ATTACHMENT_5_-_-_Specifications_for_Replace_Bldg100_Fire_Alarm_Initiating_Devices_and_Wires_March_28_2016.pdf

DEFENSE LOGISTICS AGENCY

DEFENSE DISTRIBUTION DEPOT SAN JOAQUIN

FACILITIES ENGINEERING BRANCH

25600 Chriman Road

Tracy, CA 95304-9150

SPECIFICATION

FOR

REPLACE FIRE ALARM INITIATING DEVICES AND WIRES

BUILDING 100, TRACY SITE

(P.2016.01027)

Technical Conditions

March 28, 2016

ATTACHMENT 5

SP330016B0009

TOC - 1

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

Section 01 00 00 General Requirements

Section 01 32 01 Project Schedule

Section 01 33 00 Submittal Procedures

Section 01 57 20 Environmental Controls

Section 01 78 00 Closeout Submittals

DIVISION 02 – EXISTING CONDITIONS

Section 02 41 00 Demolition

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

Section 28 31 64 Fire Detection and Alarm system, Addressable

01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 -GENERAL

1.0 SAFETY AND HEALTH PROGRAM: To ensure the Defense Distribution Depot San Joaquin (DDJC) maintains a viable Safety and Occupational Health Program, (as applicable) Contractors shall maintain on site a written Safety and Occupational Health plan which meets all applicable Federal, State and local laws and regulations. Contractor shall designate/identify a person as the Safety and Occupational Health representative. The contractor shall:

1.01 Maintain a written plan (as applicable) that may include topics as, respiratory protection, hazard communication, protective equipment and clothing, medical surveillance, industrial hygiene, documentation of inspections, surveys and vision and hearing process and results of physicals and evaluations.

1.02 Notify the Contracting Officer Representative (COR) if any adverse safety and occupational health conditions. Mishaps involving contractor employees shall be reported to the Safety Office (SO), and COR immediately. Report will be given to COR within five (5) working days after accident occurrence.

1.03 In coordination with the COR, the Depot Safety, and Occupational Health staff inspections, surveys, assessments and audits will be conducted of the Contractor’s Safety and Occupational Health programs and processes on an unannounced basis. The frequency shall be at the option of the Safety Office

2.0 HOURS OF WORK: Contractor's working hours will be after normal duty hours, Monday through Friday, from 3:30 P.M. to 0:00 A.M., except Federal holidays. Federal holidays are those days officially observed by the Federal Government. Saturday holidays are observed on the preceding Friday and Sunday holidays the following Monday. New Year's Day, Martin Luther King Day, President's Day, Memorial Day, July Fourth, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day as may be declared by the President to be a Federal holiday.

3.0 TRAFFIC AND SECURITY REQUIREMENTS: Persons employed in performance of this contract, shall be subject to Security Regulations of Defense Distribution Depot San Joaquin.

These regulations pertain to the following subjects:

a. Rules of the Road

b. Vehicle Registration requirements

c. Personnel Entrance requirements

d. Observation of "For Official Use Only" operations and associated restriction of discussing and writing about these operations.

Each Prime Contractor, Supervisor, Employee, must have in their possession, at time of registering, the following:

a. Current State Driver's License

b. Current Vehicle Registration

c. Certificate of Insurance for "Company Vehicle" or a current insurance

01 00 00 - 2 policy giving an "expiration date" for those privately owned vehicles.

Without this information Contractor’s vehicle and or employees will not be allowed entrance to DDJC. Additional information may be obtained from PASS & ID Office, Bldg. 29A, Tracy Site, Defense Logistics Agency, DDJC, Tel: (209)839-4294.

