SECTION_4.docx

SECTION 4

TECHNICAL SPECIFICATIONS

4.1 SCOPE: This section of the specifications covers the detailed requirements for inspection services for the fire alarm/ mass notification (MNS) / mass warning notification systems (MWNS), as specified herein. All services shall be performed in accordance with UFC 3-600-02 Operations and Maintenance: Inspection, Testing and Maintenance of Fire Protection Systems, UFC 4-021-01 Design and O&M: Mass Notification Systems, and NFPA 72, National Fire Alarm and Signaling Code. All work shall conform to the applicable sections of the latest issue of the UFC and NFPA Code Books. The contractor shall furnish all site labor, technicians, supervision, instruments, tools, materials, supplies, etc., required in performing all inspections, testing, and maintenance in connection with the preventative maintenance of systems, subject to the terms and conditions of this contract. All inspection, test, and maintenance required by the referenced UFC manuals and NFPA 72, Chapter 14, shall be performed by the contractor unless otherwise noted herein.

4.2 DESCRIPTION OF WORK:

4.2.1 FIRE ALARM / MNS / MWNS SYSTEMS: Perform inspection, testing, calibration, maintenance, etc. of all fire alarm / MNS / MWNS control panels and all devices located in Appendix A, in strict accordance with the UFC and NFPA 72. The contractor shall be responsible for providing services in the following DSCC buildings: Buildings 1, 2, 4, 5, 6, 9, 10, 11, 14, 17, 18, 19, 20, 20A, 21, 21A, 22, 23, 27, 30, 31, 43, 44, 46, 47, 49, 52, 58, 61, 64, 65, 201, 301, 302, 306, 308, 314, and 507. All requirements specified by the UFC or NFPA 72 shall be followed, except those specifically noted as deleted or modified herein. Where conflicts exist between the UFC and NFPA, the earliest referenced requirement will be completed. The contractor shall be responsible for the coordination of the testing of the flow switches and tamper switches for the purpose of verifying operation and signal reception by the alarm panel.

4.2.2 NFPA 72, CHAPTER 14: All inspection, testing, and maintenance of the fire alarm / MNS / MWNS systems will be completed using Table 14.3.1 and 14.3.2, located in NFPA 72, Chapter 14. The contractor will be responsible for completing the Visual Inspection requirements of Table 14.3.1, to include monthly and quarterly inspections, on a semiannual and annual basis. The visual inspection results will be recorded, to provide all pertinent data, and submitted to the Contracting Officer or designee. The contractor will be responsible for completing the Testing requirements of Table 14.3.2, to include monthly and quarterly inspections, on a semiannual and annual basis. The testing results will be recorded, to provide all pertinent data, and submitted to the Contracting Officer or designee. The contractor shall submit to the Contracting Officer or designee, for approval, the forms that the contractor proposes to utilize for the term of the contract at the same time that the work schedule is submitted for approval.

4.2.3 UFC 3-600-02, CHAPTER 2: All inspection, testing, and maintenance of the fire alarm / MNS / MWNS systems will be completed using Table 2, located in UFC 3-600-2, Chapter 2. The contractor will be responsible for completing the Inspection, Testing, and Maintenance (ITM) requirements of Table 2, in conjunction with the requirements of NFPA 72 and UFC 4-021-01. 4-1

4.2.4 UFC 4-021-01, CHAPTER 8: All inspection, testing, and maintenance of the fire alarm / MNS / MWNS systems will be completed using Table 8-1 and Table 8-2, located in UFC 4-021-01, Chapter 8. The contractor will be responsible for completing the Inspection, Testing, and Maintenance (ITM) requirements in each table, in conjunction with the requirements of NFPA 72 and UFC 3-600-02. All monthly, quarterly, semiannual, and annual tests and inspections will be completed as part of this contract.

4.2.5 DEFICIENCIES: During the inspections, the contractor shall inspect each specified piece of equipment or system and make necessary adjustments, cleanings and calibrations as required, obtaining optimum operation. Any abnormality observed or detected shall be corrected to prevent potential malfunction. All defects found during the course of inspection which cannot be readily corrected shall be brought to the attention of the contracting officer or their designee immediately.

4.2.6 RECORDS: Records shall follow the requirements of NFPA 72 and the referenced UFC manuals, with the exception that the records will be maintained by the contractor, filed at a location designated by the Contracting Officer or designee, and be available for review by Government Personnel at all times. The contractor shall submit a copy of the completed forms upon completion of tests and/or maintenance to the Contracting Officer or designee, in addition to maintaining the records at the designated location. Each building inspected will be provided with an individual report. All inspected or serviced equipment will be recorded with a service record identifier at the panel locations. A summary report for all building inspections completed will be provided to the Contracting Officer or designee detailing all devices and equipment tested. The contractor shall submit to the Contracting Officer or designee, for approval, the forms that he proposes to utilize for the term of the contract at the same time that the work schedule is submitted for approval. All records will remain the property of the Government and be turned over to the Government at the end of the contract. As built system drawings, original acceptance test records, and device manufacturer’s maintenance bulletins be retained to assist in the proper care of the system and its components.

