SECTION_4.pdf

SECTION 4

TECHNICAL SPECIFICATIONS

4.1 SCOPE: This section of the specifications covers the detailed requirements for services to be provided for the preventative maintenance, inspection, and testing of the electrical substations at DSCC. The contractor shall furnish all site labor, technicians, supervision, instruments, tools, materials, supplies, etc., required in performing all inspections, testing, and maintenance in connection with the preventative maintenance of the equipment, subject to the terms and conditions of this contract.

4.2 DESCRIPTION OF WORK: Perform inspection, testing, calibration, preventative maintenance, etc. of the DSCC electrical substation equipment. Work generally applicable to each item of equipment includes visual inspection for rust, deterioration, cracks, chipping signs of overheating, arcing, corona tracking, proper mechanical and electrical operation, loose connection, fraying wiring, uneven wear, misalignment of contact and linkages, and missing hardware. The contractor shall perform minor repair work including cleaning, lubrication with recommended grease and lubricants, adjustments, tightening of screws, dressing connections, replacement of worn or damaged parts and other activity as deemed necessary by inspection and testing.

4.2.1 EQUIPMENT: Equipment at the Main Incoming Substation includes two 138KV fused air disconnect switches, two 138KV SF6 circuit breakers, two 20MVA 138/13.2KV liquid-filled transformers with load tap changers, 16 15KV vacuum breakers, two 30-unit capacitor banks, and 30 protective relays.

Equipment at Building 20 Pods A, B, and C Substations totals six 13.2KV dry type transformers, ten low voltage air circuit breakers, 12 15KV air disconnect switches, and six 480 volt buss ducts.

Equipment at Building 20A includes two 13.2KV dry type transformers, five medium voltage circuit breakers, and 16 protective relays.

4.2.2 PREVENTATIVE MAINTENANCE REQUIREMENTS: Within 30 days of the contract award the contractor shall submit, for approval, a detailed preventative maintenance plan describing all work and frequency of work to be performed on equipment serviced under this contract. The preventative maintenance plan shall be in accordance with the recommended practices of the most current edition of ANSI/IEEE standards 242 and 292, ANSI/NFPA 70B, in conjunction with the manufacturer recommended preventative maintenance, as provided in the manufacturer’s operation and maintenance manuals. The contractor shall maintain preventative maintenance records, electronic and printed copies, on all equipment serviced under this contract. Inspection reports shall conform to examples depicted in the aforementioned standards for each separate instrument and item of equipment. As a minimum, the records shall include dates, technician information, equipment information, preventative maintenance performed, parts replaced and all repairs completed along with scheduled and accomplishment dates. Approval by the Government representative is required for standard preventative maintenance records document content. 4-1

4.2.3 DEFICIENCIES: During inspection and service, the contractor shall inspect each specified piece of equipment or system and make necessary adjustments, cleanings and calibrations as required, obtaining optimum operation. Any abnormality observed or detected shall be corrected to prevent potential malfunction. The need for significant and non-routine repair or replacement of defective parts discovered during the inspection shall be brought to the attention of the Contracting Officer or designee immediately.

Work of this nature will be corrected as a service repair or contracted separately.

4.2.4 RECORDS: The contractor shall provide the Government with service/preventative maintenance reports for all work that is completed under this contract. Records will be maintained by the contractor, filed at a location designated by the Contracting Officer or designee, and be available for review by Government Personnel at all times. The contractor shall submit a copy of the completed forms upon completion of preventative maintenance and/or repairs to the Contracting Officer or designee, in addition to maintaining the records at the designated location. All maintained or serviced equipment will be recorded with a service record identifier at the panel locations. A summary report for all building work completed will be provided to the Contracting Officer or designee detailing all components and equipment serviced. The contractor shall submit to the Contracting Officer or designee, for approval, the forms that he proposes to utilize for the term of the contract at the same time that the work schedule is submitted for approval. All records will remain the property of the Government and be turned over to the Government at the end of the contract.

4.3 CONDITION OF EQUIPMENT: All equipment to be serviced under this contract is believed to be in satisfactory operating condition. After award of the contract it is the contractor’s responsibility to confirm the condition of the equipment. Should the contractor discover equipment that is not in satisfactory operating condition, they should immediately notify the Contracting Officer in writing.

4.4 WORK SCHEDULE: The contractor shall submit a work schedule to the Contracting Officer within ten (10) days after contract award. The work schedule shall include a start and completion date for all activities to be performed under this contract. Work shall be performed on Saturdays and Sundays with work scheduled for 10-12 hours each day. Except for the main incoming substation, work shall be completed in a single weekend. Work on the main incoming substation shall be completed on successive weekends. Work in each specific work location shall be scheduled one or more months apart, at the sole discretion of the Government. The Government reserves the right to reschedule all work, at any time, due to a conflict in schedule. Work locations are the Main Incoming Substation, Building 23 Transformers, Building 20 Pod A Substation, Building 20 Pod B Substation, Building 20 Pod C Substation, and the Building 20A Substation. All inspection, preventative maintenance, and service work shall be completed once annually, except for the Main Incoming Substation, at each specified substation location. The Main Incoming Substation will be completed on contract year two only.