4.0 CONTRACTOR - VISITOR BADGES:

4.1 Contractors will apply for badges at the Security Operations Pass & ID Office, Building 29A, Tracy Facility. Contractors may be required to submit security form DD 3988-2, National Agency Questionnaire (NAQ), for all proposed superintendents and/or foremen at least one (1) week prior to initiation of work and prior to badges being issued. This form may be obtained at the Pass & ID Office. When applying for a badge, Contractor and subcontractor personnel must present a drivers license or another identification card with a photograph, and a copy of the contract. Badges will be issued to and worn by supervisors and/or foremen who will be responsible for the conduct of their crew while on DDJC San Joaquin Facilities (Sharpe and Tracy).

4.2 A minimum of one week prior to entry and initiation of work on San Joaquin Facilities, the prime Contractor is to submit a list of all prime and subcontractor employees including any other personnel required to perform work on San Joaquin Facilities during the contract performance period. The list is to be submitted to both the Contracting Officer's Representative (COR); as well as the Pass and ID Office, Building 29A, for construction or service at the Tracy Facility. If personnel are added or changed during the contract performance period, a revised list is to be submitted prior to any new employees' arrival for work at San Joaquin Facilities. Security may refuse entry to employees not on the employee list.

4.3 Badges will be issued for the contract performance period. A check will be made periodically by Security on the status of these badges. Normally, on projects longer than one month a badge will be issued to the prime Contractor's and subcontractor's superintendent or foremen. Normally, on projects of one month or less a badge will be issued only to the prime Contractor's superintendent. The Security Office may approve additional badges on service contracts and on particularly large or complex construction projects.

4.4 All prime Contractor and subcontractor employees will be required to sign in the first day at Pass & ID Office, Building 29A. During the contract performance period, a Contractor employee with a badge will be required to escort employees without badges between the gate and the project site.

4.5 Suppliers, vendors, or other one-time or occasional visitors do not need to be escorted to the project site; however, a Contractor employee with a badge must notify the Security Officer at the gate. Notification will be done on the day of the visit, and include the name of the company and the nature of the visit. Security may refuse entry without this notification.

4.6 All expired or unnecessary badges will be returned to the issuing office. The Contractor agrees to pay a replacement fee of $22.00 for each badge not returned.

5.0 SUBCONTRACTORS: Within 14 days from date of award, successful Contractor will furnish to Contracting Officer a listing of all subcontractors to be utilized under resulting contract.

6.0 DISCOVERY OF UNIDENTIFIED MATERIALS OR OBJECTS: The potential exists due to the historical nature of the Tracy site active military support, for the discovery of hazardous materials such as, explosives, chemical (gas) weapons and toxic contaminants, during excavation and demolition operations. The following procedure is applicable:

01 00 00 - 3

6.1 Any suspect material or unidentified objects found during construction activities shall be assumed hazardous. Excavated soils with unusual appearance or odor shall be considered suspect.

6.2 Site workers shall immediately secure in a safe condition any equipment being operated and leave the area of the material or object. Do not approach, examine or move the material or object.

6.3 The discovery shall be reported immediately to the Depot Fire Department by calling *911.

(Outside phone line emergency numbers to the Depot Dispatch Center is 209-839-4302.)

7.0 PLANNED UTILITY OUTAGES: All utility outages shall be as short a duration as possible.

Outages shall be scheduled and approved, with COR, as far in advance as possible, but no later than 72 hours before outage. Contractor shall obtain in writing, from COR, a statement or schedule giving permissible times of outages for particular installations and maximum time allowed for each.

8.0 FIRE PROTECTION:

a. Contractor shall comply with Life Safety Code, NFPA 101, NFPA 30 and NFPA 70, and follow procedures below:

1. Require employees to familiarize themselves with nearest alarm box, telephone and fire extinguisher.

2. Assure employees do not smoke in unauthorized areas.

3. Report all fires to Fire Department, even if already extinguished.

4. To report a fire, activate nearest fire pull box, call Fire Department on fire phone or business phone by dialing *911.

5. Depot fire extinguishers or hoses shall not be removed for any purpose other than for emergency use.

6. Open fires are not permitted on DDJC sites.

7. Post Indicator (PI) valves in water distribution systems will not be operated by any contractor or employee without approval from Fire Department.