The Installation Management Office will supply the contractor with all available information on the systems to be maintained by this contract. All information will remain the property of the Government and be turned over to the Government at the end of the contract.

4.3 CONDITION OF EQUIPMENT: All equipment to be serviced under this contract is believed to be in satisfactory operating condition. After award of the contract it is the contractor’s responsibility to confirm the condition of the equipment. Should the contractor discover equipment that is not in satisfactory operating condition, they should immediately notify the Contracting Officer in writing.

4.4 CLEANING: The contractor shall clean all devices at the time of each annual inspection. Devices shall be cleaned to remove any accumulated dirt, dust or cobwebs on both the surface and the inside of the device.

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4.5 COORDINATION: A Government Representative(s) will be assigned to coordinate the inspection, maintenance and testing work required under this contract. The Contractor shall provide to the Contracting Officer or designee, within 5 days after award of this contract, the telephone number where the Contractor’s service personnel can be reached at all times, including weekends, nights, and holidays. If any abnormal or unusual operating conditions of the equipment should occur, the Contracting Officer or designee will notify the Contractor. The Contractor shall not leave systems inoperable overnight, on weekends or holidays unless absolutely necessary. Contractor shall make every attempt to minimize system downtime and immediately notify the Government when system(s) are out of service.

4.5.1 Work Schedule: The contractor shall submit a work schedule to the Contracting Officer within ten (10) days after contract award. The work schedule shall include a start and completion date for all activities to be performed under this contract. The annual inspection and testing shall start no later than the end of October for each contract year. Each subsequent annual inspection shall be completed at approximately 12 month intervals. A work schedule shall be submitted for each contract year. After approval of the contractor's work schedule, the areas in which work is to be accomplished will be made available to the contractor, within seven (7) calendar days of advance notice to the Contracting Officer or designee for any tests, and 24 hours for performing any other work.

4.5.1.1 All testing of visual and audible alarms shall be performed during non-normal duty hours.

4.5.1.2 All work in Building 23 and Building 21 shall be performed during non-normal duty hours.

4.6 NOTIFICATION: Prior to performing any work and upon completion of all work, the contractor shall report to the DSCC Fire Prevention Office in Building 46 and update the maintenance log. Information to be entered into the log includes; date of work and time in and time out; company name and individual name(s) performing the work; a contact phone number; and the reason for the visit. The contractor shall also notify the Emergency Services Communication Center (614-692-3875) before and after performing any work. The contractor shall also contact the designated DFAS representative before and after performing any work in Buildings 21 and 21A.

4.7 WORKMANSHIP AND CONTRACTOR QUALIFICATIONS:

4.7.1 All details of workmanship shall be in accordance with the standards and best practices of the respective trade as recognized by the respective Contractor’s association.

4.7.2 All work shall conform to the applicable sections of the latest issue of the National Fire Protection Association Code Books, specifically NFPA 72.

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4.7.3 Only contractors with a minimum of three years of experience in the inspection, maintenance and testing of fire protection systems of similar size, scope and complexity are eligible to submit a bid for this project. Only qualified personnel, licensed by the State of Ohio, Department of Commerce, Division of State Fire Marshall, with a minimum of three years of experience and necessary training in the inspection, maintenance and testing of similar type of fire alarm / MNS / MWNS systems shall be assigned to perform the required work of this contract. Prospective contractors shall submit a list of current or completed projects of similar size, scope and complexity. The list shall include a brief description of the work performed, dollar value of the work and a customer point of contact. Prospective contractors shall provide the names and resumes of individuals who will be assigned to perform the work. Failure to provide adequate documents is justification for not awarding the contract.

4.8 QUALITY CONTROL AND ASSURANCE: The contractor shall submit a quality control plan in sufficient detail to insure all work performed is completed in accordance with the contract requirements. The contractor shall submit the quality control plan for approval within 15 days of contract award. The contractor shall update and modify the plan as required to address contract changes and job site concerns. The Government will inspect the contractor’s performance according to the attached quality assurance plan. Should the Government determine that any aspect of the contractor’s work is incomplete or unsatisfactory, the Government may elect to either require the contractor to perform or redo the work at no additional cost, or deduct funds from the contract that are commensurate with the amount of unsatisfactory or uncompleted work. Re-performance shall be accomplished within 24 hours after being notified by the Contracting Officer or designee.

