Attachment_1_-_Statment_of_Work _Submittal_Information_and_Specs.pdf

CONSTRUCT FENCE ENCLOSURE, WAREHOUSE 19,

SECTION 2

Specifications

June, 2015

Defense Distribution Depot San Joaquin, CA Tracy, CA 95304

Attachment 1

SOURCE SELECTION INFORMATION

SEE FAR 2.101AND 3.104

CONSTRUCT FENCE ENCLOSURE, WAREHOUSE 19, SECTION 2

PROJECT TABLE OF CONTENTS Page 1

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 GENERAL REQUIREMENTS

01 11 00 STATEMENT OF WORK

01 33 00 SUBMITTAL PROCEDURES

01 57 20.00 10 GENERAL ENVIRONMENTAL CONTROLS

01 78 00 AS-BUILT DRAWINGS

DIVISION 26 - ELECTRICAL

26 00 00.00 20 BASIC ELECTRICAL MATERIALS AND METHODS

26 05 00.00 40 COMMON WORK RESULTS FOR ELECTRICAL

26 05 71.00 40 LOW VOLTAGE OVERCURRENT PROTECTIVE DEVICES

DIVISION 32 - INTERIOR IMPROVEMENTS

32 31 13 CHAIN LINK FENCES, GATES AND

ELECTRONIC SECURITY SYSTEM (ESS)

-- End of Project Table of Contents --

SECTION 01 00 00 Page 1

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 -GENERAL

1.0 SAFETY AND H E A L T H PROGRAM: To ensure the Defense Distribution Depot San Joaquin (DDJC) maintains a viable Safety and Occupational Health Program, Contractors shall maintain on site a written Safety and Occupational Health plan which meets all applicable Federal, State and local laws and regulations. Contractor shall designate/identify a person as the Safety and Occupational Health representative. The contractor shall:

1.1 Maintain a written plan (as applicable) that may include topics as, respiratory protection, hazard communication, protective equipment and clothing, medical surveillance, industrial hygiene, documentation of inspections, surveys and vision and hearing process and results of physicals and evaluations.

1.2 Notify the Contracting Officer’s Representative (COR) if any adverse safety and occupational health conditions. Mishaps involving contractor employees shall be reported to the Safety Office and COR immediately. A report will be given to t h e COR within five (5) working days after accident occurrence.

1.3 In coordination with the COR, the Depot Safety, and Occupational Health staff inspections, surveys, assessments and audits will be conducted of the Contractor's Safety and Occupational Health programs and processes on an unannounced basis. The frequency shall be at the option of the Safety Office.

2.0 HOURS OF WORK: Contractor's working hours, which do not require a power outage, will coincide with working hours of DDJC, a normal five (5) day, forty (40) hour week, Monday through Friday, from 7:00 A.M. to 3:30 P.M., except Federal holidays.

Federal holidays are those days officially observed by the Federal Government. Saturday holidays are observed on the preceding Friday and Sunday holidays the following Monday. New Year's Day, Martin Luther King Day, President's Day, Memorial Day, July Fourth, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day as may be declared by the President to be a Federal holiday.

3.0 TRAFFIC AND SECURITY R E Q U I R E M E N T S : Persons employed in performance of this contract, shall be subject to Security Regulations of DDJC. These regulations pertain to the following subjects:

a. Rules of the Road

b. Vehicle Registration requirements

c. Personnel Entrance requirements

d. Observation of "For Official Use Only" operations and associated restriction of discussing and writing about these operations.

Each Prime Contractor, Supervisor, Employee, must have in their possession, at time of registering, the following:

a. Current State Driver's License

SECTION 01 00 00 Page 2

b. Current Vehicle Registration

c. Certificate of Insurance for "Company Vehicle" or a current insurance policy giving an "expiration date" for those privately owned vehicles.

Without this information Contractor's vehicle and or employees will not be allowed entrance. Additional information may be obtained from the Pass & ID Office, Bldg. 29A, Tel: (209) 839-4302.

4.0 CONTRACTOR - VISITOR BADGES:

4.1 Contractors will apply for badges at the Security Operations Pass & ID Office, Building 29A. Contractors may be required to submit security form DD Form 3988-2, National Agency Questionnaire (NAQ), for all proposed superintendents and/or foremen at least one (1) week prior to initiation of work and prior to badges being issued. This form may be obtained at the Pass & ID Office. When applying for a badge, Contractor and subcontractor personnel must present a driver’s license or another identification card with a photograph, and a copy of the contract. Badges will be issued to and worn by supervisors and/or foremen who will be responsible for the conduct of their crew while on DDJC.