8. No person shall knowingly maintain a fire hazard.

9. Hot Work permits shall be issued, on a daily basis only by the Fire Department to qualified welders only. Provide a minimum of 24 hours advance notice to ensure availability of inspector. At least 15 minutes prior to any welding or burning operation, contractor personnel shall apply to Fire Department for an inspection of work site and have an approved fire extinguisher provided by the Contractor and an employee who will be assigned for fire watch duty at work site. An inspection of completion of welding, cutting, brazing, tar melting, or blow torch operation will be done by fire watch at end of each shift inside and outside of building or work site. Welding site shall be at least 35 feet radius of any combustible materials.

10. A fire extinguisher must be within ten (10) feet of fire watch at all times.

01 00 00 - 4

11. Materials required for work will be stored in a manner such as not to impede access to building or structure, at least twenty (20) feet from all buildings, fifteen (15) feet from fire hydrants, and clear of marked fire lanes. Flammable liquids containers shall not exceed sixty (60) gallons at anytime. Open flames or smoking will not be permitted in flammable or combustible liquid storage areas at any time.

12. Only safety gas cans, with spring cover which functions as 5 psi relief valve, flame arrester capable of withstanding heat without failing and listed in Underwriters' Laboratories or Factory Mutual (5 gallon maximum capacity) will be utilized.

b. Following procedures shall be followed for refueling operations:

1. Smoking is prohibited anywhere flammable liquids are stored, handled, or used within 100 feet.

2. Proper fire extinguishers will be on hand at all times.

3. Combustibles shall be kept at least 25 feet away.

4. All containers of flammable liquids shall be plainly marked.

5. When refueling, all other equipment shall be turned off.

6. Refueling shall be done when engines are cooled.

7. Refueling will be done before starting work in the mornings.

8. Fueling operation will be attended by qualified Contractor personnel at all times.

9. Only equipment in a safe operating condition, will be used for any fuel handling operation.

10. Gasoline or diesel fuel will not be siphoned from vehicle for use in other vehicles, or for any other purpose.

11. NO smoking in buildings. Smoking allowed ONLY in designated smoking areas. Smoking on roofs is prohibited.

12. Funnel will be used during fueling operations to avoid spilling of fuel.

13. Vehicles or equipment will not be refueled inside buildings or on roofs of buildings.

9.0 CONTRACTOR SUBMITTALS: All required submittals shall be submitted to the Contracting Officer within 21 days after Notice to Proceed is issued, unless otherwise indicated.

END OF SECTION

01 32 01- 1

SECTION 01 32 01

PROJECT SCHEDULE

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 (1995) Administration -- Progress, Schedules, and Network Analysis Systems

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor Quality Control approval. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Project Schedule; G

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein. Show in the schedule the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing all schedule activities.

3.1.1 Approved Project Schedule

Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress payments. If the Contractor fails to submit any schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

01 32 01- 2

3.1.2 Schedule Status Reports

Provide a Schedule Status Report on at least a monthly basis. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

3.1.3 Default Terms

Failure of the Contractor to comply with the requirements of the Contracting Officer shall be grounds for a determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of the contract.

3.2 BASIS FOR PAYMENT AND COST LOADING

Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each progress payment. Lack of an approved schedule update or qualified scheduling personnel will result in an inability of the Contracting Officer to evaluate contract earned value for the purposes of payment.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

Develop the Project Schedule to an appropriate level of detail. Failure to develop the Project Schedule to an appropriate level of detail, as determined by the Contracting Officer, will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.1 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities shall have Original Durations (OD) greater than 20 work days or 30 calendar days. Durations shall be in workdays. Procurement activities are defined herein.

3.3.2 Design and Permit Activities

Include design and permit activities with the necessary conferences and follow-up actions and design package submission dates. Include the design schedule in the project schedule, showing the sequence of events involved in carrying out the project design tasks within the specific contract period. This shall be at a detailed level of scheduling sufficient to identify all major design tasks, including those that control the flow of work. The schedule shall include review and correction

01 32 01- 3 periods associated with each item.

