SP4702-21-Q-0054 Section M.pdf

AUTOMATED FUEL HANDLING EQUIPMENT (AFHE)

MANTENANCE

Section M SP4702-21-Q-0054

EVALUATION FACTORS FOR AWARD

For Official Use Only – Source Selection Sensitive See FAR 2.101 and 3.104

BASIS FOR AWARD

The award will be made to the responsible firm whose quote is determined to be the best value to the Government, technical factors, past performance, and price considered. The Government’s objective is to obtain the highest quality services considered necessary to achieve the stated objectives of this acquisition, with fair and reasonable prices. Award will be made on the basis of lowest-price-technically acceptable source selection process.

A quote must demonstrate to the Government's satisfaction that the Offeror will provide a solution and approach that will ensure the successful accomplishment of each stated objective in the PWS. The Government will evaluate the submissions based on the material presented in the written quotes.

Evaluation Method The contract resulting from this solicitation will be awarded to the Offeror whose quote conforms to the solicitation requirements and is determined to be the lowest-priced and technically acceptable.

OFFERS THAT DO NOT CONFORM TO THE REQUIREMENTS STATED HEREIN MAY BE

DETERMINED UNACCEPTABLE AND MAY BE REJECTED WITHOUT FURTHER

EVALUATION.

Award without Discussion The Government intends to hold discussions but reserves the right to make an award without discussions. Quotes shall contain the Offeror’s best terms within the proposed technical and business approach and shall address all evaluation factors. The Government may limit the number of quotes in the competitive range to the greatest number that will permit an efficient competition among the most highly rated quotes.

No Award The Government reserves the right not to make an award because of this solicitation if such award is determined contrary to the best interest of the Government or the litigation on the long-term contract is resolved.

Single Award The Government anticipates the award of a single Firm Fixed Price, fixed quantity contract to the Offeror whose quote meets the requirements of the solicitation and is considered to be the most advantageous to the Government.

PROPOSAL AND EVALUATION FACTORS

Evaluation Factors Factor 1: Technical Approach

Factor 2: Maintenance Program Management Approach/ Personnel Qualifications Factor 3: Past Performance Factor 4: Price

Relative Importance of Evaluation Factors The Government will evaluate quotes using the factors listed above. The Government will award based on lowest-price, technically acceptable quote using the evaluation factors listed above.

Note: If a quote receives a rating of “Unacceptable” in any of the Non-cost Factors the entire quote being determined "Unacceptable" and will be ineligible for award.

DESCRIPTION OF EVALUATION FACTORS AND SUBFACTORS

The Offeror shall use the requirements outlined in the PWS to respond to Factors 1, 2, and 3.

Factor 1: Technical Approach

The Government will review and evaluate the Offeror’s technical approach that addresses requirements defined in the solicitation to determine how well it:

• Successfully fulfills the Government’s requirements

• Illustrates knowledge and understanding of Automated Fuel Handling Equipment (AFHE)

Systems maintenance requirements

• Demonstrates an understanding of AFHE Systems maintenance concept of operations

The Offeror’s proposed approach shall address all requirements and challenges and shall demonstrate a clear understanding of the AFHE maintenance requirements as described in the solicitation. The evaluation of the technical approach will ensure that the proposal identifies how risks to schedule and/or performance will be mitigated.

The Offeror shall provide an approach to address the following requirements:

• Preventive Maintenance: The procedures the Offeror will use to schedule, complete and report required preventive maintenance. Preventative Maintenance will only be conducted when the Contractor is traveling to a site to complete a CM and is authorized by the Government to complete the site’s preventative maintenance.

• Corrective Maintenance: Methods, procedures, and personnel the Offeror will use to perform troubleshooting functions of AFHE systems (hardware and software) to locate the cause of faults, replace defective components/equipment, and make necessary calibration adjustments to restore AFHE functionality at the sites listed. Procedures for handling trouble calls, trouble call support and urgent and/or emergency conditions as to include how the completed work will be tracked in the ITSM.

• Transition In: If applicable, address execution of smooth 45-day transition/ receipt activities

• Transition Out: If applicable, address execution of smooth 30-day transition/turnover/receipt activities because of contractor change Factor 2: Maintenance Program Management Approach/Personnel Qualifications

The Government will review and evaluate the Offeror’s Project Management Approach to assess the Offeror’s plans for strategy and a management organization structure for the effective and efficient management of contract activities to successfully fulfill the requirements of the PWS.

The Government will review and evaluate the Offeror’s resumes proposed for the Key Personnel. The resumes of personnel proposed will be evaluated for a clear demonstration that the proposed resources meet or exceed the education and experience requirements outlined in the PWS and below.

• Program Manager Key Personnel Program Manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Program Manager shall have at least ten (10) years’ relevant technical experience in the commercial or Government fuel terminal pipeline operations or projects, including five (5) years of experience in a management or supervisory capacity and five (5) years in the functional area of the program to be managed. Program Management experience should include technology assessments, systems design, systems analysis, installation logistics, programmatic and technical support of large, complex integrated electronic/electrical/mechanical systems. A Bachelor’s degree in engineering, business, or technical sciences, from an accredited university or college.

The Government will review and evaluate the Offeror’s approach to determine how well it provides:

• Operational Plan that demonstrates plan to organize, communicate, direct, and coordinate the resources needed to perform preventive maintenance and corrective maintenance.

• Plan for personnel management including program specific training and required certifications;

continuity and management; the organizational structure and the use of proposed team members and subcontractors in support of this effort, to include OCONUS locations (e.g., Status of Forces Agreement (SOFA) requirements).

Factor 1 and 2 will be used to evaluate the degree to which the Offeror’s proposed approach meets all requirements and challenges and demonstrates a clear understanding of the AFHE Systems maintenance requirements as described in the solicitation.

Acceptable/Unacceptable Rating Method will be used to determine qualified Offerors

Technical Rating

Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation Unacceptable Quote does not meet the requirements of the solicitation

Factor 3: Past Performance The Government may solicit information from an Offeror’s customers and business associates; Federal, state and local Government agencies; and from other persons and organizations. The Government reserves the right to limit the number of references it decides to contact and to contact references other than those provided by the Offeror.

Neutral Rating Offerors that have no record of past performance (i.e., new businesses) must submit a signed and dated statement to that effect. If an offer submits a certification statement and the Government has no information available regarding the Offeror’s past performance, that Offeror will receive a neutral rating (i.e., the Offeror is evaluated neither favorably nor unfavorably) for past performance. Other Information Sources

Performance Confidence Assessment The Government will review and assess a Performance Confidence Assessment rating. Each Offeror will be assigned one rating from table below.

Acceptable/Unacceptable Rating Method will be used to determine qualified Offerors

Past Performance Rating Adjectival Rating Description Acceptable Based on the Offeror’s recent / relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Unacceptable Based on the Offeror’s recent / relevant performance record, the Government does not have the expectation that the Offeror will be able to successfully perform the required effort.

Price A Price Quote shall be submitted in accordance with instructions set forth in this solicitation.

Quotes will be evaluated for price reasonableness. If price reasonableness cannot be determined, additional pricing information may be requested by the Government. Price evaluation will be based on the total cost offered for all CLINs. If necessary, an informal breakdown to include but not limited too;

material, labor, overhead, general and administrative expenses, miscellaneous subcontracting, travel/per diem, contract data and any miscellaneous cost items, may be required at the CLIN level.

3.4 Price