ODS_Support_ODS_Turn-in_Procedures.docx

DEPARTMENT OF DEFENSE OZONE DEPLETING SUBSTANCES

TURN-IN PROCEDURES

JUN 2014

PREFACE

The Defense Logistics Agency (DLA) is assigned the mission of managing the Defense Reserve of Ozone Depleting Substances to ensure that the supplies for mission critical uses are available. DLA provides central management for the receipt, storage and issuance through the DLA Aviation which is the activity within DLA that manages these substances. The DLA Distribution Richmond is the primary storage site for ODS.

It is imperative that your Military Service or Defense Agency turn in to the Reserve the following excess CFCs 11, 12, 114, 500, 502; Halons 1202, 1211, 1301, 2402; and HCFC-22 . The Reserve accepts both used and new CFCs, Halons, and HCFC-22 in a relatively pure state (i.e. not as a component of other products). These chemicals may have been purchased under the Federal Supply Classes (FSC) 6830 and 4210, or from a commercial source. CFC/Solvent - 113 (Type I & II) and 1,1,1 Trichloroethane (FSCs 6850 and 6810) can also be turned in to the Reserve provided they have never been used and the containers in which the chemicals reside have never been opened or unsealed.

All turn ins must be returned to DLA Distribution in Richmond VA unless the activity is located in Japan, Hawaii, the United Kingdom or the European Community. Section 1 provides procedures on how to turn-in excess ODS to DLA Distribution in Richmond VA. Section 2 provides site specific guidance pertaining to turn-ins to the collection sites at Germersheim, Germany; Yokosuka, Japan; and Pearl Harbor, Hawaii, and at the DoD ODS Reserve European Holding Facility in The Netherlands. Guidance for other overseas collection sites will be added, as needed. Section 3 provides National Stock Numbers (NSN’s) specifically assigned to identify ODS turned in to the Reserve and associated recovery cylinders. Section 4 lists the chemical names of the Reserve ODS. Section 5 lists the DoD Services’ and Coast Guard POC’s.

For questions concerning requisitions (sales orders) and stock availability, contact the Reserve at DSN 695-6451 or commercial (804) 279-6451. For procedural concerns or questions please call, DSN 695-5203, 4525 or 5004. The commercial number is (804) 279-5203, 4525 or 5004.

Program Manager DoD ODS Reserve

Section 1

GENERAL ODS TURN-IN INFORMATION

I. Procedures

A. No authorization/pre-notification to the item manager or ODS Program Office is required when turning in ODS to the Reserve.

B. All types of ODS containers will be accepted in the Reserve to include cylinders, fire extinguishers, drums, spheres, and canisters. Government recovery cylinders are available free of charge through DLA Aviation for ODS turned in to the Reserve. The Military Standard Requisition and Issue Procedure (MILSTRIP) is used to requisition ODS. The DLA preferred method for your input of a requisition (sales order) into the supply system is through EMALL, but requisitions can be phoned in to DLA Customer Interaction Center. The Center is available 24 hours a day at DSN 661-7766 or COMM toll free (877) 352-2255 (877-DLA-CALL) to answer questions concerning MILSTRIP and requisition status. The government cylinders used for recovering CFC refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas cylinders. Dual port spec gas (virgin) CFC cylinders are only available for Navy shipboard applications.

C. All ODS containers returned to the Reserve must be tagged/labeled as follows:

1. The shippers DoD Activity Address Code (DoDAAC).

2. The shipping activity’s “in-the-clear” address with POC and phone number.

3. The NSN of cylinder(s) containing the recovered ODS (see Section 3).

4. Type of ODS (i.e., Halon 1301 or CFC-12).

5. The quantity of containers on the pallet or within the shipping crate.

6. Packaged and labeled in compliance with DOT regulations.

Note: When multiple containers (cylinders, drums, spheres, canisters, or fire extinguishers) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not to each item.

D. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during the shipping, receiving, or storage process. Your local area fire protection equipment companies can provide safety services. Special handling procedures for Halon system cylinders are provided later in Section 1. If further guidance is needed contact the ODS Reserve Program Office at DSN 695- 5203 or Commercial (804) 279- 5203 or email avnodsreserve@dla.mil.

E. Monetary credit will not be given for turned in ODS or cylinders. However, ownership credit will always be given to the service or agency for the pounds of ODS returned to the Reserve.