3.3.3 Procurement Activities

The schedule must include activities associated with the submittal, approval, procurement, fabrication and delivery of long lead materials, equipment, fabricated assemblies and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days.

3.3.4 Scheduled Project Completion and Activity Calendars

The schedule interval shall extend from NTP date to the required contract completion date. The contract completion activity (End Project) shall finish based on the required contract duration in the accepted contract proposal, as adjusted for any approved contract time extensions. The first scheduled work period shall be the day after NTP is acknowledged by the Contractor. Schedule activities on a calendar to which the activity logically belongs. Activities may be assigned to a 7 day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. If the Contractor intends to perform physical work less than seven days per week, schedule the associated activities on a calendar with non-work periods identified including weekends and holidays. Assign the Category of Work Code - Weather Sensitive Installation to those activities that are weather sensitive. Original durations must account for anticipated normal adverse weather. The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the Contractor intends to perform work during those periods.

3.4 PROJECT SCHEDULE SUBMISSIONS

Provide a bar chart schedule at the Pre-construction conference.

-- End of Section –

01 33 00- 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

1.1 SUMMARY

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager and the Designer of Record, if applicable, to check and approve all items prior to submittal and stamp, sign, and date indicating action taken.

Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

Submittals requiring government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.2 REFERENCES

publications are referred to in the text by basic designation only.

U.S. ARMY CORPS OF ENGINEERS, SACRAMENTO DISTRICT (CESPK)

CESPK INSP05L0 Preparing As-Built Drawings

1.3 DEFINITIONS

1.3.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by

Submittal Description (SD) numbers and titles as follows:

01 33 00- 2

Submittals which are required prior to start of construction (work) or the start of the next major phase of the construction on a multi-phase contract, includes schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

List of proposed products

Construction Schedule

Submittal register

Schedule of prices

Health and safety plan

Work plan

Quality Control (QC) plan

Environmental protection plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements.

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

01 33 00- 3

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports. Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (MSDS) concerning impedances, hazards and safety precautions.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.3.2 Approving Authority

01 33 00- 4

Office or designated person authorized to approve submittal.

1.4 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor QC approval. Submit the following in accordance with this section.

Submittal Register; G

1.5 SUBMITTAL CLASSIFICATION Submittals are classified as follows:

1.5.1 Designer of Record Approved (DA)

Designer of Record (DOR) approval is required for extensions of design, critical materials, any deviations from the solicitation, the accepted proposal, or the completed design, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

1.5.2 Government Approved (G)

Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause entitled, "Specifications and Drawings for Construction," they are considered to be "shop drawings."

Information Only

Submittals not requiring government approval will be for information only. For Design-build construction all submittals not requiring Designer of Record or Government Approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.6 PREPARATION

1.6.1 Transmittal Form

Use the transmittal form (ENG Form 4025) for submitting both government approved and information only submittals in accordance with the instructions on the reverse side of the form.

These forms will be furnished to the Contractor. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.7 QUANTITY OF SUBMITTALS

1.7.1 Number of Copies of SD-02 Shop Drawings

01 33 00- 5

Submit four copies of submittals of shop drawings requiring review and approval by Contracting Officer.

1.7.2 Number of Copies of SD-03 Product Data

Submit in compliance with quantity requirements specified for shop drawings.

1.7.3 Number of Copies SD-07 Certificates

Submit in compliance with quantity requirements specified for shop drawings.

1.7.4 Number of Copies of SD-10 Operation and Maintenance Data Submit four copies of O&M Data to the Contracting Officer for review and approval.

1.7.5 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals Unless otherwise specified, submit three sets of administrative submittals.

1.8 INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the government laboratory or for check testing by the government in those instances where the technical specifications so prescribe. For design-build construction the government will retain 2 copies of information only submittals.

1.9 VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to the government.

1.9.1 Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals.

