SP4701-18-Q-0113.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF 26

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS SOLE SOURCE OR

SIZE STANDARD: 500

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS: 333249

EDWOSB

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

SP4701-18-Q-0113

Eugene Marrone(Eugene.Marrone@dla.mil) 215-737-5230

Net 30 Days

See Block 9

DATE

08/15/2018

LOCAL TIME

08/23/2018 12:00 pm EST

DLA Contracting Services Office Philadelphia DCSO-P, Bldg 26S-1-8018 700 Robbins Ave.

Philadelphia, PA 19111

SOURCE SELECTION INFORMATION IAW FAR 2.101 & 3.104

Combined Synopsis/Solicitation

(1) Date: August 15, 2018

(2) Contracting Office Address:

DLA Contracting Services Office Philadelphia 700 Robbins Avenue, Building # 26/2, North Side Philadelphia, PA 19111

(3) Proposed Solicitation Number: SP4701-18-Q-0113

(4) Closing Response Date: August 23, 2018 at 12:00PM EST

(5) Contact Point: Eugene Marrone ( 215-737-5230; Eugene.Marrone@dla.mil )

(6) Set Aside: NA

(7) NAICS Code: 333249

(8) Statement of Work:

1.0 BACKGROUND.

1.1 Defense Logistics Agency (DLA). DLA is an agency of the Office of the Secretary of Defense within the United States Department of Defense (DoD). The DLA Director reports to the Under Secretary of Defense for Acquisition, Technology and Logistics through the Deputy Under Secretary of Defense (Logistics and Materiel Readiness). DLA provides worldwide logistics support for the missions of the Military Departments and the Unified Combatant Commands under conditions of peace and war. It also provides support to other DoD Components and certain Federal agencies, foreign governments, international organizations, and others authorized.

2.0 REQUIREMENTS

2.1 GENERAL REQUIREMENTS: The requirements of this procurement action are to obtain all equipment maintenance and mail meter rental required for the existing Pitney Bowes equipment used for the accountability of all inbound mail and small packages and the processing of all outbound mail and small package shipments for DLA Installation Operations Fort Belvoir, and software maintenance and software residence for DLA Installation Operations Fort Belvoir in Fort Belvoir, VA, DLA Installation Operations Columbus in Columbus, OH, DLA Installation Operations Richmond in Richmond, VA, DLA Installation Operations San Joaquin in Tracy, CA, and DLA Installation Operations Susquehanna in New Cumberland, PA. The contract shall cover all hardware equipment to meet this requirement and secure hosting services that meet federal security requirements as outlined in this statement of work, as well as a line item for procuring supplies on an open market basis. Reducing carrier charges and overhead costs are a key component of this procurement. Specific requirements for the site in each major category are outlined below.

2.1.1 The contractor shall provide all equipment maintenance including preventive and all problem maintenance for DLA Installation Operations Fort Belvoir in Fort Belvoir, VA, software maintenance including providing all necessary software installation including rate changes and software updates as required, and software residence for DLA Installation Operations Fort Belvoir in Fort Belvoir, VA, DLA Installation Operations Columbus in Columbus, OH, DLA Installation Operations Richmond in Richmond, VA, DLA Installation Operations San Joaquin in Tracy, CA, and DLA Installation Operations Susquehanna in New Cumberland, PA.

2.1.2 The contractor shall lease and install postage meters with remote setting capability that permits postage replenishment at DLA Installation Operations Fort Belvoir in Fort Belvoir, VA.

The contractor will provide all postage meter maintenance.

2.1.3 DLA will provide a visitor network that will be utilized for connectivity for downloading postage, software upgrades, and rate changes on all equipment. The contractor shall provide equipment that can connect online through this visitor network. In order to maintain security and to insure that all DLA systems and data are kept confidential, the proposed solution must support the following requirements:

The URL web link that connects must be a port 443 Secure Socket Layer connection.

DLA data must not be comingled with any other Agency or business data.

The data must be captured and all applications supported via a contractor supplied hosting facility. Contractor must present in its response details on the hosting center security, redundancy, failover, and operations in its offering.

