PWS Annual Boiler Inspection .pdf

Defense Logistics Agency

DLA Installation Operations

DM-FRIF

PERFORMACE WORK STATEMENT

(PWS)

ANNUAL BOILER INSPECTION

November 12, 2024

1. SCOPE

The contractor must provide all labor, supervision, materials, parts, and services to perform certified inspections on boilers located at various facilities across DSCR. The government will be responsible for opening and cleaning of the boilers in preparation for the internal/external inspection and American Society of Mechanical Engineers (ASME) stamping certification that will be provided by the contractor. Boiler equipment details, locations, and inspection frequencies are provided at Attachment 1. All inspection details, calibration records, and any findings are to be documented and submitted to the contracting officer’s representative (COR), the contract specialist, and contracting officer (KO) within seven calendar days once inspections have been completed.

Contractor inspection work is to consist of but not limited to the following:

a. Review of the boiler history, which will include operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, national board registration number, history of repairs and modifications, review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks.

b. Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes.

c. Inspect for evidence of leakage of combustion gases or fluids externally and internally including all gaskets.

d. Inspect foundations for signs of stress such as cracking or movement.

e. Inspect boilers externally and internally for defects including bulges, blisters, cracks, waste or material, warping, general corrosion, grooving and pitting, and/or damaged insulation.

f. Inspect all accessible internal surfaces for waterside and fireside deposits including scaling, sediment, debris, and carbon deposits.

g. Examine all stays and stayed plates.

h. Inspect

i. Verify that all nozzles of internal piping such as feed water admission and bottom blow off collection are clear with no obstructions.

j. Inspect seating surfaces of manways and handholds.

k. Check that the boiler structure is plumb and level with no excessive deformations.

l. Check for missing items such as bolts and nuts.

m. Examine all valve and pipe connections to the pressure vessel.

n. Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls, and floor.

o. Verify

p. Inspect furnace for evidence of flame impingement.

q. Test operation of water level gauge glass.

r. Verify that steam pressure gauge is properly calibrated.

s. Test operation of high steam pressure cutouts on hot boilers by raising steam pressure.

t. Inspect safety valve installations: verify that the valves have proper capacity and set pressure;

verify valves, drains, and vents are properly installed; verify that valve locking seals are not broken; verify that “on” boilers are hot; perform an operational test under pressure to confirm operation at proper set pressures; and operate boiler with burner at high fire to verify adequate steam flow capacity of the safety valves (“accumulation test”).

u. Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, and evidence of detrimental conditions.

v. Inspect piping to the water column, low water cutoffs and alarms, and gauge glass.

Verify that interior of piping is clear of obstructions.

w. Inspect valves on boiler feed water, blowdown, drain and steam systems.

x. Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions.

y. Technician shall follow all Lockout & Tag Procedures for fuel and electrical.

2. BACKGROUND

The Defense Supply Center Richmond (DSCR) has thirty- nine (39) steam and hot water plant boilers, which provide heating to various facilities throughout the DSCR. Plant boiler safety, reliability, efficiency, and equipment longevity are paramount concerns for DLA Installation Management; therefore, annual certified inspections and cleaning are mandatory. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death as well as massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing, and calibration by expert technicians are an essential part of a proper maintenance program to address these concerns.

3. OBJECTIVES

The purpose of this contract is to obtain annual documented inspection services for thirty-nine (39) steam and hot water boilers located at the Defense Supply Center Richmond (DSCR).

4. SPECIFIC REQUIREMENTS

A. The contractor must conduct a three-step annual inspection on 15 steam boilers as required by the National Board Inspection Code. Steps are as follows:

1. Boiler inspector performs external/internal visual inspection of the waterside and fireside of the boiler.

2. Boiler inspector witnesses a hydrostatic pressure test of the waterside after reassembly before firesides are closed.

3. After boiler is reassembled and ready for operation, the boiler inspector performs an operational test by testing all flame safety controls, water level controls/cutouts, and safety/relief valves.