When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP). Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.9.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to the government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item.

Clearly mark the proposed variation in all documentation.

01 33 00- 6

Check the column "variation" of ENG Form 4025 for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal. The government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.9.3 Warranting That Variations Are Compatible

When delivering a variation for approval, the Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.9.4 Review Schedule Is Modified

In addition to normal submittal review period of 35 calendar days, a period of 10 working days will be allowed for consideration by the Contracting Officer of submittals with variations.

1.10 SUBMITTAL REGISTER (Note, revise SR at Attachment to fit task order) Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by government; retain data which is output in columns (a), (g), (h), and (i) as approved. A SUBMITTAL REGISTER showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required. The government will provide the initial submittal register in electronic format with the following fields completed, to the extent that will be required by the government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Thereafter, track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the government.

The Designer of Record shall develop a complete list of submittals during design and identify required submittals in the specifications, and use the list to prepare the Submittal Register. The list may not be all inclusive and additional submittals may be required by other parts of the contract.

The Contractor is required to complete the submittal register and submit it to the Contracting Officer for approval within 35 calendar days for Government Approval and 14 calendar days for information only after Notice to Proceed. The approved submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract or task order period. Coordinate the submit dates and need dates with dates in the Contractor prepared progress schedule. Submit monthly or until all submittals have been satisfactorily completed, updates to the submittal register showing the Contractor action codes and actual dates with government action codes. Revise the submittal register when the progress schedule is revised and submit both for approval.

01 33 00- 7

1.10.1 Use of Submittal Register

Submit submittal register. Submit with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.10.2 Contractor Use of Submittal Register

Update the following fields in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.10.3 Approving Authority Use of Submittal Register

Update the following fields in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.10.4 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each invoice request.

1.11 SCHEDULING

01 33 00- 8

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals. An additional 30 calendar days for Government Approve and 14 calendar days for information only will be allowed and shown on the register for review and approval of submittals.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

b. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

1.12 SUBMITTAL PROCEDURES Submittals shall be made as follows:

1.12.1 Procedures

Submittals required by the CONTRACT CLAUSES and other non-technical parts of the contract are not included in this section. Submit four (4) copies for approval, and four (4) copies for information only, of all shop drawings, certificates of compliance, materials, fixtures and equipment lists called for under the various headings of these specifications. These drawings, certificates and lists shall be complete and detailed and, prior to submission, must be reviewed and certified correct by the Contractor as required by the Quality Control System paragraph of the Construction Quality Control Section. If approved by the Contracting Officer, four (2) Sets of all submittals will be retained by the Contracting Officer and two (2) sets will be returned. Submittals for information only usually will not be returned. Submit paper documents that are printed/copied double-sided on recycled paper that has at least 20% post-consumer material when required.

1.12.1.1 Resubmittals

If a submittal is returned for correction or is not satisfactory and is disapproved by the Contracting Officer, the Contractor shall resubmit the corrected material in the same quantity, including reproducibles as specified for the original submittal for approval within 14 days after receipt by him of the disapproved material.

1.12.2 Deviations

For submittals which include proposed deviations requested by the Contractor, the column

01 33 00- 9

"variation" of ENG Form 4025 shall be checked. The Contractor shall set forth in writing the reason for any deviations and annotate such deviations on the submittal. The government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.13 SPARE PARTS LIST AND MAINTENANCE OPERATIONS MANUALS

Within 30 calendar days after approval of shop drawings and equipment lists, the Contractor shall submit, to the Contracting Officer, 4 copies of spare parts lists and operating and maintenance manuals as required under the various headings of these specifications.

a. Spare parts lists shall contain the following listed information:

(1) Description of each spare part.

(2) Part equipment code number.

(3) Unit price of each item.

(4) Name and address of nearest supplier.

(5) Such remarks and data as the manufacturer may consider pertinent.