F. Empty recovery, and spec gas cylinders must be turned in to the Reserve. Spec gas empty cylinders (see Section 3 for applicable NSNs) should not be used for recovering ODS. Spec gas cylinders will be refurbished and refilled with product for future requisitions. There are exceptions to recovering product into spec gas cylinders but this applies to limited Navy shipboard applications. Approval by the ODS Program Office is required to obtain these unique spec gas cylinders for shipboard applications.

G. CFC/Solvents - 113 and 1,1,1 Trichloroethane when turned in must be in their original containers in which the seal has never been broken.

H. Burnt out or mixed reserve products can be turned in to the Reserve. Clearly identify the chemical by defining its components (i.e. R-12 & R-502).

I. The following items are not a part of the Reserve:

1. Empty fire extinguishers (valves removed)

2. Empty commercial containers

3. Aerosol cans with Reserve chemicals

4. Dry chemicals

5. HCFC refrigerants except for R-22

6. R-134a or other HFC refrigerants

Contact your local Property Disposal Office for guidance on discarding these items.

II. Transportation Guidance

A. When shipping ODS refer to the following regulations if needed:

1. MIL-STD-129L, Military Standard Marking for Shipment and Storage.

2. DLAR 4145.25, Storage and Handling of Compressed Gases and Liquids in Cylinders, and of Cylinders or the following applicable Service regulation:

(a) AR-700-68

3. Code of Federal Regulations 49.173 (particularly 173.301), Requirements for the Shipment of Compressed Gas Cylinders.

SW0400 ODS Cylinder Operations Open Shed 6 Chippenham Pkwy Entrance, Gate 13* Richmond, VA 23297-5900

All Carriers will be required to make an appointment at least 24 hours prior to delivery. Delivery should be scheduled between 8:00 A.M. and 11:00 A.M., Monday through Thursday, excluding holidays. Appointments w i ll need to be scheduled using the Carrier Appointment System (CAS). CAS is a Department of Defense web based application. Users will need to register for CAS access at the following URL: https://eta.sddc.army.mil’. If a carrier does not have access to CAS , the carrier should email the DLA Distribution Richmond, VA, ddrv.dtcidla.mil@dla.mil with all the appropriate information to make an appointment for delivery, such as the NSN, number of pallets, the bill of lading and/or contract number, dispatch name, number and email address.

Transportation Service Provider ( T S P ) users will require an External Certificate Authority (ECA) prior to registering for access to C A S . This process may take several weeks. Users can get information on how to obtain an ECA by going to the E T A homepage (https://eta.sddc.army.mil) and selecting "PKI Information" under "Help" from the task bar. Then select "ECA Instructions" under PKI Guides.

Users can also call the System Response Center ( S RC ) at 1-800-462-2176 for additional information on EC As or digital certificates.

Please contact Mitch Conley (618) 220-5475 for information on CAS or to schedule a CAS overview once you have a CAS account.

Please contact Ruben Bryant, Transportation Off icer at DDRV (804) 279-2393 for questions concerning the use of C A S at DLA Distribution Richmond VA (DDRV-TEAM OLGOONIK).

*Carriers making deliveries will use only Gate 13, located off State Route 150, Chippenham Parkway, 1/4 mile west of U.S. Highway 1 and 301, Strathmore Road/DDRV/DSCR Exit, between 8:00 A.M. and 11:00 A.M., Monday through Thursday, excluding holidays. Carriers shall call the DDRV Dispatch Office at (804) 279-3834/3835/3157 for directions and confirmation of the appointment before arriving at DLA Distribution Richmond, VA and shall also call the DDRV Dispatch Office if they are unable to meet the scheduled delivery appointment time. Carriers should also contact Ray Parker upon arrival at the Depot at Cell:

804-543-4404 for unloading of the shipment. Carriers will be responsible for any additional delay costs caused by not making an appointment or making a delivery outside the scheduled delivery appointment timeframe. Please make sure the material is properly marked, palletized and banded.

III. Special Handling Procedures for Halon 1301 System Cylinders

A. Halon 1301 is typically incorporated into built-in fire suppression systems applications with the charged Halon cylinder connected to the system piping. Because the Halon is over pressurized with nitrogen to facilitate distribution, these system cylinders are usually disconnected from the system and used as the transportation cylinder to return the product to the Reserve as the systems are taken out of service. However, fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Defense Reserve. Special care should be taken when deactivating and disassembling the systems. The valves on these cylinders are designed in a manner that upon activation, they are changed instantly from a closed position to fully open position and will dispense the Halon in less than 10 seconds. The combination of these sensitive valves and the high pressure within the cylinders require compliance with good safety practices. It is highly recommended that an expert in Fire Suppression Systems be contracted to perform the decommissioning/removal.

