JBMDL_RFP_21_Mar_2017.pdf

Notice of Opportunity, SP0600-17-R-0400

Joint Base McGuire Dix Lakehurst, NJ

Joint Base McGuire-Dix-Lakehurst, NJ Utility Energy Service Contract

Request for Proposal: SP0600-17-R-0400

1. Notice: The Defense Logistics Agency (DLA) Energy, on behalf of the Joint Base McGuire-Dix- Lakehurst (JBMDL), NJ, plans to award a utility energy service contract (UESC). DLA Energy invites any servicing utility company eligible to provide service to the Lakehurst portion of the JBMDL to submit a proposal for the anticipated UESC. Any approved and qualified utility must be authorized by the New Jersey Board of Public Utilities (BPU) to provide service to JBMDL. Only one utility service company will be selected to execute this requirement. The resultant contract or task order will be firm fixed price.

2. Authority: DLA Energy’s authority is in accordance with the Federal Acquisition Regulation (FAR)

41.103(b), Utility Energy Service Contract, Energy Policy Act of 1992 (EPAct), codified as 42 U.S.C. 8256, and 10 U.S.C. 2913.

3. Project Approach:

JBMDL desires to remedy the degraded steam generation plant, which has caused numerous maintenance issues due to the overall age of the system. The steam generation plant is designed to mimic the system currently deployed by the Carrier Fleets, not only aesthetically, but also in rate of availability of steam, for the launch and recovery tests for their tenant activity, Naval Air Systems Command (NAVAIR). This steam generation plant also is the source of heat for the surrounding buildings in support of the plant such as administrative offices, maintenance shops, etc. The current method of heating conditioned space in these buildings is not only inefficient by design but is an exaggerated cost due to its age. JBMDL desires for this situation to be remedied by the subject

UESC.

The surrounding buildings to the steam generation plant include the following:

Bldg number Bldg Description Bldg Square

Footage Year Built

356 Mechanical 1,415 1957 359 Catapult 38,966 1958 360 Catapult 28,251 1958 362 Power plant 15,945 1958 369 Mixed use RDT&E 4,050 1957 370 Shop facility 4,080 1957 398 Warehouse 4,000 1959

543 Riggers loft, weld shop 4,398 1971

410 Calibration lab 7,408 1961 561 Shop space 1,920 1973

While this project’s main focus will be for the remedy of the steam generation plant and the heating for the surrounding buildings noted above, the selected Utility may propose other energy conservation measures (ECM) to present a comprehensive project. If the investigation of the remedy determines additional buildings beyond those noted above need to be included to develop a comprehensive energy project, the Government will review the Utility’s business case for such inclusion.

The FY15 utility consumption at JBMDL for the facilities noted above was:

Electricity 212.0 MW/HR Natural Gas 2,622,813.0 CCF Water 21,204.0 kGal

Be advised that the resultant project shall be accomplished in compliance with Air Force

Engineering Technical Letter (ETL) 12-10, Utility Energy Savings Contracts, dated 03 Apr 2012.

Additionally, Air Force maximum allowable term for a UESC is 15 years and cannot exceed $16M dollars implementation price.

4. Submission Requirements:

The submission requirements are defined in the Attachment 2, Section L, Instructions, Conditions, and Notices to the Respondents for Offer Preparation Using Source Selection Procedures.

Responses must be completed and submitted to the following email mailbox: DLAEnergy- ESPC@dla.mil. The maximum size limit for any email is 10MB. It is the submitting Utility’s responsibility to make sure their response is delivered in its entirety, in accordance with the submission requirements, by the required date and time specified herein. Late responses will only be considered in accordance with FAR 52.212-1(f).

Any formal communications, such as requests for clarifications and/or information concerning this RFP, must be submitted to the above email address no later than 17 April 2017, 3:00 p.m. Ft.

Belvoir time.

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet the requirements of the RFP to include any terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for selection.

Factor 1 – Technical Capability: (15 single sided pages maximum)

The Utility’s response to this factor should include sufficient information to identify and describe the possible ECMs that it would propose for this project. The Utility shall draw their recommendation of ECMs they would intend to pursue to meet the expressed needs of JBMDL from the information provided herein.

The Government is not seeking a response similar to a Preliminary Assessment. The Government is only looking for a reasonable illustrated approach for how the Utility would pursue energy conservation efforts meeting JBMDL’s needs. The response shall present the following:

Subfactor 1 – Identification ECMs:

The submission shall discuss the Utility’s best industry practices for investigation and development of ECMs recommended for satisfying the needs of JBMDL as presented herein.

