SOW - Upgrade Fire Alarm System.pdf

United States Department of Agriculture

Agricultural Research Service

STATEMENT OF WORK

Fire Alarm System Upgrade

U.S. Arid Land Agricultural Research Center

Maricopa, Arizona

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

a. Project Number/Combined Synopsis/Solicitation: 12905B20R0008

b. Project Title: “Fire Alarm System Upgrade” at the U.S. Arid Land Agricultural Research Center, Maricopa, Arizona.

2.0 PROJECT CONTACT PERSONS:

2.1 Location Coordinator (LC):

Steven Naranjo

Center Director

21881 North Cardon Lane Email: steve.naranjo@ars.usda.gov

Maricopa, AZ 85138

2.2 Facilities Operation Specialist (FOS) / (COR):

Harry Gardner Tel. No.: 602-725-2123

Facility Operations Specialist

21881 North Cardon Lane Email: harry.gardner@usda.gov

Maricopa, AZ 85138

2.3 Contract Specialist:

Mr. Lam Pham Tel. No.: 510-559-6307

Contract Specialist

800 Buchanan Street Room 2002 Email: lam.pham@usda.gov

Albany, CA 94710

3.0 BACKGROUND:

a. The existing Fire Alarm System is 15+ years old and many of the replacement parts are obsolete, the software is outdated, and no support is available.

4.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

5.0 PROJECT REQUIREMENTS:

Contractor shall furnish a proposal to supply all necessary labor, materials, equipment, commissioning and start-up training, warranty, and final documentation will be provided to replace and upgrade the existing Honeywell XLS200 Fire Alarm System with a new

Honeywell XLS140 Fire Alarm System or equivalent at the USDA site in Maricopa, AZ.

• Prevailing wages apply to this project. Employee payroll logs for the project will be required to verify wage rates are being adhered to.

• The Contractor is responsible for visiting the site prior to submitting a proposal to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

5.1 Schedule:

A. The intent is to have a Contractor provide the qualified labor, supervision, equipment, and supplies/materials, necessary to perform the upgrade to the Fire Alarm System. This will include all fire alarm control panels, notification appliance circuit power supplies and all field devices (audio/visuals & addressable devices), to be verified by Contractor.

1. The fire alarm system shall be installed in accordance with NFPA-72, NEC and all applicable state and local codes.

2. All existing conduit and wiring to remain in place and be reused.

3. The work for this project will be done during normal work hours.

4. Demo of all existing fire alarm system components.

a. Remove and dispose of all unused devices such as, detectors, strobes, etc. within each building.

b. Remove and dispose of all unused fire alarm panels within each building.

5. If new conduit is required for any reason, the minimum conduit size shall be ¾” EMT, all fire alarm system conduit will be red.

6. Patching and fire sealing because of electrical demo or installation.

7. Excludes patching and painting.

8. All unused/abandoned wall boxes need to have blank wall plates installed.

9. Mounting and wiring of duct detector remote test stations to duct detectors located in above ceiling spaces. Exact location to be field determined.

10. Provide dedicated 120 Volt AC power circuits to the Fire Alarm Control Panel (FACP) and notification appliance circuit power supplies (NACPS).

11. Provide identification labels on all panels and power supplies.

12. Provide identification labels on all circuit cables leaving all panels and power supplies.

13. Provide identification labels on all notification appliances indicating circuit number and device number on the circuit.

14. Provide identification labels on all addressable devices indicating SLC loop number and device address.

15. Provide warranty documentation to the Contracting Officer and to the local personnel.

5.2 Description of Work:

5.2.1 General

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. All requested work shall comply with NFPA-72, NEC and all applicable federal, state (Arizona), and local code requirements as well as current industry standards, and health and safety codes, in effect at the time of contract award.

c. Contractor shall furnish all labor, materials, equipment, transportation, and field supervision for the completion of any requested project.

d. All debris and surplus materials resulting from all completed work shall be removed from the work area and disposed of properly after completion of the project or deposited on the station site where directed by the

Contracting Officer's Representative (COR).

e. Contractor shall provide and maintain all necessary guards, lights, barricades, etc., to protect persons, property, and materials in and around the site.

f. Contractor shall schedule work so that working hours and the working hours of the location coincide (M-F, 7:00am - 3:30pm). Should it be necessary to work hours other than the normal, regular working hours, the contractor shall arrange for access to the area with the location personnel.

g. Shutoff of utilities shall be scheduled in advance.

h. Sanitation facilities: The contractor may use the government sanitary facilities during the execution of this project. It is required that the contractor use these facilities in a responsible manner.

6.0 GENERAL REQUIREMENTS:

6.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

6.2 Existing Installations / Demolition:

Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate demolition / modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all equipment / materials removed that will not be retained.

6.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the

Contractor shall bring it to the attention of the COR for immediate resolution.

6.4 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR.

Quality control is the exclusive responsibility of the Contractor.

6.5 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The

Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

6.6 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the location personnel.

6.7 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the

CO/COR.

6.8 Cleanup: The construction site shall always be kept clean and free of debris. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the

Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

6.9 Warranty:

a. Submit data concerning the standard warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the

Contracting Officer prior to final acceptance of the facility.

6.10 Final Payment/Contract Closeout: The following documents are required for payment (other documents may also be required):

a. General contractors’ warranty on work.

b. Invoice Processing Platform (IPP)

“Payment Request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions—Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. Contractor assistance with enrollment, User IDs and Passwords can be obtained by contacting the IPP Helpdesk via email at IPP

Customer Support Desk at 1-866-973-3131 or IPPCustomerSupport@fms.treas.gov. For all other IPP issues, please contact:

National Finance Center’s Controller Operations Division (COD) Helpdesk at 1-877-243-3072 or COD.HELP@usda.gov

6.10 Warranty:

c. Submit data concerning the standard one-year warranty for workmanship, including the warranty periods

(dates), and warranty contacts with names, addresses and telephone numbers.

d. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

7.0 PROJECT SCHEDULE: 60 days after the award.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fms.treas.gov mailto:COD.HELP@usda.gov