follows:

B. Instructions for dismantling a Halon Fire Suppression System are provided as

1. The first step is to deactivate the actuation system, which is usually electrical or pneumatic. However, disconnection from the electrical or pneumatic source is not sufficient from a safety standpoint. In the case of pneumatic systems, there is often still a small pin exposed that must be covered with a safety cap before handling. Just the slightest touch on this pin could cause full activation of the valve. In the case of electrically activated valves, simple disconnection of the electrical leads to solenoid valves is acceptable. However, if the electrical connection is to an explosive initiator, it is very important to remove the initiator. This is a very important safety practice, because static electricity can cause the explosive to detonate. These actions should be done before any other dismantling is initiated.

2. The next step is to disconnect any discharge piping from the discharge port. Immediately upon disconnection of the piping, install an anti-recoil device (discharge port safety cap). Safety caps should be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during the shipping, receiving, or storage process. Application of manufacturer's designed and supplied caps are the proper safety practice. In some cases the threads are not exactly the same as pipe threads and may not hold under the pressure of release. However, if pipe caps, plugs or plates are substituted for manufacturer's caps, at least four opposing holes must be drilled in the anti-recoil cap, plug or plate to disperse any release of the Halon if the valve inadvertently activates. Anti-recoil device safety caps/plugs/plates must always be in place before handling the cylinders.

3. Adherence with the above safety practices is paramount before removing any cylinders from the mounting position. Once the safety devices are in place, cylinders can be moved with relative safety. However, these are high-pressure compressed gas cylinders and require all the safe handling practices of any other gas cylinder. Also, protective safety wear is required for personnel deactivating cylinders.

Section 2

SITE SPECIFIC PROCEDURES

A. Procedures for European Collection Site at DLA Distribution, Germersheim, Germany

I. The primary turn-in site for the DoD ODS Reserve is located at DLA Distribution in Richmond, VA. However, collection sites have been established in Germersheim, Germany for European bases (See Section 2.B. for turn-ins from the United Kingdom), Yokosuka, Japan for all Japanese bases and Pearl Harbor, Hawaii. These sites are not mini Reserves, only ODS Reserve collection sites. The following procedures apply to the European collection site at DLA Distribution at Germersheim, Germany.

II. This collection site accepts excess and recovered Halons and Refrigerants, and excess solvents in unopened original issue containers, of the types identified in Section 4. As other items become eligible at later dates, you will be notified when those products will be accepted.

III. Turn-in procedures:

A. All ODS containers being shipped to DLA Distribution at Germersheim will be coordinated in advance through the Transportation Office by telephoning 378-5445/3893 or civilian 49-7274-96-5445/96-3893. ODS will be received Monday through Friday. If units cannot turn in on these days, special accommodations will be made for turn-ins.

B. All types of ODS containers will be accepted in the Reserve to include cylinders, fire extinguishers, drums, spheres, and canisters. Government recovery cylinders are available free of charge from DLA for ODS turned in. They can be requisitioned by following normal MILSTRIP procedures. The government cylinders used for recovering CFC refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas (virgin) cylinders.

C. All ODS containers being turned in to Germersheim must have the following information attached:

1. The shippers DoD Activity Address Code (DoDAAC).

2. The shipping activity with POC and phone number.

3. The NSN of cylinder(s) containing the recovered ODS (see Section 3).

4. Type of ODS (i.e., Halon 1301 or CFC-12).

5. The quantity of containers on the pallet or within the shipping crate.

Note: When multiple containers (cylinders, drums, spheres, canisters, or fire extinguishers) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not to each item. Pallets must contain items of the same type, i.e., cylinders, drums, canisters, etc.).

D. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during the shipping, receiving, or storage process. Local fire protection experts can provide safety services. Special handling procedures for Halon system cylinders are provided in Section 1. If further guidance is needed contact the ODS Reserve Program Office in Richmond, VA at DSN 695-5203 or Commercial (804) 279-5203 or email avnodsreserve@dla.mil.

E. Monetary credit will not be given for turned in ODS or cylinders. However, ownership credit will always be given to the service or agency for the pounds of ODS returned to the Reserve. ODS can be requisitioned from the Reserve by service-authorized activities.

F. The following procedures will be followed:

1. Units with leaking containers must transfer the ODS into proper storage containers before shipment to Germersheim. If guidance is needed related to leaking cylinders, please call one of the collection sites POCs as provided in paragraph H of this section.