4.9 ACCEPTABLE PERFORMANCE: The contractor shall satisfy a minimally acceptable performance level. On a monthly basis, if the contractor fails to perform or perform satisfactorily more than five regularly scheduled work requirements, the contractor’s performance will be considered unsatisfactory and the Government may take appropriate action.

4.10 PROJECT MANAGEMENT: The contractor shall designate a contract manager who shall be responsible for the performance of work and who shall act as the emergency point of contact. The names of the contract manager and designated alternate(s) shall be provided to the Contracting Officer within seven (7) days after award of the contract. The contractor shall provide phone numbers where both the contract manager and their alternate(s) can be reached at all times. The contract manager and alternate shall have authority to act on behalf of the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available within two hours during normal duty hours to meet at the job site with the Contracting Officer or designee to discuss project concerns.

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4.11 ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH OFFICE:

The contractor shall participate in all requested reporting, auditing, and environmental/safety compliance programs issued from this office. In coordination with the requests from this office, the contractor shall submit a plan, including all reports and activities, to the Government representative within 15 days of contract award. All reports and documentation to be used in the contractor provided plan shall be approved. The contractor shall update and modify the plan as required to address contract changes and job site concerns.

4.12 SUBMITTALS: Upon award of the contract the contractor shall submit; the inspection and test procedures required to be performed on the fire alarm / MNS / MWNS equipment, a corresponding work schedule, and documentation that personnel assigned to the project have the required training and certifications.

4.13 APPENDIX A: The number of devices shown in Appendix A is an approximation. The contractor is responsible for inspecting, testing, and cleaning all devices reporting to all the fire alarm / MNS / MWNS panels in all designated buildings whether specifically listed or not. Should the actual number of panel/devices exceed the number of listed panels/devices by more than ten (10) percent, the contractor may request an equitable adjustment in the contract price.

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APPENDIX A

BUILDING FIRE ALARM / MNS / MWNS SYSTEMS INFORMATION

Building 1:

· 6 Panels, 12 NAC Panels

· 39 Pull Stations, 9 Duct Detectors, 135 Smoke Detectors, 12 Monitors Points

· 284 Notification Devices ( Fire Alarm & Mass Notification )

Building 2:

· 2 Panels

· 42 Pull Stations, 4 Duct Detectors, 4 Heat Detectors, 18 Smoke Detectors, 8 Monitors Points

· 80 Notification Devices ( Fire Alarm & Mass Notification )

Building 4:

· 1 Panel

· 6 Pull Stations, 2 Duct Detectors, 1 Smoke Detector, 2 Monitors Points

· 37 Notification Devices ( Fire Alarm & Mass Notification )

Building 5:

· 3 Panels

· 15 Pull Stations, 6 Duct Detectors, 13 Smoke Detectors, 8 Monitors Points

· 112 Notification Devices ( Fire Alarm & Mass Notification )

Building 6:

· 3 Panels

· 54 Pull Stations, 21 Duct Detectors, 7 Heat Detectors, 73 Smoke Detectors, 12 Monitors Points

· 80 Notification Devices ( Fire Alarm & Mass Notification )

Building 9:

· 3 Panels, 1 NAC Panel

· 37 Pull Stations, 2 Duct Detectors, 7 Heat Detectors, 50 Monitor Points

· 40 Notification Devices ( Fire Alarm & MWNS )

Building 10:

· 1 Panel, 1 NAC Panel

· 43 Pull Stations, 28 Duct Detectors, 8 Heat Detectors, 1 Smoke Detector, 57 Monitors Points

· 60 Notification Devices ( Fire Alarm )

Building 11:

· 2 Panel, 10 NAC Panels

· 65 Pull Stations, 32 Duct Detectors, 16 Heat Detectors, 105 Smoke Detectors, 62 Monitors Points

· 200 Notification Devices ( Fire Alarm, Mass Notification, MWNS )

APPENDIX A

BUILDING FIRE ALARM / MNS / MWNS SYSTEMS INFORMATION

( continued )

Building 14:

· 1 Panel

· 4 Pull Stations, 2 Duct Detectors, 1 Smoke Detector

· 22 Notification Devices ( Fire Alarm & Mass Notification )

Building 17:

· 1 Panel

· 16 Pull Stations, 2 Duct Detectors, 4 Heat Detectors, 18 Monitor Points

· 20 Notification Devices ( Fire Alarm )

Building 18:

· 1 Panel

· 8 Pull Stations, 4 Heat Detectors, 20 Monitor Points

· 15 Notification Devices ( Fire Alarm )

Building 19:

· 1 Panel

· 9 Pull Stations, 4 Heat Detectors, 20 Monitor Points

· 15 Notification Devices ( Fire Alarm )

Building 20/20A:

· 13 Panels, 20 NAC Panels, 1 Workstation

· 61 Pull Stations, 6 Duct Detectors, 245 Heat Detectors, 128 Smoke Detectors, 90 Monitor Points

