SOW Transformer Repairs.docx

Scope of Work & Specifications

Multiple Building Transformer Repairs

Located at U.S. Coast Guard Base Elizabeth City, N.C.

MAY 2022MARCH 2023

Commanding Officer United States Coast Guard BASE Elizabeth City Facilities Engineering Department Elizabeth City, NC 27909

David Aydlett Facilities Engineering Department

1. SCOPE:

1.1) The Contractor shall provide all necessary transportation, labor, equipment, and materials to make necessary repairs to qty (8) transformers IAW the scope of work.

2. GOVERNMENT FACILITIES AND UTILITIES:

a) Electrical power and water are available within close proximity. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b) Telephone services will not be available for use by the contractor.

c) Building restroom facilities are available for use.

3. MATERIALS AND LOCATIONS:

a) The Contractor will furnish all materials, equipment, instruments, tools, safety lines and harnesses, and other items necessary for accomplishment of these services.

b) Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight, and kept away from excessive heat. Insulation board shall not be exposed to flame or other ignition sources. The contractor shall not store any highly flammable materials in the work area and all chemicals used shall be preapproved by COR and Environmental Compliance Office (ECO) prior to bringing on the BASE. Sufficient area for staging is available on site; storage areas will be pre-approved by the Technical Representative and (ECO). Laydown areas and parking should be on non-vegetated areas when possible. Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways.

c) The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets shall be available upon request.

4. SCHEDULE OF WORK: The Contractor shall perform all work outside of normal base work hours since this will require electrical outages to buildings affected. The base normal working hours are 8:00 am to 4:30 pm, Monday through Friday. A schedule for respective work must be coordinated and approved with the Technical Representative.

5. EXISTING CONDITIONS: The contractor is expected to satisfy himself/herself as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work. Any site visit will be arranged by the Technical Representative. The Contractor shall wear the appropriate personal protective equipment (PPE) when visiting the site in accordance with OSHA, State, and Federal regulations.

6. LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the Technical Representative. Any and all spills shall be cleaned up at the contractor’s expense and reported to the Spill Prevention Coordinator @ (252) 335- 6870.

7. INSPECTION AND ACCEPTANCE: The Technical Representative will accomplish inspection and acceptance of the work.

8. LABOR LAWS: The Service Contract Act applies to the procurement.

9. SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with and abiding by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires a permit to be issued by Base Elizabeth City Fire Department by contacting 252-335-6257. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

10. ENVIRONMENTAL COMPLIANCE: Any waste generated as a result of the project shall either be recycled IAW CIM 16455.10 and the BASE Pollution Prevention Plan or be disposed of IAW the Resource Conservation and Recovery Act (RCRA). Any Hazardous Waste shall be manifested off site with Base listed as the Generator and signatory. Any All hazardous waste shall be analyzed, characterized, stored and disposed of IAW RCRA and all applicable federal, state (i.e. DOT) and local laws and ordinances. All solid waste/trash shall be removed from site and not disposed of in onsite dumpsters. BASE recycling areas are reserved for BASE Tenants and shall not be used by Contractors at any time. All work will be performed IAW the BASE Spill Prevention Control and Countermeasures Plan, Clean Water Act (CWA), NCG150068 NPDES Permit, 40 CFR 112 and the BASE Storm water Pollution Prevention Plan (SWPPP). All chemicals required for this project shall be preapproved by the Base ECO Wastewater Permit Manager in Building 62. Safety Data Sheets (SDS) shall be provided to both the BASE ECO and Safety offices and proper storage shall be provided IAW 29 CFR 1910.1200. All installation related solid waste shall be removed from the BASE after each working day. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, shall be preapproved by BASE ECO IAW the SWPPP. No parking is allowed on vegetated areas if non-vegetated areas are within reasonable distance of worksite. Laydown areas will be approved on a case-by-case basis by the Contracting Officers Representative and Base Environmental Compliance Office on non-vegetative areas only. Any damage to vegetated areas shall be repaired and reseeded by the Contractor. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence. Any spills shall be reported to BASE ECO (Chris Dunn) at (252) 267-9789 after containing and dialing (252)335-6257 for Base Spill Response. Draining of chemicals/fluids/petroleum shall not be allowed onsite unless preapproved by ECO. Air permit modifications may be required for these generator replacements. Contact ECO Air Permit Manager for further details. Advise Wastewater Permit manager when B29 Generator will be down and when new generator is expected to be operational again. Notifications to the City under the IUP will be necessary. Ensure all liquid containers are properly labeled and closed/sealed at all times when not being added to. Ensure all liquid containers are stored in proper secondary containment while onsite. No residual hazmat or waste will be left onsite when work is complete.

11. SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains, off-site. There will be no final acceptance of the contract until the Technical Representative approves the appearance of the job site.

12. GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/ Unit regulations. All personnel employed on the project shall keep within the limits of the work area, and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building. All smoking must be done in the designated smoking area.

13. CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

a) Provide all required submittals to the Contracting Officer within 14 calendar days after contract award.

b) The U.S. Coast Guard will have 7 calendar days to review the submittals and respond to Contractor.

c) Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 14 calendar days after the contract has been awarded.

d) The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project & 30 Calendar days to complete. The Contractor shall notify the Contracting Officer of any long lead time delivery of equipment, so that the Contracting Officer can modify the delivery date of the contract.

