ATTACHMENT_2_-_Section_L.pdf

ATTACHMENT 2

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO THE OFFEROR FOR

OFFER PREPARATION USING SOURCE SELECTION PROCEDURES

A. PROGRAM STRUCTURE AND OBJECTIVE

The Government plans to award a Utility Energy Service Contract (UESC) contract on behalf of Joint Base McGuire Dix Lakehurst, NJ.

B. GENERAL INSTRUCTIONS

1. This section of the Instructions to Offerors (ITO) provides general guidance for preparing offers as well as specific instructions on the format and content of the offer.

The offeror’s submission must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered ineligible for award. Non-conformance with the instructions provided in the ITO may result in an unfavorable offer evaluation.

2. The submission shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s submission.

3. The response acceptance period is a minimum of 120 calendar days from date of submission. The offeror shall make a clear statement in the submission documentation that the response is valid until this date.

4. In accordance with Federal Acquisition Regulation (FAR) Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful offers. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful offer.

C. RESPONSE PREPARATION INSTRUCTIONS

1. Document Submission, Modification or Withdrawals:

Responses must be completed and submitted to the following email mailbox:

DLAEnergy-ESPC@dla.mil. The maximum size limit for any email is 10MB. It is the submitting offeror’s responsibility to make sure their response is delivered in its entirety, in accordance with the submission requirements, by the required date and time specified herein. Late responses will only be considered in accordance with FAR 52.212-1(f).

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet the requirements of the Request for Proposal (RFP) to include any terms and conditions, representations and mailto:DLAEnergy-ESPC@dla.mil certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for selection.

2. Offers:

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet all RFP requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. The offer submission shall consist of three (3) separate areas of consideration; 1) Factor 1:

Technical Capability; 2) Factor 2: Past Performance; and 3) Factor 3: Price Factor.

3. Point of Contact:

In order to ensure receipt of responses, two points of contact have been established for this acquisition. Address any questions or concerns you may have to both the Contract Specialist (CS) and the Contracting Officer (CO) at the following information:

Steve Slater, CS Cynthia Obermeyer, CO 703-767-1361 571-363-7987 Steven.slater@dla.mil Cynthia.obermeyer@dla.mil

Any formal communications, such as requests for clarifications and/or information concerning this RFP, must be submitted to DLAEnergy-ESPC@dla.mil no later than 19 May 2017, 3:00 p.m. Ft. Belvoir time.

4. Debriefings:

The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The CO will notify unsuccessful offerors in accordance with FAR

15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

5. Discrepancies:

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CS and CO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to make the selection for this effort based on the initial response submission, as received, without discussions.

6. Page Limitations and Number of Copies:

Page limitation for each offeror’s response is stated in paragraphs E, F and G below. If page limitations are exceeded, the excess pages will not be considered as part of the evaluation of the submitted offer. Each page shall be counted except the mailto:Steven.slater@dla.mil mailto:Cynthia.obermeyer@dla.mil mailto:DLAEnergy-ESPC@dla.mil following: blank pages, tables of contents, tabs and glossaries, and those parts of the offer noted herein as exempt from the page limitations.

7. Page Size and Format:

A page is defined as the electronic equivalent of a single side of a sheet of paper containing information. Page size shall be 8.5 x 11 inches. Pages shall be single-spaced.

Except for the reproduced sections of the RFP and its attachments, if needed, the text size shall be no less than 12 point. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. Use at least 1 inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the offer, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

The response shall be submitted in a format readable by Microsoft (MS) Word 2007®, MS Excel 2007®, MS-Power Point 2007®, Micro-Soft Office XP®, or Adobe Acrobat as applicable and conform to the requirements listed above. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

8. Indexing:

To the greatest extent possible, indexing shall be used to readily identify information contained in the submission. The offer shall contain a detailed table of contents to delineate the subparagraphs. Tab indexing shall be used to identify sections.

Indexing and tabbing pages shall not count against the page limitations. Any information included on these tab or index pages outside of the realm of a tab or index intent shall not be considered. All .pdf documents shall include bookmarks marrying section or tabs accordingly.