B. The contractor must conduct a two-step annual inspection on 24 hot water boilers as required. Steps are as follows:

1. Boiler inspector performs external/internal visual inspection of the fireside of the boiler.

2. After firesides are reassembled and ready for operation, the boiler inspector performs an operational test by testing all flames safety controls, low water cutouts, and safety/relief valves.

5. CONTRACTOR QUALIFICATIONS

A. Boiler inspector must have a valid and current certificate from the National Board of Boiler and

Pressure Vessel Inspectors. The requirements for the inspection, testing, and calibration of the boiler plant burners, controls, and instruments by a “Qualified Technician”.

B. Boiler inspector must have qualified for licensure by passing a written examination under the laws, rules, and regulations of a jurisdiction of the state and hold a current state license

C. Boiler inspector must be currently employed as a boiler inspector/testing by a jurisdiction that has adopted and administers one or more sections of the ASME Boiler and Pressure Vessel Code as a legal requirement and has a representative serving as a member of the ASME Conference Committee.

D. Boiler inspector must be currently employed by an insurance company that has been licensed or registered by the appropriate authority of a state to write boiler and pressure vessel insurance.

E. The “Qualified Professional Inspector” must demonstrate familiarity with and ready access to the current versions of the following codes and manuals:

1. ASME Boiler and Pressure Vessel Code:

a. Section I - Power Boilers

b. Section IV - Heating Boilers

c. Section VI - Care and Operation of Heating Boilers

d. Section VII - Care of Power Boilers

2. ASME B31.1, Power Piping Code

3. ASME CSD-1, Controls and Safety Devices for Automatically Fired Boilers

4. ANSI/NB-23, National Board Inspection Code

5. NFPA 85, Boiler and Combustion Systems Hazards Code

6. VHA Boiler Plant Safety Device Testing Manual, 3nd Ed.

6. DSCR VISITOR PROCESS FOR COVID-19 VACCINE/TEST VALIDATION

Effective Wednesday, 22 December 2021, Defense Supply Center Richmond (DSCR) will implement a new visitor procedure. This applies to non-DOD individuals, which are persons seeking access to DSCR but do not have possession of a valid DOD CAC, United States Military Identification Card (USID), or a DBIDS card.

Official visitors (non-DOD individuals) seeking one time or recurring access in performance of official DoD business (e.g., to attend a meeting, tour facilities, perform work, facility inspections) will be required to fulfill one of the following methods with prescribed documents to gain access to the Installation:

1. Provide a completed DD Form 3150, Contractor and Visitor Certification of Vaccination form (attached) AND proof of being fully vaccinated (e.g., vaccination card (hard copy/electronic).

2. Official visitors who are not fully vaccinated against COVID-19, or who decline to report their COVID-19 vaccination status, must show an electronic or paper copy of negative results from an FDA-authorized or approved lab administered COVID-19 test taken no earlier than 72 hours prior to their visit.

Sponsor or persons responsible for the visit/visitor will be required to communicate all COVID protocols for obtaining Installation access to the visitor prior to arrival. If an official visitor is unable to show proof of vaccination or a negative COVID-19 test result taken within 72 hours, the visitor will be denied access to the Installation.

Vaccine Status and Testing Requirements do not apply to the following visitors:

1. Personnel receiving ad hoc access to DSCR facilities (e.g., delivery personnel, taxi services)

7. APPLICABLE DOCUMENTS

a. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, dated 19 September 2016

b. DoD 5200.2-R Personnel Security Program, dated January 1987

c. DoD Instruction (DoDI) 8500.01, Cybersecurity, dated March 14, 2014

d. DoD 8570.01-M Information Assurance Workforce Improvement Program, Incorporating Change 4, 11/10/2015

e. National Institute of Standards and Technology (NIST) Special Publication

f. 800-53 revision 4, Security and Privacy Controls for Federal Information Systems and

Organizations, dated April 2013

g. National Institute of Standards and Technology (NIST) Special Publication

h. 800-82 revision 2, Guide to Industrial Control Systems (ICS) Security, dated May 2015

i. UFGS 25 10 10 Utility Monitoring and Control System (UMCS) Front End and Integration.