Vendor must supply to the Government 3rd party audits for Payment Card Industry (PCI) and vulnerability testing of hosting center on an annual basis.

Data consolidation program must be web based with all administration, backup, and redundancy the responsibility of the contractor.

All data collection must happen on a real-time (current time) basis without any operator intervention at any of the mailing systems.

All carrier rate updates shall be done on the web based system by the contractor.

Being able to reduce carrier costs is of vital importance to the DLA while at the same time not compromising on delivery services. To meet this object, DLA requires the proposed system must support enterprise business rules configuration and enforcement to utilization of carriers and the associated services.

All systems must be Federal Information Processing Standards (FIPS) compliant.

2.2 SPECIFIC REQUIREMENTS

2.2.1 The tables below describe all of mailroom service requirements for DLA Installation Operations Field Sites:

- Equipment and software maintenance and updates

- Equipment leasing (Meter heads)

- Contractor provided server hosting services

Table 1. DLA Installation Operations Field Sites - Table of Requirements

DLA

Installation Operations Field Sites

Equipment Mail

Meter Software Package Residence

Fort Belvoir Fort Belvoir Fort Belvoir, Columbus, Richmond, San Joaquin, & Susquehanna

Fort Belvoir, Columbus, Richmond, San Joaquin, &

Susquehanna

Annual Maintenance Mail Meter

Head Leasing

SendSuite Live Enterprise

SendSuite Tracking Software Maintenance

Pitney Bowes Software Residence

Contract Line Item

Distribution

CLIN 0001 CLIN 0002 CLIN 0003 CLIN 0004

Base Year DLA Purchases DLA Leases DLA Purchases DLA Leases

First Option Year

DLA Purchases DLA Leases DLA Purchases DLA Leases

Second Option Year

DLA Purchases DLA Leases DLA Purchases DLA Leases

Table 2. DLA Installation Operations Fort Belvoir ‐ Equipment and Software Covered By Maintenance Contract

Seq DLA HQC Equipment & Software Package Item Quantity

1 Connect+ 3000 Series WOW (Mailing System #1) AZBD* 1

2 Connect+ Series Meter 1W00 1

3 310/205 Letters/minute Feature APSK* 1

4 10 in. Display – Standard Apps Center MSD1 1

5 Connect+ SendSuite Interface MSPQ* 1

6 Connect+ Mono Printer AZBE 1

7 Connect+ Power Stacker MSPS* 1

8 Roll Tape Kit MW90650 1

9 Connect+ 3000 Series WOW (Mailing System #2) AZBD* 1

10 Connect+ Series Meter 1W00 1

11 310/205 Letters/minute Feature APSK* 1

12 10 in. Display – Standard Apps Center MSD1 1

13 Connect+ SendSuite Interface MSPQ* 1

14 Connect+ Mono Printer AZBE 1

15 Connect+ Power Stacker MSPS* 1

16 Roll Tape Kit MW90650 1

17 Connect+ 1000 Series (Accountable Section Mailing System) AZBA* 1

18 Connect+ Series Meter 1W00 1

19 130 LPM Feature APSA 1

20 10 in. Display – Standard Apps Center MSD1 1

21 Connect+ SendSuite Interface MSPQ* 1

22 Connect+ Mono Printer AZBE 1

23 Connect+ Drop Stacker MW90007 1

24 Additional SendSuite Live Location (1) price per location SSH1* 1

25 Add 1 Site w/ Multiple Workstations T5UC* 1

26 Tracking Assistant Plus Win Mobile (T742) T5UM 4

27 Four Bay Cradle/Battery Charger for Tracking Assistant (T742) T51M 1

28 Single Bay Cradle/Battery Charger for Tracking Assistant (T742) T51S 1

29 Counter Signature Pad Plus (Inbound station) J546* 1

30 100 lb. Tabletop Scale (One per outbound station) T310* 3

31 Low to Mid Volume 4 in. Label Printer T536* 5

32 Cordless Scanner (Inbound) T539* 1

33 Non‐Contact Programmable Wedge Scanner (Outbound Stations) V320* 3

34 Installation Project Management (Outbound Area & training) T5M3* 3

35 Installation Project Management (Inbound Area & training) T5M3* 1

36 Laser Printer (Accountable Section) T321* 1

37 Laser Printer (Inbound Tracking) T321* 1

38 SendSuite Live Enterprise Package 1

39 SendSuite Tracking Package 1

Please refer to the table below when submitting the proposal:

