SP470215Q0014.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 0057479111

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4702-15-Q-0014

5. SOLICITATION NUMBER

2015 APR 08

6. SOLICITATION ISSUE

DATE

Ricardo Blanco Soto PMCMDD7

a. NAME

Phone: 614-692-5296

b. TELEPHONE NUMBER (No Collect calls)

2015 APR 23

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4702

DLA CONTRACTING SVCS OFF COLUMBUS

ATTN DCSO-C

P O BOX 3990

COLUMBUS OH 43218-3990

USA

10. THIS ACQUISITION IS 100UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

561730NAICS:

$7.5MSIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

DO-C9

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

112PAGE 1 OF

01:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

Service Contract

PR 57479111

FR 200038873

Description: Landscape Repair/ Improvements Quantity: 2.00 Set-aside 100% small business CLIN 0001- "Building 21" and CLIN 0002 - "Building 58"

TABLE OF CONTENTS

DESCRIPTION

Solicitation/Contract Form....................................................................... 1-2 Continuation Page Text........................................................................... 3-5 Schedule of Supplies/Services ................................................................... 6-8 Performance Work Statement .......................................................................9-96 Solicitation / Contract Clauses ................................................................. 97-112

Attachments:

CSC-13725 Landscape Repair & Improvements, Drawings and Tree Charts - page # 113 thru 121.

Landscape Repair & Improvements, Service Cost Estimated - page # 122 thru 123.

Quality Assurance Surveillance Plan (QASP) - page # 124.

Wage Determination; WD 81-1255 (Rev. -39) - page # 125-127.

Proposals are required to be received by April 23, 2015 at 1:00 PM Eastern Standard Time to one of the following addresses:

If mailed via USPS regular mail:

Defense Supply Center Columbus DLA Contracting Support Office Columbus ATTN: DCSO-C / Ricardo Blanco / 020-A2N106 P. O. Box 3990 Columbus, OH 43218-3990

If mailed via Private couriers (i.e., UPS or Fedex):

Defense Supply Center Columbus DLA Contracting Support OfficeColumbus ATTN: DCSO-C / Ricardo Blanco / 020-A2N106 3990 E. Broad St.

Columbus, OH 43213-1152

******************** GENERAL INFORMATION FOR OFFERORS ********************

DLA Internet Bid Board System (DIBBS) quotations are not acceptable for this solicitation.Offerors must complete the entire solicitation. Quotes must be submitted on hard copy of this Request for Quote (RFQ) and scanned and emailed to RICARDO.BLANCOSOTO@DLA.MIL

This solicitation is issued in accordance with FAR 13.5-Test Program for Certain Commercial Items. This solicitation is being issued to establish a Firm Fixed Price Performance Base Contract (FFPPBC) that will provide landscape repairs on dead tress and improvements on plantion areas designted in the scope of work. The FFPPBC is being solicited for 1 year, no options included. Pricing shall be submitted including cost estimates with F.O.B. Destionation and inspection acceptance at destination.

ALL APPLICABLE SOLICITATION CLAUSES AND PROVISIONS ARE INCORPORATED AND REFERENCED ON PAGE 97 THROUGH 112.

SEE CLAUSES FAR 52.252-01 AND 52.252-02. CLAUSES/PROVISIONS WILL BE THOSE THAT EITHER REQUIRE “FILL-IN”

PAGE 3 OF 112 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SP4702-15-Q-0014

INFORMATION TO BE PROVIDED BY THE GOVERNMENT AND/OR THE VENDOR, AND CLAUSES/PROVISIONS THAT ARE REQUIRED TO BE PROVIDED IN PARTIAL OR FULLTEXT. IN ADDITION, DUE TO SYSTEM LIMITATIONS, SOME MANDATORY CLAUSES/PROVISIONS MAY BE DUPLICATED. IN THE EVENT DUPLICATED CLAUSES/PROVISIONS HAVE DIFFERENT DATES, THE MOST CURRENT IS

APPLICABLE.

Offerors must provide all of the documentation identified in FAR 52.212-1(b), page 98 of 127, with their proposals.

FULL AND OPEN COMPETITION ACQUISITION AFTER EXCLUSION OF SOURCES (FAR 6.2)

SET-ASIDE 100% SMALL BUSINESS.

DELIVERY REQUIRE: 90 DAYS ARO.

COMMERCIAL PROVISIONS ARE INCORPORATED BY REFERENCE PER FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4, AND 52.212-5.

CONTRACT MUST BE REGISTERED ON; SYSTEM FOR AWARD MANAGEMENT (SAM) BEFORE QUOTE/PROPOSAL SUBMISSION. CHECK THE

FOLLOWING SAM WEBSITE LINK FOR REGISTRATION AND/OR SAM EXPIRATION DATE,

WWW.SAM.GOV

******************** WIDE AREA WORKFLOW ********************

Information for Wide Area Workflow (WAWF) Invoicing: Use 2 in 1 Document Invoice. To ensure timely payment the vendor should enter the required info in WAWF on the day the material ships from their facility.

Contractors/vendors not using WAWF will need to register for WAWF in order togain access to the new myInvoice functionality.