4.2 A minimum of one week prior to entry and initiation of work on DDJC, the prime Contractor is to submit a list of all prime and subcontractor employees including any other personnel required to perform work on DDJC during the contract performance period.

The list is to be submitted to both the Contracting Officer's Representative (COR); as well as the Pass and ID Office, Building 29A. If personnel are added or changed during the contract performance period, a revised list is to be submitted prior to any new employees' arrival for work. Security may refuse entry to employees not on the employee list.

4.3 Badges will be issued for the contract performance period. A check will be made periodically by the Security Off ice on the status of these badges. Normally, on projects longer than one month a badge will be issued to the prime Contractor's and subcontractor's superintendent or foremen. Normally, on projects of one month or less a badge will be issued only to the prime Contractor's superintendent. The Security Office may approve additional badges on service contracts and on particularly large or complex construction projects.

4.4 All prime Contractor and subcontractor employees will be required to sign in the first day at t he Pass & ID Office, Building 29A. During the contract performance period, a Contractor employee with a badge will be required to escort employees without badges between the gate and the project site.

4.5 Suppliers, vendors, or other one-time or occasional visitors do not need to be escorted to the project site; however, a Contractor employee with a badge must notify the Security Officer at the gate. Notification will be done on the day of the visit, and include the name of the company and the nature of the visit. Security may refuse entry without this notification.

4.6 All expired or unnecessary badges will be returned to the issuing office. The Contractor agrees to pay a replacement fee of $22.00 for each badge not returned.

SECTION 01 00 00 Page 3

5.0 SUBCONTRACTORS: Within 14 days from date of award, successful Contractor will furnish to Contracting Officer a listing of all subcontractors to be utilized under resulting contract.

6.0 DISCOVERY OF UNIDENTIFIED MATERIALS OR OBJECTS: The potential exists due to the historical nature of the Tracy site active military support, for the discovery of hazardous materials such as, explosives, chemical (gas) weapons and toxic contaminants, during excavation and demolition operations.

6.1 Any suspect material or unidentified objects found during construction activities shall be assumed hazardous. Excavated soils with unusual appearance or odor shall be considered suspect.

6.2 Site workers shall immediately secure in a safe condition any equipment being operated and leave the area of the material or object. Do not approach, examine or move the material or object.

6.3 The discovery shall be reported immediately to the Depot Fire Department by calling *911. (Outside phone line emergency numbers to the Depot Dispatch Center is 209-839-4302.)

7.0 PLANNED UTILITY OUTAGES: All utility outages shall be as short duration as possible. Outages shall be scheduled and approved, with COR, as far in advance as possible, but no later than 72 hours before outage. Contractor shall obtain in writing, from COR, a statement or schedule giving permissible times of outages for particular installations and maximum time allowed for each.

8.0 FIRE PROTECTION:

8.1 Contractor shall comply with Life Safety Code, NFPA 101, NFPA 30 and NFPA 70, and follow procedures below:

8.1.1 Require employees to familiarize themselves with nearest alarm box, telephone and fire extinguisher.

8.1.2 Assure employees do not smoke in unauthorized areas.

8.1.3 Report all fires to the Fire Department, even if already extinguished.

8.1.4 To report a fire, activate nearest fire pull box, call Fire Department on fire phone or business phone by dialing *911.

8.1.5 Depot fire extinguishers or hoses shall not be removed for any purpose other than for emergency use.

8.1.6 Open fires are not permitted.

8.1.7 Post Indicator (Pl) valves in water distribution systems will not be operated by any contractor or employee without approval from Fire Department.

SECTION 01 00 00 Page 4

8.1.8 No person shall knowingly maintain a fire hazard.

8.1.9 Hot Work permits shall be issued, on a daily basis only by the Fire Department to qualified welders only. Provide a minimum of 24 hours advance notice to ensure availability of inspector. At least 15 minutes prior to any welding or burning operation, contractor personnel shall apply to Fire Department for an inspection of work site and have an approved fire extinguisher provided by the Contractor and an employee who will be assigned for fire watch duty at work site. An inspection of completion of welding, cutting, brazing, tar melting, or blow torch operation will be done by fire watch at end of each shift inside and outside of building or work site. Welding site shall be at least 35 feet radius of any combustible materials.

8.1.10 A fire extinguisher must be within ten (10) feet of fire watch at all times.

8.1.11 Materials required for work will be stored in a manner such as not to impede access to building or structure, at least twenty (20) feet from all buildings, fifteen (15) feet from fire hydrants, and clear of marked fire lanes. Flammable liquids containers shall not exceed sixty

(60) gallons at any time. Open flames or smoking will not be permitted in flammable or combustible liquid storage areas at any time.