FY19 Base Year – October 1, 2018 - September 30, 2019

CLIN CLIN Description Unit QTY Price Per Month

Year Total

0001 EQUIPMENT MAINTENANCE

Annual equipment maintenance contract.

UN 12

0002 MAIL METER RENTAL

Yearly fee for mail meter rental through an USPS approved third party source.

UN 12

0003 SOFTWARE MAINTENANCE

Annual software maintenance and update contract.

UN 12

0004 RESIDENCE

Annual charge for usage of Pitney Bowes hosting service.

UN 12

Contract Total

FY20 First Option Year – October 1, 2019 - September 30, 2020

CLIN CLIN Description Unit QTY Price Per Month

1001 EQUIPMENT MAINTENANCE

Annual equipment maintenance contract.

UN 12

1002 MAIL METER RENTAL

Yearly fee for mail meter rental through an USPS approved third party source.

UN 12

1003 SOFTWARE MAINTENANCE

Annual software maintenance and update contract.

UN 12

1004 RESIDENCE

Annual charge for usage of Pitney Bowes hosting service.

UN 12

Contract Total

FY21 Second Option Year – October 1, 2020 - September 30, 2021

CLIN CLIN Description Unit QTY Price Per Month

2001 EQUIPMENT MAINTENANCE

Annual equipment maintenance contract.

UN 12

2002 MAIL METER RENTAL

Yearly fee for mail meter rental through an USPS approved third party source.

UN 12

2003 SOFTWARE MAINTENANCE

Annual software maintenance and update contract.

UN 12

2004 RESIDENCE

Annual charge for usage of Pitney Bowes hosting service.

UN 12

Contract Total

Submission of Proposals: Please send all proposals via email to Eugene Marrone, Eugene.Marrone@dla.mil and Tania Mercado, Tania.Mercado@dla.mil

3.0 EQUIPMENT AND SOFTWARE MAINTENANCE

3.1 Contractor maintenance shall include preventative maintenance at manufacturer recommended intervals or a minimum of one preventative maintenance visit per year. The contractor shall provide complete maintenance including remedial and preventative for all mail and package processing equipment and software under this procurement. The contractor shall ensure maintenance personnel are on-site within four business hours of an initial call for service and repair and have all work completed within 8 business hours of the initial call. The contractor shall provide all replacement equipment parts as required.

3.2 The contractor shall provide all software upgrades and any software needed to implement any change to DLA custom rates, general shipper rates, and USPS rates during the life of the contract (not separately priced).

3.3 Inclusive in the contract price, the contractor shall provide comparable loaner equipment/or replacement, should any repair exceed the time specified above and/or cannot be repaired. The contractor may perform repair work, at the Government site, or at the contractor’s local service branch. If the contractor removes the equipment from the Government site for repair, the contractor shall provide a comparable loaner machine to the Government for temporary use at the time the contractor removes the equipment for repair. The contractor shall provide service during normal Government working hours at the office site where the equipment is located.

3.4 The contractor shall provide a single, centralized focal point of contact and back-up for DLA Government personnel to contact. This focal point shall be available to DLA sites for general questions regarding machine operation/maintenance and warranty and all other issues, services etc. Government personnel shall be able to access the number provided and speak with this focal point, Monday through Friday between the hours of 8:00 AM and 5:00 PM, local prevailing time. If the primary is unavailable the back-up shall provide the service. This telephone number provided shall include the availability of TTY access for help desk assistance.