The Utility shall draw upon and reference information provided in the RFP in their response.

mailto:DLAEnergy-ESPC@dla.mil mailto:DLAEnergy-ESPC@dla.mil

Subfactor 2 – ECM Rationale:

The submission shall provide the Utility’s rationale for the ECMs selected and the determining factors culminating in the ECM’s recommendation for JBMDL. The response should provide clear and convincing evidence why and how the selected ECM will meet the needs of JBMDL as described herein. In addition, the Utility shall submit a draft schedule depicting the first year estimated cost savings by ECM illustrating the Utility’s selected ECMs.

Utilities shall use information provided herein and any applicable industry standards for the draft schedule. Reference Attachment 1 for draft schedule to be completed. All of the Utility’s assumptions shall be highlighted in its response.

Subfactor 3 – Subcontracting Arrangements:

The Utility shall include a discussion of resources they intend to utilize as well as any subcontracting or teaming arrangements to be established should they be selected.

It is not a requirement that the Utility have past performance history in the execution of their selected ECM for this project.

Factor 2 – Past Performance: (1 single sided pages maximum)

The Utility’s response to this factor should include three (3) references illustrating the Utility’s past performance in UESC efforts. The Utility shall provide the agency/owner point of contact (name, title, phone number, and email address), location of each project, contract number, date of task order or contract award, and actual or project construction completion date. The Government will also use its discretion to determine other sources of past information used in the Past Performance evaluation. The information may be obtained from the Government’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.

Factor 3 - Price Factor: (5 single sided pages maximum)

The Utility shall discuss and define any cost benefit or other financial advantage their company can bring to the Government that would reduce the amount of principal borrowed for a subsequent project. The discussion of each benefit or advantage must identify, at a minimum, a percentage discount to the implementation costs that are recommended. Be advised that the selected Utility will not be held to this exact percentage if selected, however, will be held to the fulfillment of the concept. It is expected and accepted that during the development of the project scope and finalization of all attributes of the project during the Feasibility Study that further definitization will occur.

The Government is not looking for a cost breakdown of the project visualized in response to Factor 1. The Government seeks to understand the Utility’s practices and ardent pursuant of any financial benefits that will assist in bringing the implementation cost of the final project down while at the same time not eroding or compromising the success of the project.

5. Evaluation Methodology:

The evaluation methodology is in accordance with Attachment 3, Section M, Evaluation Factors for Selection Using Performance Price Tradeoff Procedures. In order to minimize the costs to both the Utility and the Government, DLA Energy will make a selection of the offeror that provides the best technical approach for the greatest level of savings achieving a holistic, comprehensive energy conservation effort at JBMDL. The focus of this selection will be the offeror’s likeliness to successfully perform a project of this magnitude.

The selection procedures defined in Attachment 3 will be used to make an integrated assessment for a best value decision for a UESC based on the following factors:

Factor 1: Technical Capability Subfactor 1: Identification of ECMs Subfactor 2: ECM Rationale Subfactor 3: Subcontracting Arrangements Factor 2: Past Performance Factor 3: Price Factor

After the determination of the technically acceptable proposals accomplished with the evaluation of Factor 1 (Technical Capability), the most important factor, Factor 2 (Past Performance) is considered more important than Factor 3 (Price Factor). Any offeror that receives a rating of no confidence for Factor 2 will be ineligible for selection.

The resultant selection will be to the responsible Utility that provides the best fit in achieving energy conservation and renewable efforts for JBMDL. Best fit means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in satisfying the requirement and represents the best value to the Government considering the technical capability, past performance, and price.

The final resultant contract will be a task order under the GSA Areawide contract or a stand-alone contract between the Utility and DLA Energy. A site visit will not be offered as part of the selection process. The Government intends to award one resultant contract for this requirement.

However, the Government reserves the right not to award a contract at all.

If the selected Utility has a current GSA Areawide contract, the Utility will adhere to the procedures and clauses stated therein. If the selected utility does not have a GSA Areawide current at the time of selection, the Utility shall adhere to the clauses stated in Attachment 4 in the resultant stand alone contract.

Attachments:

1. First Year Estimated Cost Savings by Energy Conservation Measure draft schedule

2. Section L, Instructions, Conditions, and Notices to the Respondents for Offer Preparation Using Source Selection Procedures

3. Section M, Evaluation Factors for Selection Using Performance Price Tradeoff Procedures

4. Federal Acquisition Regulation and Supplement clauses