RFQ Fire Extinguishers .pdf

Section 1: Schedule of Services

CLIN Description QTY Unit of Issue Unit Price Total Price

Base Period (ninety (90) Days from Date of Award)

0001 Fire Extinguishers EA

Total Contract Value

TOTAL OFFERED PRICE (BASE

PERIOD OF PERFORMANCE):

Section 2: PERFORMANCE WORK STATEMENT

1.1 General Information

1.0 GENERAL INFORMATION

This requirement is to provide Labor, Tools, and Supervision services for the Defense Logistics

Agency (DLA) Installation management buildings located at Naval Support Activity (NSA)

Philadelphia. The contractor Shall provide all personnel, equipment, tools, materials

(see*below), supervision, and services necessary for purchasing and delivery of, certified brand-new portable fire extinguisher as well as properly disposing the existing fire extinguisher with a direct replacement as defined in.

Performance Work Statement (PWS). The Contractor shall perform the contracted services identified in the PWS. Areas to be serviced is within DLA Installation management buildings.

1.2 BACKGROUND

DLA is a combat support agency in the Department of Defense. DLA provides supplies to the military services and supports their acquisition of weapons, fuel, repair parts, and other materials. DLA Troop support and other DLA activities are tenants at the Naval Support

Activity Philadelphia. DLA currently resides in areas within six separate buildings on the property.

1.2 OBJECTIVES

The Contractor shall provide all labor, supervision, transportation, material, tools, incidentals, equipment, services, quality assurance necessary. and items necessary for purchase and delivery.

A direct replacement of B, C/ A, B, C & K-CLASS dry chemical portable fire extinguisher while properly disposing of the existing fire extinguishers after the direct replacement. Actions mandated by the original manufacturer literature, specifications, and periodicity. The contractor shall be responsible for validating the actual direct replacement of all new DLA portable A, B, C

/ B, C and K-CLASS fire extinguishers. As well as disposing of all said existing fire extinguishers.

1.3 PRICING

The contractor shall submit a firm fixed price quotation/offer.

1.4 PERIOD OF PERFORMANCE

The contract will be for a period of ninety days.

1.5 SERVICE VENDOR PERSONNEL QUALIFICATIONS

Ensure that only fully qualified technicians that have gone through the original equipment manufacturer (OEM) or a comparable third-party service school will perform purchasing and delivery while direct replacing of A, B, C portable fire extinguisher. If requested documentation, supporting this information shall be provided to Troop Support point of contact.

4 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE

4.1 Government Quality Assurance Surveillance (QASP). In fulfillment of this effort, the

Contractor shall provide the deliverables identified in Table 1.in section 2.4.4.12. All deliverables shall be submitted to the Contracting Officer’s Representative (COR) unless otherwise agreed upon. The Government will have a maximum of ten (10) working days from the day the draft deliverable is received to review the document, provide comments back to the

Contractor, approve or disapprove the deliverables. The Contractor will have a maximum of ten

(10) working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified below are intended to be calendar days unless otherwise specified.

Final inspection and acceptance of all work performed, reports and other deliverables will be performed at the place of delivery by the COR. The format for the individual deliverables will be determined through consultation between the COR and the Contractor. Products that reflect the

Contractor’s analysis and opinion (e.g., studies or analyses) may be in Contractor format. All documents will be provided in either hard copy or electronically as requested by the COR.

Electronic documents will be provided in the appropriate Microsoft Office format (e.g., Word or

PowerPoint). If appropriate, the Government may ask that they be provided in compressed or

PDF format.

4.2 Government Quality Assurance. Contractor performance will be surveyed to determine if it meets the contract standards. A variety of surveillance methods may be used.

• Random sampling of recurring service output.

• One hundred percent (100%) inspection of the output.

• Periodic surveillance of the processes or output. Surveillance of output items (daily, weekly, monthly, quarterly, semiannually, or annually) as determined necessary to assure a sufficient evaluation of contractor performance.

4.3 Performance Evaluation Meetings. The Contracting Officer may require the contract manager to meet with the contracting officer, contract administrator, QAE, and other government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when the contractor believes such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract file and signed by the contract manager and the contracting officer or contract administrator. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the contracting officer within 10 calendar days following receipt of the minutes.