3.5 The contractor shall maintain a record of all service calls, including the following information:

Date and time the service call is received

Location of equipment

Name and phone number of the person reporting the problem

Meter serial number

Machine serial number

Description of the problem reported

The response time

Meter balance

The final diagnosis of the problem

Date and time of the final corrective action

The report shall be in EXCEL format, with all service codes defined and each particular action explained. The contractor shall provide these records to the Government within 5 working days of the Government Technical Monitor’s (GTM's) request.

3.6 When a machine becomes inoperable and requires a service call in each of the 3 months following installation, the contractor shall replace the malfunctioning equipment, software component, accessory (e.g., connecting cable) at no additional cost to the Government.

3.7 The contractor shall be responsible for identifying patterns of machine overuse that result in excessive service calls. The contractor shall document patterns of overuse and notify the GTM when they occur. The contractor shall be responsible for submitting the equipment’s service history records to support its claim that the equipment is being overused.

3.8 The contractor shall be responsible for the collection and proper disposal of all equipment and supplies deemed waste, excess, or scrap. Proper disposal may include discard, reuse, or recycle. The contractor shall evaluate the hazards of all chemicals required for performance of the contract, and will transmit information concerning hazards to contractor employees before introducing the material to Government property. The contractor shall disseminate hazardous material information using a comprehensive hazard communication program, which shall include container labeling and other forms of warning, material safety data sheets, and employee training. The contractor shall provide copies of all material safety data sheets to the COR no later than the 10 days prior to delivery date for the first shipment of the material to arrive at Government property. The COR will provide to the facilities management and distribute to DLA locations.

3.9 WARRANTIES: In addition to the manufacturer warranties, the contractor will provide consecutively extended warranties for up to five years from the day of expiration of manufacturer’s warranties, for all equipment acquired and maintained under this contract to cover for defects and equipment malfunctions that cannot be rectified under the maintenance service part of the contract.

4.0 GOVERNMENT FURNISHED ITEMS

4.1 Work Area. The Government will furnish the area currently designated as the DLA mailroom, as the location of all proposed equipment for the HQ main mailroom.

4.2 Computers. The Government will furnish all required computers and access to DLA network for the DLA Installation Operations Fort Belvoir in Fort Belvoir, VA, DLA Installation Operations Columbus in Columbus, OH, DLA Installation Operations Richmond in Richmond, VA, DLA Installation Operations San Joaquin in Tracy, CA, and DLA Installation Operations Susquehanna in New Cumberland, PA to run the inbound and outbound software. All meter machines, scales, palm pilots, scanners and printers will connect to the network through the Government provided computers.

4.3 Utilities. The Government will furnish all utilities (electrical and data) and service from existing sources as required in the normal performance of the requirements of this contract.

4.4 Freight Elevators. Contractor shall have access to DLA HQ freight elevators, during normal working hours, from 7AM to 6PM for delivery of equipment.

4.5 No other Government furnished equipment/items will be provided if not mentioned herein.

5.0 REPORTS AND COMMUNICATION WITH CONTRACTOR

5.1 The contractor shall be responsible for delivering the following reports at a minimum annually or as changes and/or updates warrant:

FEDRAMP certification and supporting documentation for their enclave and servers

Updates in their server environment (i.e. server location, etc.)

Validation that their connection is FIPs compliant

5.2 In addition, the contractor shall be responsible for delivering the following monthly reports:

Postage Activity Reports, which includes Reset Report, No Reset Report, Install Report, Withdraw Report and a Summary Activity Report of Service History (including relocations)

5.3 The contractor shall provide an E-mail address and toll free phone number for the contractor’s Federal account representative for use by DLA’s GTM to contact the vendor concerning contract administrative issues.

5.4 Contractor shall provide one individual person as a contact point (Name, Email Address, Phone Number) for all Field Locations to contact to report any problems or other related service matters. If that person is going to be unavailable a replacement contact person will be identified.

5.5 The Offeror shall submit with their quote, a Quality Control Plan that describes the Offeror’s approach for ensuring the quality of the work performed. The approach demonstrates the Offeror’s ability to apply and maintain effective quality control to ensure compliance with all areas presented in the SOW. It effectively measures performance against metrics and proactively focuses on problem prevention and corrective action.