8.1.12 Only safety gas cans with spring cover which functions as 5 psi relief valve, flame arresters capable of withstanding heat without failing and listed in Underwriters’ Laboratories or Factory Mutual (5 gallon maximum capacity) will be utilized.

8.2 The following procedures shall be followed for refueling operations:

8.2.1 Smoking is prohibited anywhere flammable liquids are stored, handled, or used within 100 feet.

8.2.2 Proper fire extinguishers will be on hand at all times.

8.2.3 Combustibles shall be kept at least 25 feet away.

8.2.4 All containers of flammable liquids shall be plainly marked.

8.2.5 When refueling, all other equipment shall be turned off.

8.2.6 Refueling shall be done when engines are cooled.

8.2.7 Refueling will be done before starting work in the mornings.

8.2.8 Fueling operation will be attended by qualified Contractor personnel at all times.

8.2.9 Only equipment in a safe operating condition, will be used for any fuel handling operation.

8.2.10 Gasoline or diesel fuel will not be siphoned from vehicle for use in other vehicles, or for any other purpose.

8.2.11 NO smoking in buildings. Smoking allowed ONLY in designated smoking areas.

SECTION 01 00 00 Page 5

Smoking on roofs is prohibited.

8.2.12 Funnel will be used during fueling operations to avoid spilling of fuel.

8.2.13 Vehicles or equipment will not be refueled inside buildings or on roofs of buildings.

9.0 CONTRACTOR SUBMITTALS: All required submittals shall be submitted to the Contracting Officer within 14 days after Notice to Proceed is issued, unless otherwise indicated.

End of Section

Construct Fence Enclosure, Warehouse 19, Section 2

SECTION 01 11 00 Page 1

SECTION 01 11 00

STATEMENT OF WORK

Contractor is to furnish all labor, material, equipment, transportation, supplies and supervision necessary to construct a chain link fence enclosure and gate in Warehouse 19, section 2, Defense Distribution Depot San Joaquin.

1.0 Construct New Chain Link Fence Enclosure and Gate with Electronic Security System

(ESS)

1.1 Construct a chain link fence enclosure to divide section 2 into two areas. The fence enclosure shall be approximately 200’ long x 25’ high up to the roof joist. Chain link fabric shall be 9 gauge with 2” mesh. End posts shall be 4” outside diameter, and line posts shall be 2.875” outside diameter. Base plates for the posts shall be provided at the bottom of the posts, and connections shall also be provided and bolted at the top to the steel roof joist.

1.2 A sliding, cantilever gate shall be 20’ long x 10’ high located at the east end of the fence enclosure.

1.3 A high security hasp shall be provided and built into the sliding gate. A high security padlock shall be provided.

1.4 An electronic security system (ESS) shall be installed for the sliding gate that includes a balanced magnetic switch, card reader and keypad to connect with the existing Lenel Access Control System in the warehouse.

2.0 General Requirements

2.1 Section 2 is a secured area that requires contractor employees to sign in before entering.

2.2 Contractor shall verify all dimensions prior to ordering materials and performing the work.

Shop drawings shall be submitted for approval.

2.3 The job site shall be left in a clean and orderly condition during construction, and all construction debris and excess material shall be removed upon completion of the job.

Contractor shall not use Government trash cans, dumpsters, or other waste receptacles.

2.4 All work shall comply with the specifications.

2.5 Construction shall be in compliance with all applicable local, state and federal standards.

2.6 Contractor is subject to all Defense Distribution Depot San Joaquin health and safety regulations and DLA security requirements.

3.0 Submittals

Submittals are required for all materials to be utilized and/or installed and shall be in compliance with the specifications. All submittals shall be approved prior to commencement of work.

Submittals are identified in the specifications and Submittal Register. Submittals shall also include:

a. Task specific: Quality Control Plan, Hazard Analysis and Safety/Health Plan

Construct Fence Enclosure, Warehouse 19, Section 2

SECTION 01 11 00 Page 2

4.0 Project Schedule and Time Constraints

All work shall be completed within 60 calendar days after contract award/NTP of the task order.

The time stated for completion includes final clean-up of the premises. All work shall be accomplished during normal work hours, Monday through Friday, 0700 to 1530.

5.0 Preconstruction Meeting

Prior to the start of work, a meeting will be held with the contractor, Contracting Officer, warehouse personnel, DLA Installation Support project engineer and inspector to discuss matters of mutual interest concerning the task order, security conditions, work schedule, safety, welding permits, and other matters pertinent to work accomplishments will be discussed in the meeting. Contractor is subject to all Defense Logistics Agency (DLA) health and safety regulations and requirements.

