrepant performance data. The PPIRS- SR User’s Manual may be found at http://www.ppirs.gov/ppirsfiles/pdf/PPIRSSR_UserMan.pdf Questions concerning PPIRS-SR may be directed to the PPIRS Customer Support Desk at (207) 438-1690.

LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

(A) DLA Troop Support Clothing and Textiles Additional Quality Assurance Requirements (October

2018) and updates implemented in April 2019. LOT NUMBERING REQUIRED.

Links to a copy of the DLA Troop Support Clothing and Textiles Additional Quality Assurance Requirements and updates implemented in April 2019 are located at:

http://www.dla.mil/TroopSupport/ClothingandTextiles/CTIndustry

3. REFERENCE PAGE 55-56, 68

Page 55, CHECK THE FOLLOWING CLAUSES:

X DFARS 252.225-7000, Buy American --Balance of Payments Program Certificate (NOV 2014) X DFARS 252.225-7001, Buy American and Balance of Payments Program - Basic (SEP 2019)

Page 56, UNCHECK THE FOLLOWING CLAUSE:

DFARS 252.225-7021, Trade Agreements (SEP 2019) http://www.dla.mil/TroopSupport/ClothingandTextiles/CTIndustry

PAGE 68, DELETE CLAUSE: 52.249-2 TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT (FIXED-PRICE) (APR 2012) FAR

4. Reference pages 74-75 of the subject solicitation, PREFERENCE FOR CERTAIN DOMESTIC

COMMODITIES,

Delete in its entirety and replace with the following:

PREFERENCE FOR CERTAIN DOMESTIC COMMODITIES - Applicable to Lot 0001 ONLY Offerors are cautioned that there is a strong preference for an item in which all components are of domestic origin in compliance with clause 252.225-7012, Preference for Certain Domestic Commodities (DEC 2012), often referred to as the Berry Amendment. If offering a Berry Amendment Complaint item, please fill out the Confirmation below:

Section 833 National Defense Authorization Act Certification:

Please note that the Isolation Gowns being acquired under this solicitation is considered to be an item of clothing (FSC 8415) for purposes of the Berry Amendment.

I, (name) __________________________ do hereby certify by signature below that all articles or items of “clothing,” including the materials and components thereof, being offered for sale to the Department of Defense have been grown, reprocessed, reused, or produced in the United States, other than sensor, electronics, or other items added to, and not normally associated with, clothing (and the materials and components thereof).

_________________________________ (signature).

5. Page 77, reference Mandatory Clause Chart and REMOVE the following clauses:

Mandatory Clauses, Provisions, & Procurement Notes E06 Inspection and Acceptance at Origin

Identification of Qualified Laboratory and Source Sampling (listed below)

6. Reference Page 83, REPLACE Technical Requirements- 1st Evaluation Factor Rating WTIH:

RATING DEFINITIONS:

TECHNICAL REQUIREMENTS – 1st Evaluation Factor The following adjectival rating symbology will be utilized to evaluate the Surgical Mask:

ACCEPTABLE

The Technical Requirements factor will be rated Acceptable if all of the following conditions are met: 1) The offeror is able to meet the minimum delivery quantity of 1,500,000 Surgical Mask to be delivered to Travis Association for the Blind in Austin, TX on or before 90 days after date of award;

2) The offeror takes no exception to the terms and conditions of the solicitation. The offeror completed, in their entirety, all clauses, provisions, and procurement notes identified in the Addendum to 52.212-1 Instructions to Offerors - Commercial Items; and 3) The offeror submitted all technical documentation as required by the solicitation which demonstrate that their proposed surgical mask complies with the technical requirements of the solicitation.

UNACCAPTABLE

The Technical Requirements factor will be rated Unacceptable if any of the following conditions are not met: 1) The offeror is not able to meet the minimum delivery quantity of 1,500,000 Surgical Mask to be delivered to Travis Association for the Blind in Austin, TX on or before 90 days after date of award; 2) The offeror takes exception to the terms and conditions of the solicitation or the offeror failed to complete, in their entirety, any of clauses, provisions, and procurement notes identified in the Addendum to 52.212-1 Instructions to Offerors - Commercial Items; 3) The offeror failed to submit any of the technical documentation as required by the solicitation and/or 4) failed to offer a surgical mask that meets the technical requirements of the

7. Reference page 81, DELETE:

SCENARIO 1 (LOT 1)- *BERRY AMENDMENT COMPLIANT, DOMESTIC SOURCE

Minimum Quantity: 20,000,000 each Estimated Quantity: 68,000,000 each Maximum Quantity: 140,000,000 each

The Government intends to award Lot 1 in its entirety to Domestic Sources in compliance with the *Berry Amendment. In the event that the Government is unable to achieve the full requirement under Lot 1 award(s); the balance of Lot 1 may then be awarded under Lot 2. For instance if the total quantity award(s) under Lot 1 consist of a maximum quantity of 100,000,000 masks; the balance of 40,000,000 mask may be awarded under Lot 2. The award(s) will be made in accordance with the evaluation criteria listed within subject solicitation.