2. Cylinders will be banded to wooden pallets using metal/steel-banding material or secured in a wooden crate.

3. Halon fire extinguishers/system cylinders will have safety pins installed where applicable and secured to prevent accidental release. Safety caps will be installed on cylinders.

4. DD Form 1348-1/DD 1149, or local equivalent, will be the document used to turn-in ODS cylinders.

5. The cargo vehicle (truck/trailer) will have means for forklift off-loading; e.g., removable side rails. Cylinders will not be off-loaded by hand.

G. Transportation Guidance

1. When transporting compressed gas cylinders with ODS, the following guidelines apply to military and in some cases contracted carriers:

(a) Military carriers must be in compliance with USAREUR Regulation 55 and USAFE Regulation 75 and comply with the European Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR) and the equivalent in Germany (GGVS).

(b) Any shipment performed by U.S. military and military vehicles will require driver training and certification, inspection requirements of vehicles, and other requirements as mandated by regulation.

(c) Shipments coming from outside of Germany must be in compliance with exporting and importing country requirements.

(d) Shipments performed over water must be in compliance with the International Maritime Dangerous Goods Code (IMDG).

2. For units in Germany without appropriate transportation capability, transportation services for ODS to the collection point in Germersheim will be made through DLA Disposition Services disposal contracts. Units that want to utilize this service are required to provide a separate DD Form 1348-1 to fund transportation, and shall contact the servicing DLA Disposition Service facility for instructions. DLA Disposition Services will monitor shipments for regulatory compliance.

3. Turn-ins originating in Europe, except for the United Kingdom, should be forwarded to the following consolidation point:

SWE300

DLA Distribution Germersheim, Germany ATTN: Hazmat Team, Bldg. 7889 US Depot Germersheim GEB 7525 76726 Germersheim DE Germany

H. Points of contact at Germersheim are:

Hazmat Team

49-7274-96-5445/5161

After duty hours, contact gate guards at DSN378-3678, Commercial 49-7274-58678. Security guards have the home telephone numbers of the designated personnel.

5. Shipments originating from the United Kingdom are covered in Section 2.B.

Section 2

B. Procedures for United Kingdom Shipments to European Holding Facility in Zevenaar, Netherlands

I. The DoD ODS Reserve established a long-term holding facility in Netherlands in April 2004 to hold stocks of Halons for potential emergency use by DoD activities. This facility collects, reclaims and store Halons and collects and destroys refrigerants and solvents. Due to its proximity to the Netherlands, ODS turn-ins from the United Kingdom (UK) will be shipped directly to the European ODS Holding facility in The Netherlands rather than to the collection site at Germersheim.

II. All ODS containers being shipped to the DoD ODS Reserve European Holding Facility will be coordinated in advance. The POC for coordinating shipments is: Erick Leferink, facility manager, Hugen, Tel 31-316-247494.

III. All types of ODS containers will be accepted at Hugen, to include cylinders, fire extinguishers, drums, spheres, and canisters. Government recovery cylinders are available free of charge through DLA Aviation for ODS turned in. They can be requisitioned by following normal MILSTRIP procedures. The government cylinders used for recovering CFC refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas (virgin) cylinders.

IV. Turn-in procedures:

A. All ODS containers being turned into the DoD ODS Reserve European Holding Facility must have the following information attached:

1. The shippers DoD Activity Address Code (DoDAAC).

2. The shipping activity with POC and phone number.

3. The NSN of cylinder(s) containing the recovered ODS (see Section 3).

4. Type of ODS (i.e., Halon 1301 or CFC-12).

5. The quantity of containers on the pallet or within the shipping crate.

Note: When multiple containers (cylinders, drums, spheres, canisters, or fire extinguishers) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not to each item. Pallets must contain items of the same type, i.e., cylinders, drums, canisters, etc.).

B. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during the shipping, receiving, or storage process. Local fire protection experts can provide safety services. Special handling procedures for Halon system cylinders are provided in Section 1. If further guidance is needed contact the ODS Reserve Program Office in Richmond, VA at DSN 695-5203 or Commercial (804) 279-5203 or email avnodsreserve@dla.mil.

C. Monetary credit will not be given for turned in ODS or cylinders. However, ownership credit will always be given to the service or agency for the pounds of ODS returned to the Reserve. ODS can be requisitioned from the Reserve by service-authorized activities.

D. The following procedures will be followed:

1. Units with leaking containers must transfer the ODS into proper storage containers before shipment to the Netherlands facility. If guidance is needed related to leaking cylinders, please call one of the collection sites POCs as provided in paragraph H of this section.