6.0 Points of Contact (POCs)

DLA Installation Support:

Richard Horiuchi Project Engineer (209) 839-4524 Douglas Betz Contracting Officer’s Representative (COR) (209) 839-4232 Joseph Orpilla Alternate COR (209) 839-4522

7.0 Authorities

No person other than the Contracting Officer has the authority to make any changes to this contract action that impact cost or schedule. Authority from the Contracting Officer to the contractor to make changes that impact cost or schedule will be in the form of an official, signed modification.

8.0 Final Inspection

A final inspection of the new fence enclosure shall be performed with the contractor, Contracting Officer, and representatives from the warehouse and installation support office.

End of Statement of Work

SECTION 01 33 00 Page 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Submittal

Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph (b) and "FAR 52.236-21, Specifications and Drawings for Construction," paragraphs (d), (e), and (f) apply to all "submittals."

1.1.2 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by SD numbers and titles as follows.

SD-01 Preconstruction Submittals Certificates of insurance.

Surety bonds.

List of proposed subcontractors.

Construction Progress Schedule.

Submittal registers; G.

Schedule of values.

Health and safety plan.

Work plan.

Quality control plan.

Environmental protection plan.

SD-02 Shop Drawings Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SECTION 01 33 00 Page 2

SD-05 Design Data Calculations, mix designs, analyses or other data pertaining to a part of the work.

SD-06 Test Reports Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily checklists.

Final acceptance test and operational test procedures.

SD-07 Certificates Statements signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

SD-08 Manufacturer’s Instructions Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-09 Manufacturer’s Field Reports Documentation of the testing and verification actions taken by manufacturer’s representative to confirm compliance with manufacture’s standards or instructions.

SD-10 Operation and Maintenance Data Data that is furnished by the manufacturer or the system provider to the equipment operating and maintenance personnel. This data is needed by operating and data personnel for the safe and efficient operation, maintenance and repair of the item.

SD-11 Closeout Submittals Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism

SECTION 01 33 00 Page 3

1.1.3 Approving Authority

Office or designated person authorized to approve submittal.

1.1.4 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only or as otherwise designated.

1.3 USE OF SUBMITTAL REGISTERS (FORM 4288)

1.3.1 Government-Supplied Information

Submittal Registers (Form 4288) will be delivered to the Contractor by the Government in electronic file format. A copy of this form is provided at the end of this section and is labeled Table 1. The Submittal Registers will have the following fields completed, to the extent that will be required by the Government during subsequent usage:

Column (c): Lists Specification Section submittal is required. This listing is only to facilitate locating submittal requirements. Do not consider entries in column (c) as limiting project requirements.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-04, Drawings), and provides a brief description of the submittal item(s) required.

Column (e): Lists the Paragraph Number that the submittal requirement is established under within the Specification Section listed for each submittal item described in Column (d).

Column (f): Indicates the review classification of each submittal.

Submittal items marked "G" in Column (f) must be submitted and receive Government review and approval.

Submittal items that leave Column (f) blank do not require Government review and approval are for information only.

Prepare and maintain submittal register as the work progresses.

1.3.2 Contractor Use of Submittal Registers

The Contractor shall provide and maintain the following information on each Submittal Register:

SECTION 01 33 00 Page 4

Column (a): Indicate the Contractor’s Activity Number in accordance with the Contractor’s approved Project Schedule.

Column (b): Indicate the Contractor’s Transmittal Number in accordance with the numbers assigned to Submittal Transmittal Forms (ENG Form 4025, described herein).

Columns (g) through (r):

Provide information in Columns (g) through (r) upon submission (or re-submission) to the Government for review.

Complete Columns (m) through (p) using information provided on Submittals returned by the Government upon completion of review.

1.3.3 Contractor Action Code and Approving Authority Action Code Entries shall be by letter designation and shall be assigned as follows: “A” – Approved “B” – Approved except as noted.

“C” – Approved except as noted, resubmit.

“D” – Will provide comments under separate correspondence “E” – Not approved “F” – Receipt Acknowledged “FX” - Receipt Acknowledged but does not meet contract requirements “G” – Other

1.3.4 Copies Delivered to the Government

Deliver one (1) copy of updated Submittal Registers to Government with each invoice request. Deliver in electronic format unless a paper copy is requested by Contracting Officer.

