SOW Swine Backtag Apr 3 2020.04.08.2020.pdf

STATEMENT OF WORK 2020

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SWINE BACKTAGS

TITLE OF CONTRACT

Swine Backtags, U. S. Department of Agriculture’s (USDA) Animal Plant Health Inspection Service’s (APHIS) National Veterinary Stockpile (NVS).

PURPOSE

To provide Swine Backtags for the use in animal disease traceability.

SCOPE

Swine Backtags, U. S. Department of Agriculture’s (USDA) Animal Plant Health Inspection Service’s (APHIS) National Veterinary Stockpile (NVS).

BACKGROUND

The US National Veterinary Stockpile (NVS) is the nation's repository of vaccines and other critical veterinary supplies and equipment. It exists to augment state and local resources in the fight against dangerous animal diseases that could potentially devastate American agriculture, seriously affect the economy, and threaten the public’s health.

Homeland Security Presidential Directive 9 established the NVS in 2004. It required the NVS to deploy within 24 hours “sufficient amounts of animal vaccine, antiviral, or therapeutic products to appropriately respond to the most damaging animal diseases affecting human health and the economy…” The directive reflects the nation’s concern that terrorists could simultaneously, in multiple locations, release disease threats of an unprecedented magnitude; thus, the need for an NVS that could deliver at the least cost, large quantities of critical veterinary supplies and equipment to the right place at the right time for as long as is necessary.

The NVS stores its inventory in multiple locations and in sufficient volume to ensure its ability to respond to multiple, large-scale, simultaneous animal disease outbreaks.

PERFORMANCE PERIOD:

July 1 2020 to Jun 30 2025

TYPE OF CONTRACT

The contract type is an Indefinite-Delivery-Indefinite-Quantity.

MAXIMUM CONTRACT VALUE

No government commitment will be incurred until a task order is issued by a Contracting Officer (CO) or the Supply Technician will issue an order with the government purchase card.

SPECIFICATIONS

The USDA, Animal and Plant Health Inspection Service (APHIS), Veterinary Services (VS), Riverdale, MD, distributes swine backtags for all United State (U.S.) livestock markets and slaughter facilities. Offers’ must clearly demonstrate their ability to comply with the time frame for submission and approval of first article samples and the delivery requirements specified in this solicitation.

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• Swine backtags shall be 10 MIL MAT, printing grade, rigid vinyl and made of weatherproof material. Tags shall be white.

• Tags shall be approximately 3" in diameter, printed with a 3-digit number on one side only.

Also, one state requires a 4-digit tag. The tags shall be applied using adhesive of the Government's choosing. The tag shall work with this adhesive cement under field conditions for a minimum of 10 days.

• Tags shall only be printed on one side. All print shall be in permanent solid black ink. Ink shall have sufficient dryer to prevent offsetting and smearing when tags are padded together.

Ink shall withstand rain, snow, and other adverse conditions without smearing or chipping off.

• Tags shall be printed with eight characters. Three large serial numbers in the middle of the tag. A 1/8" wide bar shall be printed below the numbers.

• A prefix shall be printed in the upper arc of the tag. The prefix shall be two letters designation the state, a space, and two letters designating the market, a space and one number in a series with the three large numbers in the middle of the tag. A legend shall be printed in the lower arc of the, below the large numbers. The legend shall be:

STATE/FEDERAL -- DO NOT REMOVE

EXAMPLE: WV AB 1

STATE/FEDERAL -- DO NOT REMOVE

Print style shall be:

(a) Upper Arc: Helvetica medium, condensed type, at least 1/16 inches high.

(b) Large numbers: Helvetica compact type 5/8 inches wide, and between a minimum height of 1- 3/16 inches wide to a maximum height of 1-1/4 inches.

(c) Barcode: A barcode will be positioned directly below the legend State/Federal --Do Not Remove.

Three (3) of nine (9) barcodes shall be 2 inches long by 5/16 inches high. The tag number will be repeated under the barcode. The production date shall be posted on the bottom center of the tag.