4.4 Monthly Performance Reports.

4.5 Performance Measurements. Progress will be tracked based on scheduled services and service calls. Performance evaluation will be based on the completion of the task.

4.6 Method of Surveillance. The Government will ensure quality assurance of all tasks with

100% inspections performed by the Contracting Officer’s Representative (COR). During the inspections, the COR will review for current task completion. More information about the method of surveillance can be found in Table 2 in section 5.13.

4.7 Inspection and Acceptance Criteria. Final inspection and acceptance of all work performed, reports and other deliverables will be certified by the COR.

4.8 Surveillance Schedule. Specific surveillance schedules for tasks can be found in Table 2 in section.

The surveillance staff has two components:

1) Contracting Officer: The primary function of the Contracting Officer, regarding the surveillance activity, is to authorize changes to the PWS. The Contracting Officer is responsible for ensuring the completion of all work in accordance with the PWS, and the

QASP provides a means to accomplish this. The Contracting Officer will rely on the

COR to provide information and recommendations.

2) COR: The COR’s responsibility is to monitor and inspect, report, and make recommendations to the Contracting Officer regarding the quality of the Contractor work performed or not performed.

4.9 General Acceptance Criteria. General quality measures, as set forth below, will be applied to each work product received from the Contractor under this Performance Work Statement.

• Accuracy -Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity -Work Products shall be clear and concise. Any/all diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements -All work products must satisfy the requirements of this

Performance Work Statement.

• File Editing -All text and diagrammatic files shall be editable by the Government.

• Format -Work Products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Hard copy formats shall follow any specified Directives or Manuals.

Timeliness -Work Products shall be submitted on or before the due date specified in this

Performance Work Statement or submitted in accordance with a later scheduled date determined by the Government.

4.10 Performance Standard/Acceptable Quality Level. The Contractor is expected to meet the following goals.

1) Performance standard is a goal of 100% satisfactorily completing the tasking and meeting timeliness for each project tasking as set forth in 4.1, 4.2 and 4.3.

2) Acceptable quality level is 90% of all tasking/deliverables prepared contain only minor defects or rewrites and 90% are processed within the agreed upon timeframe or milestone(s).

3) No major complaints from customer(s).

4.11 Performance Evaluation and Payments.

Below are the Performance Standards that will be used in evaluating performance on a

Monthly basis.

Overall Performance Rating

Satisfactory– Performance meets or exceeds contractual requirements. The contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory. The COR recommends and the Contracting Officer will decide to pay the contractor 100% of the invoice amount.

Fair – Performance does not meet some contractual requirements. The contractual performance reflects a minor problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. The minor problems with performance problem(s) do not adversely impact the mission of the Agency.

The COR recommends and the contracting officer will decide to pay the contractor 90% of the invoice amount.

Marginal– Performance does not meet some contract requirements. The contractual performance reflects a serious problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. The COR recommends and the Contracting Officer will make a determination to pay the contractor 80% of the invoice amount.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely to be in a timely manner. Possible issues include, but are not limited to missed milestone, low quality documents requiring mu. The contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective. Payment will be withheld pending resolution of cure notice(s). Termination for default or cause may result.

Timeliness

Satisfactory

Meets or exceeds contract requirements in terms of timeliness of delivery.

The timeliness of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory. The COR recommends and the contracting officer will decide to pay the contractor 100% of the invoice amount.

Fair Does not meet some contractual requirements in term of timeliness of delivery. The timeliness of contractual performance reflects a minor timeliness problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. The minor timeliness problem(s) do not adversely impact the mission of the

Agency

Marginal Does not meet some contractual requirements in term of timeliness of delivery The timeliness of contractual performance reflects a serious problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented

Unacceptable

Does not meet most contractual requirements in terms of timeliness of delivery and recovery is not likely in a timely manner. The timeliness of contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Quality

Meets or exceeds contract requirements in terms of quality of work performed. The quality of work or contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

Fair Does not meet some contractual requirements in terms of quality of work performed. The quality of contractual performance reflects a minor quality problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. The minor quality problem(s) do not adversely impact the mission of the Agency

Marginal Does not meet some contractual requirements in terms of quality The quality of contractual performance reflects a serious problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented

Unacceptable

Does not meet most contractual requirements in terms of quality and recovery is not likely in a timely manner. The quality of contractual performance contains a serious problem(s) because the contractor’s corrective actions appear or were ineffective. .