14. SUBMITTALS: Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

i. Detailed work schedule

ii. Material submittals for each component

iii. Certification of personnel to perform work

15. TECHNICAL REQUIREMENTS: The Contractor shall provide all necessary transportation, labor, equipment, and materials to make necessary repairs to the following transformers.

a) Bldg. 3 Transformer (T-3)

i) Transformer is 2000 kva – Cooper Power Systems #0000NA65XWFA/Serial # 1159000169 w/ 462 gallon capacity

ii) Bayonet fuse holder on B phase is leaking and needs repair/replacement.

iii) Contractor to work with Base Facilities to de-energize transformer and tag out. Remove oil (Type FR3) as necessary in order to perform repairs.

iv) Top off oil as necessary. Inspect to make sure no leaks are present.

v) Work with Base to re-energize transformer.

b) Bldg. 5 Transformer (T-5)

i) Transformer is 150 kva – Cooper Power Systems #0000FP08XEJA/Serial 0750006724 w/ 160 gallon capacity

ii) A side bushing well is leaking and needs repair/replacement.

iii) Contractor to work with Base Facilities to de-energize transformer and tag out. Remove oil (Type FR3) as necessary in order to perform repairs.

iv) Top off oil as necessary. Inspect to make sure no leaks are present.

v) Work with Base to re-energize transformer.

c) Bldg. 7 Transformer (T-7)

i) Transformer is 225 kva – Cooper Power Systems #00005P09XEKA/ Serial 0750006491 w/ capacity of 188 gallons

ii) Pressure/vacuum gauge and Level gauge are both leaking and need to be replaced.

iii) Contractor to work with Base Facilities to de-energize transformer and tag out. Remove oil (Type FR3) as necessary in order to perform repairs.

iv) Top off oil as necessary. Inspect to make sure no leaks are present.

v) Work with Base to re-energize transformer.

d) Bldg. 14 Transformer (T-14)

i) Transformer is 225 kva – Cooper Power Systems #00005P09XEKA/Serial -750006493 w/ 188 gallon capacity.

ii) Bayonet fuse holders for A, B & C phases are leaking and need repair/replacement.

iii) Contractor to work with Base Facilities to de-energize transformer and tag out. Remove oil (Type FR3) as necessary in order to perform repairs.

iv) Top off oil as necessary. Inspect to make sure no leaks are present.

v) Work with Base to re-energize transformer.

e) Bldg. 17 Transformer (T-17)

i) Transformer is 225 kva – Cooper Power Systems #00005P09XEKA/Serial #07500006492 w/ 188 gallon capacity.

ii) The high side drain plug is leaking and needs repair/replacement.

iii) Contractor to work with Base Facilities to de-energize transformer and tag out. Remove oil (Type FR3) as necessary in order to perform repairs.

iv) Top off oil as necessary. Inspect to make sure no leaks are present.

v) Work with Base to re-energize transformer.

f) Bldg. 366 Transformer (T-366)

i) Transformer is 225 kva – Cooper Power Systems #0005P09XELA/Serial #0750006494 w/ 210 gallon capacity.

ii) Bayonet fuse holders for A & C phases are leaking and need repair/replacement. Also, C phase bushing well on high side is leaking and needs repair/replacement.

iii) Contractor to work with Base Facilities to de-energize transformer and tag out. Remove oil (Type FR3) as necessary in order to perform repairs.

iv) Top off oil as necessary. Inspect to make sure no leaks are present.

v) Work with Base to re-energize transformer.

g) Bldg. 63 Transformer (T-63B)

i) Transformer is 750 kva – Cutler Hammer 000CP12X6MA/Serial #0959000169 w/ 391 gallon capacity.

ii) The level gauge is leaking and needs repair/replacement.

iii) Contractor to work with Base Facilities to de-energize transformer and tag out. Remove oil (Type FR3) as necessary in order to perform repairs.

iv) Top off oil as necessary. Inspect to make sure no leaks are present.

v) Work with Base to re-energize transformer.

h) Bldg. 93 Transformer (T-93B)

i) Transformer is 225 kva – Cooper #0031WP09W49A/Serial #0337013252 w/ 217 gallon capacity.

ii) The level gauge is leaking and needs repair/replacement.

iii) Contractor to work with Base Facilities to de-energize transformer and tag out. Remove oil (Rtemp) as necessary in order to perform repairs.

iv) Top off oil as necessary. Inspect to make sure no leaks are present.

v) Work with Base to re-energize transformer.

i) Bldg. 97 Transformer (T-97)

i) Transformer is 1000 kva – Howard Industries #3WBT8715/Serial # 2641401905

ii) The Contractor is to replace the following damaged gauges: Liquid Temperature Gauge, Liquid Pressure Gauge, and Liquid Level Gauge.

iii) Contractor to work with Base Facilities to de-energize transformer and tag out. Remove oil (Rtemp) as necessary in order to perform repairs.

iv) Top off oil as necessary. Inspect to make sure no leaks are present.

v) Work with Base to re-energize transformer.

j) For estimating purposes, the contractor shall estimate providing 150 gallons of FR3 oil and 25 gallons of Rtemp oil for top-off of transformers.

16. EXECUTION: Installation, workmanship, fabrication, assembly, erection, examination, inspection and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

a) The Contractor shall schedule all work with the Technical Representative. The Contractor shall understand the importance to schedule and complete all work in a timely fashion. The Contractor shall minimize the impact for the command and/or mission of the personnel located at each location.

b) The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

17. REFERENCE DOCUMENTS:

a) Map Locations

b) Transformer Data image1.png