(d) Alternative style for Minnesota, Michigan and other states that choose: A numerical state designation of 41, instead of MN and 34 instead of MI. Tags shall roll. For example: 41 AA through ZZ 1-0000 without duplication.

(e) Alternative color for Indiana and other states that choose: Indiana may choose a yellow swine tag. Other states may have their option of color.

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BAR CODES

The bar codes shall be clearly distinguishable from the large numbers with at least 1/8 inch diameter. The bar code shall be a 39 and have a density of 6 characters per inch. The bar coding shall meet the American National Standards (ANSI) standards grade of “B” or better.

Numeric values are assigned to each Code 39 character.

0-0 F-15 U-30 1-1 G-16 V-31 2-2 H-17 W-32 3-3 I-18 X-33 4-4 J-19 Y-34 5-5 K-20 Z-35 6-6 L-21 “-36 7-7 M-22 ‘-37 8-8 N-23 Space -38 9-9 0-24 $-39 A-10 P-25 /-40 B-11 Q-26 +-41 C-12 R-27 %-42 D-13 S-28 E-14 T-29 &W

The check digit is the modulus 43 sum of all the character values in a given message and is printed as the last data character. For example: The sum of the values of the following data would be:

Data: 12345ABCDE/ Sum of Value = 1+2+3+4+5+10+11+12+13+40+115 1 15/43 = 2 Remainder 29

The check digit is the character corresponding to the value of the remainder, which in this example 29 or T. The data above with its check digit reads: 12345ABCDE/T.

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Example of Swine Backtag:

QUALITY CONTROL

Offerors shall include a quality control plan with their offer. Failure to provide a quality control plan with the offer may render the bidder as nonresponsive and ineligible for award.

The plan shall explain the offeror’s quality control system and clearly demonstrate the manufacturer's ability to consistently adhere to contract specifications and contract delivery requirements.

VIII. FIRST ARTICLE SAMPLE SPECIFICATIONS

Refer to the provision in Addendum II of this solicitation regarding First Article Approval.

The shipping documentation for first article samples shall refer to the contract no. assigned to the successful offeror and item identification. The following criterion will be used to evaluate samples:

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Each of the four categories of performance set forth above shall have a maximum failure rate per category of 3 out of the 300 samples submitted for each item. Failure of more than 3 units in any one category will result in rejection of the First Article Sample.

Instructions to Contractors for packaging and Marking of Supplies/Tags for Shipment to the National Veterinary Stockpile, Kansas City, Missouri

SHIPPING OF SWINE BACKTAGS

The Contractor that is awarded shall deliver the swine backtags, FOB Destination, to the USDA/Aphis/VS Warehouse or to the address provided by the CO or the COR. The tags will be packaged, marked, palletized, as specified in the attachment.

PACKING SLIP

Each shipment shall include a packing slip attached to the outside of one box and enclosed in a protective plastic pouch and one packing slip on the outside of the shipment box. The packing slip shall identify the contract number, delivery order number, item stock number and quantity shipped. A legible copy of the delivery order may be used as the packing slip

PACKAGING AND MARKING

Swine backtags shall be packaged in pads of 50 with 1,000 tags per box and 10,000 tags per case. A minimum of a 200 pound test corrugated carton shall be used.

Complete instructions for packaging and marking are included as an attachment to this solicitation. The following information is shall be printed on the label of each individual/interior box:

The following information will be printed on the label of each individual/interior box with bar codes. (photo next page)

STOCK NUMBER: Z888-00-/OK-73WP (Tag printed with state alpha) Z888-01-/MN-41IA (Tag printed with state code)

DESCRIPTION: SWINE TAGS (WP 2001-3000)

QUANTITY: 1 M (20 PADS/50 TAGS)

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Example of interior labeling:

EXTERIOR PACKAGE MARKING & DISPLAY

The following will be printed on the exterior box with bar codes.