· 950 Notification Devices ( Fire Alarm & Mass Notification ), 90 Fire Fighter Phones

Building 21/21A:

· 16 Panels

· 69 Pull Stations, 107 Duct Detectors, 140 Heat Detectors, 109 Smoke Detectors, 100 Monitor Points

· 1750 Notification Devices ( Fire Alarm & Mass Notification ), 338 Emergency Lights, 90 Fire Fighter Phones

Building 22:

· 3 Panels, 1 NAC Panel

· 32 Pull Stations, 2 Duct Detectors, 1 Heat Detector, 106 Smoke Detectors, 6 Monitor Points

· 40 Notification Devices ( Fire Alarm & Mass Notification )

BUILDING FIRE ALARM / MNS / MWNS SYSTEMS INFORMATION

( continued )

Building 23:

· 4 Panels, 6 NAC Panels

· 19 Pull Stations, 28 Duct Detectors, 985 Smoke Detectors, 25 Monitor Points

· 55 Notification Devices ( Fire Alarm )

Building 27:

· 1 Panel

· 23 Pull Stations, 5 Duct Detectors, 4 Heat Detectors, 20 Monitor Points

· 21 Notification Devices ( Fire Alarm )

Building 30:

· 1 Panel

· 27 Pull Stations, 1 Duct Detector, 7 Heat Detectors, 26 Monitor Points

· 32 Notification Devices ( Fire Alarm )

Building 31:

· 2 Panels

· 1 Pull Station, 1 Smoke Detector

· 1 Notification Device ( Fire Alarm & Mass Notification )

Building 43:

· 1 Panel

· 13 Pull Stations, 6 Duct Detectors, 3 Heat Detectors, 3 Monitor Points

· 16 Notification Devices ( Fire Alarm )

Building 44:

· 1 Panel

· 25 Pull Stations, 12 Duct Detectors, 22 Monitor Points

· 32 Notification Devices ( Fire Alarm )

Building 46:

· 1 Panel

· 11 Pull Stations, 2 Duct Detectors, 1 Heat Detector, 12 Smoke Detectors, 6 Monitor Points

· 22 Notification Devices ( Fire Alarm )

Building 47:

· 1 Panel

· 6 Pull Stations, 2 Duct Detectors, 3 Monitor Points

· 9 Notification Devices ( Fire Alarm )

Building 49:

· 1 NAC Panel

· 3 Pull Stations, 3 Heat Detectors, 5 Smoke Detectors

· 3 Notification Devices ( Fire Alarm )

Building 52:

· 1 Panel

· 4 Pull Stations, 4 Smoke Detectors

· 5 Notification Devices ( Fire Alarm )

Building 58:

· 7 Panels, 1 Work Station

· 5 Pull Stations, 8 Duct Detectors, 1 Smoke Detector, 3 Monitor Points

· 110 Notification Devices ( Fire Alarm & Mass Notification )

Building 61:

· 1 NAC Panel

· 6 Pull Stations, 1 Duct Detector, 30 Smoke Detectors

· 22 Notification Devices ( Fire Alarm & Mass Notification )

Building 64:

· 2 Panel

· 4 Pull Stations, 1 Duct Detector, 6 Smoke Detectors

· 8 Notification Devices ( Fire Alarm & Mass Notification )

Building 65:

· 1 NAC Panel

· 5 Pull Stations, 1 Duct Detector, 6 Smoke Detectors

· 10 Notification Devices ( Fire Alarm & Mass Notification )

Building 201:

· 1 Panel

· 10 Pull Stations, 3 Heat Detectors, 1 Smoke Detector, 3 Monitor Points

· 14 Notification Devices ( Fire Alarm )

APPENDIX A

Building 301:

· 1 Panel

· 2 Pull Stations, 6 Heat Detectors

· 2 Notification Devices ( Fire Alarm )

Building 302:

· 1 Panel

· 3 Pull Stations, 2 Duct Detectors, 1 Smoke Detector

· 7 Notification Devices ( Fire Alarm )

Building 306:

· 1 Panel, 1 NAC Panel

· 11 Pull Stations, 4 Duct Detectors, 4 Heat Detectors, 15 Smoke Detectors, 6 Monitor Points

· 60 Notification Devices ( Fire Alarm & Mass Notification )

Building 308:

· 1 Panel

· 12 Pull Stations, 4 Duct Detectors, 1 Heat Detector, 4 Monitor Points

· 36 Notification Devices ( Fire Alarm )

Building 314:

· 1 Panel

· 2 Pull Stations, 6 Heat Detectors, 1 Smoke Detector

· 3 Notification Devices ( Fire Alarm )

Building 507:

· 2 Duct Detectors