6.0. POINT OF CONTACT (GPOC)

6.1 In addition to the Contracting Officer Representative (COR), a Government Point of Contact (GPOC) will be assigned at each of the following sites listed below to ensure that each site portion of the contract requirements is met. The GPOC will act on behalf of the Government for this contract as a Contracting Officer Technical Representative (COTR). Contractor personnel providing and delivering service will report directly to the COR as follows:

6.2 COR TBD at time of award

7.0 PERIOD OF PERFORMANCE

7.1 The overall Period of Performance (POP) is one base year (12 month) and two option years (12 month each) per the following:

Base Year:

Option Year 1:

Option Year 2:

October 1, 2018 through September 30, 2019 October 1, 2019 through September 30, 2020 October 1, 2020 through September 30, 2021

(9) Clauses:

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(eCMRA) REPORTING

(i) The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

(ii) Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

FAR 52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a firm fixed price contract resulting from this solicitation. The requirement will be awarded directly to Pitney Bowes, Inc.

FAR 52.222-50 -- Combating Trafficking in Persons. (Mar 2015)

(a) Definitions. As used in this clause—

“Agent” means any individual, including a director, an officer, an employee, or an independent contractor, authorized to act on behalf of the organization.

“Coercion” means—

(1) Threats of serious harm to or physical restraint against any person;

(2) Any scheme, plan, or pattern intended to cause a person to believe that failure to perform an act would result in serious harm to or physical restraint against any person; or

(3) The abuse or threatened abuse of the legal process.

“Commercial sex act” means any sex act on account of which anything of value is given to or received by any person.

“Commercially available off-the-shelf (COTS) item” means--

(1) Any item of supply (including construction material) that is—

(i) A commercial item (as defined in paragraph (1) of the definition at FAR 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

“Debt bondage” means the status or condition of a debtor arising from a pledge by the debtor of his or her personal services or of those of a person under his or her control as a security for debt, if the value of those services as reasonably assessed is not applied toward the liquidation of the debt or the length and nature of those services are not respectively limited and defined.

“Employee” means an employee of the Contractor directly engaged in the performance of work under the contract who has other than a minimal impact or involvement in contract performance.

“Forced labor” means knowingly providing or obtaining the labor or services of a person—

(1) By threats of serious harm to, or physical restraint against, that person or another person;

(2) By means of any scheme, plan, or pattern intended to cause the person to believe that, if the person did not perform such labor or services, that person or another person would suffer serious harm or physical restraint; or

(3) By means of the abuse or threatened abuse of law or the legal process.

“Involuntary servitude” includes a condition of servitude induced by means of—

(1) Any scheme, plan, or pattern intended to cause a person to believe that, if the person did not enter into or continue in such conditions, that person or another person would suffer serious harm or physical restraint; or

(2) The abuse or threatened abuse of the legal process.

“Severe forms of trafficking in persons” means—

(1) Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such act has not attained 18 years of age; or

(2) The recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.

“Sex trafficking” means the recruitment, harboring, transportation, provision, or obtaining of a person for the purpose of a commercial sex act.

“Subcontract” means any contract entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract.

“Subcontractor” means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

“United States” means the 50 States, the District of Columbia, and outlying areas.

(b) Policy. The United States Government has adopted a policy prohibiting trafficking in persons including the trafficking-related activities of this clause. Contractors, contractor employees, and their agents shall not—

(1) Engage in severe forms of trafficking in persons during the period of performance of the contract;

(2) Procure commercial sex acts during the period of performance of the contract;

(3) Use forced labor in the performance of the contract;

(4) Destroy, conceal, confiscate, or otherwise deny access by an employee to the employee's identity or immigration documents, such as passports or drivers' licenses, regardless of issuing authority;

(5)

(i) Use misleading or fraudulent practices during the recruitment of employees or offering of employment, such as failing to disclose, in a format and language accessible to the worker, basic information or making material misrepresentations during the recruitment of employees regarding the key terms and conditions of employment, including wages and fringe benefits, the location of work, the living conditions, housing and associated costs (if employer or agent provided or arranged), any significant cost to be charged to the employee, and, if applicable, the hazardous nature of the work;