2. Cylinders will be banded to wooden pallets using metal/steel-banding material or secured in a wooden crate.

3. Halon fire extinguishers/system cylinders will have safety pins installed where applicable and secured to prevent accidental release. Safety caps will be installed on cylinders.

4. DD Form 1348-1 or DD 1149, or the local equivalent, will be the document used to turn-in ODS cylinders.

5. The cargo vehicle (truck/trailer) will have means for forklift off-loading (removable side rails etc.). Cylinders will not be off-loaded by hand.

E. Transportation Guidance

1. When transporting compressed gas cylinders with ODS, the following guidelines apply to military and in some cases contracted carriers:

(a) Military carriers must be in compliance with USAREUR regulation 55 and USAFE regulation 75 and comply with the European Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR) and the equivalent in Germany (GGVS).

(b) Any shipment performed by U.S. military and military vehicles will require driver training and certification, inspection requirements of vehicles, and other requirements as mandated by regulation.

(c) Shipments performed over water must be in compliance with the International Maritime Dangerous Goods Code (IMDG).

2. The shipping address for the Netherlands Facility is:

Hugen Hengelder 17 6902 PA Zevenaar The Netherlands

For more Information on Hugen, go to this web site:

http://www.hugen.com/en/

C. Procedures for DLA Distribution Pearl Harbor, Hawaii

I. The primary turn-in site for the DoD ODS Reserve is located at DLA Distribution Richmond, VA. However, collection sites have been established in Germersheim, Germany for European bases, Yokosuka, Japan for all Japanese bases and Pearl Harbor, Hawaii. These sites are not mini Reserves, only ODS collection sites. The following procedures apply to the collection site at Pearl Harbor.

II. This site accepts excess and recovered Halons and Refrigerants, and excess solvents in unopened original issue containers, of the types identified in Section 4. As other items become eligible at later dates, you will be notified when those products will be accepted.

III. Turn-in procedures:

A. Deliveries will be accepted Monday through Friday, between 0800 and 1400 (except holidays). Advance notification is not required on quantities of four (4) pallets or less. For quantities greater than 4 pallets, a delivery schedule should be coordinated in advance with DLA Distribution, Pearl Harbor, telephone (808) 474-3770. Any other special accommodations should be coordinated at the same phone number.

B. All types of ODS containers will be accepted in the Reserve to include cylinders, fire extinguishers, drums, spheres and canisters. The exception is aircraft specific Halon canisters, which should be returned through the airframe maintenance channels. Government recovery cylinders are available free of charge through DLA for ODS turn-ins. They can be requisitioned by following normal MILSTRIP procedures. The government cylinders used for recovering refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas cylinders.

C. All ODS being turned-in to Pearl Harbor must have the following information attached to each cylinder or to each palletized load:

1. Shippers DoD Activity Address Code (DoDAAC).

2. Shipping activity with POC and phone number.

3. NSN of ODS container(s) (see Section 3).

4. Type of ODS (i.e., Halon 1301, CFC-12, etc.).

5. The quantity of containers on the pallet or within the shipping crate.

Note: When multiple containers (cylinders, drums, fire extinguishers, etc.) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not each item. Palletized loads must contain items of the same type and size, i.e., cylinders, drums canister, etc.

Boxed/crated loads may contain different size containers, but should contain the same type of product, and must note on the exterior that multiple NSNs are within.

D. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during shipping, receiving, or storage processes. Local fire protection experts can provide safety services. Special handling procedures for Halon system cylinders are provided in Section 1. If further guidance is needed, contact one of the collection site POCs provided in paragraph H of this Section, or the ODS Reserve Program Office in Richmond, VA, phone DSN 695-5203 or commercial (804) 279-5303 or email avnodsreserve@dla.mil.

E. Monetary credit will not be given to individual activities for turned-in ODS or cylinders. However, ownership credit by Service or Agency will always be maintained for the pounds of ODS returned to the Reserve. ODS can be requisitioned from the Reserve only by Service authorized activities.

F. The following procedures will be followed:

1. Units with leaking containers must transfer the ODS into proper storage containers before shipment to Pearl Harbor. If guidance is needed related to leaking cylinders, please call one of the collection site POCs provided in paragraph H of this Section.

2. Cylinders will be banded together in an upright position, utilizing a wooden collar, on wooden pallets using metal/steel-banding material or secured in a wooden crate.

3. Halon fire extinguishers/system cylinders will have safety pins installed where applicable and secured to prevent accidental release. Safety caps will be installed on cylinders.