j. UFGS 25 08 10 Utility Monitoring and Control System Testing

k. ASME Boiler and Pressure Vessel Code:

i. Section IV - Heating Boilers

ii. Section VI - Care and Operation of Heating Boilers

l. ASME B31.1, Power Piping Code

m. ASME CSD-1, Controls and Safety Devices for Automatically Fired Boilers

n. ANSI/NB-23, National Board Inspection Code

o. NFPA 85, Boiler and Combustion Systems Hazards Code

p. VHA Boiler Plant Safety Device Testing Manual, 3nd Ed.

q. All publications and documents incorporated by reference from within any of the above listed publications and all manufacturers’ recommended installation instructions.

8. DOCUMENTATION AND RECORDS

All documentation, records, and schedules, as described in this PWS, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. At the conclusion of the inspection and testing within 7 working days of the inspection and testing completion.

a. Inspection Reports

b. Boiler Certification

c. Any other pertinent documents for the project/inspections

9. CONTRACT SURVEILLANCE - QUALITY ASSURANCE SURVEILLANCE

PLAN (QASP)

A. Contractor will be given a monthly rating by the COTR of Good, Fair, Poor, or Unacceptable as follows below. Performance Payments will be applied based on these ratings. Below are the Performance Standards that will be used in evaluating performance on a monthly basis and in determining the amount of the payment owed to the Vendor.

B. The COR will monitor the vendor compliance with Combatting Trafficking in Persons (CTIP) clause in accordance with DFARS PGI 222.1703(4), such that noncompliance with 52.222-50 is documented to the KO, utilizing and annually completing the CTIP checklist at: DoD CTIP website.

C. Performance standards and ratings are designed to determine if performance exceeds, meets, or does not meet a given metric and acceptable quality level. Note: The application of these performance ratings or failure of the Government to apply these performance ratings does not waive any of the Government’s rights to damages under this contract. The following ratings shall be used:

Good – Performance meets or exceeds contract requirements in terms of timeliness and quality. COR will make a determination to pay the contract 100% of the invoice amount.

Fair – Performance meets contract requirements with only minor issues and the issues do not adversely impact the mission of the Agency. Performance is satisfactory and has been timely. The COR will make a determination to pay the vendor 90% of the invoice amount.

Poor – Performance narrowly meets contract requirements and borders on unacceptability in terms of timeliness and/or quality or performance may have an adverse impact on the mission of the Agency. The COR will make a determination to pay the vendor 85% of the invoice amount.

Unacceptable – Performance has been at a less than acceptable level in terms of timeliness or quality. Possible issues include, but are not limited to: missed milestones, low quality documents requiring multiple reviews and rewrites, significant or serious complaints submitted by the customers, documents that do not comply with acquisition or policy regulations, or one or more cure notices have been issued. Payment will be withheld pending resolution of cure notice(s). Termination for default or cause may result.

TIMELINESS

The performance will be rated each month by the COTR and documented as required. These findings will be the basis for the amount paid for that month. The ratings, as described in the table above, will be based on the performance of the vendor on the timeliness and quality of the services provided using the rating scale for each criterion as shown below.

Acceptable Meets or exceeds contract requirements in terms of timeliness of delivery

Unacceptable Vendor failed to meet the timeliness requirements. Possible issues include, but are not limited to; one or more deliverables not submitted on time or missed milestones.

One or more cure notices may have been issued by the Contracting Officer.

Note: A deliverable is either on time or not on time.

QUALITY

Good Meets or exceeds contract requirements in terms of quality of work performed.

Fair Performance meets contract requirements with only minor issues and the issues do not adversely impact the mission of the Agency.

Poor Performance narrowly meets contract requirements and borders on unacceptability in terms of quality or adverse impact on the mission of the Agency is possible.

Unacceptable Quality of performance has been at less than acceptable level. Possible issues include, but are not limited to: significant or serious complaints submitted by the customers, documents that did not comply with acquisition or policy regulations or one or more cure notices have been issued by the Contracting Officer.