Disincentives are applied for ratings of “Fair”, “Marginal”. And “Unsatisfactory” as follows:

Satisfactory + 100% payment

Fair + - 10% disincentive

Marginal + -20% disincentive

Unsatisfactory= Payment will be withheld pending resolution of cure notice(s).

Termination for default or cause may result.

4.13 Deliverables & Performance Requirement Summary Tables. The tables below identify the deliverables resulting from the tasks defined in Section 4. Specific Tasks.

TABLE 1. DELIVERABLES

Table 1 identifies Deliverables associated with Section 4. – Specific Tasks.

PWS Para# Task Title

Quantity:

No. of

Reports

Annually Deliverable Service Due

3.1.

Thru

3.2

Weekly reports Three days upon completion of work

5.1 Quality Control Plan 1 report Within 10 days of contract award

5.2 Transition Plan 1 report Within 5 days of contract award

7.5 Final Result Briefing 1 report 10 days prior to contract expiration

TABLE 2: PERFORMANCE REQUIREMENT

PWS Para# Task Title Standard Acceptable Surveillance Incentive

3.1

100%

Satisfactory

Complete 100%

100% COR

Inspection Good, 3.2

100%

Satisfactory

Complete 100%

100% COR

Inspection Good

5.1

Quality Control

Plan

100%

Satisfactory

Complete 100%

100% COR

Inspection Good

5.2 Transition Plan

100%

Satisfactory

Complete 100%

100%

Satisfactory

Complete Good, 11.6

Final Result

Briefing

100%

Satisfactory

Complete 100%

100%

Complete Good, 5 CONTRACTOR QUALITY CONTROL

5.1 Contractor Quality Control Plan (QCP). The Contractor shall submit a Quality Control

Plan within 10 business days of the contract award. This plan shall describe the Contractor’s methodology for compliance with the Deliverable and Performance Requirement Summary above. The COR will notify the Contractor of concurrence or required modifications to the QCP within 10 business days of receipt. The Contractor shall make appropriate modifications within 5 days of the COR’s notification and provide a revised QCP within 5 business days. The plan shall include as a minimum:

• A description of the inspection system to cover all services listed on the performance requirements summary (PRS). The description shall include specifics as to the areas to be inspected on scheduled and unscheduled basis, frequency of inspections, submission of monthly quality control inspections (submission of a quality control schedule), the title and organizational placement of the inspectors, and procedures for contacting the inspector(s). Additionally, control procedures for any government provided keys or lock combinations shall be included.

• A description of the records to be kept to document inspections and corrective or preventive actions taken.

5.2 Transition Plan. The contractor shall develop and submit a Transition Plan to enable the contractor to be fully operational on the contract start date. This Transition Plan will be submitted to the Contracting Officer within 5 days from the contract award date. The transition plan shall include a proposed schedule for each scheduled service and a proposed inventory of supplies to be used. The contractor shall conduct an orderly transition from Government operation to full contractor performance and be fully operational on the contract start date.

5.3 MATERIAL SAFTY DATA

Will be provided by contractor all items shall be environmentally friendly.

6 GOVERNMENT FURNISHED PROPERTY

6.1 Government-Furnished Equipment. The government will not provide any equipment. The

Contractor is responsible for providing his own equipment.

6.2 Government-Furnished Material.

The government will let the contractor have access to areas with A, B, C portable fire extinguisher. These shall be kept up to date through the duration of this contract. Government forms that are required during this contract shall be furnished in the quantity to last for the period of work. After which it shall be the contractor’s responsibility to produce them for his use on this contract.

7 CONTRACTOR-FURNISHED ITEMS:

7.1 Contractor-Furnished Equipment. The Contractor shall furnish all equipment required to perform this contract

7.2 Contractor-Furnished Communications. The operation of a business telephone shall be.

Always maintained. This telephone number shall be given to the Contracting Officer, COR, QAE and service call desk at the pre-performance conference after the start of the contract.

