Justification_for_Other_than_Full_and_Open_Competition_Redacted.pdf

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

Date

Justification for Other than Full and Open Competition IAW FAR

1. Nature and/or description of the action being approved:

2. A description of the supplies or services required to meet the agency’s needs (including the estimated value):

3. An identification of the statutory authority permitting other than full and open competition

4. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

3 April 2018

DLA Document Services has a need to issue a sole source contract action to continue lease support for multi-functional devices (MFD) without using competitive procedures. An award for a new lease has been issued with deliveries taking place throughout May and June, the sole source contract will cover continued lease support starting May 1, 2018 through May 31, 2018 with an option for June 1, 2018 through June 30, 2018.

Continued MFD lease support for 1 month and 1 option month, to include full service maintenance, all consumable supplies (excluding paper), key operator training, networking functionality, security accreditation along with technical and network installation support.

POP: May 1, 2018 - May 31, 2018 Option: June 1, 2018 - June 30, 2018 Estimated value is

41 U.S.C. 1901 [Simplified Acquisition Procedures]

The authority identified in #3 above applies because, although other vendors offer similar MFDs, consumables, and services; no other vendor can service the lease of another vendor without violating the lease terms. Additionally, no other vendor would be able to deliver new devices in time for a May 1, 2018 start date. The only way to ensure uninterrupted support to the Warfighter is to issue a contract to the current vendor.

5. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies:

6. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted:

7. Any other facts supporting the use of other than full and open competition, such as:

Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available.

8. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition (Include the results of the request for information or the sources sought notification in accordance with DFARS PGI 206.302-1 or include the waiver from the HCA or designee):

Although this contract requirement can only be fulfilled by one source, the Justification and Approval per FAR 13.501(a)(1)(iii) will be synopsized via the Government-wide Point of Entry, Federal Business Opportunities website. The follow on order for the devices was awarded utilizing full and open competition.

Market research indicates that an adequate competition pool exists for requirements of this type. The contract will only be in place for two months to allow new devices to be delivered that are replacing the existing MFDs.

Attempting to do a short-term contract via competitive procedures would result in unacceptable delays to achieve contract award and delivery/installation of new equipment; both of which would cripple the customer. The unacceptable delays would entail removal of the 230 devices currently in place, re-competing the short term rental, and delivery of the short term rental, during which the customers would be without devices. A two month contract will provide adequate time for the delivery and installation of new devices.

N/A

9.

I certify that any supporting data that is the responsibility of technical or requirements personnel and which form a basis for the justification are complete and accurate.

Technical Personnel

Approval:

The justification, as presented above, is accurate and complete to the best of my knowledge and belief. Additionally, I have determined that the anticipated cost to the Government will be fair and reasonable.

Contracting Officer

Competition Advocate ( )

Head of the Procuring Activity (Above $ .5 million but not exceeding $ million)

Senior Procurement Executive (Above $ million

Replacement devices were awarded on SP7000-18-P-0040 with a revised POP start date of May 1, 2018.

O'BRIEN.MATTHE

W.E.1030160815

Digitally signed by

O'BRIEN.MATTHEW.E.1030160815

Date: 2018 05.14 14:01:30 -04'00'

NELSON.ANDRE.

V.1229661708

Digitally signed by

NELSON.ANDRE.V.1229661708

Date: 2018 05.14 10:17:49 -04'00'