4. DD Form 1348-1, or the local equivalent, will be the document used to turn-in ODS containers, with the address shown in paragraph G.4.

5. Direct deliveries from installations must be on cargo vehicles (truck/trailer) with means for ground level forklift off-loading (removable side rails, etc.). Off-island shipments can be shipped via routine commercial or military means. Containers will not be off- loaded by hand.

G. Transportation Guidance:

1. When transporting compressed gas cylinders with ODS, the following guidelines apply to military and in some cases contracted carriers:

(a) Shipments coming from outside of Hawaii must be in compliance with exporting and importing country requirements.

(b) Shipments performed over water must be in compliance with the International Maritime Dangerous Goods Code (IMDG).

2. Turn-ins originating in the Pacific region should be forwarded to the following consolidation point address:

DLA Distribution Pearl Harbor Cylinder Operations (Bldg. 1762) 840 Vincennes Avenue Pearl Harbor, Hawaii 96860-4544

H. Points of contact are:

– LCDR Bryan Boudreaux, (808) 473-4072

D. Procedures for Collection Site at DLA Distribution Yokosuka, Japan

I. The primary turn-in site for the DoD ODS Reserve is located at DLA Distribution in Richmond, VA. However, collection sites have been established in Germersheim, Germany for European bases, Yokosuka, Japan for all Japanese bases and Pearl Harbor, Hawaii. These sites are not mini Reserves, only ODS collection sites. The following procedures apply to the collection site at Yokosuka, Japan.

II. This site accepts excess and recovered Halons and Refrigerants, and excess solvents in unopened original issue containers, of the types identified in Section 4. As other items become eligible at later dates, you will be notified when those products will be accepted.

III. Turn-in procedures:

B. All types of ODS containers will be accepted in the Reserve to include cylinders, fire extinguishers, drums, spheres and canisters. The exception is aircraft specific Halon canisters, which should be returned through the airframe maintenance channels. Government recovery cylinders are available free of charge through DLA for ODS turn-ins. They can be requisitioned by following normal MILSTRIP procedures. The government cylinders used for recovering refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas cylinders.

C. All ODS being turned-in to Yokosuka must have the following information attached to each cylinder or to each palletized load:

1. Shippers DoD Activity Address Code (DoDAAC).

2. Shipping activity with POC and phone number.

3. NSN of ODS container(s) (see Section 3).

4. Type of ODS (i.e., Halon 1301, CFC-12, etc.).

5. The quantity of containers on the pallet or within the shipping crate.

Note: When multiple containers (cylinders, drums, fire extinguishers, etc.) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not each item. Palletized loads must contain items of the same type and size, i.e., cylinders, drums canister, etc. Boxed/crated loads may contain different size containers, but should contain the same type of product, and must note on the exterior that multiple NSNs are within.

D. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during shipping, receiving, or storage processes. Local fire protection experts can provide safety services. Special handling procedures for Halon system cylinders are provided in Section 1. If further guidance is needed, contact one of the collection site POCs provided in paragraph H of this Section, or the ODS Reserve Program Office in Richmond, VA, phone DSN 695-5203 or commercial (804) 279-5203 or email avnodsreserve@dla.mil.

E. Monetary credit will not be given to individual activities for turned-in ODS or cylinders. However, ownership credit by Service or Agency will always be maintained for the pounds of ODS returned to the Reserve. ODS can be requisitioned from the Reserve only by Service authorized activities.

F. The following procedures will be followed:

1. Units with leaking containers must transfer the ODS into proper storage containers before shipment to Yokosuka. If guidance is needed related to leaking cylinders, please call one of the collection site POCs provided in Paragraph H of this Section.

2. Cylinders will be banded together in an upright position, utilizing a wooden collar, on wooden pallets using metal/steel-banding material or secured in a wooden crate.

3. Halon fire extinguishers/system cylinders will have safety pins installed where applicable and secured to prevent accidental release. Safety caps will be installed on cylinders.

4. DD Form 1348-1, or local equivalent, will be the document used to turn-in ODS containers, with the address shown in paragraph G.4.

5. Direct deliveries from installations must be on cargo vehicles (truck/trailer), seavan containers or ship. Off-island shipments can be shipped via routine commercial or military means. Containers will not be off-loaded by hand.

G. Transportation Guidance:

1. When transporting compressed gas cylinders with ODS, the following guidelines apply to military and in some cases contracted carriers:

(a) Shipments coming from outside of Japan must be in compliance with exporting and importing country requirements.

(b) Shipments performed over water must be in compliance with the International Maritime Dangerous Goods Code (IMDG).