Wide Area Workflow (WAWF) is a secure web based system for electronic invoicing, receipt, and acceptance.

WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment. It is also the only application that will be used to capture the Unique Identification (UID) of Tangible Items information.

WAWF is in accordance with the 2001 NationalDefense Authorization Act (DFARS 252.232-7003/252.232.7003 Electronic Submission of Payment Requests - January 2004) which requiresclaims for payment under a Department of Defense Contract to be submitted in electronic form.

As of March 03, 2008, DOD has issueda final rule amending the Defense Federal Acquisition Regulation supplement (DFARS) to require use of the Wide Area Workflow as theonly acceptable electronic system for submitting requests for payment (invoices and receiving reports) under DOD contracts.

Createa combo type (receiving report and invoice) http://www.dla.mil/WideAreaWorkflow/Documents/VendorCombo.pdf

WAWF void/resubmit invoices http://www.dla.mil/WideAreaWorkflow/Documents/ResubmitVoid.pdf

Government credit card would not be utilized for this purchase request. All payments will be processed and submitted through WAWF "only".

******************** ADDITIONAL NOTES ********************

A better drawings / tree charts resolution are available upon request to Ricardo Blanco (Ricardo.blancosoto@dla.mil ).

PAGE 4 OF 112 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

Section M Award will be made to the offeror or offerors whose offer(s) conform to the solicitation requirements and represents the best value to the Government. Unless DLAD 52.216-9010 is included, at time of solicitation the Government anticipates making a single award. The following evaluation factors will be considered in the evaluation of proposals received under this solicitation with their assigned ranking in descending order of importance:

[X] - Price [X] - Past Performance (DLAD 52.215-9003 - Past Performance Information Retrieval System) [X] - Proposed Delivery All factors other than price listed above are, when combined, approximately equal to price.

GREEN PROCUREMENT:

All products proposed for use in, or requisitioned under this contract must conform to federal Green Procurement regulations as they relate to the Environmental Protection Agency's (EPA) Comprehensive Procurement Guidelines. These products include Energy Star or Federal Energy Management Program designated electronics; United States Department of Agriculture bio-based designated products; Electronic Product Assessment Tool designated electronics; alternative fuels and fuel efficiency; and non-ozone depleting substances. Such products must meet contract performance requirements, taking into consideration price, competition, and availability factors.

DLAD 52.237-9003 SITE VISIT COORDINATOR

(a) Offeror are invited to attend an organized site visit by reporting to the DLA Installation Support –Columbus Engineering Services Branch , Building 308, Defense Supply Center (DSCC), Columbus, Ohio on April 29, 2015 at 1:30 PM EST. Please email Ricardo Blanco at ricardo.blancosoto@dla.mil with a list of attendees’ names. Email should be submitted no later than 48 hrs prior to the site visit.

(b) Prospective offerors are notified that remarks or explanations provided during a site visit shall not qualify the terms of this solicitation. Unless and until this solicitation is amended in writing, terms of the solicitation and specifications remain unchanged.

(c) Site visitors requiring interpretation or clarification of technical or contractual requirements included in this solicitation are encouraged to submit their questions and any information obtained during the site visit to the Contracting Officer, by contacting the individual identified on the face of the solicitation.

The following provisions are applicable to this solicitation:

DFARS 252.225-7994 ADDITIONAL ACCESS TO CONTRACTOR AND SUBCONTRACTOR RECORDS IN THE UNITED STATES CENTRAL

COMMAND THEATER OF OPERATIONS.

DLAD 52.215-9003 USE OF PAST PERFORMANCE INFORMATION RETRIEVAL SYSTEM – STATISTICAL REPORTING (PPIRS-SR)

INFORMATION IN PAST PERFORMANCE EVALUATION.

Questions may be addressed to:

Ricardo Blanco Phone: 614-692-5296 Fax: 614-692-6915 ricardo.blancosoto@dla.mil

PAGE 5 OF 112 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SECTION B

SUPPLIES/SERVICES: S208-V00007661

ITEM DESCRIPTION:

REFER TO SCOPE OF WORK FOR PROJECT # CSC-13725 (PAGES 9 THRU 96).

CLIN 0001- "Building 21" and CLIN 0002 - "Building 58".

PROJECT # CSC-13725 LANDSCAPE REPAIRS/IMPROVEMENTS DSCC WIDE

Current Situation:

The Defense Supply Center Columbus, Ohio is located south of Port Columbus International Airport. The Center currently employs over 8500 people. The land area is approximately one mile long to the east and west, and one half mile wide to the north and south. DSCC’s total land area is approximately 500 acres. Approximately one fourth of the total land area of the base is green space, waterway, or landscaped space. A number of these landscaped areas have trees and shrubs that are either dead or dying. Many of these landscaped areas become difficult to maintain because of the additional debris produced.

Regulatory Requirements:

On April 26, 1994, the President issued a memorandum to Federal agencies addressing landscape management practices on federal landscaped grounds. The basic principles identified are as follows:

• Use regionally native plants for landscaping;

• Design or promote construction practices that minimize adverse effects on the natural habitat;

• Prevent pollution;

• Use water and energy efficient practices; and

• Use outdoor demonstration projects.