(6) Complete parts list of all replaceable items.

b. Operation, Maintenance, and Repair Manuals and Instructions:

(1) The requirements for furnishing operating, maintenance, and repair data/manuals and field instructions under this contract are specified in the Technical Specifications. The Contractor shall submit to the Contracting Officer, not later than 60 calendar days after the Notice to Proceed, an outline showing the proposed submittal date(s) of operation and maintenance manuals to be furnished the Government and the scheduled date(s) of all required field instructions to be provided by Contractor furnished personnel or manufacturer's representatives. All operation and maintenance manuals must be furnished to the Contracting Officer not later than 60 calendar days prior to turnover of the facility to the Government.

(2) Failure on the part of the Contractor to comply with requirements of this clause will result in no further payment until all required O&M data/manuals are submitted and accepted.

(3) All O&M data/manuals submittal data shall be entered in a separate section of the master submittal register. Upon completion of review of submittals requiring Government approval, the submittals will be identified as having received approval by being so stamped and dated. (2) copies of the submittal will be retained by the Contracting Officer and (2) copies of the submittal will be returned to the Contractor.

1.14 AS-BUILT DRAWINGS

01 33 00- 10

Prepare As-Built Drawings in accordance with CESPK INSP05L0.

1.15 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer, the government will:

a. Note date on which submittal was received.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph entitled, "Review Notations," of this section and with markings appropriate for action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date approved submittals. Four (2) copies of the approved submittal will be retained by the Contracting Officer and 2 copies of the submittal will be returned to the Contractor. If the Government performs a conformance review of other Designer of Record approved submittals, the submittals will be so identified and returned, as described above.

1.15.1 Review Notations

Contracting Officer review will be completed within 7 calendar days after date of submission.

Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" "or approved except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete.

Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.16 DISAPPROVED OR REJECTED SUBMITTALS

Make corrections required by the Contracting Officer. If any correction or notation on the returned submittals constitute a change to the contract drawings or specifications; notice as required under the

01 33 00- 11 clause entitled, "Changes," is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.17 APPROVED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal.

Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for design, dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.18 APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements. Before submitting samples, the Contractor to assure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

Match the approved samples for materials and equipment incorporated in the work. If requested, approved samples, including those which may be damaged in testing, will be returned to the Contractor, at his expense, upon completion of the contract. Samples not approved will also be returned to the Contractor at its expense, if so requested.

Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. The government reserves the right to disapprove any material or equipment which previously has proved unsatisfactory in service.

Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals.

The contractor shall replace such materials or equipment to meet contract requirements.

Approval of the Contractor's samples by the Contracting Officer does not relieve the Contractor of

01 33 00- 12 his responsibilities under the contract.

1.19 WITHHOLDING OF PAYMENT

No payment for materials incorporated in the work will be made if all required Designer of Record or required government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any conformance review submittals or information only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

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01 57 20 - 1

SECTION 01 57 20

ENVIRONMENTAL CONTROLS

1. GENERAL: While performing work at Defense Distribution Depot San Joaquin (DDJC), the Contractor shall comply with all Federal, State and Local, environmental protection laws and regulations, the controls of this section, and all specific requirements stated elsewhere in contract specifications. Local entities which may have jurisdiction over contractor activities include: San Joaquin County, Central Valley Regional Water Quality Control Board and San Joaquin Valley Unified Air Pollution Control District (SJVUAPCD).

2. ENVIRONMENTAL PERMITS: All permits must be obtained from the proper agency and paid for by the Contractor. Some examples are:

a. Installation and removal of Underground Storage Tanks prior to the start of work.

b. Well drilling prior to the start of work.

c. Air emissions [volatile organic compounds (VOC's) and National Emission Standards for Hazardous Air Pollutants (NESHAPS) prior to the start of work.

d. Demolition (Asbestos and NON-asbestos) 10 days prior to start of work.

e. Renovations (Asbestos Only) 10 days prior to the start of work.

f. General construction storm water permit prior to start of work.

g. Authority to Construct/Permit to Operate air pollution source from SJVUAPCD.