Task Title Standard Surveillance Method

Surveillance Schedule

Boilers Inspected (must list)

Incentive

Hot Water 100% 100% COTR Monthly Good, Fair, Poor, or Unacceptable rating

Boilers: Complete Inspection Internal and

External Visual

Inspection

Hot Water Boilers:

Operational Inspection

100% Complete

100% COTR

Inspection

Monthly Good, Fair, Poor, or Unacceptable rating

Steam Boilers:

Internal and External Visual Inspection

100% Complete

100% COTR

Inspection

Monthly Good, Fair, Poor, or Unacceptable rating

Steam Boilers:

Hydro-Static Testing

100% Complete

100% COTR

Inspection

Monthly Good, Fair, Poor, or Unacceptable rating

Steam Boilers:

Operational Inspection

100% Complete

100% COTR

Inspection

Monthly Good, Fair, Poor, or Unacceptable rating

10. SECURITY REQUIREMENTS

r. IF CLASSIFIED CONTRACT

i. If the contractor requires access to classified information, the Contracting Officer will need to complete DD Form 254, Contract Security Classification Specification and forward it to the Account Manager/Contracting Officer for inclusion in the solicitation. This form should clearly specify whether access to classified information is required during the pre-award phase or only after contract award.

s. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

i. Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Logistics Agency (DLA) Headquarters (HQ) or other DLA field activity office(s), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

ii. Additionally, in accordance with Department of Defense (DoD) Regulation 5200.2- R, Personnel Security Programs, and DLA Issuance 4314, Personnel Security Program, all DoD contractor personnel who have access to Federally-controlled information systems must be assigned to positions which are designated at one of three information technology (IT) levels, each requiring a certain level of investigation and clearance, as follows:

1. IT-I for an IT position requiring a Single Scope Background Investigation (SSBI) or SSBI equivalent.

2. IT-II for an IT position requiring a National Agency Check with Law and Credit (NACLC) or NACLC equivalent; and

3. IT-III for an IT position requiring a NACI or equivalent.

Note: IT levels will be designated according to the criteria in DoD 5200.2-R.

iii. Previously completed security investigations may be accepted by the Government in lieu of new investigations if determined by the DLA Intelligence (DI) Personnel Security Office to be essentially equivalent in scope to the contract requirements. The length of time elapsed since the previous investigation will also be considered in determining whether a new investigation is warranted. To assist the Government in making this determination, the contractor must provide the following information to the respective DI Personnel Security Office immediately upon receipt of the contract.

This information must be provided for each contractor employee who will perform work on a Federally controlled facility and/or will require access to Federally controlled information systems:

1. Full name, with middle name, as applicable, with social security number.

2. Citizenship status with date and place of birth.

3. Proof of the individual’s favorably adjudicated background investigation or NACI, consisting of identification of the type of investigation performed, date of the favorable adjudication, and name of the agency that performed the investigation.

4. Company name, address, phone and fax numbers with email address.

5. Location of on-site workstation or phone number if off-site (if known by the time of award); and

6. Delivery order or contract number and expiration date; and name of the contracting officer.

iv. The contracting officer will ensure that the contractor is notified as soon as the assigned or cognizant DI Personnel Security Office regarding acceptance of the previous investigation and clearance level makes a determination.

1. If a new investigation is deemed necessary, the respective DI Personnel Security Office will notify the contractor and contracting officer after appropriate checks in DoD databases have been made.

2. If the contractor employee requires access to classified information and currently does not have the appropriate clearance level and/or an active security clearance, the DI Personnel Security Office will relay this information to the contractor and contracting officer for further action.

3. The contracting officer will ensure that the respective DI Personnel Security Office initiates the investigation for the required clearance level(s) of the contractor personnel.

4. It is the contractor’s responsibility to ensure that adequate information is provided and that each contractor employee completes the appropriate paperwork, as required either by the contracting officer or by the DI Personnel Security Office, in order to begin the investigation process for the required clearance level.

v. The contractor is responsible for ensuring that each contractor employee assigned to the position has the appropriate security clearance level.

vi. The contractor shall submit each request for IT access and investigation through the contracting officer to the assigned or cognizant DI Personnel Security Office.