4.5 COORDINATION: A Government Representative(s) will be assigned to coordinate the inspection, preventative maintenance and service work required under this contract. The contractor shall provide to the Contracting Officer or designee, within 5 days after award of this contract, the telephone number where the contractor’s service personnel can be reached at all times, including weekends, nights, and holidays. If any abnormal or unusual operating conditions of the equipment should occur, the Contracting Officer or designee will notify the contractor. The contractor shall not leave systems inoperable overnight, on weekends or holidays unless absolutely necessary. The contractor shall make every attempt to minimize system downtime and immediately notify the Government when system(s) are out of service.

The Government will perform all de-energizing, switching, isolation, safety grounding, equipment rack-in/rack-out, lockout where possible, and placing equipment in a safe maintenance condition. A Government Representative will coordinate and execute all site power system outages. The Government will provide an experienced substation electrician, during the duration of the project, to perform these duties and other supportive work with the contractor.

At the completion of each work element, and prior to departing the site, the contractor field engineer is to conduct a closeout meeting with the Government Representative.

4.6 NOTIFICATION: The contractor shall notify the Emergency Services Communication Center (614-692-3875) before and after performing any work.

4.7 WORKMANSHIP AND CONTRACTOR QUALIFICATIONS:

4.7.1 All details of workmanship shall be in accordance with the standards or best practices for electrical and electronic maintenance.

All work shall be completed in accordance with manufacturer specifications and recommendations.

4.7.2 Only contractors and contractor field engineers with a minimum of five years of experience performing similar high and medium voltage electrical equipment maintenance, substation maintenance, protective relay testing, calibration, and preparation of inspection reports are qualified. The contractor field engineer shall be thoroughly familiar and experienced with the electrical equipment and components utilized at the DSCC site.

Prospective contractors shall submit a list of current or completed projects of similar size, scope and complexity. The list shall include a brief description of the work performed, dollar value of the work, and a customer point of contact. Prospective contractors shall provide the names and resumes of individuals who will be assigned to perform the work. Failure to provide adequate documents is justification for not awarding the contract.

4.8 QUALITY CONTROL AND ASSURANCE: The contractor shall submit a quality control plan in sufficient detail to insure all work performed is completed in accordance with the contract requirements. The contractor shall submit the quality control plan for approval within 15 days of contract award. The contractor shall update and modify the plan as required to address contract changes and job site concerns. The Government will inspect the contractor’s performance according to the attached quality assurance plan.

Should the Government determine that any aspect of the contractor’s work is incomplete or unsatisfactory, the Government may elect to either require the contractor to perform or redo the work at no additional cost, or deduct funds from the contract that are commensurate with the amount of unsatisfactory or uncompleted work. Re-performance shall be accomplished within 24 hours after being notified by the Contracting Officer or designee.

4.9 ACCEPTABLE PERFORMANCE: The contractor shall satisfy a minimally acceptable performance level. On a monthly basis, if the contractor fails to perform or perform satisfactorily more than five regularly scheduled work requirements, the contractor’s performance will be considered unsatisfactory and the Government may take appropriate action.

4.10 PROJECT MANAGEMENT: The contractor shall designate a contract manager who shall be responsible for the performance of work and who shall act as the emergency point of contact. The names of the contract manager and designated alternate(s) shall be provided to the Contracting Officer within seven (7) days after award of the contract. The contractor shall provide phone numbers where both the contract manager and their alternate(s) can be reached at all times. The contract manager and alternate shall have authority to act on behalf of the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available within two hours during normal duty hours to meet at the job site with the Contracting Officer or designee to discuss project concerns.

4.11 ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH OFFICE:

The contractor shall participate in all requested reporting, auditing, and environmental/safety compliance programs issued from this office. In coordination with the requests from this office, the contractor shall submit a plan, including all reports and activities, to the Government representative within 15 days of contract award. All reports and documentation to be used in the contractor provided plan shall be approved. The contractor shall update and modify the plan as required to address contract changes and job site concerns.

4.12 SUBMITTALS: Upon award of the contract the contractor shall submit the inspection and preventative maintenance procedures required to be performed on the equipment identified in paragraph 4.2.1 of this specification. A corresponding work schedule and documentation that the personnel assigned to the project have the required training and certifications shall be provided with the proposal.

Inspection and test reports shall be submitted within three weeks after completion of each field activity at each work site. The reports shall be reviewed and signed by a field engineer.

4.13 TECHNICAL EXHIBIT A: The inspections and testing shown in Technical Exhibit A is a minimum requirement for each component type. The contractor is responsible for the inspection, testing, calibration, maintenance, etc. of all equipment using industry standard practices and manufacturer recommendations.