1.4 PROCEDURES FOR SUBMITTALS

1.4.1 Reviewing, Certifying, Approving Authority

QC organization shall be responsible for reviewing and certifying that submittals are in compliance with Contract requirements. Approving authority on submittals is QC Manager unless otherwise specified for specific submittal. At each "Submittal" paragraph in individual specification sections, a notation "G," following a submittal item, indicates that the Contracting Officer (or his/her designee) is the approving authority for that submittal item.

1.4.2 Constraints

1.4.2.1 Submittals listed or specified in this Contract shall conform to provisions of this

Section, unless explicitly stated otherwise.

1.4.2.2 Submittals shall be complete for each definable feature of work; components of definable feature interrelated as a system shall be submitted at same time.

SECTION 01 33 00 Page 5

1.4.2.3 When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

1.4.2.4 Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.4.3 Scheduling

1.4.3.1 Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential requirements to resubmit.

1.4.3.2 Except as specified otherwise, allow review period, beginning with receipt by Approving

Authority, which includes at least 15 working days for submittals for QC Manager approval and 20 working days for submittals for Contracting Officer approval. Period of review for submittals with Contracting Officer approval begins when Government receives submittal from QC organization. Period of review for each re-submittal is the same as for initial submittal.

1.4.4 Variations

Variations from contract requirements require Government approval pursuant to contract Clause entitled "FAR 52.236-21, Specifications and Drawings for Construction" and will be considered where advantageous to Government.

1.4.4.1 Considering Variations

Discussion with Contracting Officer prior to submission will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

1.4.4.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost saving. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.4.4.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.4.4.4 Review Schedule Is Modified

In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

SECTION 01 33 00 Page 6

1.4.5 Contractor's Responsibilities

1.4.5.1 Determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and contract documents.

1.4.5.2 Transmit submittals to QC organization in accordance with schedule on approved

Submittal Register, and to prevent delays in the work, delays to Government, or delays to separate Contractors.

1.4.5.3 Advise Contracting Officer of variation, as required by paragraph entitled

"Variations."

1.4.5.4 Correct and resubmit submittal as directed by approving authority. Direct specific attention in writing or on resubmitted submittal, to revisions not requested by approving authority on previous submissions.

1.4.5.5 Furnish additional copies of submittal when requested by the Contracting Officer.

1.4.5.6 Complete work which must be accomplished as basis of a submittal in time to allow submittal to occur as scheduled.

1.4.5.7 Ensure no work has begun until submittals for that work have been returned as

"Approved," or "Approved as Noted", except to the extent that a portion of work must be accomplished as basis of submittal.

1.4.6 Government's Responsibilities

When approving authority is Contracting Officer, the Government will:

1.4.6.1 Note date on which submittal was received from QC manager, on each submittal for which the Contracting Officer is approving authority.

1.4.6.2 Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

1.4.6.3 Identify returned submittals with one of the actions defined in paragraph entitled

"Actions Possible" and with markings appropriate for action indicated.

1.4.7 Actions Possible

Submittals will be returned with one of the following notations:

“A” – Approved – no comments are provided for submitted item. Acceptable as is.

“B” – Approved except as noted on submittal. Submission is acceptable with comments added by reviewer. These comments would typically be a suggested change that may or may not be made, at the contractor’s discretion.

Resubmission is not required.

“C” – Approved except as noted on drawings. Submission is acceptable with comments added by reviewer. These comments represent required changes by the reviewer. In general, the submission is acceptable with the exception of the items identified in the submission. Resubmission IS required.

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“D” – This review indicates that there are enough comments on the submission that additional correspondence beyond what is normal in this review process is required.

No disposition is made on the submission. This would typically require a resubmission based on the outcome of the additional correspondence.

“E” – The submission is NOT approved. This will always be accompanied by an explanation as to why the submission is disapproved. Resubmission IS required.

“F” – Receipt Acknowledged – means that the submission is neither approved nor disapproved. Items submitted are for information and do not require concurrence.

“FX” - Receipt Acknowledged but does not meet contract requirements – means that the submission is neither approved nor disapproved, however, a warring is provided to alert the contractor that the item submitted does not meet contract requirements.

“G” – Other – is a catch-all for any other type of disposition that is not listed above.

This rating is always followed by an explanation of the rating and what the reviewer’s expectations are for the contractor.

1.5 FORMAT OF SUBMITTALS

1.5.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels, to office of approving authority. Transmit submittals with transmittal form prescribed by Contracting Officer and standard for project (ENG FORM 4025) provided as Table 2, Pages 1 and 2 at the end of this section. The transmittal form shall identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample panels and sample installations.

1.5.2 Identifying Submittals

Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

Project title and location.