Requests shall include the following information and/or documentation:

1. Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions, or the SF 86, Questionnaire for National Security Positions (see note below);

2. proof of citizenship (i.e., an original or a certified copy of a birth certificate, passport, or naturalization certificate); and

3. Form FD-258, fingerprint card (however, fingerprinting can be performed by the cognizant DI Personnel Security Office).

4. (Note to (f) (1) above: An investigation request is facilitated through use of the SF 85 or the SF 86. These forms with instructions as well as the Optional Form (OF) 306, Declaration for Federal Employment, which is required with submission of the SF85 or SF 86, are available at the Office of Personnel Management’s (OPM) system called Electronic Questionnaires for Investigations Processing (e-QIP). Hard copy of the SF85 and SF86 are available at OPM’s website, www.opm.gov, but hard copies of the forms are not accepted)

vii. Required documentation, listed above in paragraphs (f) (1) through (3), must be provided by the contractor as directed by the contracting officer to the cognizant DI Personnel Security Office at the time of fingerprinting or prior to the DI Security Office releasing the investigation to the Office of Personnel Management.

http://www.opm.gov/

viii. Upon completion of the appropriate investigation, the results of the investigation will be forwarded by the office performing the investigation to either the appropriate adjudication facility for eligibility determination or the DI Security Division for review and determination regarding the applicant’s suitability to occupy an unescorted entry position in performance of the DLA contract. Contractor personnel shall not commence work on this effort until the investigation has been favorably adjudicated or has been waived into the position pending completion of adjudication. The DI Personnel Security Office will ensure that results of investigations will be sent by the office performing the investigation to the Defense Industrial Security Clearance Office (DISCO) or DI Personnel Security Office.

ix. A waiver for an IT-I or IT-II position to allow assignment of an individual contractor employee to commence work prior to completion of the investigation may be granted in emergency situations when it is determined that a delay would be harmful to national security. A request for waiver will be considered only after the Government is in receipt of the individual contractor employee’s completed forms. The Commander/Director or an authorized representative of the DLA organization for which the contractor will perform must approve the request for a waiver. The cognizant DI Personnel Security Office reserves the right to determine whether a waiver request will be forwarded for processing; however, there will be no waiver for an IT-III position. The individual contractor employee for which the waiver is being requested may not be assigned to a position, that is, physically work at the Federally controlled facility and/or be granted access to Federally controlled information systems, until the waiver has been approved.

x. The requirements of this clause apply to the prime contractor and any subcontractors the prime contractor may employ during the course of this contract, as well as any temporary employees that may be hired by the contractor. The Government retains the right to request removal of contractor personnel, regardless of prior clearance or adjudication status whose actions, while assigned to this contract, who are determined by the contracting officer to conflict with the interests of the Government. If such removal occurs, the contractor shall assign qualified personnel, with the required investigation, to any vacancy.

xi. All contractor personnel who are granted access to Government and/or federally controlled information systems shall observe all local automated information system (AIS) security policies and procedures as provided by the DLA site Information Systems Security Officer. Violations of local AIS security policy, such as password sharing, performing personal work, file access violations, or browsing files outside the scope of the contract, will result in removal of the employee from Government property and referral to the contractor for appropriate disciplinary action. Actions taken by the contractor in response to a violation will be evaluated and will be reflected in the contractor’s performance assessment for use in making future source selection decisions. In addition, based on the nature and extent of any violations of AIS security policy, the Government will consider whether it needs to pursue any other actions under the contract such as a possible termination.

xii. The contractor is also required to obtain a Common Access Card (CAC) for each contractor employee in accordance with procedures established at the DLA HQ or field activity office. When a CAC is required, the contracting officer will ensure that the contractor follows the requirements of Homeland Security Presidential Directive 12.