9. Glossary of Abbreviations and Acronyms:

The offer shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations.

D. OFFERS

The offer/proposal and other information shall be submitted in electronic copy format. A version shall be submitted in word format and a version in .pdf format. The response shall consist of the following parts:

Factor 1: Technical Capability Subfactor 1: Identification of Energy Conservation Measures Subfactor 2: ECM Rationale Subfactor 3: Subcontracting Arrangements Factor 2: Past Performance Factor 3: Price Factor

Offerors are advised to submit sufficient information to enable evaluators to fully ascertain the offeror’s capability to perform the requirements contemplated by the RFP.

The data submitted with each offer shall be complete and concise, but not elaborate.

E. TECHNICAL CAPABILITY (15 single sided pages maximum) In this factor, the offeror will demonstrate their company’s ability to understand the requirements of the RFP. Using the instructions provided below, provide as specifically as possible the actual experience and expertise you possess that will satisfy these subfactors. All the requirements specified in the RFP are mandatory. By your submission, you are representing that your firm would like to be considered in the selection process toward a resultant UESC. It is neither necessary nor desirable for you to tell us so in your response. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP.

The offeror’s response to this factor should include sufficient information to identify and describe the possible ECMs that it would propose for this project. The offeror shall draw their recommendation of ECMs they would intend to pursue to meet the expressed needs of JBMDL from the information provided herein.

The Government is not seeking a response similar to a Preliminary Assessment.

The Government is only looking for a reasonable illustrated approach for how the offeror would pursue energy conservation efforts meeting JBMDL’s needs. The response shall present the following:

Subfactor 1 – Identification of Energy Conservation Measures:

The submission shall discuss the offeror’s best industry practices for investigation and development of ECMs recommended for satisfying the needs of JBMDL as presented herein. The offeror shall draw upon and reference information provided in the RFP in their response.

Subfactor 2 – ECM Rationale:

The submission shall provide the offeror’s rationale for the ECMs selected and the determining factors culminating in the ECM’s recommendation for JBMDL. The response should provide clear and convincing evidence why and how the selected ECM will meet the needs of JBMDL as described herein. In addition, the offeror shall submit a draft schedule depicting the First Year Estimated Cost Savings by ECM illustrating the offeror’s selected ECMs.

Offeror’s shall use information provided herein and any applicable industry standards for the draft schedule. Reference Attachment 1 for draft schedule to be completed. All of the offeror’s assumptions shall be highlighted in its response.

Subfactor 3 – Subcontracting Arrangements:

The offeror shall include a discussion of resources they intend to utilize as well as any subcontracting or teaming arrangements to be established should they be selected. The submission must include a discussion of the small business participation intended for the subsequent project if selected. The discussion should present the need for any such arrangements and how the arrangement will satisfy the needs of JBMDL.

It is not a requirement that the offeror have past performance history in the execution of their selected ECM for this project.

F. PAST PERFORMANCE (1 single sided page maximum) The offeror’s response to this factor should include three (3) references illustrating the offeror’s past performance. The offeror shall provide the agency/owner point of contact (name, title, phone number, and email address), location of each project, contract number, date of task order or contract award, and actual or project construction completion date. The Government will use its discretion to determine the sources of past information used in the Past Performance evaluation. The information may be obtained from the Government’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.

G. PRICE FACTOR (5 single sided pages maximum)

The offeror shall discuss and define any cost benefit or other financial advantage their company can bring to the Government that would reduce the amount of principal borrowed for a subsequent project. The discussion of each benefit or advantage must identify, at a minimum, a percentage discount to the implementation costs that are recommended. Be advised that the selected offeror will not be held to this exact percentage if selected, however, will be held to the fulfillment of the concept. It is expected and accepted that during the development of the project scope and finalization of all attributes of the project during the Feasibility Study that further definitization will occur.

The Government is not looking for a cost breakdown of the project visualized in response to Factor 1. The Government seeks to understand the Utility’s practices and ardent pursuant of any financial benefits that will assist in bringing the implementation cost of the final project down while at the same time not eroding or compromising the success of the project.