(ii) Use recruiters that do not comply with local labor laws of the country in which the recruiting takes place;

(6) Charge employees recruitment fees;

(7)

(i) Fail to provide return transportation or pay for the cost of return transportation upon the end of employment--

(A) For an employee who is not a national of the country in which the work is taking place and who was brought into that country for the purpose of working on a U.S. Government contract or subcontract (for portions of contracts performed outside the United States); or

(B) For an employee who is not a United States national and who was brought into the United States for the purpose of working on a U.S.

Government contract or subcontract, if the payment of such costs is required under existing temporary worker programs or pursuant to a written agreement with the employee (for portions of contracts performed inside the United States); except that--

(ii) The requirements of paragraphs (b)(7)(i) of this clause shall not apply to an employee who is--

(A) Legally permitted to remain in the country of employment and who chooses to do so; or

(B) Exempted by an authorized official of the contracting agency from the requirement to provide return transportation or pay for the cost of return transportation;

(iii) The requirements of paragraph (b)(7)(i) of this clause are modified for a victim of trafficking in persons who is seeking victim services or legal redress in the country of employment, or for a witness in an enforcement action related to trafficking in persons. The contractor shall provide the return transportation or pay the cost of return transportation in a way that does not obstruct the victim services, legal redress, or witness activity. For example, the contractor shall not only offer return transportation to a witness at a time when the witness is still needed to testify. This paragraph does not apply when the exemptions at paragraph (b)(7)(ii) of this clause apply.

(8) Provide or arrange housing that fails to meet the host country housing and safety standards; or

(9) If required by law or contract, fail to provide an employment contract, recruitment agreement, or other required work document in writing. Such written work document shall be in a language the employee understands. If the employee must relocate to perform the work, the work document shall be provided to the employee at least five days prior to the employee relocating. The employee's work document shall include, but is not limited to, details about work description, wages, prohibition on charging recruitment fees, work location(s), living accommodations and associated costs, time off, roundtrip transportation arrangements, grievance process, and the content of applicable laws and regulations that prohibit trafficking in persons.

(c) Contractor requirements. The Contractor shall—

(1) Notify its employees and agents of—

(i) The United States Government's policy prohibiting trafficking in persons, described in paragraph (b) of this clause; and

(ii) The actions that will be taken against employees or agents for violations of this policy. Such actions for employees may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment;

and

(2) Take appropriate action, up to and including termination, against employees, agents, or subcontractors that violate the policy in paragraph (b) of this clause.

(d) Notification.

(1) The Contractor shall inform the Contracting Officer and the agency Inspector General immediately of—

(i) Any credible information it receives from any source (including host country law enforcement) that alleges a Contractor employee, subcontractor, subcontractor employee, or their agent has engaged in conduct that violates the policy in paragraph (b) of this clause (see also 18 U.S.C. 1351, Fraud in Foreign Labor Contracting, and 52.203-13(b)(3)(i)(A), if that clause is included in the solicitation or contract, which requires disclosure to the agency Office of the Inspector General when the Contractor has credible evidence of fraud); and

(ii) Any actions taken against a Contractor employee, subcontractor, subcontractor employee, or their agent pursuant to this clause.

(2) If the allegation may be associated with more than one contract, the Contractor shall inform the contracting officer for the contract with the highest dollar value.

(e) Remedies. In addition to other remedies available to the Government, the Contractor's failure to comply with the requirements of paragraphs (c), (d), (g), (h), or (i) of this clause may result in—

(1) Requiring the Contractor to remove a Contractor employee or employees from the performance of the contract;

(2) Requiring the Contractor to terminate a subcontract;

(3) Suspension of contract payments until the Contractor has taken appropriate remedial action;

(4) Loss of award fee, consistent with the award fee plan, for the performance period in which the Government determined Contractor non-compliance;

(5) Declining to exercise available options under the contract;

(6) Termination of the contract for default or cause, in accordance with the termination clause of this contract; or

(7) Suspension or debarment.