xiii. Contractor personnel must additionally receive Operations Security (OPSEC) and Information Security (INFOSEC) awareness training. The DLA annual OPSEC refresher training and DLA annual INFOSEC training will satisfy these requirements and are available through the DI Security Office.

xiv. When a contractor employee who has been granted a clearance is removed from the contract, the contractor shall provide an appropriately trained substitute who has met or will meet the investigative requirements of this clause. The substitute may not begin work on the contract without written documentation, signed by the contracting officer, stating that the new employee has met one of the criteria set forth in paragraphs (c), (d), or (i) of this clause, (i.e., acceptance of a previously completed security investigation, satisfactory completion of a new investigation, or a waiver allowing work to begin pending completion of an investigation). Individuals removed from this contract because of a violation of local AIS security policy are removed for the duration of the contract.

xv. The contractor shall notify the contracting officer in writing, within 12 hours, when an employee working on this contract resigns, is reassigned, terminated or no longer requires admittance to the federally controlled facility or access to federally controlled information systems. When the contractor employee departs, the contractor will relay departure information to the cognizant DI Security Office so appropriate databases can be updated. The contractor will ensure each departed employee has completed the DLA J6 Out-Processing Checklist, when applicable, for the necessary security briefing, has returned any Government-furnished equipment, returned the DoD CAC and DLA (or equivalent) badge, returned any DoD or DLA vehicle decal, and requested deletion of local area network account with a prepared Department of Defense (DD) form 2875. The contractor will be responsible for any costs involved for failure to complete the out-processing, including recovery of Government property and investigation involved.

xvi. These contractor security requirements do not excuse the contractor from meeting the delivery schedule set forth in the contract or waive the delivery schedule in any way.

The contractor shall meet the required delivery schedule unless the contracting officer grants a waiver or extension.

xvii. The contractor shall not bill for personnel, who are not working on the contract while that employee’s clearance investigation is pending.

xviii. The cognizant security office for this contract is DLA Intelligence at Richmond:

Mailing address:

DSCR

6090 Strathmore Road, Richmond, VA 23297-5100

Attn: DLA Intelligence (at Richmond) Security Office

11. INSTALLATION SECURITY REQUIREMENTS

t. CONTRACTOR ACCESS AND USE OF PREMISES

Effective Wednesday, 22 December 2021, Defense Supply Center Richmond (DSCR) will implement a new visitor procedure. This applies to non-DOD individuals, which are persons seeking access to DSCR but do not have possession of a valid DOD CAC, United States Military Identification Card (USID), or a DBIDS card.

Official visitors (non-DOD individuals) seeking one time or recurring access in performance of official DoD business (e.g., to attend a meeting, tour facilities, perform work, facility inspections) will be required to fulfill one of the following methods with prescribed documents to gain access to the Installation:

3. Provide a completed DD Form 3150, Contractor and Visitor Certification of Vaccination form (attached) AND proof of being fully vaccinated (e.g., vaccination card (hard copy/electronic).

4. Official visitors who are not fully vaccinated against COVID-19, or who decline to report their COVID-19 vaccination status, must show an electronic or paper copy of negative results from an FDA-authorized or approved lab administered COVID-19 test taken no earlier than 72 hours prior to their visit.

Sponsor or persons responsible for the visit/visitor will be required to communicate all COVID protocols for obtaining Installation access to the visitor prior to arrival. If an official visitor is unable to show proof of vaccination or a negative COVID-19 test result taken within 72 hours, the visitor will be denied access to the Installation.

Vaccine Status and Testing Requirements do not apply to the following visitors:

2. Personnel receiving ad hoc access to DSCR facilities (e.g., delivery personnel, taxi services)

i. Security Requirements Defense Supply Center Richmond (DSCR):

1. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

2. Personnel Information: All authorized non-military personnel utilizing the base are required to have in their possession at all times an installation visitor pass or access control badge. This pass is issued by the DSCR Visitor Center, located at Building 210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to

4:30 p.m. In order to obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

3. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

4. The DSCR Security Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered into the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander.