7.3 Contractor-Furnished Vehicles.

All vehicles used in the performance of this contract shall be in operable condition and meet the local, state, and federal environmental and safety requirements. The contractor shall provide and maintain contractor-owned or leased vehicles to provide transportation to meet the requirements of this contract. Any contractor vehicles used in the performance of this contract shall have the company name prominently displayed on both sides of the vehicle and be maintained clean to present a neat, professional appearance. Vehicles found to be unsafe and unable to function as designed, shall be removed from the installation, and replaced at contractor expense. Vehicular repairs shall not be done on installation. The contracting officer representative may inspect the contractor's vehicles at any time and direct the removal of any unsafe or objectionable vehicle from the installation.

• All vehicles shall be registered, licensed, insured, and operated in accordance with base traffic regulations by a licensed driver.

• All vehicle storage lockers and equipment will be locked when vehicle is unoccupied.

Vehicles used to transport steam cleaning equipment will be secured. Each contractor provided vehicle shall show the contractor's name and local telephone number so that it is clearly visible and always display a valid state license plate, safety inspection sticker, state contractor license number prominently on the sides of each vehicle, coming on base to do work.

. UNDER NO CIRCUMSTANCES WILL THE CONTRACTOR PARK OR STORE

VEHICLES OR EQUIPMENT CONTAINS SOLVENTS ON BASE OTHER THAN

NORMAL WORK HOURS.

7.4 Contractor-Furnished Equipment and Tools. All equipment used in the performance of this Contract shall be operable condition and meet the local, state, and federal environmental and safety Requirements. The contractor will submit a description of each item of equipment to be used to the Contracting Officer for approval within 10 days after contract award. The contractor's equipment shall be of commercial quality, size, and type suitable for accomplishing the various phases of work specified. The contractor's equipment shall be in good repair and able to operate efficiently and safely. Equipment shall be maintained clean to present a neat, professional appearance. The contracting officer may inspect the contractor's equipment and/or tools at any time and direct the removal of any improper, or unsafe equipment/tools. These items shall be removed from the job by the contractor and replaced with satisfactory equipment.

9 ENVIRONMENTAL CONTROLS

9.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, permits, DOD regulations, and requirements regarding environmental protection. The contractor shall also be knowledgeable of and comply with DLAI 4150.07 and DODI 4150.07.

9.2 Notification of Environment Spills. If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the

Quality Assurance Evaluator (QAE). The contractor shall be liable for containment and environmental clean-up of the spill or release of such substances.

9.3 Material Mixing Storage and Use. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

9.4 Communication. The contractor is responsible for advising his employees of all

Environmental and Hazardous Materials Handling and is also required to have and maintain

Safety Data Sheets (SDS) on all materials that are required by State and Federal Laws and/or

Regulations. (Reference OSHA requirements).

10 CONTRACTOR PERSONNEL.

10.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of the designated person and an alternate who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer within one working day of the contract award.

• The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

• The contract manager or alternate shall be available during normal duty hours within one hour to meet on the installation with government personnel (designated by the contracting officer) to discuss problem areas. After normal duty hours, the manager or alternate shall be available within three hours, 24 hours a day, and seven days a week.

• The contract manager and alternate must be able to read, write, speak, and understand

English.

• The contract manager and alternate must have and provide a copy of current State of

Pennsylvania fire extinguisher recertification application certificate/license.

10.2 Contractor Employees.

• The contractor shall insure all employees have adequate knowledge of the proper procedures for using chemicals, tools, and equipment necessary to complete assigned tasks. All contractor employees that certify fire extinguisher must have and provide a copy of current State of Pennsylvania application certificate/license at time of final proposal submission.

• The contractor shall not employ any person for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

• Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Contractor personnel must wear uniforms which display the company’s name.

• The contractor shall ensure employees have a current and valid driver's license before allowing the employee to operate a contractor-owned vehicle on NSA Philadelphia.

• The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Defense Logistics Agency

(DLA), either military or civilian, unless such person seeks and receives approval according to the appropriate ethics regulations.

• The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform, however; their absence at any time shall not constitute an excuse for nonperformance under this contract.

• Contractor Personnel Roster. The contractor shall provide a roster of contractor personnel, employed under this contract, to the contracting officer, Security Police, and the Quality Assurance Evaluator (QAE) not later than the contract start date. This roster shall show employee names, social security number (SSN), position title, security clearance (if applicable), and Pennsylvania license. The roster shall also show telephone numbers of the contract manager and/or alternate(s). Subsequent changes to these rosters shall be forwarded to the contracting officer, Security Police and QAE not later than the

5th day of each month if there were any changes the previous month. Contractor may include "Privacy Act" statement on roster.