(f) Mitigating and aggravating factors. When determining remedies, the Contracting Officer may consider the following:

(1) Mitigating factors. The Contractor had a Trafficking in Persons compliance plan or an awareness program at the time of the violation, was in compliance with the plan, and has taken appropriate remedial actions for the violation, that may include reparation to victims for such violations.

(2) Aggravating factors. The Contractor failed to abate an alleged violation or enforce the requirements of a compliance plan, when directed by the Contracting Officer to do so.

(g) Full cooperation.

(1) The Contractor shall, at a minimum—

(i) Disclose to the agency Inspector General information sufficient to identify the nature and extent of an offense and the individuals responsible for the conduct;

(ii) Provide timely and complete responses to Government auditors' and investigators' requests for documents;

(iii) Cooperate fully in providing reasonable access to its facilities and staff (both inside and outside the U.S.) to allow contracting agencies and other responsible Federal agencies to conduct audits, investigations, or other actions to ascertain compliance with the Trafficking Victims Protection Act of 2000 (22 U.S.C.

chapter 78), E.O. 13627, or any other applicable law or regulation establishing restrictions on trafficking in persons, the procurement of commercial sex acts, or the use of forced labor; and

(iv) Protect all employees suspected of being victims of or witnesses to prohibited activities, prior to returning to the country from which the employee was recruited, and shall not prevent or hinder the ability of these employees from cooperating fully with Government authorities.

(2) The requirement for full cooperation does not foreclose any Contractor rights arising in law, the FAR, or the terms of the contract. It does not—

(i) Require the Contractor to waive its attorney-client privilege or the protections afforded by the attorney work product doctrine;

(ii) Require any officer, director, owner, employee, or agent of the Contractor, including a sole proprietor, to waive his or her attorney client privilege or Fifth Amendment rights; or

(iii) Restrict the Contractor from—

(A) Conducting an internal investigation; or

(B) Defending a proceeding or dispute arising under the contract or related to a potential or disclosed violation.

(h) Compliance plan.

(1) This paragraph (h) applies to any portion of the contract that—

(i) Is for supplies, other than commercially available off-the-shelf items, acquired outside the United States, or services to be performed outside the United States;

and

(ii) Has an estimated value that exceeds $500,000.

(2) The Contractor shall maintain a compliance plan during the performance of the contract that is appropriate—

(i) To the size and complexity of the contract; and

(ii) To the nature and scope of the activities to be performed for the Government, including the number of non-United States citizens expected to be employed and the risk that the contract or subcontract will involve services or supplies susceptible to trafficking in persons.

(3) Minimum requirements. The compliance plan must include, at a minimum, the following:

(i) An awareness program to inform contractor employees about the Government's policy prohibiting trafficking-related activities described in paragraph (b) of this clause, the activities prohibited, and the actions that will be taken against the employee for violations. Additional information about Trafficking in Persons and examples of awareness programs can be found at the Web site for the Department of State's Office to Monitor and Combat Trafficking in Persons at http://www.state.gov/j/tip/.

(ii) A process for employees to report, without fear of retaliation, activity inconsistent with the policy prohibiting trafficking in persons, including a means to make available to all employees the hotline phone number of the Global Human Trafficking Hotline at 1-844-888-FREE and its email address at help@befree.org.

(iii) A recruitment and wage plan that only permits the use of recruitment companies with trained employees, prohibits charging recruitment fees to the employee, and ensures that wages meet applicable host-country legal requirements or explains any variance.

(iv) A housing plan, if the Contractor or subcontractor intends to provide or arrange housing, that ensures that the housing meets host-country housing and safety standards.

(v) Procedures to prevent agents and subcontractors at any tier and at any dollar value from engaging in trafficking in persons (including activities in paragraph

(b) of this clause) and to monitor, detect, and terminate any agents, subcontracts, or subcontractor employees that have engaged in such activities.

(4) Posting.