Construction contract number.

Section number of the specification section by which submittal is required.

Submittal description (SD) number of each component of submittal.

When a resubmission, add alphabetic suffix on submittal description, for example, SD-

10A, to indicate resubmission.

Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier Contractor associated with submittal.

1.6 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.6.1 Government Approved

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as

SECTION 01 33 00 Page 8 designated by the Contracting Officer. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause entitled "Specifications and Drawings for Construction," they are considered to be "shop drawings."

1.6.2 Information Only

All submittals not requiring Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.7 APPROVED SUBMITTALS

The Contracting Officer's approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information are satisfactory design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal. Approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work. After submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.8 DISAPPROVED SUBMITTALS

The Contractor shall make all corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal.

The Contractor shall make all corrections required by the Contracting Officer, obtain the Designer of Record's approval when applicable, and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal.

Any "information only" submittal found to contain errors or unapproved deviations from the Solicitation or Accepted Proposal shall be resubmitted as one requiring "approval" action, requiring both Designer of Record and Government approval. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, a notice in accordance with the Contract Clause "Changes" shall be given promptly to the Contracting Officer.

1.9 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained. No payment for materials incorporated in the work will be made if all required Government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any conformance review submittals or information only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

1.10 GENERAL

The Contractor shall make submittals as required by the specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and

SECTION 01 33 00 Page 9 measures shall be English standard units.

Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Prior to submittal, all items shall be checked and approved by the Contractor's Quality Control (CQC) System Manager, and each item shall be stamped, signed, and dated by the CQC System Manager indicating action taken.

Proposed deviations from the contract requirements shall be clearly identified. Submittals shall include items such as: Contractor's or manufacturer's, drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

Submittals requiring Government approval shall be scheduled and made prior to the acquisition of the material or equipment covered thereby. Samples remaining upon completion of the work shall be picked up and disposed of in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.11 SUBMITTAL REGISTER (FORM 4288)

1.11.1 A copy of the Submittal Register form is provided at the end of this section and is labeled

Table 1. The set of Submittal Registers that are provided with the contract documents were developed by the Government to serve as a comprehensive listing of the minimum submittal items required for each Specification provided under this Contract. This list may not be all inclusive and additional submittals may be required. This determination will be made on a project-by-project basis. This information is provided to establish the minimum submittal requirements of each Specification Section for the Contractor. Individual Submittal Registers will be developed by the Government for each project in order to establish the products to be used for construction.

1.12 SCHEDULING

Submittals covering component items forming a system or items that are interrelated shall be scheduled to be coordinated and submitted concurrently. Certifications to be submitted with the pertinent drawings shall be so scheduled. Adequate time (a minimum of 14 calendar days exclusive of mailing time) shall be allowed and shown on the register for review and approval.

No delay damages or time extensions will be allowed for time lost in late submittals

1.13 TRANSMITTAL FORM (ENG FORM 4025)

The sample transmittal form (ENG Form 4025) is provided as Table 2, Pages 1 and 2 at the end of this section and shall be used for submitting both Government approved and information only submittals in accordance with the instructions on Page 2 of the form.

These forms will be furnished to the Contractor. This form shall be properly completed by filling out all the heading blank spaces and identifying each item submitted. Special care shall be exercised to ensure proper listing of the specification paragraph and/or sheet number of the contract drawings pertinent to the data submitted for each item. Only one submittal shall be attached to each transmittal form.

1.14 SUBMITTAL PROCEDURES

Submittals shall be made as follows:

SECTION 01 33 00 Page 10

1.14.1 Procedures

The Government will further discuss detailed submittal procedures with the Contractor at the Preconstruction Conference or Post-Award Conference for design-build projects. The Contractor shall submit four copies of Shop Drawings and Product Data for all materials except complex systems at the Preconstruction Conference. Shop drawings and Product Data for complex systems shall be submitted within 30 days of the Preconstruction Conference.

1.14.2 Deviations

For submittals which include proposed deviations requested by the Contractor, the column "variation" of ENG Form 4025 shall be checked. The Contractor shall set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.15 CONTROL OF SUBMITTALS

The Contractor shall carefully control his procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

1.16 GOVERNMENT APPROVED SUBMITTALS

Upon completion of review of submittals requiring Government approval, the submittals will be identified as having received approval by indicating approval on the submittal form. Three copies of the submittal will be retained by the Contracting Officer and one electronic copy of the submittal will be returned to the Contractor.