• The management and control of contractor employees in the performance of this contract shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the contract requirements and DLA regulations concerning conduct of employees.

10.3 Employee Training. The contractor shall ensure employees are qualified to install and remove all portable fire extinguisher parts and equipment before assigning employees to tasks that require use of the equipment.. The contractor shall maintain records of everyone’s training and state certifications/licenses. The contractor shall provide environmental, health, and safety training to ensure compliance with all federal, state, and local laws or regulations.

11 OTHER PERFORMANCE REQUIREMENT

• All fire extinguishers shall be in their original operating condition.

• All fire extinguishers shall meet all city and state code requirements.

• All fire extinguishers shall be pressure tested to the proper PSI.

• All fire extinguishers shall be placed on a proper spaced secured hook or case.

• All fire extinguishers shall be free from obstruction with proper markings.

• All fire extinguishers that are replaced shall be removed and disposed of by contractor.

• All fire extinguishers shall be a direct replacement

11.1 Records.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Section 6.1, Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five (5) working days of receipt of the request. All records, files, documents, and working papers provided the government in the performance of this contract become and remain government property. The DLA IPMC will forward recertification of fire extinguisher records to the NSA Philadelphia. At the termination of this contract the contractor shall turn over to the DLA contracting officer all records concerning the management and operation of this contract.

11.4 Inspections. The records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

11.5 Applicable Publication and Forms. Publications (to include their supplements at any

Organizational level) and forms that apply to this PWS are listed below. The publications and forms have been coded as mandatory or advisory. The contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of this PWS. The contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in this PWS. All publications and forms listed shall be provided by the government at the start of the contract.

It is the responsibility of the contractor to establish follow-on requirements with the publication’s distribution office. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes that result in a decrease or no changes in the contract price and notify the contracting officer in writing of such changes. Before implementing any change that will result in an increase in the contract price, the contractor shall submit to the contracting officer a price proposal within 30 calendar days following receipt of the change by the contractor. The contracting officer and the contractor shall negotiate the change to the contract under the provisions of the contract clause entitled "Changes". Failure of the contractor to submit a price proposal within 30 calendar days following receipt of the change entitles the government to performance according to such change at no increase in contract price (unless the time requirement is waived by the contracting officer according to paragraph c of the changes clause).

11.6 Final Result Briefing. Vendor will prepare a final result briefing for all tasks under this.

Order. The briefing will be presented to the COR 10 calendar days prior to final contract conclusion.

Performance of this effort may require the vendor to access and use data and information proprietary to a government agency or Government vendor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

12 HOURS OF OPERATION

12.1 Normal Hours of Operation. The contractor shall perform services required under this contract during the normal operating hours of the government activity occupying the facility where the services are to be performed. Normal operating hours on NSA Philadelphia are 0700 to 1530 weekdays. In some areas, due to the volume of personnel, type of operation, or other considerations, shall be accomplished at times other than during normal operating hours.

12.2 Federal Holidays. The vendor is not required to provide services on the ten Federal holidays.

Observed NSA Philadelphia unless approved by the COR. The following holidays are observed:

• New Year's Day (January I)

• Martin Luther King's Birthday (Third Monday in January)

• President' Day (Third Monday in February)

• Memorial Day (last Monday in May)

• Juneteenth (June 19th)

• Independence Day (July 4th)

• Labor Day (first Monday in September)

• Columbus Day (Second Monday in October)

• Veteran's Day (November 11)

• Thanksgiving Day (Fourth Thursday in November)

• Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

12.3 Emergency Service Calls. On occasion, the contractor may be required to support AED control services outside the normal duty hours. The contractor shall be responsible for service calls support as are described in Section 4.3 Specific AED.

13 INVOICING AND PAYMENT SCHEDULE

The vendor shall invoice 6-MONTH. The Contractor invoice shall include Contractor name, invoice number, date, Contract Number, CLIN number, document number, and cost of payment.

Invoices are to be sent directly to the COR electronically or via fax. After certification of the invoice by the COR, the invoice will be forwarded to the Contracting Officer for approval and submission for payment.

14 POINTS OF CONTACT

CONTRACTING OFFICER REPRESENTATIVE (COR)

The Installation Support at NSA Philadelphia COR point of contact is:

Primary: Mr. Tim Edgil

Comm. Phone: (215) 737-2232.