(i) The Contractor shall post the relevant contents of the compliance plan, no later than the initiation of contract performance, at the workplace (unless the work is to be performed in the field or not in a fixed location) and on the Contractor's Web site (if one is maintained). If posting at the workplace or on the Web site is impracticable, the Contractor shall provide the relevant contents of the compliance plan to each worker in writing.

(ii) The Contractor shall provide the compliance plan to the Contracting Officer upon request.

(5) Certification. Annually after receiving an award, the Contractor shall submit a certification to the Contracting Officer that—

(i) It has implemented a compliance plan to prevent any prohibited activities identified at paragraph (b) of this clause and to monitor, detect, and terminate any agent, subcontract or subcontractor employee engaging in prohibited activities;

and

(ii) After having conducted due diligence, either—

(A) To the best of the Contractor's knowledge and belief, neither it nor any of its agents, subcontractors, or their agents is engaged in any such activities; or

(B) If abuses relating to any of the prohibited activities identified in paragraph (b) of this clause have been found, the Contractor or subcontractor has taken the appropriate remedial and referral actions.

(i) Subcontracts.

(1) The Contractor shall include the substance of this clause, including this paragraph (i), in all subcontracts and in all contracts with agents. The requirements in paragraph (h) of this clause apply only to any portion of the subcontract that—

(A) Is for supplies, other than commercially available off-the-shelf items, acquired outside the United States, or services to be performed outside the United States; and

(B) Has an estimated value that exceeds $500,000.

(2) If any subcontractor is required by this clause to submit a certification, the Contractor shall require submission prior to the award of the subcontract and annually thereafter.

The certification shall cover the items in paragraph (h)(5) of this clause.

(End of clause)

FAR 52.204-9 -- Personal Identity Verification of Contractor Personnel. (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government;

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of Clause)

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (May 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

________2-in-1___________________________________________________

(Contracting Officer: Insert applicable document type(s).

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

__________________Not applicable__________________________________________

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable.”)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC SL4701

Issue By DoDAAC SP4701

Admin DoDAAC SP4701

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC) TBD at Time of Award

Service Acceptor (DoDAAC) TBD at Time of Award

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

__________ TBD at Time of Award _______________________________________________

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

DLA SOP J72. 001 (1 August 2014)

ATTACHMENT A

Contractor Instructions Include the following language in each Performance Work Statement (PWS) or Statement of Work (SOW) where contract employees are required to obtain a CAC:

Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign Sections I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2-Instructions.pdf.

o For Section II, Block 22 - If the contractor employee signs and the DD Form 1172-2 it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

o The Contracting Officer’s Representative (COR) for the contract, if a COR was designated.

o The Contracting Officer (CO) for the contract, if no COR was designated.

3. Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

5. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

6. The contractor, within one (1) business day of issuance, provides written notice via email identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees.

7. The contractor establishes procedures to control and account for Government-issued contractor CACs at all times, to include the following:

o Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

o Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

o Ensure contractor employees do not abuse or place holes in their CACs.

o Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

o The contractor employee shall immediately notify the contractor that the contractor CAC has been lost or stolen.

o The contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

・ In person, followed within one (1) business day by a written notice via email, or

・ In writing, via email, or

・ By telephone, followed within one (1) business day by a written notice via email.

o The contractor shall report the lost or stolen CAC card to the local DLA Police/host installation police, who will provide the contractor a police report. If there is no local DLA Police/host installation police, or no police report is provided, the contractor shall provide information to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC.

o The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

o Notifies the COR as follows:

・ In person, followed within one (1) business day by a written notice via email, or

・ In writing, via email, or

・ By telephone, followed within one (1) business day by a written notice via email.

o No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

o Brings the expiring CAC to the RAPIDS office for turn-in and receives new

CAC.

o Notifies the COR once a new CAC has been issued.

10. The contractor/contractor employee turns in any found CACs immediately, via handcarry, to the nearest Federal law enforcement office.

11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

o Contract completion or termination o Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

12. The contractor:

o For contract completion or termination – within one (1) business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

i. If the COR/CO is…