CONTRACT NO: AG-6395-C-13-0064 (EXAMPLE FORMAT)

DELIVERY ORDER NO: AG-6395-D-13-0111

STOCK NUMBER: Z888-00-/CO-84MV

Example of exterior labeling:

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.3.2 Unit Packaging

Unit packages of the same VS stock number may be packaged together for the ease of shipment into master shipping containers.

1.3.3 Markings of Master Containers

Each master carton shall be marked with the following information:

1. Complete VS stock number

2. Item description

3. Quantity in the package and unit of issue

4. Contract number

5. Delivery order number

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All markings shall be legible and are to be located such that the markings may easily be read from a distance of five (5) feet when stored on shelves or stacked in the warehouse.

All markings shall be located so as not to be destroyed when the pack is opened for inspection. Markings shall be placed so as not to be obscured by strapping or closure tape.

Boxes and crates under ten (10) cubic feet, exterior markings shall be applied to the upper left two-thirds of the side of the container having the largest marking surface area. The address label for shipment shall be applied on the same side of the container. If the container is too small to accommodate the address label on the identification marking side, it shall be applied on the opposite side of the container .

All shipments must be palletized unless a lesser amount is ordered that cannot be palletized. If a shipment is palletized, the pallet size must be standard, and the maximum height shall not exceed 54” from the floor to the top of the stacked cartons. Pallets shall be shrink- wrapped and secure. Shipment shall be palletized in numerical order. Markings should be standardized as to letter type and size. The Government must be able to read the label to verify the stock number. Do not double stack pallets.

1.3.4 Packing Slip Documentation

Each pallet shall be individually marked and include a packing slip on the outside, which identifies the item packaged. Each packing slip must be clearly legible and include the following information.

1. VS stock number

2. Item description

3. Quantity of the units of issue in the intermediate package

4. Contract number

5. Delivery or Purchase order number

1.3.5 Durability

All exterior boxes shall be constructed to withstand shipment to the VS Logistics Center, then shipments from the VS Logistics Center to the end users. Containers shall meet Federal Express (http://images.fedex.com/us/services/pdf/packaging/GrlPkgGuidelines_fxcom.pdf) and United Parcel Service (http://www.ups.com/content/us/en/resources/ship/packaging/guidelines.html) shipping requirements. Boxes shall be sealed in two directions (length/girth) with some type of reinforced tape and/or staples.

http://images.fedex.com/us/services/pdf/packaging/GrlPkgGuidelines_fxcom.pdf http://www.ups.com/content/us/en/resources/ship/packaging/guidelines.html

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Warranty:

Units shall be warranted for one year and replaced at no cost to the Government.

INVOICES:

USDA uses the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services: Enroll at https://ipp.gov. The IPP is a government-wide secure web-based invoice processing service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS).

Upon contract award, you will receive a notification of your one-time enrollment requirement in an automatic invoice payment notification system available through IPP. This one-time enrollment in IPP means that you will receive a series of e-mails from Treasury services.

Contractors must submit invoices and attach all supporting documentation as required within 5 business days of completion of services provided.

DELIVERY:

USDA APHIS VS LC

3500 E 149TH ST

Dock 1 (back of bldg.)

Kansas City, MO 64147 POC: Melody Chatfield Office: 816.410.6404

GOVERNMENT CONTACTS:

Contracting Officer:

Patricia Simon Contracting Officer

USDA, APHIS, MRPBS

250 Marquette Ave, Suite 410 Minneapolis, MN 55403 Office: (612) 336-3460 Email: Patricia.m.Simon@usda.gov

Contracting Officer Technical Representative

Melody Chatfield Supply Technician

USDA APHIS VS LC

3500 E 149th St, Suite 300 mailto:Patricia.m.Simon@usda.gov

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Kansas City, MO 64147 Office: 816-410-6404 Cell: 816-516-5946 Email: Melody.allison@usda.gov mailto:Melody.allison@usda.gov