SP3300-25-Q-0028 Amendment 0001.docx

SP3300-25-Q-0028

Amendment 0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

DEFENSE LOGISTICS AGENCY

DLA DISTRIBUTION

430 MIFFLIN AVENUE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5007

POC: Tom Semones, (717) 770-6482

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and Zip Code)

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

SP3300-25-Q-0028

11/19/2024

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE ATTACHED PAGES

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

BY_________________________________________

BY_________________________________________

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE

Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to add the requirement for a sample container (First Article), provide answers to questions, and replace Attachment 3.

2. Amendment 0001 is hereby incorporated into Request for Quote SP3300-25-Q-0028 and shall become a part of any resultant contract.

3. The following paragraph has been added:

19. SAMPLE CONTAINER: The Contractor shall submit one (1) sample of the shipping container within (fifteen) 15 calendar days after the receipt of the purchase order to the Government Point of Contact at DLA Distribution Corpus Christi, Texas for approval. Within ten (10) calendar days after receipt of the sample, the Government shall notify the vendor concerning acceptability of the sample. The acceptable sample will count as part of the delivery quantity. If the sample does not comply with the technical specifications, the Contractor shall be responsible for correction and resubmittal of the sample at no cost to the Government. If the Contractor cannot provide acceptable samples, the Government reserves the right to terminate the contract award and either issue an award to the next lowest quoter or resolicit the requirement. The Government reserves the right to waive the sample requirement in writing, at its own discretion.

4. The following FAR Clause has been added:

52.209-4 First Article Approval-Government Testing (Sep 1989)

(a) The Contractor shall deliver one (1) unit within 15 calendar days from the date of this contract to the Government at DLA Distribution San Joaquin Base Supply, 25600 S Chrisman Rd BOSS WHSE 30 Section 2, Tracy, CA 95304 for first article tests. The shipping documentation shall contain this contract number and the Lot/Item identification. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract.

(b) Within ten (10) calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval.

(c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests.

(d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract.

(e) Unless otherwise provided in the contract, the Contractor-

(1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and

(2) Shall remove and dispose of any first article from the Government test facility at the Contractor’s expense.

(f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.

(g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test.

(h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.

(i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Contractor and have been accepted by the Government. The Offeror/Contractor may request a waiver.

(End of Clause)

5. The following Procurement Note:

E05 Product Verification Testing (MAY 2020)

(1) Product verification testing (PVT) under this procurement note will only apply when the contracting officer specifically invokes it in writing. The contracting officer may invoke PVT at or after contract award. If the contracting officer invokes PVT at contract award, the contract will explicitly state this testing requirement. If the contracting officer invokes PVT after contract award, the contracting officer shall notify the contractor and the cognizant DCMA ACO. The Government will perform PVT testing at a Government-designated testing laboratory.

(2) The contractor shall not ship or deliver any material until it receives notification of the acceptable PVT results, unless the contracting officer directs it to do so in writing The Government will provide the PVT results to the contractor within 20 business days after receipt at the Government testing facility, unless the Government specifies otherwise in writing.

(3) The contractor shall provide and maintain an inspection system acceptable to the Government in accordance with FAR Clause 52.246-2 or 52.246-3; and maintain and make available all records evidencing those details if requested by the Government. When the Government finds evidence of risk associated with the contractor’s sampling process, the Government may witness and evaluate the contractors sampling process. The contractor shall randomly select samples from the production lot(s), unless the contracting officer specifies otherwise in writing. The contractor shall ship the selected PVT samples with a copy of the system of record receiving report (i.e., WAWF, DD Form 250, or commercial shipping document) and the contractor’s signed DD Form 1222. The contractor shall prepare the shipping container(s) by marking the external packages in bold letters, “Product Verification Test Samples – Do Not Post to Stock," Contract Number [contractor insert] and Lot/Item Number [contractor insert]” adjacent to the MIL-STD-129 (latest revision) identification markings. The contractor shall use a hard copy of the system of record receiving report as a packing list, in accordance with DFARS Appendix F. The contractor shall mark the exterior of the shipping container in accordance with MIL-STD- 129 (latest revision), paragraph 5.11. The contractor shall send samples by traceable means (e.g., certified or registered mail, United Parcel Service, Federal Express). The contractor shall include the following in the interior package:

(a) Hard copies of the contract;

(b) Material certifications/process operation sheets; and

(c) Drawings used to manufacture the units and return shipping information.

(4) The Government will return samples that pass testing and are not destroyed during evaluation to the contractor at the Government's expense for the contractor to include as part of the total contract quantity to be delivered under the contract. The contractor and Government may agree to dispose of samples not destroyed when the cost of the item does not justify the shipping expense. If the Government does not return approved samples that pass testing to the contractor, the Government will consider those samples as part of the contract quantity for payment and delivery.

(5) If samples fail testing, the Government may reject the entire contract lot from which the contractor took the samples. The Government may, at its discretion, retain samples that fail testing without obligation to the contractor.

(End of Procurement Note)

6. Paragraph 7 Delivery Schedule. The delivery Schedule has been changed from 60 Days After Receipt of Order to 30 Days After Receipt of Order.

7. Attachment 3 – UGR E-Ration ACR Shipping Box is deleted and replaced with Attachment 3 – E-Ration Shipping Box Markings.

8. Answers to vendor questions are provided as follows:

Question 1. Class D listed in the description and V3C are not the same. A Class D box is normally considered Domestic and is a non mil spec box. Please clarify the specification.

Answer 1. The fiberboard shall conform to type CF, class D, variety SW, grade V3c of ASTM D4727/D4727M, Standard Specification for Corrugated and Solid Fiberboard Sheet Stock (Container Grade) and Cut Shapes.

Question 2. It is also mentioned the Class D box has to be left-handed. Just so you know, this part has nothing to do with the construction of the box, only the orientation of how the user positions the box before loading.

Answer 2. The following pictures illustrates how the E-RATION outer boxes to be bundled and shipped. The first picture below illustrates how the boxes are loaded into the box erector. This is how UGR is requesting the boxes be bundled and shipped.

Referencing the picture below, when the boxes are loaded into the machine, the long side must be running left to right followed by the short side (end of box) to complete the run on the inside. This allows the suction cups to grab the long side and open the box to begin the assembly process. When assigned staff load the bundles into the machine from the pallet on which they were shipped, they should be facing a short side (end of box), followed by a long side facing them as illustrated in the picture below.

To provide a contrast from the picture above, if the boxes are bundled and shipped as illustrated in the 2nd picture, staff will be required to open and reverse the boxes to match how they look in the 1st picture.

Question 3. About the bags, the mil thickness is .0080. An 8mil thickness bag is not possible. Can you verify if that is correct?

Answer 3. This is the correct thickness for the bags

Question 4. We need clarification on the assembly requirements. Are you able to send a complete assembly diagram that contains all the components that should be assembled in the 19-3/4 x 15-3/4 x 9-3/4 shipping box? It would also be helpful to have a picture of the assembled components.

Answer 4. Picture of the assembled components.

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