2. Turn-ins should be forwarded to the following consolidation point address: DLA Distribution Yokosuka, Japan

SW3142

Operations Receiving (J3R) Bldg. 5010 Yokosuka, Japan

H. Points of contact are:

Julio M. Quijano Tel: DSN 315-243-8344, COM 81-46-816-8344

FAX DSN 315-243-7042, COM 81-46-816-7042

Japan Com 046-816-8344, FAX 7042 Email: julio.quijano@dla.mil

Jake Sibayan Tel: DSN: 315-243-8339 COM: 81-46-816-8339 Fax: DSN: 315-243-7042- COM: 81-46-816-7042 Japan COM: 046-816-8339 Fax: 7042 E-Mail: Renato.sibayan@dla.mil

E. Procedures for Collection Site at DLA Distribution San Diego, California (Restricted to Navy Only).

I. The primary turn-in site for the DoD ODS Reserve is located at DLA Distribution Richmond, VA. However, collection sites have been established in Germersheim, Germany for European bases, Yokosuka, Japan for all Japanese bases Pearl Harbor, Hawaii, and San Diego CA. These sites are not mini Reserves, only ODS collection sites. The following procedures apply to the collection site at San Diego.

II. This site accepts excess and recovered Halons and Refrigerants, and excess solvents in unopened original issue containers, of the types identified in Section 4. As other items become eligible at later dates, you will be notified when those products will be accepted. Only turn-ins from U.S. Navy facilities in the immediate vicinity of Defense Distribution Depot San Diego (e.g. ported Navy ships and facilities at North Island and Point Loma) are accepted.

III. Turn-in procedures:

A. Deliveries will be accepted Monday through Friday, between 0600 and 1300 (except holidays). Advance notification is required on all turn-ins. A delivery schedule should be coordinated in advance with DLA Distribution, San Diego, telephone (619) 556-0053. Proper paperwork is required (completed DD 1149 or DD 1348-1 form). Any other special accommodations should be coordinated at the same phone number.

B. All types of ODS containers will be accepted in the Reserve to include cylinders, fire extinguishers, drums, spheres and canisters. The exception is aircraft specific Halon canisters, which should be returned through the airframe maintenance channels. Government recovery cylinders are available free of charge through DLA for ODS turn-ins. They can be requisitioned by following normal MILSTRIP procedures. The government cylinders used for recovering refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas cylinders.

C. All ODS being turned-in to San Diego must have the following information attached to each cylinder or to each palletized load:

1. Shippers DoD Activity Address Code (DoDAAC).

2. Shipping activity with POC and phone number.

3. NSN of ODS container(s) (see Section 3).

4. Type of ODS (i.e., Halon 1301, CFC-12, etc.).

5. The quantity of containers on the pallet or within the shipping crate.

Note: When multiple containers (cylinders, drums, fire extinguishers, etc.) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not each item. Palletized loads must contain items of the same type and size, i.e., cylinders, drums canister, etc. Boxed/crated loads may contain different size containers, but should contain the same type of product, and must note on the exterior that multiple NSNs are within.

D. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during shipping, receiving, or storage processes. Local fire protection experts can provide safety services. Special handling procedures for Halon system cylinders are provided in Section 1. If further guidance is needed, contact one of the collection site POCs provided in paragraph H of this Section, or the ODS Reserve Program Office in Richmond, VA, phone DSN 695-5203 or commercial (804) 279-5303 or email avnodsreserve@dla.mil.

E. Monetary credit will not be given to individual activities for turned-in ODS or cylinders. However, ownership credit by Service or Agency will always be maintained for the pounds of ODS returned to the Reserve. ODS can be requisitioned from the Reserve only by Service authorized activities.

F. The following procedures will be followed:

1. Units with leaking containers must transfer the ODS into proper storage containers before shipment to San Diego. If guidance is needed related to leaking cylinders, please call one of the collection site POCs provided in paragraph H of this Section.

2. Cylinders will be banded together in an upright position, utilizing a wooden collar, on wooden pallets using metal/steel-banding material or secured in a wooden crate.

3. Halon fire extinguishers/system cylinders will have safety pins installed where applicable and secured to prevent accidental release. Safety caps will be installed on cylinders.

4. DD Form 1348-1, or the local equivalent, will be the document used to turn-in ODS containers, with the address shown in paragraph G.4.

