TAB_02-Statement_of_Work_-_Revised-Final_-_Laundry_Services_Contract_-_2018-2021.pdf

DEFENSE LOGISTICS AGENCY

DLA Installation Support at Fort Belvoir

Site Operations Division

STATEMENT OF WORK (SOW)

Laundry Service Contract for DLA HQC Special Events

1.0 INTRODUCTION

1.1. BACKGROUND. The Defense Logistics Agency (DLA) headquartered at 8725 John J.

Kingman Road Fort Belvoir, Virginia 22060. DLA Headquarters Installation Support provides support for all personnel within the McNamara Complex. The needed support includes providing material for various special events within the complex. The materials include but are not limited to tablecloths, table skirts, napkins, placemats, aprons, towels and rugs.

2.0 REQUIREMENT

2.1. GENERAL. Starting 1 June 2018 through 31 May 2021, DLA will have requirements to have laundry service provided for special events at DLA Headquarters Complex. The laundry service is required to provide clean tablecloths, table skirts, placemats, napkins, aprons, hand towels, bath towels,coats, small and large rugs for various events. Depending on the amount of events and items needed for the events, service dates and amounts can’t be specified. Since those requirements are not yet fully and completely defined, the Government is choosing the Statement of Work (SOW) as the appropriate mechanism to meet the requirements as they are identified. The laundry service vendor must be active in the System for Award Management (SAM) with a Commercial and Government Entity (CAGE) Code. The conditions of the requirements will be based on the following two important factors:

a) The amount of events conducted during this period of time.

b) Items needed to prepare and host the special events.

The contract will be based and agreed upon a yearly set of prices from the laundry service vendor.

Laundry service vendor will charge for services provided based on items cleaned and quantities of those particular items. The vendor will provide monthly invoices at the end of the month for the charges incurred in Wide Area Work Flow (WAWF). The Government will accept the services and process invoices for payments via WAWF for the charges incurred during the month.

2.2. TASKS. The vendor shall provide laundry services for DLA HQC per the general requirements as stated in the following paragraphs a) through b):

a) Vendor will pick up and drop off laundry from DLA HQC on a weekly basis or as requested by DLA HQC.

b) The material shall be returned by the vendor clean and presentable for DLA special events. If not, DLA Personnel shall have the right to return the items at no additional cost to the Government for proper cleaning and be available for pick up within five business days.

c) There shall be a four days turnaround time frame from picking up dirty laundry and returning clean laundry.

b) Vendor must be located within a 40 miles radius from DLA headquarters.

2.3. DETAILED REQUIREMENTS. Table 1 below provides the list and descriptions of the requirement items. The below tables 2 through 4 list the projected detailed requirements for the

Base Year period of performance of 1 Jun 2018 to 31 May 2019 and the subsequent two (2) Option Years of twelve (12) months each through 31 May 2021. The requirement quantities are broken down by annual projections as followed:

Table 1. List and Description of the Requirement Items Items Description Material

60” x 120” Tablecloths Large, rectangular, white Cotton/polyester mix 72” x 72” Tablecloths Medium, square, white Cotton/polyester mix 60” x 60” Tablecloths Small, square, white Cotton/polyester mix 120" Round Tablecloths Large, round, white Cotton/polyester mix 90" Round Tablecloths Medium, round, white Cotton/polyester mix Napkin (19” x 19”) Square, multiple colors Silk/polyester type Placemat (16” x 12”) Rectangular, multiple colors Cotton/linen type Bath Towel (46” x 26”) Large, multiple colors Cotton type Hand Towel (25” x 15”) Medium, multiple colors Cotton type Table Skirt (17’ x 3’) Very long, blue Satin Apron (32” x 26”) Navy Blue (DLA) Cotton/polyester mix Cloth Pot Holder (8” x 7”) Multiple colors Cotton/linen type C Case (Pot Holder Glove) White Cotton/linen type Coat (Lab Coat) Blue Cotton/polyester mix Flag (48” x 36”) service size US, Army, Navy, Air Force, Marines, Silk/satin Red Tablecloth (20” x 13”) Small, red Silk/polyester type Pickup and Deliver

Table 2. Base Year - 1 Jun 2018 to 31 May 2019

Items Quantity Unit Unit Price Total

60” x 120” Tablecloths 760 Each 72” x 72” Tablecloths 90 Each 60” x 60” Tablecloths 110 Each 120" Round Tablecloths 7 Each 90" Round Tablecloths 70 Each Napkin 550 Each Placemat 270 Each Bath Towel 12 Each Hand Towel 7 Each Table Skirt 10 Each Apron 14 Each Cloth Pot Holder 3 Each

C Case 1 Each Coat 1 Each Flag 3 Each Red Tablecloth 1 Each

Table 3. Option Year One - 1 Jun 2019 to 31 May 2020 Items Quantity Unit Unit Price Total

60” x 120” Tablecloths 797 Each 72” x 72” Tablecloths 104 Each 60” x 60” Tablecloths 160 Each 120" Round Tablecloths 7 Each 90" Round Tablecloths 73 Each Napkin 584 Each Placemat 289 Each Bath Towel 12 Each Hand Towel 11 Each Table Skirt 10 Each Apron 15 Each Cloth Pot Holder 3 Each C Case 1 Each Coat 1 Each Flag 3 Each Red Tablecloth 1 Each

Table 4. Option Year Two - 1 Jun 2020 to 31 May 2021 Items Quantity Unit Unit Price Total

60” x 120” Tablecloths 837 Each 72” x 72” Tablecloths 109 Each 60” x 60” Tablecloths 168 Each 120" Round Tablecloths 7 Each 90" Round Tablecloths 76 Each Napkin 614 Each Placemat 303 Each Bath Towel 13 Each Hand Towel 12 Each Table Skirt 10 Each Apron 16 Each Cloth Pot Holder 3 Each

C Case 1 Each Coat 1 Each Flag 3 Each Red Tablecloth 1 Each

2.4. INVOICE INSTRUCTIONS. The vendor shall submit monthly invoices for actual services provided throughout the month via Wide Area Work Flow (WAWF). A payment will be made by DFAS to the vendor every month via WAWF.

Field Name in WAWF Data to be entered in WAWF:

Pay Official DoDAAC - DFAS SL4701

Issue By DoDAAC – DLA HQC Contracting SP4705

Admin DoDAAC – DLA HQC Contracting SP4705

Inspect By DoDAAC – DF-FFC Site Operations SA4701

Service Acceptor (DoDAAC) – DF-FFC Site Operations SA4701

3.0 GOVERNMENT POINT OF CONTACT (GPOC)

3.1. A Government Point of Contact (GPOC) will be assigned to ensure that the contract requirements are met. The GPOC will act on behalf of the Government for this contract.

Contractor personnel providing and delivering service will report directly to the GPOC.

3.2. Vernon L. Jones Sr, HQC DLA Site Operations Division 571-767-2005. Address is DLA Installation Support at Fort Belvoir, 8725 John J. Kingman Road, Fort Belvoir, Virginia 22060-6220; Email: vernon.jones@dla.mil.

4.0 PERIOD OF PERFORMANCE

4.1. The period of performance is one base year and 2 option years as followed:

Base Year: 1 June 2018 to 31 May 2019 First Option Year: 1 June 2019 to 31 May 2020 Second Option Year: 1 June 2020 to 31 May 2021