In 1999 an Installation Design Guide was prepared for DSCC by Burgess and Niple, Inc. to derive a landscape master plan. This guide was utilized for future land and building development. Although much of the landscaping that was implemented has been maintained, some of the trees and vegetation have died and are in need of replacement. Dead trees can become safety hazards if they are large. They can fall down or scatter large debris during incidents of high winds. Persons can be injured and/or buildings can be damaged. In addition, land use has changed dramatically over the last ten years in that buildings have been demolished and replaced throughout DSCC.

Impact if not Provided:

The land can slowly become an eyesore if not properly maintained. Injury due to falling debris during inclement weather is also a possibility if landscape maintenance is not provided. “The Installation Design Manual provides guidance for improving the quality of the visual environment for Army, Navy and Air Force installations. Military installations should provide efficient and pleasant physical environments conducive to attracting and retaining skilled and motivated personnel.” Vegetation also impacts impervious land such as parking lots providing visual relief and shade.

Scope of Work:

Project scope is to replace dead trees that were part of a planned planting location, such as trees that were part of a line of evenly spaced trees of the same variety along roadways, improve existing planting areas, and create new landscaped zones where it would be visually effective. Existing trees and plantings that are struggling or show partial dead growth shall be trimmed and/or fertilized to improve their future growth.

Landscaping for the new Community Center, building 14, shall also be included with this project.

TERM OF CONTRACT

The period of performance of this service is 90 days ARO.

PAGE 6 OF 112 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SUPPLY/SERVICE: S208-V00007661 CONT'D

INVOICING

Invoices shall be submitted through Wide Area Workflow (WAWF), See DFARS Clauses 252.232-7003 and 252.232-7006 Wide Area Workflow Payment Instructions for detailed instructions on how to submit invoices.

CLIN 0001- "Building 21"

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

0001 S208-V00007661 1.000 MO $ ________________ $ ________________

Landscaping/Ground skeeping Services

PREP FOR DELIVERY:

NOT APPLICABLE

DELIVERY TO:

SC0707

DEFENSE SUPPLY CENTER COLUMBUS

3990 EAST BROAD STREET

COLUMBUS, OHIO 43216-5000

NOTES:

COR POINT OF CONTACT IS JULIE CHORBA (JULIE.CHORBA@DLA.MIL)

SUPPLIES/SERVICES: S208-V00007661

ITEM DESCRIPTION:

REFER TO SCOPE OF WORK FOR PROJECT # CSC-13725

CLIN 0002 - "Building 58".

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

0002 S208-V00007661 1.000 MO $ ________________ $ ________________

Landscaping/Ground skeeping Services

PREP FOR DELIVERY:

NOT APPLICABLE.

DELIVERY TO:

PAGE 7 OF 112 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SUPPLY/SERVICE: S208-V00007661 CONT'D

SC0707

DEFENSE SUPPLY CENTER COLUMBUS

3990 EAST BROAD STREET

COLUMBUS, OHIO 43216-5000

GOVT USE

External External External Customer RDD/ ITEM PR PRLI PR PRLI Material Need Ship Date .

0001 0057479111 0001 N/A N/A N/A 03/05/2015 0002 0057479111 0002 N/A N/A N/A 03/05/2015

PAGE 8 OF 112 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

SCOPE OF WORK FOR LANDSCAPE REPAIRS/IMPROVEMENTS DSCC WIDE

SOLICITATION# SP4702-15-Q-0014

PROJECT CSC-13725

TABLE OF CONTENTS

Section 01 33 29 Section 01 35 31 Section 01 42 00 Section 01 50 03 Section 01 62 35 Section 01 78 23 Section 31 00 00

LEED™ Documentation Security, Safety and Fire Provisions Sources for Reference Publications General Requirements and Scope of Work Recycled/Recovered Materials Operation and Maintenance Data Earthwork

Section 31 11 00 Section 31 23 00.00 20 Section 32 05 33

Clearing and Grubbing Excavation and Fill Landscape Establishment

Section 32 92 19 Section 32 93 00

Seeding Exterior Plants

PAGE 9 OF 112 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SECTION 01 33 29

LEED(TM) DOCUMENTATION

02/10

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. GREEN BUILDING COUNCIL (USGBC)

LEED (2002; R 2005) Leadership in Energy and Environmental Design(tm)

Green Building Rating System for New Construction (LEED-NC)

LEED Reference Guide (2005) LEED-NC Reference Guide for New Construction

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

LEED Implementation Plan; G

SD-11 Closeout Submittals

LEED Documentation Notebook; G

1.3 DESCRIPTION

This project has been designed for, and shall be developed for a sustainable rating of silver in accordance with LEED Version 2009. Table 1 (see paragraph Table) identifies the LEED credit items that are designed into or otherwise required for this project. No variations or substitutions to the LEED credits identified for this contract shall be allowed without written consent from the Contracting Officer. Should there be a case where there is any problem meeting the full requirements of a LEED credit identified for this project in Table 1, the Contractor must bring this to the attention of the Contracting Officer immediately.

