Attachment_3-_Section_L-_Offeror_Proposal_Instructions.docx

Attachment 3- Section L

OFFEROR PROPOSAL INSTRUCTIONS

1.1 OFFEROR PROPOSAL INSTRUCTIONS

This section specifies the format and content that offerors shall use for proposals responding to this Request for Proposal (RFP). It is required that the offeror response be in accordance with these instructions. The goal is to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. The offeror is responsible for providing adequate documentation to enable a thorough evaluation of the proposal. The offeror shall submit a proposal that clearly and concisely describes and defines the offeror’s response to the requirements contained in the RFP. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective proposal are not desired. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. Hasty responses or responses which merely repeat the Performance Work Statement will not be considered as being responsive to the requirements of this RFP. Proposals should contain the offeror’s best terms. The Government intends to evaluate offers and award a contract without discussions with offerors. The Government reserves the right to conduct discussions if the Contracting Officer determines it to be necessary.

If an offeror does not understand the instructions contained herein, notify the Contract Specialist and /or Contracting Officer listed below for clarification in advance of the deadline for the receipt of proposals to get an answer in time to meet the deadline for submission of proposals.

Questions in respect to the RFP should be submitted via email to both the Contracting Officer and Contract Specialist. Any pricing or technical questions or requests for clarifications should be submitted to the Contracting Officer and/or Contract Specialist in writing on or before August 9, 2017 by 3:00 PM Eastern to allow the Government adequate time to provide answers or to consider potential changes to the RFP. Offerors are strongly urged to follow-up the submission of any questions to the Contracting Officer and/or Contract Specialist via telephone and/or email to ensure that questions have been received.

Contracting Specialist Terry Schoen Terry.Schoen@DLA.MIL 215-737-6117

Contracting Officer:

James T. Smith James.T2.Smith@dla.mil.

215-737-2713

Alternate proposals are not authorized. Exceptions to any terms and conditions of the RFP may make the proposal unacceptable.

1.2 SUBMISSION OF PROPOSALS

Proposals shall be submitted to:

Address and Submit “mailed” offers to:

Defense Logistics Agency Troop Support Post Office Box 56667 Philadelphia, PA 19111-6667 Solicitation Number: ____SP4701-17-R-0031____________ Opening/Closing Date and Time: July 19, 2017/ September 6, 2017 at 3:00 PM Eastern Time Address and Deliver “hand carried” offers, including delivery by commercial carrier, to:

DLA Troop Support Business Opportunities Office Bldg. 36, 2nd Floor, Room 2035 700 Robbins Avenue Philadelphia, PA 19111-5092 Solicitation Number: __SP4701-17-R-0031______________ Opening/Closing Date and Time: July 19, 2017/ September 6, 2017 at 3:00 PM Eastern Time

Notes: 1. All hand carried offers are to be delivered to the Business Opportunities Office between 8:00 a.m. and 5:00 p.m., Monday through Friday, except for legal federal holidays as set forth in 5 USC 6103. Offerors using a commercial carrier service must ensure that the carrier service “hand carries” the package to the Business Opportunities Office specified above for hand carried offers prior to the scheduled opening/closing time. Package must be plainly marked ON THE OUTSIDE OF THE COMMERCIAL CARRIER’S ENVELOPE with the solicitation number, date, and time set forth for receipt of offers as indicated in Block 5 of the Standard Form 1449.

2. Examples of “hand carried” offers include: In-person delivery by contractor, Fed Ex, Airborne, UPS, DHL, Emery, other commercial carrier, USPS Express Mail, and USPS Certified Mail.

All proposals must be submitted on or before September 6, 2017 at 3:00 PM Eastern Time.

The Government will process late submissions of Offeror’s proposals in accordance with FAR 52.215-1 Instructions to Offerors – Competitive Acquisition (JAN 2017).

Documentation Requirements:

Offerors are required to submit their proposals in separate binders and volumes as indicated below. There shall be no reference to pricing included as part of the Non-Price proposal information, nor shall pricing detail or summary be included in transmittal letters.