3. ARCHEOLOGICAL FINDINGS DURING CONSTRUCTION: There are no known archeological remains noted at DDJC Sharpe and Tracy sites at this time. Should any skeletons, artifacts or other archeological remains be uncovered, the Contractor shall immediately stop work and contact the Contracting Officer’s Representative (COR) for further instructions.

4. SANITARY/STORM DRAINAGE RESTRICTIONS: Absolutely no materials are to be disposed of via sanitary sewage or storm drain systems.

5. DISCOVERY OF ASBESTOS CONTAINING MATERIAL (ACM): If the Contractor discovers ACM in a DDJC facility during the performance of the contract, and it is not within the scope of the contract, work in the area of the ACM shall immediately cease and the COR shall be notified.

6. SPILL NOTIFICATION: Any spills or releases of hazardous material/waste resulting from the Contractors performance shall be reported immediately to the Fire Department by calling *911 (outside telephone line emergency numbers to Depot Fire Department, 839-4492). The Contractor is responsible for all cleanup costs. Contracting Officer may require the contractor to arrange for cleanup action by qualified contractor personnel or subcontractors. Cleanup must be to the satisfaction of the Depot Environmental Office and meet federal, state and local requirements.

7. DISCOVERY OF UNIDENTIFIED MATERIALS OR OBJECTS: Defense Distribution Depot San Joaquin, Sharpe and Tracy Sites, have been active military support bases since World War II. Thus, the potential exists for the discovery of very hazardous materials, such as explosives, chemical (gas) weapons and toxic contaminants, during excavation and demolition operations. The following procedure is applicable:

01 57 20 - 2

a. Any suspect material or unidentified objects found during construction activities shall be assumed hazardous. Excavated soils with unusual appearance or odor shall be considered suspect.

b. Site workers shall immediately secure in a safe condition any equipment being operated and leave the area of the material or object. Do not approach, examine or move the material or object.

c. The discovery shall be reported immediately to the Depot Fire Department by calling *911. (Outside phone line emergency numbers to the Depot Dispatch Center is 209-839-4302.)

8. PROJECT STORAGE OF HAZARDOUS MATERIALS: The Contractor shall notify the COR prior to any on site storage of hazardous materials (as defined by Title 49, Section 171.8 of the Code of Federal Regulations). Notification shall include the quantity, location, and a copy of the Material Safety Data Sheet.

9. REFUSE DISPOSAL: The use of government dumpsters for disposal of contractor generated non-hazardous waste and refuse (i.e. wood, plastic, etc.) is prohibited. The contractor shall provide containers for disposal of non-hazardous waste and refuse generated as a result of the performance of work.

10. HAZARDOUS WASTE GENERATION AND DISPOSAL: All handling and disposing of hazardous waste (as defined by Title 22, Chapter 11, California Code of Regulations (CCR)) is a material and significant requirement of this contract. Hazardous waste generated in performance of this contract shall be the property of the Contractor and shall be removed as part of the contract effort. All costs associated with its accumulation, storage, transportation, treatment, and disposal are the responsibility of the Contractor. The Contractor shall properly packages, labels, accumulates, stores, transports, and disposes of any hazardous waste in accordance with applicable Federal, State, and local regulations. The Contractor is responsible for ensuring all subcontractors who provide transportation, treatment, storage, or disposal services possess the ability to satisfactorily perform in accordance with applicable Federal, State, and Local regulations. On-site disposal of hazardous waste, including empty containers which previously contained hazardous materials, is strictly prohibited. In addition, the Contractor shall:

a. Prior to beginning the accumulation of a hazardous waste, notify the COR of the type, quantity, and location of the hazardous waste to be accumulated, and obtain control numbers for each hazardous waste container to be used.

b. At least 24 hours prior to shipment of a hazardous waste off-site, provide advance copies of the completed hazardous waste profile (supported by analysis), land disposal restriction notification/certification form, and the uniform hazardous waste manifest to the COR for review by the Environmental Office.

c. At the time of shipment,…