1.3.1 Credit Validation

This project will not be registered with USGBC for validation of credits earned. Validation of credits earned will be accomplished by the Government. Content of all construction documentation must be in accordance with the LEED Reference Guide requirements for supporting data required and must use LEED Letter Templates, which shall be obtained by Contractor at Contractor's expense. Design phase LEED documentation will be provided separately by others.

1.3.2 Contractor Responsibilities

Some LEED credits are inherent in the design provided and require no further submittal or documentation. For these credits, the Contractor notify the Contracting Officer in advance of selection of any specified material or use of any permissible construction methods that may result in a deviation from the LEED designer intent. Some LEED credits involve material selection and are generally identified within the technical sections with the notation "LEED," though not specifically identified in all occurrences. Some LEED credits are dependent on construction practices.

PAGE 10 OF 112 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

All LEED credits identified in Table 1 not inherent in the design provided shall be documented by the Contractor. Table 1 provides a general summary of applicable credits. Detailed submittal requirements are contained in the LEED Reference Guide and in the technical sections.

In all cases where a material, product, or execution requirement is identified by "LEED" in the contract documents, additional data or certificates shall be submitted with the individual component or process validating the material or component to the respective LEED credit item. These additional data or certificates shall be separable from the other submitted data and a copy shall be included in the LEED Documentation Notebook in addition to the distribution indicated in the submittal register.

1.4 REQUIREMENTS

LEED credits as identified in Table 1 shall be incorporated and documented as required by the Contract documents and in full compliance with the LEED Reference Guide. LEED credits not identified elsewhere in the Contract documents and those requiring further instruction are specified below. Refer to the LEED Reference Guide for further definitions and requirements.

1.4.1 Materials and Resources Credit 3, Materials Reuse

Project goal is that a minimum of 5 percent (by dollar value) of materials and products for the project are salvaged, refurbished, or reused materials and products. The following salvaged, refurbished, and reused materials are specified: .

Contractor shall track cumulative calculations for this credit.

1.4.2 SUBSTITUTIONS

1.4.2.1 Substitutions

In the case of conflict between this requirement and individual technical section requirements, Contractor may submit for Government approval proposed alternative products or systems that provide equivalent performance and appearance and have greater contribution to project recycled content requirements. All such proposed substitutions shall be submitted with the LEED Implementation Plan accompanied by product data that demonstrates equivalence.

1.4.3 Materials and Resources Credit 5, Regional Materials

Contractor shall select materials so that a minimum of 20 percent (by dollar value) of materials and products for the project are extracted, harvested, or recovered, as well as manufactured, regionally within a 500 mile radius of the project site.

PART 2 PRODUCTS

Not used.

-- End of Section --

SECTION 01-35-31

SECURITY, SAFETY AND FIRE PROVISIONS

(Rev 09/24/2014)

The following provisions are general in nature and tailored to the Defense Supply Center Columbus Installation.

They cover items regarding access, as well as requirements to maintain a safe and secure environment for all individuals on the Installation. Not all of these provisions will apply to every solicitation or contract. Any questions regarding the applicability of the following provisions should be directed to the Contracting Officer or designee.

Any Government publications referenced herein will be provided upon request.

1.0 SECURITY

1.0.1 All contractors must abide by all security/force protection policies in effect on the DSCC Installation. Security/force protection procedures on the installation may include, but are not limited to, personnel screening, installation access and ID

PAGE 11 OF 112 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

procedures, vehicle search requirements, restricted area access, and parking restrictions. Contractors must be aware that security/force protection procedures may change due to changes in the local Force Protection Condition level.

1.0.2 Contractor personnel working on the Defense Supply Center Columbus installation will be subject to screening as dictated by current security regulations. Contractor personnel shall provide information requested to accomplish the required screening process. Levels of screening will be dictated by the sensitivity of the position the contractor will occupy and the access they require to DSCC and its facilities.

1.0.3 The contracting officer will coordinate with Security and Emergency Services personnel prior to the start of the contract performance to ensure all required security/force protection security measures are in place. The contracting officer will coordinate with Security and Emergency Services personnel at the end of the contract to ensure all government issued IDs have been accounted for.

1.1 IDENTIFICATION (ID) CARD/BADGE:

1.1.1 All contractors (including subcontractors) working On-Center must be issued a Contractor Badge by the DSCC Installation Pass & ID Office located at the DSCC Main Entrance, 401 N. Yearling Road, Whitehall, OH 43213 prior to starting work on the DSCC installation in accordance with DSCCI 5720.003 Installation Entry/Access. The type of credential required is divided into four areas as described below. Access of Foreign national contractor employees is strongly discouraged. Any request for foreign national access must be submitted to the Chief of Security and Emergency Services for approval one week in advance and approved on a case-by-case basis. If approved foreign nationals are only eligible for a Tier 1 or 2 ID.

1.1.2 Contractors conducting temporary business may obtain a Tier 1, Disposable Visitor Badge for up to 30 days. The contractor must be entered into the Visitor Notification System (VNS) by an authorized sponsor. Renewals of Tier 1 visitor badges in order to circumvent the requirement to receive a contractor ID for work longer than 30 days will not be tolerated.