Email: timothy.edgil@dla.mil

NSA Installation Support at Philadelphia

700 Robbins Street, Building 36

Philadelphia, Pennsylvania 19111

CONTRACTING OFFICER

Primary: Ms. Rhonda Saunders

Comm. Phone: (215) 737-9107

Email: Rhonda. saunders.@dla.mil

DLA Contracting Services Office (Philadelphia)

Building 6D, Station 6D441

700 Robbins Street

Philadelphia, Pennsylvania 19111

2.4.15 DEFINITIONS

mailto:timothy.edgil@dla.mil

Call Back. A request for corrective work following a previous work request that has not provided the required results for a designated period. Callbacks shall be performed at no cost to the Government. Callbacks shall be scheduled and included on submitted daily schedules, and work request data shall be completed and submitted to the Government the next normal working day after the callback is completed. Callback work is also called re-performance. Repeated calls are possible.

Job Order: A written request, issued by the QAE, which will accomplish special AED control tasks. The contractor shall date and initial the Job Order upon receipt. The contractor shall notify the QAE of completion within one workday.

Monitoring: Thorough inspections or surveys conducted on a regular basis to determine the presence of cleanliness.

Notification/Identification: The contracting officer, contract administrator, or QAE may on occasion verbally or on a job order identify or notify the contractor to perform tasks or standards outlined in the PWS.

Performance Requirement: The point that divides acceptable and unacceptable performance to tasks that is in according to the performance requirement summary and the Inspection of

Services clause. It is the number or percentage of defects that is deemed acceptable. Any further defects will require the government to affect the price computation system.

Performance Requirements Summary (PRS): A listing of the service outputs under the contract that are to be evaluated on a regular basis, the surveillance methods to be used for the methods to be used for these outputs, and the performance requirement of the listed outputs.

Quality Assurance: Is a planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government.

Quality Assurance Evaluator (QAE): A quality assurance inspector who is a government employee, trained to protect the government’s interest through on-site performance evaluation of commercial AED management contracts.

Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance. The document contains specific methods on how to perform surveillance of the Contractor.

Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

Random Sampling: A sampling method in which each service output in a lot has an equal chance of

Unacceptable Condition(s): A condition that does not conform to quality standards resulting in a callback.

2.4.16 INSTALLATION SECURITY

CONTRACTOR ACCESS AND USE OF PREMISES

1. Security Requirements Naval Support Activity (NSA) Philadelphia:

a) No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

b) Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass is issued by the NSA Welcome Center, located at the Oxford

Ave. gate. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 3:00 p.m. In order to obtain a pass/badge, the Contracting

Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

c) Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at NSA Philadelphia.

d) The NSA Security Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be returned once entered the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the

Installation Commander. If entry is denied, the Contractor will be immediately notified. NSA Security may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the

Installation commander has deemed unfit for unaccompanied access.

e) Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

f) Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated

Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the

DoD affiliation of the employee has been terminated. If the Pass or Access Control

Badge is lost or stolen a police report will be completed and a new request will be submitted by the Contracting Officer or designee. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

g) Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on this

Center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

h) Unofficial photography, cameras, or photographs are prohibited on NSA property.

When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

i) Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on NSA property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (NSA) property.

j) Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

k) NSA is not responsible for job site security. Removal of material from jobsite and

Installation are subject to security checks. The contractor is to notify NSA security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

Table: DLA Installation Management Philadelphia Areas of Operation Buildings

A, B,C,/ BC or K-class portable fire extinguishers

Building Bay Extinguishers (est)

BUILDING #3 North, South, East and West A

B

C

D

BUILDING #5 North, South, East and West A 3

B

C

D

BUILDING #6 North, South, East and West A

B

C

D

BUILDING #26 North, South, East and West 1st & 2nd Floor

(DCSO)

BUILDING #45 All Floors 20

BUILDING #27 D 10

BUILDING #2 B 5

BUILDING #7 A & B 15

Section 3: Instructions to Contractors and Evaluation of Offers

3.1 OFFER SUBMISSION INSTRUCTIONS

The subject RFQ will be posted on beta.sam.gov. Vendors should submit their offers electronically via the beta.sam web page.