SCENARIO 2 (LOT 2)- NON-DOMESTIC SOURCE, BAA applies Minimum Quantity: 20,000,000 each Estimated Quantity: 68,000,000 each Maximum Quantity: 140,000,000 each

* THE DEPARMENT OF DEFENSE IS PROHIBITED BY THE PROVISIONS OF THE BERRY

AMENDMENT FROM PROCURING ITEMS OF CLOTHING THAT HAVE NOT BEEN GROWN OR

PRODUCED IN THE UNITED STATES OR ITS POSSESSIONS. Section 833 of the National Defense Authorization Act for Fiscal Year 2006 Act added language to 10 U.S.C. 2533a (Berry Amendment) requiring that all articles or items of “clothing”, including the materials and components thereof, purchased by the Department of Defense be grown, reprocessed, reused, or produced in the United States, other than sensors, electronics, or other items added to, and not normally associated with, clothing (and the materials and components thereof).

Please note that the surgical facemask being acquired under this solicitation is considered to be an item of clothing for purposes of the Berry Amendment.

Preference for Certain Domestic Commodities Offerors are cautioned that all components must be of domestic origin in compliance with clause 252.225- 7012, Preference for Certain Domestic Commodities (DEC 2012), as referenced in section 252.212-7001 of this solicitation.

This acquisition features a pricing structure, which requires the offeror to provide an offered price for the items being acquired for the base and all option years; the price offered is the Total Unit Price offered to the Government, which includes Manufacturing Costs and Transportation Costs.

AND REPLACE WITH:

Government Requirement:

Minimum Quantity: 20,000,000 each Estimated Quantity: 68,000,000 each Maximum Quantity: 140,000,000 each

The Government intends to make multiple award to fulfill the above requirement within 90 days to include a minimum quantity of 20,000,000 each and a maximum or not to exceed quantity of 140,000,000 each. The following award scenarios apply:

SCENARIO 1 (LOT 1)- BERRY AMENDMENT COMPLIANT¹, 100% DOMESTIC SOURCE

Minimum Quantity: 20,000,000 each Estimated Quantity: 68,000,000 each Maximum Quantity: 140,000,000 each

In Scenario 1, the Government intends to award Lot 0001 in its entirety to Domestic Sources in compliance with the Berry Amendment. See Footnote listed underneath Scenario 2.

SCENARIO 2 (LOT 2)- NON-BERRY COMPLIANT, < 100% DOMESTIC SOURCE, BAA applies In scenario 2, the Government is unable make enough award(s) to achieve the full requirement under Lot 1; the balance of the Minimum Quantity, Estimated Quantity, and Maximum Quantity from Lot 1 may then be awarded under Lot 0002, which is subject to the Buy American Act.

For instance if the total quantity award(s) under Lot 1 consist of a maximum quantity of 68,000,000 each; the balance of 72,000,000 each may be awarded under Lot 2. The award(s) will be made in accordance with the evaluation procedures listed within subject solicitation.

Footnote:

3. THE DEPARMENT OF DEFENSE IS PROHIBITED BY THE PROVISIONS OF THE BERRY

AMENDMENT FROM PROCURING ITEMS OF CLOTHING THAT HAVE NOT BEEN GROWN

OR PRODUCED IN THE UNITED STATES OR ITS POSSESSIONS. Section 833 of the National Defense Authorization Act for Fiscal Year 2006 Act added language to 10 U.S.C. 2533a (Berry Amendment) requiring that all articles or items of “clothing”, including the materials and components thereof, purchased by the Department of Defense be grown, reprocessed, reused, or produced in the United States, other than sensors, electronics, or other items added to, and not normally associated with, clothing (and the materials and components thereof).

4. Please note that the surgical facemask being acquired under this solicitation is considered to be an item of clothing for purposes of the Berry Amendment.

This acquisition features a pricing structure, which requires the offeror to provide an offered price for the items being acquired for the performance period; the price offered is the Total Unit Price offered to the Government, which includes Manufacturing Costs and Transportation Costs.

8. REFERENCE PAGES 75, 78, & 83:

Under 2. PAST PERFORMANCE (2nd Evaluation Factor), please note references to the Government will review Contractor Performance Assessment Reporting System (CPARS), the Federal Awardee

Performance and Integrity Information System (FAPIIS), and Electronic Subcontracting Reporting System (eSRS)” is made in reference to the Determination of Responsibility.

9. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

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