1.1.3 Outside contractors working on the installation must be issued a Tier 2, Local Access Badge (Outside Contractor) prior to starting work. The Outside Contractor Badge (Red Stripe on top of card) has no building access programmed into the card. This card is not recognized by building lobby officers for entrance and is for contractors who solely work outside. Contractors with this badge must be escorted at all times when inside a building. The DSCC outside contractor ID may be obtained by the appropriate Verifying Official initiating a DSCC Form 2310, DSCC Tier 2 (Inside Contractor) ID Card and Key Card Request and forwarding it to their respective Personnel Security Office located at DSCC. This badge does not authorize the holder to sponsor visitors on to DSCC.

1.1.4 Contractors who require building access for more than thirty days but not DoD networks access must be issued a Tier 3, Local Access Badge (Inside Contractor) prior to starting work. The badge has a blue stripe on the top and can be programmed to operate any electronic access control devices needed. This badge is only authorized access to buildings which have been programmed on to it. Contractors with this badge must be escorted at all times when inside a building which they are not assigned. The Tier 3, Local Access Badge (Inside Contractor) may be obtained by the appropriate Verifying Official initiating a DSCC Form 2310, DSCC Tier 3 (Inside Contractor) ID Card and Key Card Request and forwarding it to their respective Personnel Security Office located at DSCC. This badge does not authorize the holder to sponsor visitors on to DSCC.

1.1.5 Contractors who require access to the Center’s information technology network in the course of the contract must be issued a DoD CAC and a Contractor Key Card prior to starting work on DSCC. The CAC can be obtained by the appropriate Trusted Agent placing the contractor employee into the Trusted Associate Sponsor System (TASS). The Contractor Key Card may be obtained by the appropriate Trusted Agent initiating a DSCC Form 2310, DSCC Tier 3 (Inside Contractor) ID Card and Key Card Request and forwarding it to their respective Personnel Security Office located at DSCC. Inside contractors that possess a CAC may sponsor visitors onto

DSCC

1.1.6 Working with the applicant, the Trusted Agent or Verifying Official will schedule an appointment within thirty days of badge approval at the Pass and ID office using the ID scheduler website:

https://centerwide.dscc.dla.mil/badgescheduler/Intro1.aspx. The Pass and ID office is located in Bldg. 52. Normal Hours of Operation: Monday through Friday, 0630-1530 hours. Once an appointment is made the Trusted Agent or Verifying Official will sponsor the applicant as a visitor in the Visitor Notification System, if necessary.

1.1.7 The Tier 3, Local Access Badge (Inside Contractor) ID and Contractor Key Card is activated with basic access permissions, for example lobbies, cafeteria at Buildings 20 and 21. There is a block located in Section 3 of the DSCC Form 2310 in which the Verifying Official will enter specific locations that utilize card readers that the applicant must gain access

to. The Verifying Official will indicate the location by building number for exterior doors. Interior door access of any building must be listed separately. If 24/7 access is required, sufficient justification must be included.

PAGE 12 OF 112 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

1.1.8 Badges may be renewed beginning 90 days prior to expiration. The renewal process is the same as for the initial ID and key card. TA’s and AO’s will re-verify CAC, Outside Contractor or key card requirements and complete the necessary steps as outlined above. Contractors must turn in all previously issued ID and key cards before receiving a new one. ID and key card renewal requests may be submitted up to 90 days before the card expiration date. It is the cardholder’s responsibility to advise their Verifying Official 90 days before the card expiration date that their ID will expire. This is to ensure that there is ample time for a new badge request to be processed and an appointment made at Pass and ID for badge issuance.

1.1.9 Contractor employees, including those of subcontractors, are required to wear the ID card/badge issued by the DSCC Installation Pass/ID Office conspicuously on their outer clothing at all times while working on this Center. Contractor personnel/subcontractors are subject to challenge and removal from the work area if the ID card is not being worn. It is the Contractor's responsibility to enforce this requirement. Failure to do so is just cause for terminating this contract for default.

1.1.10 It is the Contractor's responsibility to assure ID Cards issued to employees, including subcontractors, are turned in to the Pass/ID Office by each individual employee when the employees work on this project is completed. All ID cards/badges that have been issued during the life of this contract must be/have been returned to the Pass/ID Office to out process at the completion of the project. The Contracting Officer will verify with the Pass/ID Office that all items have been returned prior to authorizing final payment on the contract.

1.1.11 Under no circumstance will a Contractor or any contractor employees or subcontractors use or transfer their ID card/badge to allow anyone else access to any area on Center. Failure to comply with the requirements of this section is a security violation, which could result in subsequent administrative action, including requiring the contractor to permanently remove from the project the employee committing the violation, and/or termination of the contract for default.

1.3 VEHICLE OPERATION:

1.3.1 DRIVING ON CENTER: Contractor shall obey all speed limits and traffic signs. Speed limit on Center is 25 MPH unless otherwise posted. Radar is used on Center. Disobeying traffic regulations may include a monetary fine, court appearance, or loss of driving privileges.