Proposals submitted shall be contained in three separate volumes in the required number of copies as follows: 1 Original Paper copy and 2 CD copies. For the CD copy, contractors must use MS Excel to create “.XLS” files, and Adobe to create “.PDF” files. Contractors shall ensure that the CD copy is identical to the hard copy submittal. All spreadsheet information should be on functional EXCEL spreadsheet(s). Submission of EXCEL spreadsheets in PDF format is not acceptable.

OFFERORS: In accordance with FAR 3.104-4, it is required for your company to mark any Material that may be source selection information as described at paragraph (10) of the “source selection information” definition in FAR 2.101, to include the cover page and each page that may contain source selection information, with the legend “Source Selection Information – See FAR 2.101 and 3.104.” Contractors shall not submit information in their proposals that is considered Classified. Proprietary markings are permitted.

1.3 PROPOSAL VOLUMES

Offerors shall use the format and provide the content requested below in responding to this RFP. Offerors are required to submit proposals in three separate volumes in the format stated in the following table.

Volume I: Cover Letter Volume II: Technical Proposal Volume III: Price Proposal

NOTE: Offerors shall ensure that no reference to pricing information is included in any part of the “VOLUME I or II” documentation provided.

1.3.1. Document Requirements

The offeror’s proposal must be organized according to the following format, within the page limitations indicated below and including chapters for each of the following:

Factor 2: Key Personnel Factor 3: Past Performance/ Performance Confidence Assessment

* The only page limitation on resumes for key personnel is that they should not be more than three (3) pages long.

COVER LETTER (VOLUME I)

The cover letter, which forwards the proposal, must contain a statement committing the offeror to the proposal and stating its validity for a period of at least 120 days. This letter should also include the name, title, phone number, and e-mail address for the persons authorized to negotiate with the Government in connection with the RFP. The letter must be signed by a responsible officer or partner/principal of the offeror who is authorized to bind the firm contractually. The letter must also contain a statement that the proposal meets all the specifications of the RFP.

Executive Summary (VOLUME I) The Executive Summary will not be evaluated but will be used to gain an understanding of the overall proposal contents. It should identify and highlight significant features of the proposal and include the salient points contained in the various volumes and chapters. The Executive Summary shall not include any price-related information.

The offeror should include a General Information section in the Executive Summary which addresses the following:

1) Company name and address

2) Company Taxpayer Identification Number (TIN), Dun and Bradstreet’s number, and CAGE code

1.4 TECHNICAL PROPOSAL INFORMATION (VOLUME II)

1.4.1. Factor 1 - Technical Approach:

The proposal shall describe in detail the technical approach to be employed to accomplish the requirements within the Network Infrastructure Support Services Performance Work Statement (PWS). At a minimum the proposal should address the ability to provide a viable, supportable, and secure network among all DLA activities and sites. All existing network infrastructures must be compatible with the existing overall network architecture and ensure they meet the DoD standards for securing the networks during peacetime and war.

The proposal shall describe in detail the technical approach to be employed to accomplish the primary mission to provide the required technical services necessary for implementing and configuring telecommunication / network infrastructure upgrade efforts across the DLA network at identified locations. High level objectives of these services include:

1. Site Survey, Design, and Installation of IT Network Infrastructure to Upgrade and/or reconfigure existing network infrastructure at identified locations.

1. Provide engineering services support at identified locations.

The Contractor shall perform the required designs, installations, configurations and necessary network upgrades at the following designated locations:

a. Contractor’s Facilities

b. DLA locations to be defined in each Task Order (TO)

1.4.2 Factor 2: Key Personnel

As part of its proposal, the offeror shall submit resumes for those persons identified as Key Personnel under Section 15 of the PWS. Key personnel proposed shall, at a minimum, clearly demonstrate that the personnel possess the minimum skills as stated in Section 15 of the PWS. Resumes submitted must state how the offeror’s personnel experience and capabilities meet the Key Personnel requirements set forth in the PWS. Key Personnel resumes are to be provided in the format shown on Attachment 5- Key Personnel Resume Template.