1.17 INFORMATION ONLY SUBMITTALS

Normally, submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.18 STAMPS

Stamps used by the Contractor on the submittal data to certify that the submittal meets contract requirements shall be similar to the following:

SECTION 01 33 00 Page 11

1.19 BUY RECYCLE PROGRAM

Defense Distribution Depot San Joaquin actively encourages the use of materials made with recycled content. When submitting shop drawings for materials, list recycled contents contained in these products and services.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

CONTRACTOR NAME

(Firm Name)

Approved

Approved with corrections as noted on submittal data and/or attached sheet(s).

SIGNATURE:

TITLE:

DATE:

TABLE 1

Eng. Form 4288, SUBMITTAL REGISTER

SUBMITTAL PROCEDURES

TABLE 2

ENG.FORM 4025, Page 1

SECTION 01 57 20.00 10 Page 1 environmental controls 06-25-14.docx

SECTION 01 57 20.00 10

DEFENSE DISTRIBUTION DEPOT SAN JOAQUIN

GENERAL ENVIRONMENTAL CONTROLS

1. General: While performing work at Defense Distribution Depot San Joaquin the contractor shall comply with all Federal, State and Local environmental protection laws and regulations, the controls of this document, and all specific requirements stated elsewhere in contract specifications. Local entities which may have jurisdiction over contractor activities include: San Joaquin County, Central Valley Regional Water Quality Control Board (RWQCB) and San Joaquin Valley Unified Air Pollution Control District (SJVUAPCD).

2. Environmental Permits: All permits must be obtained from the appropriate agency and paid for by the contractor. Some examples include, but are not limited to:

a. Installation and/or removal of underground storage tanks prior to the start of work.

b. Well drilling prior to the start of work.

c. Air emissions such as Volatile Organic Compounds (VOCs) and National Emission Standards for Hazardous Air Pollutants (NESHAPS) prior to the start of work

d. Demolition (Asbestos or Non-asbestos) 10 days prior to the start of work.

e. Renovations (Asbestos only) 10 days prior to the start of work.

f. General construction storm water permit prior to the start of work (coordinated through the DLA San Joaquin Environmental Office).

g. Authority to Construct/Permit to Operate air pollution source from SJVUAPCD

3. Sanitary/Storm Drainage Restrictions: Absolutely no materials are to be disposed of via the sanitary sewage or storm drain systems. Non-hazardous floor cleaning water may be disposed into the sanitary sewer system and is prohibited from being dumped into the storm drain system. A rule of thumb is “If you won’t drink it, it doesn’t belong in the storm system.

4. Backflow Prevention: Backflow is required prior to any connection to the water system.

Authorization is obtained through the DDJC Fire Department. Contractors must provide their own backflow prevention device.

5. Discovery of Asbestos Containing Materials (ACM): If the contractor discovers ACM in a

Depot facility during the performance of the contract, work in the area of the ACM shall be immediately cease and the COR shall be notified.

6. Hazardous Waste Generation and Disposal: All handling and disposal of hazardous waste (as defined by Title 22, Chapter 11, California Code of Regulations) is a material and significant requirement of this contract. Hazardous waste generated in performance of a contract shall be the property of the contractor and shall be removed as part of the contract effort. All costs associated with its accumulation, storage, transportation, treatment and disposal are the responsibility of the contractor. The contractor shall properly accumulate, package, label, store, transport and dispose of all hazardous waste in accordance with all applicable Federal, State and Local regulations and the terms of the contract. The contractor is responsible of ensuring all subcontractors who provide transportation, treatment, storage or disposal services possess the ability to satisfactorily

SECTION 01 57 20.00 10 Page 2 environmental controls 06-25-14.docx perform in accordance with applicable Federal, State and Local regulations. On-site disposal of hazardous waste, including empty containers that previously contained hazardous materials, is strictly prohibited. Hazardous waste must be disposed of in a DRMS qualified facility.

Qualified facilities may be found at:

http://www.dispositionservices.dla.mil/newenv/documents/qualfac.pdf

In addition, the contractor shall:

a. Notify the COR of the type, quantity and location of the hazardous waste to be accumulated.

b. Provide advance copies of the completed hazardous waste profile (supported by analysis), land disposal restriction/certification form, and the uniform hazardous waste manifest to the COR for review by the Environmental Protection Office at least 24 hours prior to shipment of a hazardous waste off-site.

c. Arrange with the COR for the Environmental Office to perform a transportation inspection and certify/sign the uniform hazardous waste manifest at the time of shipment.

d. Agree that any contract shall not be considered complete until all hazardous waste has been disposed of in accordance with Federal, State and Local laws and regulations and the terms the contract.