1.3.2 PARKING: Contractor vehicles will be parked only in lots or areas designated by the Contracting Officer or designee. These areas will be discussed at the post award conference. The Contracting Officer or designee shall also determine if it is necessary for such vehicles to be in other than designated locations, and then make necessary arrangements for additional parking. Vehicles left on Center overnight must be coordinated with the Contracting Officer or designee.

Any vehicle left unattended on Center that contains working materials, tools, and personal items of value must be locked at all times. The Government will not be liable for any lost, stolen or damaged vehicles or items.

1.3.3 USE OF ALCOHOL AND ILLEGAL DRUGS: The use of illegal drugs is prohibited on Federal property.

Violators will be prosecuted.

1.3.4 WEAPONS ON CENTER: No weapon, either on one’s person or placed inside a privately-owned vehicle is allowed.

If a weapon of any type is found, it will be confiscated and held as evidence. Having unauthorized weapons on Federal property is a felony, and violators will be prosecuted.

1.4 ACCIDENTS/THEFTS/DAMAGE TO GOVERNMENT OR PRIVATE PROPERTY: If any of these incidents occur, the Contractor shall notify the Contracting Officer or designee and a Police Report will be initiated.

1.5 MATERIAL, DELIVERY AND RELEASE:

1.5.1 All commercial vehicles will enter and exit the Center through the James Road Gate access control point (ACP).

Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto Center. Hours of operation are from 0530-1730 M-F, excluding holidays. The names of Contractor personnel responsible for the receipt of Contractor's material and equipment delivered to this Center and telephone numbers or location where they can be reached shall be made available to the Contracting Officer or designee who will ensure the delivery is entered into the Visitor Notification System (VNS). All receipts and shipments shall be handled through the James Road Gate. It is the responsibility of the Contractor to provide the personnel and equipment required to unload incoming materials, tools and equipment. Personal deliveries to DSCC Associates, tenant activities or contractors, i.e. pizza, flowers, are not authorized. Foreign national delivery truck operators must be processed in accordance with the same procedure as outlined in paragraph 1.1.1. Contract Officials will ensure that all vendors are provided ample notice of the requirements and restrictions in this enclosure to minimize conflicts when commercial vehicles or vendors arrive on Center.

They will also ensure all contracts comply with the stipulations outlined in policy guidance. If procedural requirements have not been met then the driver will not gain access and be turned away

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1.5.2 All deliveries, except perishable items, fuel, warehouse deliveries, construction materials, or items too large to be x-rayed will be sent directly to the Central Receiving Facility (CRF). Items will be screened and delivered by the government.

Any items being shipped from a building on site must be picked up from the CRF.

1.5.3.Properly marked Contractor vehicles will be allowed to carry tools and equipment normally carried in or on the vehicle. All vehicles are subject to security inspection at any time to determine if materials and tools being used or carried are authorized. Loading of materials onto the vehicles is the responsibility of the Contractor.

1.6 SECURING EQUIPMENT, TOOLS AND SUPPLIES: Contractors are responsible for securing their own equipment, tools, supplies, etc., that are brought to the job site. Lost or stolen equipment will be immediately reported to the DSCC Installation Police Department (692-2111). Under no circumstances will vehicles or construction equipment be left unattended with keys inside. If a vehicle is found unattended with keys in it, the keys will be confiscated by DSCC Installation Police.

1.7 REMOVAL OF CONTRACTOR PROPERTY: The Contractor shall be responsible for removing temporary buildings (e.g. storage shed’s, trailers, shops, and office space), rubbish, tools, scaffolding, equipment and materials that are not the property of the Government at the completion of the project. The Contracting Officer or designee will not accept the project as completed until all Contractors property is removed. If the contractor is inadvertently paid prior to the removal of all of its buildings, rubbish, tools, scaffolding, equipment and materials that are not the property of the Government, the Contractor will be liable to the Government for the cost to the Government related to removing the Contractor’s property.

EXCEPTIONS: A written request may be submitted to the Contracting Officer for additional time to remove the temporary buildings and equipment. This exception applies only if the Contracting Officer provides written approval of the Contractor’s request for additional time to remove the temporary buildings and equipment. If the Contractor fails to remove the property in the additional time approved in writing, the Contractor will be liable to the Government for any cost to the Government related to removing the Contractor’s buildings, equipment and materials that are not the property of the Government. With the written consent of the Contracting Officer, buildings may be abandoned and need not be removed.

2.1 SAFETY: The Defense Supply Center, Columbus is proud to be an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) star site. Contractors shall comply with all Department of Labor and OSHA Rules and Regulations, 29CFR 1910 (General Industries) or 1926 (Construction), whichever is applicable. Contractors shall follow the safety requirements of EM 385-1-1, appropriate safety standards established by National Electric Code, National Fire Code, the State of Ohio, DLA or other safety requirements as established. The safety provisions listed below are only general in nature and are not intended to be all inclusive. The DSCC Installation Environmental, Safety and Occupational Health Office can be reached at 614-692-2332.