If there is a failure on the sam.gov web page and vendors are unable to post their quotes electronically, with the approval of the Contracting Officer and contract specialist, quotes may also be submitted to the email addresses listed below:

Rhonda.saunders@dla.mil

Every single page of the contractor’s offer must be stamped with the following, including the cover page:

For Official Use Only

Source Selection Information -- See FAR 2.101 and 3.104

3.2 SUBMISSION OF QUESTIONS

Should contractors have any questions with respect to this RFQ, they should submit them, via email, to

Rhonda.saunders@dla.mil

Any technical questions, requests for clarification or requests for data in connection with this RFQ must be submitted in writing on or before May 6, 2024, at 3:00 PM Eastern Time to allow DLA adequate time to provide correct answers to the questions submitted and to prevent any delays in the closing date of the RFQ. The Contractor is strongly urged to follow-up the submission of any questions with a phone call to the Contracting Officer to ensure that questions have been received.

All offers must be received on or before

Monday, May 13, 2024, at 5:00PM EST.

3.3 508 Compliance Requirements

In accordance with L29 Section 508 Requirements JUL 2019, offerors shall comply with the Section 508 accessibility requirements. By submission of its offer, the offeror affirms that its Electronic Information

Technology (EIT) supplies and services are accessible as outlined in the law, the standard, and FAR

Subpart 39.2. Offerors shall complete Attachment Z - Voluntary Product Accessible Template (VPAT)

Version 2.3 document in the solicitation. If applicable, offerors shall indicate where their Section 508 EIT compliance information is available for review (e.g. offeror’s website or other location the contracting officer can access). The contracting officer may require a demonstration of Section 508 compliance prior to award.

3.4 BASIS FOR AWARD

This task order is being issued as unrestricted.

Award shall be made to a responsible, eligible vendor whose quotation represents the lowest priced, technically acceptable offer based upon the total price for all items contained within this solicitation and the corresponding Performance Work Statement (PWS). Only those proposals found to be technically acceptable will be further evaluated for award. Technical acceptability requires being acceptable for all non-price factors and meeting all requirements of the PWS. Any offer that takes exception to the terms and conditions of this solicitation may be determined to be technically unacceptable for this requirement.

Price will be evaluated on a Lowest Price Technically Acceptable basis. Pricing will be evaluated to determine that all pricing is fair and reasonable. The total evaluated price will be determined by summing the total proposed price of CLIN 0001..

The contractor shall complete the Schedule of Supplies CLIN structure in Section 1 and also provide broken out unit pricing per the locations listed in the last pages of the PWS.

Section 4: Additional Clauses

The following clauses are incorporated into this Solicitation

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide

Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation

Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving

Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

_________________2in1___________________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice

2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC: SL4701

Issue By DoDAAC: SP4701

Admin DoDAAC**: SP4701

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC): TBD

Service Acceptor (DoDAAC): TBD

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR

42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

____________________TBD_____________________________________________

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

FAR 52.224-3 Privacy Training (Jan 2017)

(a) Definition. As used in this clause, “personally identifiable information” means information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual. (See Office of Management and Budget

(OMB) Circular A-130, Managing Federal Information as a Strategic Resource).

(b) The Contractor shall ensure that initial privacy training, and annual privacy training thereafter, is completed by contractor employees who-

(1) Have access to a system of records;

(2) Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable information on behalf of an agency; or

(3) Design, develop, maintain, or operate a system of records (see also FAR subpart 24.3 and

39.105).

(c)

(1) “Privacy training shall address the key elements necessary for ensuring the safeguarding of personally identifiable information or a system of records. The training shall be role-based, provide foundational as well as more advanced levels of training, and have measures in place to test the knowledge level of users.

At a minimum, the privacy training shall cover-

(i) The provisions of the Privacy Act of 1974 (5 U.S.C. 552a), including penalties for violations of the Act;

(ii) The appropriate handling and safeguarding of personally identifiable information;

(iii) The authorized and official use of a system of records or any other personally identifiable information;

(iv) The restriction on the use of unauthorized equipment to create, collect, use, process, store, maintain, disseminate, disclose, dispose or otherwise access personally identifiable information;

(v) The prohibition against the unauthorized use of a system of records or unauthorized disclosure, access, handling, or use of personally identifiable information; and https://www.acquisition.gov/content/subpart-243-privacy-training#iSubpart_24_3…