7. Dust Control/PM10: Airborne particulates, including dust particles, from construction activities and processing and preparation of materials shall be controlled at all times, including weekends, holidays, and hours when work is not in progress. The contractor shall maintain all excavations, stockpiles, haul roads, permanent and temporary access roads, plant sites, disposal sites, borrow areas, and all other work areas free from airborne dust which would cause a hazard or nuisance. Water may be withdrawn from existing tank truck pipe risers. Water may not be withdrawn from fire hydrants without a prior written permit from the DDJC Fire Department.

8. Spill Notification: Any spills or releases of hazardous material or waste resulting from the contractors performance shall be reported immediately to Central Dispatch by calling *911 (on facility phones). For reporting spills using an outside phone line (cell phones, etc.)

the emergency number is (209) 839-4302. The contractor is responsible for all cleanup costs. The Contracting Officer may require the contractor to arrange for cleanup action by qualified contractor personnel of subcontractors. Cleanup must be to the satisfaction of the DDJC Environmental Protection Office and meet Federal, State and Local requirements.

9. Project Storage of Hazardous Materials: The contractor shall notify the COR prior to the on-site storage of any hazardous material (as defined by Title 49, Section 171.8 of the Code of Federal Regulations). Notification shall include the quantity, location and a copy of the Material Safety Data Sheet (MSDS).

10. Refuse Disposal: The use of government dumpsters for disposal of contractor generated non-hazardous waste and refuse (i.e. wood, plastic, etc.) is prohibited. The contractor shall provide containers for disposal of non-hazardous waste and refuse generated as a result of the performance of work.

11. Archaeological Findings during Construction: There are no known archaeological remains noted at this time. Should any skeletons, artifacts or other archaeological remains be uncovered, the contractor shall immediately stop work and contact the Contracting Officer’s Representative (COR) for further instructions.

SECTION 01 57 20.00 10 Page 3 environmental controls 06-25-14.docx

12. Discovery of Unidentified Materials or Objects: The Tracy Site has been an active military support base since World War II. Thus, the potential exists for the discovery of hazardous materials, such as explosives, chemical (gas) weapons and toxic contaminants, during excavation and demolition operations. The following procedure is applicable:

a. Any suspect material found during construction activities shall be assumed hazardous.

Excavated soils with unusual appearance or odor shall be considered suspect.

b. Site workers shall immediately secure in a safe condition any equipment being operated and leave the area of the material or object. Do not approach, examine or move the material or object.

c. The discovery shall be reported immediately to the Depot Fire Department by calling *911.

Outside phone line emergency number is (209) 839-4302.

13. Environmental Management System (EMS): Contractors are to adhere to the EMS policy.

Responsible for owning their actions and performing them in an environmentally acceptable manner.

Preventing pollution and complying with all applicable environmental policies, and legal regulations at Defense Distribution Depot San Joaquin.

ENVIRONMENTAL POINTS OF CONTACT

NAME PROGRAM RESPONSIBILITIES

Chris Thornton 209-839-5537 chris.thornton@dla.mil

Environmental Program Manager /Supervisor

Maurice Benson 209-839-4065 maurice.benson@dla.mil

Installation Restoration Program (IRP)

James Paslak 209-839-4081 james.paslak@dla.mil

Water Quality Program Natural and Cultural Resources Program NEPA Environmental Documentation

Damon Armstrong 209-839-5539 Damon.armstrong@dla.mil

Air Quality Program Pest & Pesticide Management Plan/Program Above and Underground Storage Tanks and Sumps, Environmental Management System (EMS)

Laurie Tarkington 209-839-4862 laurie.tarkington@dla.mil

Hazardous Waste/Materials Management Program Toxics & Hazardous Substances Controls Program

Robby Angus 209-839-5446 robby.angus@dla.mil

Recycling Program Coordinator

SECTION 01 57 20.00 10 Page 4 environmental controls 06-25-14.docx

Please complete the below section to acknowledge receipt of and adherence to these rules.

Company Name/Identification:

Project # / description: _

General Contractor Representatives Name:

Signature & Date (Rcvd by):

Cell phone: _

POC / COR: Name/Extension: _

Signature & Date (Rcvd by): _

Phone Number: _______________________________________________________________

SECTION 01 78 00 Page 1

SECTION 01 78 00

AS - BUILT DRAWINGS

PART 1

1.01 GENERAL

This section covers the preparation of as-built drawings and electronic as-built drawing files, as a requirement of this contract.

A. PROGRESS MARKED UP AS-BUILT PRINTS: The Contractor shall mark up one set of paper prints to show the as-built conditions.