2.1.1 SUBMITTAL: Contractors and subcontractors shall watch a brief, approximately 10 minute, DS-FCE VPP Awareness film prior to performance of any on-site work. The video will be provided as a VCR tape or on a CD. A TV/VCR is available for use from the DSCC Installation Environmental, Safety and Occupational Health Office if needed.

Contractors shall document, by use of the provided form or similar, that all contractor and subcontractor employees have viewed the film. A “VPP Awareness Training” form is provided at the end of this section. Only sub-contractors providing incidental services, e.g., laundry, delivery or other supply services are not covered. Copies of documentation shall be provided to the Contracting Officer or designee, who will forward them forwarded to the DSCC Installation Environmental, Safety and Occupational Health Office, upon completion.

2.1.2 SUBMITTAL: Contractors and subcontractors shall provide the information required by the “Contractor Safety/Environmental Management Systems Information Data Sheet”, also provided at the end of this section, prior to performance of any on-site work. If using subcontractors, information for subcontractors must be provided no later than 2 weeks prior to performance of any on-site work. Only sub-contractors providing incidental services, e.g., laundry, delivery or other supply services are not covered. Copies of the “Contractor Safety/Environmental Management Systems Information Data Sheet” shall be provided to the Contracting Officer or designee, who will forwarded them to the DSCC Installation Environmental Safety and Occupational Health Office, upon completion.

2.1.2.1 SUBMITTAL:For contracts that incur work hours greater than or equal to 1,000 hours/quarter (approximately 3 full-time employees), the Contracting Officer or designee will request that an OSHA Form 300A, for the last two years of operation, be submitted annually no later than January 15th of each year. Contractors with contracts which meet this requirement, but end prior to January 15th, shall submit this information at the end of the contract. Hours worked and injury information should be reflective of activity which occurred at the Defense Supply Center, Columbus. The Contracting Officer or designee will forward copies to the DSCC Installation Environmental Safety and Occupational Health Office upon completion.

2.1.3 SUBMITTAL: Safety Plan: The Contractor shall assure that an up-to-date Safety Plan is available at the job site at all times and available to the Contracting Officer or designee. The Safety Plan shall identify each major type of work (for example: plumbing, electrical, demolition, equipment installation, equipment maintenance) or where a subcontractor or work classification is to perform work. For each type of work the contractor shall prepare a Job Hazard Analysis (JHA).

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2.1.3(a) The Contractor shall, for contracts with a completion schedule of 60 days or longer, submit a written Contractor Safety Plan to the Contracting Officer or designee for review within five (5) days after receipt of the notice to proceed (NTP). Updated submissions are required whenever a JHA is added or changed.

2.1.3(b) For contracts with a completion schedule of less than 60 days, the Safety Plan must be made available to the Contracting Officer or designee upon request.

2.1.4 It is the responsibility of the Contractor to be aware of the safety requirements of personnel, equipment, buildings and materials. All protective coverings, shields, protective barriers, barricades, warning signs, etc., will be furnished and installed by the Contractor where a hazard or potential hazard exists. Twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor shall coordinate with the Contracting Officer or designee for concurrence and approval. Barricades and barriers shall be removed by the Contractor at the completion of work in the area.

2.1.5 PERSONAL PROTECTIVE EQUIPMENT (PPE): such as hard hats, safety glasses, safety shoes, etc. shall be worn in all areas and on all jobs as required by the DSCC Installation Environmental, Safety & Occupational Health Office.

2.1.5(a) All protective equipment must comply with appropriate OSHA standards. All protective equipment is subject to review by the DSCC Installation Environmental, Safety & Occupational Health Office.

2.1.5(b) All hard hat areas shall be indicated by Contractor-furnished signs. It is mandatory that all personnel working on this project wear approved protective equipment for their own protection.

2.1.6 ACCIDENT/INCIDENT: The contractor shall notify the Contracting Officer or designee, who will in turn notify the DSCC Installation Environmental, Safety and Occupational Health Office immediately after the occurrence of a serious accident resulting in either loss of life, or major property damage to a government facility. This notification shall not impede efforts to avoid additional injuries or damages.

2.1.6(a) Injury Treatment: Emergency first aid treatment is available for Contractor employees at the DSCC Installation Fire and Emergency Services, Building 46. Fire and Emergency Services will respond for serious injuries occurring on Center. Emergency calls are made by dialing -911 on the Center telephone system, or 614-692-2111. If a private ambulance service is used, the Contractor is responsible for such expenses.

2.1.6(b) Mishap Reporting: A report on each job connected injury, property damage, or motor vehicle mishap shall be submitted to the Contracting Officer or designee, who will forward a copy to the DSCC Installation Environmental, Safety & Occupational Health Office, within 5 (five) days of the occurrence. This report may be made on either a Contractor's report form or DLA Form 1591, Mishap Report, or SF 91 (motor vehicle) found at http://www.dla.mil/dss/forms/. The estimated absence in days, if any, by employee due to injury and/or cost of property or vehicle damages shall be included.