G. Transportation Guidance:

1. Turn-ins originating in the Pacific region should be forwarded to the following consolidation point address:

DLA Distribution San Diego 3581 Cummings Road, Bldg. 3322 San Diego, CA 92136-3581

H. Points of contact are:

– Lawrence Gaona, (619) 556-0053

– Romeo Lantacon (619) 556-0053

Section 3 PRODUCT/COMMODITY NSN TABLES I.

NSNs FOR

EMPTY RECOVERY CYLINDERS

COMMODITY SIZE (LBs)

HALONS

EMPTY RECOVERY CYLINDER NSNs

Halon

8120-01-356-1248

Halon

*8120-01-371-0533

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R R R

)REFRIGERANTS

* DENOTES A HIGH PRESSURE CYLINDER for use when recovering Halon 1301 from nitrogen charged fire suppression system cylinders. This cylinder can accommodate pressure up to 2265 psi.

II.

NSNs FOR EMPTY

SPEC GAS (VIRGIN) PRODUCT CYLINDERS

( FOR TURN-INS ONLY)

COMMODITY SIZE (LBs)

EMPTY CYLINDER NSNs

HALONS

REFRIGERANTS

R- 114 R- 114 R- 114 R- 114 165 (49”x10”) 165 (36”x12”) 8120-01-354-9400 8120-00-063-3983 8120-01-337-6236 8120-01-356-1244

R- 500

8120-01-357-6773

R- 502

8120-01-357-7655

III.

NSNs FOR ODS TURN-INS

To determine the correct NSN for Halons, weight each cylinder and subtract tare weight on cylinder to determine estimated product weight. Select NSN for cylinder capacity size (range that includes the product weight.)

To determine the correct NSN for Refrigerants, select the NSN based on cylinder capacity size.

COMMODITY

CYLINDER CAPACITY

SIZE (Lbs) CYLINDER NSNs

HALONS AND FIRE EXTINGUISHERS

Halon 2402 Halon 2402

6830-01-469-9138 6830-01-469-9135

CYLINDER CAPACITY

SIZE (Lbs) CYLINDER NSNs

6830-01-355-4013

6830-01-355-6648

6830-01-355-4015

R- 114

6830-01-356-1203

6830-01-356-1205

6830-01-356-1207

R- 500

6830-01-357-7650

6830-01-358-5123

6830-01-357-7654

R- 502

6830-01-357-6726

6830-01-357-6727

6830-01-357-6905

HCFC

R-22

6830-01-357-9131

6830-01-357-9129

6830-01-357-9133

IV.

NSNs FOR DRUMS/CANS CONTAINING CFC SOLVENTS FOR TURN-IN

DRUM/CAN

CAPACITY DRUM/CAN NSN

CFC/Solvent 113

1,1,1 Trichloroethane

Section 4

ODS IN THE RESERVE CLASS I

Commodity Chemical Name Symbol

CFCs

CFC-11 Trichlorofluromethane CFCl3

CFC-12 Dichlorodifluromethane CF2Cl2

CFC-114 Dichlorotetrafluroethane C2F4Cl2

R-500* (See note below) CF2Cl2/C2F2

R-502** ( See note below) CF2Cl/C2F5Cl

Halons

Halon 1202 Dibromodifluromethane CF2Br2

Halon 1211 Bromochlordifluromethane CF2ClBr

Halon 1301 Bromotrifluromethane CF3Br

Solvents

Methyl Chloroform 1,1,1 Trichloroethane CH3CCl3

CFC-113 Trichlorotrifluoroethane C2F3Cl3

CLASS II

HCFC-22 Monochlorodifluoromethane CHF2CI

* Azeotropic mixture of CFC-12 and HFC-152a (1,1 Difluroethane) ** Azeotropic mixture of CFC-115 and HCFC-22

Section 5

SERVICE/AGENCY POINTS OF CONTACT

DSN

FAX

E-MAIL ADDRESS

PREFIX

EXTENSION

ARMY

DAVID KOEHLER

HQ-AMC

703-304-1680 david.a.koehler@us.army.mil

MARINES

JIM LETTINHAND

HQ-USMC

571-256-7134 edmond.lettinhand@usmc.mil

NAVY

PETE MULLENHARD

NAVSEA

571-241-9195 peter.m.mullenhard@leidos.com

james.higgins1@navy.mil

COAST GUARD

JOHN CEPHAS

HQ-USCG

202-475-5668 john.w.cephas@uscg.mil

DLA

JEFF MORSCH

DLA AVIATION RICHMOND-VO

804-279-4525

804-279-4970 avnodsreserve@dla.mil

RICHMOND-VO

RICHMOND-VO

RICHMOND-VO