5. If entry is denied, the Contractor will be immediately notified. DSCR Security may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the Installation Commander has deemed unfit for unaccompanied access.

6. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

7. Pass or Badge Management: Expired, invalid, inaccurate, inoperative or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Chief, Security Operations or designee at the Welcome Center within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed and the Contracting Officer or designee will submit a new request.

Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices.

Failure to return badges will hold up Contractor's final payment.

8. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to wear the ID card conspicuously on their outer clothing and above the waist at all times while working on this Center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

9. Unofficial photography, cameras, or photographs are prohibited on DSCR property. When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

10. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

11. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

12. DSCR is not responsible for job site security. Removal of material from jobsite and Installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

u. TRAFFIC LAWS AND ENFORCEMENT:

i. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the

DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

ii. Seatbelts are MANDATORY.

iii. Use of cellphones while driving is prohibited. Exception; use of "hands free" devices for cellphone use is authorized.

iv. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

v. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

vi. All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto the installation with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

v. TRUCK DELIVERIES

i. It is the contractors’ responsibility to notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. DLA Police will not do this.

ii. All commercial vehicles will enter the installation through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

iii. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

iv. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

v. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

vi. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

12. PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

w. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

x. LOCK COMBINATIONS

The Contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

y. SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

z. ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

aa. DISCLOSURE OF INFORMATION Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

bb. LIMITED USE OF DATA

Performance of this effort may require the Contractor to access and use data and information proprietary to a government agency or Government Contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or Contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner that provides for greater rights to the Contractor.

cc. DATA RIGHTS The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without prior written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

13. OTHER PERFORMANCE REQUIREMENTS

dd. SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

ee. PERMITS

The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the DSCR Fire Prevention office 24 hours in advance of any work that involves open flames, grinding, or spark producing operations and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

ff. PAYMENTS FOR UNAUTHORIZED WORK No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

gg. INVOICING AND PAYMENT SCHEDULE

i. The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the WAWF system by the Contracting Officer or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment.

The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

ii. The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the Wide Area Work Flow (WAWF) System - Hard copy invoices cannot be accepted.

http://www.section508.gov/

iii. Name and Address of Contractor or Vendor

iv. Invoice date

v. Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR

SOLICITATION NUMBER.

vi. Invoice number, account number, and/or any other identifying number agreed to by contract.

vii. Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage”, page 13 for format).

viii. Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

ix. Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

x. Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

xi. Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

xii. Other substantiating documentation or information required.

xiii. The contractor’s failure to include the necessary information will result in invoices being rejected.

xiv. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

xv. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

xvi. WAWF Tools and Help

xvii. The vendor may have their CAGE code activated (required only first time) in

WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

xviii. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐ mailing to cscassig@ogden.disa.mil.

xix. WAWF Vendor “Quick Reference” Guides are located at:

xx. https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusin ess_solutions/wawf_overview/vendor_information.

xxi. PERSONNEL AND RELATED REQUIREMENTS

xxii. CONTRACTOR EMPLOYEES

xxiii. Contractor personnel shall present a neat appearance and be easily recognized as

Contractor employees by wearing a Security Identification Badge at all times above http://www.wawftraining.com/ mailto:cscassig@ogden.disa.mil the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties, they must identify themselves as such to avoid creating the impression that they are Government employees.

hh. CONTRACT OVERSIGHT POSITION

i. The contractor’s proposal shall include the name and contact information of the individual responsible for the following functions:

1. Authority to act as the principal point of contact with the Contracting Officer.

2. Authority to submit invoices and act on the vendor’s behalf in contract performance matters.

ii. CONTRACTOR INTERFACES

The Contractor may be required as part of the performance of this effort to work with other Contractors working for the Government. Such other Contractors shall not direct this Contractor in any manner. Also, this Contractor shall not direct the work of other Contractors in any manner. Contract personnel will also interface with other support personnel, such as the Contracting Officer Representative (COR), and the Government Program Manager as required. Contract personnel will also interface with internal and external customers.

jj. KEY CONTROL The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued or provided temporarily to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the execution of the work. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.