2.1.7 ELECTRICAL SAFETY: Particular attention is directed to NFPA 70E, Standard for Electrical Safety in the Workplace. Contractor shall fully comply with all sections of this standard, including but not limited to: PART I, Chapter 2-

2.4.3 – Ground Fault Protection for Personnel on Construction Sites; PARTI, Chapter 3-7.1 – Use of Flexible Cords and Cables; PART II, Chapter 2-3 – Working On or Near Electrical Conductors or Circuit Parts; PART II, Chapter 5 – Lockout/Tag Out Practices and Devices. All electrical tools shall be properly grounded. Power saws shall be guarded.

2.1.8 FALL PROTECTION: Particular attention is directed to the OSHA Fall Protection Requirements. Personnel performing any type of work on elevated surfaces, over 6 feet, must adhere strictly to Fall Protection Standards. It is the responsibility of the Contractor to provide and maintain the fall protection plan to the Contracting Officer or designee for approval in accordance with Section 4, SUBMITTALS. Fall protection program/plan shall conform to the requirements of OSHA’S 1926.501, Duty to Have Fall Protection, and 1926.502, Fall Protection Systems Criteria and Practices. Attention is drawn to the requirement for Warning Line Systems, described in CFR Part 1926.502(f), and a competent person to monitor the safety of other employees per CFR Part 1926.502(h) - Safety Monitoring Systems.

2.1.9 LADDERS & SCAFFOLDS:

2.1.9(a) Ladders shall be structurally rigid, sound, equipped with approved safety shoes, free of cracks and not painted. Ladders will be used only when very small hand tools or handling of light materials is involved. When performing electrical work or working near electrical lines, only ladders approved for electrical work shall be used.

2.1.9(b) Scaffolds shall have handrails and toe boards. Platforms shall be cleated to prevent movement.

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2.1.10 All hand tools shall be kept in good repair and used only for the purpose intended. Defective tools shall be acceptably repaired or removed from service. Tools shall not be thrown from one level to another; and when used overhead, shall be secured by placing in tool boxes or other suitable containers when not in actual use.

2.1.11 All construction material shall be stored in a neat and stable manner so as to preclude leaning or falling stacks.

Housekeeping will be maintained at a high level at all times. Scrap material, such as empty cartons, wood crates, etc., will be removed by the Contractor at the end of each work day.

2.1.12 Pneumatic tools and hoses shall be handled in strict accordance with EM 385-1-1, 3 September 1996, and the Occupational Safety and Health Act of 1970.

2.1.13 Compressed air used for cleaning purposes shall not exceed 30 p.s.i. when the nozzle end is obstructed or dead ended and then only with effective chip guarding and personal protective equipment. Compressed air will not be used to blow dirt from hands, face or clothing.

2.1.14 Smoking will be prohibited except in designated areas.

2.1.15 Gasoline operated equipment used in buildings will be kept to a minimum to preclude the build-up of carbon monoxide and other air contaminants. Electric motor driven arc welders are preferred. If gasoline or diesel engine welders are used, the welder will be kept outside the building with welding cables run inside or the engine exhaust will be ducted outside the building subject to the DSCC Installation Environmental, Safety & Occupational Health Office’s approval.

Excavating equipment will not be operated inside of any building without prior approval of the DSCC Installation Environmental, Safety & Occupational Health Office.

2.1.16 SUBMITTAL: Hazardous Material Safety Data Sheets: The Contractor shall provide "prior to materials arrival on the installation" Material Safety Data Sheets (MSDSs) (OSHA Form 174 or equivalent) for all hazardous materials utilized during the period of this contract.

2.1.16(a) Copies of each MSDS shall be provided to the Contracting Officer or designee, who will forward to the Environmental, Safety & Occupational Health Office for review and approval. Submittal will be reviewed within 10 working days. A copy of the MSDS shall also be kept on the job site. Hazardous materials are defined as (but not limited

to) paints, lacquers, varnishes, sealers, thinners, adhesives, epoxies, acids, compressed gases, solvents, all chemicals containing flammable, toxic, caustic or corrosive mixtures. MSDSs are required regardless of the quantity required for the contract.

2.1.16(b) The listing of hazardous materials is not all inclusive. Therefore, MSDSs are required for materials not listed therein, but contain hazardous ingredients, per paragraph (d) of 29 CFR Part 1910, Subpart Z, Section 1200, Hazardous Communication.

2.1.17 CONFINED SPACE ENTRY: The Contractor shall be responsible for compliance with all requirements as defined by the U. S. Department of Labor, Occupational Safety and Health Administration (OSHA) for Confined Space Entry. The Environmental, Safety & Occupational Health Office and the Fire Prevention Office shall be notified when and where confined space entry is occurring.

2.1.17(a) Confined spaces include, but are not limited to, manholes and Catch Basins as defined by OSHA regulation 29 CFR 1910.146, and shall be treated as a permit-required space.

2.1.17(b) The Contractor shall establish and use a permit system to restrict access to the space and to assure hazards within the space are controlled prior to entry.

2.1.17(c) The Contractor shall perform all required atmospheric testing for all potential air contaminants and oxygen deficiencies in the space. The space must be tested immediately prior to initial entry, and the space shall be repeatedly tested as needed but no less frequently than once per shift.