1.4.3 Factor 3: Past Performance/ Performance Confidence Assessment

The offerors must submit at least (3) examples within the last three (3) years of present/past performance information. The offeror must submit at least one (1) example to demonstrate their own relevant experience within the last three (3) years. The two (2) additional examples may be submitted from a first tier subcontractor(s) or a Joint Venture (JV) partner for SBA approved JV. A legally binding written agreement signed by both parties must be provided with your proposal, which states the specific team member, partner, and/or subcontractor will remain as part of the contract for the duration of the period of performance. Offerors must explain how present/past performance efforts involved similar magnitude of effort and complexities that this RFP requires. Offerors must provide existing performance ratings and / or assessments of past performance from previous customers explaining how well they or the first tier subcontractor performed on the cited present/past performance efforts. Offerors shall include a point of contact (no more than two points of contract) for each contract submitted. Sources of Past Performance information for evaluation may be obtained from the following:

(a) Past performance information may be provided by the offeror, as solicited.

(b) Past performance information may be obtained from questionnaires tailored to the circumstances or other information provided by points of contact of the acquisition.

(c) Past performance information may be obtained from any other sources available to the Government to include, but not limited to, PPIRS or other databases; interviews with Program Managers and/or Contracting Officers or any other source the Government deems necessary to obtain past performance information.

1.5 Price Proposal (Volume III)

The offerors are required to submit a price proposal addressing all pricing involved in the execution of the technical requirements detailed in the non-price proposal in accordance with the requirements below. There is no page limit for the price proposal.

The offeror shall submit pricing for the Rough Order of Magnitude (ROM) indefinite delivery indefinite quantity (IDIQ) Price Proposal as instructed below. Offerors are required to submit a price proposal for the total three (3) year period of performance for the IDIQ contract.

Labor Rates:

Labor Rates offered by contractors shall reflect fully burdened hourly rates for each labor category. The fully-burdened labor rates shall include all direct, indirect, general and administrative costs and profit associated with providing the required skill.

Rough Order of Magnitude (ROM) IDIQ Price Proposal:

The attached ROM.xlsx spreadsheet includes the anticipated labor categories and equipment/ material that will be required under the IDIQ along with the estimated labor hours for each labor category and estimated quantities for the equipment/ material that may be required during Base Period and both Option Periods of the IDIQ.

A description of the labor categories can be found in the PWS under sections “15. Key Personnel” and “16. Non-Key Personnel Requirements.” These represent the level of expertise that DLA believes will be necessary to accomplish the tasks outlined in the PWS of future task orders. The scope and specific tasks of each individual project will be defined in subsequent task orders.

Offerors shall provide pricing for all labor categories and equipment listed on the ROM for the Base Period and both Option Periods. ALL pricing shall be filled out on the attached ROM.xlsx spreadsheet. The offeror’s proposed pricing for all labor categories will be included in the IDIQ and will serve as the hourly rate basis (ceiling rate), which may not be exceeded, for subsequent task orders that will be issued under the IDIQ. The offeror may propose pricing lower than the ceiling rate on future task orders, but not higher.

The equipment portion of the ROM is broken out into Brand Name or Equal and Brand Name. Offerors are required to identify an alternate brand name if they are proposing an item “equal” to the named Brand Name. The offeror is required to provide pricing that will be used for evaluation purposes only.

Note: The offeror shall purchase all required equipment from the manufacturer or certified reseller. Any hardware purchased shall be brand new from the manufacturer and received in its original shipping container from the manufacturer. No refurbished and/or previously used equipment will be allowed. No gray-market equipment will be allowed.

Evaluation CLIN Structure:

The below Item Numbers represent the corresponding ROM Total Pricing found on Attachment 1- Section B- ROM. The below Extended Pricing is for evaluation of initial award only. Section B of the Solicitation lists the CLIN structure that will be utilized post award.

Item Number 0001 represents the Base Period for the IDIQ Contract. The Period of Performance will be for one year from date of Award.

Pricing Terms: Firm Fixed Price

Item Number 0002 represents the Option Period 1 for the IDIQ Contract. The Period of Performance will be for one year after the completion of the Base Period.

Item Number 0003 represents the Option Period 2 for the IDIQ Contract. The Period of Performance will be for one year after the completion of Option Period 1.